## Smitham School Associaton (PTA) Trustees’ Annual Report
Financial Year: 3 September 2024 – 2 September 2025 Registered Charity No. 1125011
## Reference and Administratve Details
Smitham School Association (PTA) is a registered charity established to advance the education of pupils at Smitham Primary School and Nursery by fostering effective relationships between parents, carers, staff and the wider community and by raising funds to enhance pupils' educational experiences.
## Trustees
During the reporting period the Association was managed by elected committee members acting as charity trustees in accordance with the constitution. Changes to the committee were approved at the Annual General Meeting held on 26 September 2025.
## Structure, Governance and Management
The Association is governed by its constitution. Trustees are elected by members at the AGM and meet regularly throughout the year to oversee governance, finance, fundraising, risk and expenditure. Significant funding requests are considered alongside the school's priorities to ensure charitable funds are used solely to further the Association's charitable objectives.
## Objectves and Public Beneft
The charity exists to advance the education of pupils by developing effective partnerships between parents, staff and the school, engaging the wider community and providing facilities and resources beyond those normally available from statutory funding. The trustees have had due regard to the Charity Commission's guidance on public benefit when planning activities and making funding decisions.
## Actvites and Achievements
- Christmas Fair, Christmas Shopping, Christmas Cards and Gifts, Class Raffles and Rotary Christmas Collection.
- Summer Fair, school discos, Kidspace events, Wonder Bars, doughnut sales, book sales and pre-loved uniform sales.
- Community initiatives including Grounds Day, new parent welcome gifts and the Pay It Forward scheme to help families access events.
Funds raised enabled the PTA to provide a class trip and activity fund, books and an outdoor book swap cupboard, litter-picking equipment, Christmas trees and decorations, bird boxes and other agreed projects. The trustees also prioritised accessible events by
keeping entry prices low, offering donation-based uniform and book sales and maintaining the Pay It Forward initiative.
## Financial Review
The Association generated gross income of £27,168 during the financial year. Following expenditure on fundraising activities, charitable grants and operational costs, the charity reported a net surplus of approximately £17,270. Year-end funds totalled £30,092. The accounts were independently examined and no material issues were identified.
Gross income: £27,168 Gross expenditure: £13,106 Net surplus: £17,270 Closing funds: £30,092
## Reserves Policy
The trustees aim to maintain sufficient unrestricted reserves to meet ongoing commitments, provide working capital for future events and ensure the Association can respond promptly to agreed funding requests without placing planned activities at risk.
## Future Plans
At the 2025 AGM the trustees identified several strategic priorities including improving IT provision through additional Chromebooks, supporting outdoor learning and school facilities, exploring improvements to the astro pitch, reviewing cooking equipment and continuing to deliver inclusive fundraising and community events. The trustees also intend to broaden volunteer participation and strengthen engagement with parents.
## Risk Management
Trustees review financial controls, event risk assessments, insurance, safeguarding arrangements and volunteer procedures for major events. Independent examination of the accounts provides additional assurance over financial management.
## Statement of Trustees' Responsibilites
The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and Charity Commission guidance, ensuring proper accounting records are maintained and charitable assets are safeguarded.
|**SMITHAM SCHOOL ASSOCIATION**|**SMITHAM SCHOOL ASSOCIATION**|**SMITHAM SCHOOL ASSOCIATION**|
|---|---|---|
|**Registered Charity 1125011**
**Reconcilia?on to bank account**|||
|**FINAL Treasurer's Report - Proft and Loss 2024/2025**
Closing balance @ 2nd Sep 2024
**£16,029.37**|||
|23rd Sept 2025
Fund raising income 2024/2025
**£17,270.35**|||
|**03/09/2024 - 02/09/2025**|||
|**INCOME**
**Funding requests / disembursements**|||
|**Income**
**Income**
**Expense**
**Net**
Class Trip/Ac>vity Fund
-£2,200.00|||
||Easy Fundraising
15.17
0.00
15.17
Books and Outdoor Book Swap Cupboard
-£431.74||
||ASDA Cashpot for Schools Commission
211.21
0.00
211.21
LiPer Picking Equipment
-£117.77||
||Rotary Club Christmas Collec>on Proft Share
410.00
0.00
410.00
Christmas Trees and Decora>ons
-£414.59||
||Astra Tex>les|Recycling
105.20
0.00
105.20
Bird Boxes
-£43.98|
|||**Total**
**-£3,208.08**|
||**Sales**||
|||Christmas Fair 2024 - Stalls
1799.16
-579.89
1219.27
**Closing balance @ 2nd September 2025**
**£30,091.64**|
|||Christmas Fair 2024 - Rafe
1593.00
-416.20
1176.80
Check against Lloyds Bank Account 3rd September 2025:|
|||Christmas Fair 2024 - Bar and Catering
684.66
-340.44
344.22
**£30,091.64**|
|||Christmas Fair 2024 - Outside Catering Proft Share
100.00
0.00
100.00|
|||Christmas Fair 2024 - GroPo
424.63
-157.83
266.80|
|||Christmas Shopping
2694.84
-1448.70
1246.14|
|||Christmas Cards Commission
976.59
0.00
976.59|
|||Christmas Class Rafe
480.43
-109.98
370.45
**5,700.27**|
||||
|||Uniform Sales
357.68
0.00
357.68|
|||Book Sales
151.84
0.00
151.84|
|||Doughnut Sale
748.88
-540.97
207.91|
|||Gi] for a Special Person
608.95
-243.52
365.43|
|||Wonder Bars
891.25
-540.15
351.10
**1,433.96**|
||||
|**SMITHAM SCHOOL ASSOCIATION**|**SMITHAM SCHOOL ASSOCIATION**|**SMITHAM SCHOOL ASSOCIATION**|
|---|---|---|
|**Registered Charity 1125011**
**Reconcilia?on to bank account**|||
|**FINAL Treasurer's Report - Proft and Loss 2024/2025**
Closing balance @ 2nd Sep 2024
**£16,029.37**|||
|23rd Sept 2025
Fund raising income 2024/2025
**£17,270.35**|||
|**03/09/2024 - 02/09/2025**|||
|**INCOME**
**Funding requests / disembursements**|||
|**Income**
**Income**
**Expense**
**Net**
Class Trip/Ac>vity Fund
-£2,200.00|||
||Easy Fundraising
15.17
0.00
15.17
Books and Outdoor Book Swap Cupboard
-£431.74||
||ASDA Cashpot for Schools Commission
211.21
0.00
211.21
LiPer Picking Equipment
-£117.77||
||Rotary Club Christmas Collec>on Proft Share
410.00
0.00
410.00
Christmas Trees and Decora>ons
-£414.59||
||Astra Tex>les|Recycling
105.20
0.00
105.20
Bird Boxes
-£43.98|
|||**Total**
**-£3,208.08**|
||**Sales**||
|||Christmas Fair 2024 - Stalls
1799.16
-579.89
1219.27
**Closing balance @ 2nd September 2025**
**£30,091.64**|
|||Christmas Fair 2024 - Rafe
1593.00
-416.20
1176.80
Check against Lloyds Bank Account 3rd September 2025:|
|||Christmas Fair 2024 - Bar and Catering
684.66
-340.44
344.22
**£30,091.64**|
|||Christmas Fair 2024 - Outside Catering Proft Share
100.00
0.00
100.00|
|||Christmas Fair 2024 - GroPo
424.63
-157.83
266.80|
|||Christmas Shopping
2694.84
-1448.70
1246.14|
|||Christmas Cards Commission
976.59
0.00
976.59|
|||Christmas Class Rafe
480.43
-109.98
370.45
**5,700.27**|
||||
|||Uniform Sales
357.68
0.00
357.68|
|||Book Sales
151.84
0.00
151.84|
|||Doughnut Sale
748.88
-540.97
207.91|
|||Gi] for a Special Person
608.95
-243.52
365.43|
|||Wonder Bars
891.25
-540.15
351.10
**1,433.96**|
||||
1
|||October Kidspace Hire
1395.05
-300.00
1095.05|
|---|---|---|
|||February Kidspace Hire
1122.52
-300.00
822.52|
|||**1,917.57**|
|||January Disco - Tickets
1604.03
0.00
1604.03|
|||January Disco - Tuck Shop and Supplies
426.81
-721.01
-294.20|
|||January Disco - DJ
0.00
-150.00
-150.00|
|||June Disco - Tickets
1440.61
0.00
1440.61|
|||June Disco - Tuck Shop and Supplies
536.60
-770.40
-233.80|
|||June Disco - DJ
0.00
-150.00
-150.00
**2,216.64**|
||||
|||Summer Fair 2025 - Catering and Bar
2732.98
-905.34
1827.64|
|||Summer Fair 2025 - Animal Workshops
0.00
-290.00
-290.00|
|||Summer Fair 2025 - Rafe
1418.66
-420.40
998.26|
|||Summer Fair 2025 - Stalls
235.19
-439.73
-204.54|
|||Summer Fair 2025 - Token Sales
2783.90
0.00
2783.90|
|||Summer Fair 2025 - Stallholder Fees
120.00
0.00
120.00|
|||Summer Fair 2025 Sponsorship - Estate Agent
225.00
0.00
225.00|
|||Summer Fair 2025 Sponsorship - Rafe
300.00
0.00
300.00|
|||Summer Fair 2025 Sponsorship - Gold, Silver, Bronze
300.00
0.00
300.00
**6,060.26**|
||||
|||Pay-It-Forward 2024/25 Dona>ons
273.35
0.00
273.35
**273.35**|
|**Total Sales**||**26,426.61**
**-8,824.56**
**17,602.05**|
|**Total Income**||**27,168.19**
**-8,824.56**
**18,343.63**|
||||
||||
|**EXPENSES**|||
|**Expenses**|||
||New Parent Welcome Gi]s
-55.22||
||Croydon Council LoPery License Fee renewal
-20.00||
||Insurance Expense
-162.00||
2
||School Funding for Year 6 Leavers Party
-300.00|
|---|---|
||Extension Leads and Floodlights
-536.06|
|**Total Expenses**
**-1073.28**||
|||
|**Funding Requests**||
||Class Trip/Ac>vity Fund
-2200.00|
||Books and Outdoor Book Swap Cupboard
-431.74|
||LiPer Picking Equipment
-117.77|
||Christmas Trees and Decora>ons
-414.59|
||Bird Boxes
-43.98|
|**Total Funding Requests**
**-3,208.08**||
|||
|**NET INCOME for period 03/09/2024 - 02/09/2025**
**17,270.35**||
3
## Smitham School Associaton (PTA)
## Trustees' Annual Report
Financial Year: 3 September 2024 – 2 September 2025 Charity number: 1125011
## Reference and administratve details
Smitham School Association (PTA) is a registered charity supporting Smitham Primary School and Nursery. The charity is managed by its elected trustees in accordance with its constitution.
## Objectves and public beneft
The charity exists to advance the education of pupils by fostering positive relationships between parents, staff and the wider community and by raising funds to provide facilities and resources beyond those normally provided by the school. The trustees have had due regard to the Charity Commission's guidance on public benefit.
## Actvites and achievements
During the year the PTA organised a varied programme of fundraising and community events. These included the Christmas Fair, Summer Fair, school discos, Christmas Shopping, class raffles, Christmas cards and gifts, Kidspace events, uniform sales, book sales, doughnut sales, Wonder Bars, Gift for a Special Person and Pay It Forward initiatives. The Association also supported community activities including Grounds Day, welcome events for new families and pre-loved uniform sales to ensure affordable access for all families.
Funds raised enabled the PTA to support the school through contributions towards class trips and activities, books and the outdoor book swap cupboard, litter-picking equipment, Christmas trees and decorations, bird boxes and other agreed projects. The trustees also continued initiatives that promoted inclusion by keeping event costs affordable and using the Pay It Forward scheme where appropriate.
## Financial review
The Association received gross income of £27,168 during the year and reported a net surplus of approximately £17,270. Total funds carried forward at the year end were £30,092. The accounts were independently examined and no material issues were identified.
## Reserves policy
The trustees aim to retain sufficient unrestricted reserves to meet ongoing commitments, provide working capital for future fundraising events and enable the Association to respond to significant funding requests from the school.
## Plans for the future
Following discussions at the 2025 AGM, the trustees intend to continue delivering a balanced programme of fundraising and community events while supporting larger strategic projects where funding allows. Priorities include improvements to IT resources, outdoor facilities and other projects agreed with the school leadership. The trustees also aim to increase volunteer involvement and strengthen engagement with the wider school community.
## Trustee responsibilites
The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and Charity Commission requirements.