## **SMITHAM SCHOOL ASSOCIATION ANNUAL REPORT** 


**Charity Name:** Smitham School Association 

## **Registration Number:** 1125011 

**Address:** Smitham School Association; c/o Smitham Primary School & Nursery, Portnalls Road, Coulsdon CR5 3DE 

**Trustee Names:** Mrs Sarah Garner; Mr Robert Richards; Dr Lorna Parker; Mrs Shelley Crossley; Ms Eleanor Richardson; Mr Marvin Tewarrie (2022/2023) 

## **Structure including Recruitment of Trustees:** 

Type of Association: Parent Teacher Association 

The Association comes under the umbrella of the School, which is a registered charity and company limited by guarantee. The funds of the Association will be held as restricted funds that can only be used for specific purposes and only used to fulfil the Aims of the Association. 

The Association is guided by a Constitution which states the purpose of the Association, and rules and regulations that the committee members should be following. It provides structure for the committee members, giving clear guidance on how the association should be run and details of the roles and responsibilities of the trustees. It's adopted at the Annual General Meeting. 

Members: Members of the Association shall comprise of parents, guardians, carers of children currently attending the school (including nursery) and teachers/staff employed at the school. 

Committee members: The members shall elect Committee Trustees to fulfil specific roles - Chair, Secretary and Treasurer. Chair, Secretary and Treasurer are elected as committee members at the Annual General Meeting, and registered as Trustees alongside the President (Head Teacher) with the Charity Commission. Co positions are also elected as part of the committee – Co-Chair, Co-Secretary and Co-Treasurer. Elections take place yearly in September at the AGM, and Committee Trustees hold office until the next AGM. All members of the Committee have control of the Association, its property and funds. 

## **Activities & Objectives in the Year:** 

## Objectives: 

The Aims of the Association are to advance the education and wellbeing of the pupils of the school by providing or assisting in the provision of facilities for education at the school (not normally provided by the Local Authority).  This includes:- 



- Promote community at the School and foster more extended relationships between the teachers, parents and others associated with the School. 

- Study and discuss matters of mutual interest relating to the education and welfare of pupils 

- Engage in activities which support and advance the education of the pupils attending the school, including fund raising and after school activities 

- Consider applications for PTA funds and granting funds to support such applications where the request is passed by a majority of the Committee. 

## Yearly Activities to achieve objectives: 

The PTA runs a series of fundraising events throughout the calendar year as a means of meeting our objectives. Fundraising events include Summer Fair and Christmas Fair, raffles, family events, and events for the children including discos. These are run alongside community events including regular grounds day. Funds raised throughout these events and activities are then used to address and meet funding requests received by the Association from the school; these funding requests are aimed at assisting in the provision of facilities for education at the school for all students. 

## **Achievements and Performance (including reporting on its public beneft):** 

Activities this financial year (2022/2023) to achieve objectives: 

## Autumn Term 

Winter Sale; Doughnut Day; Christmas Cards; Christmas Jumper Sale; Panto Tickets; Christmas Fair and Raffle; Christmas Shopping; Class Christmas Raffle; and Grounds Day 

## Spring Term 

January discos; Quiz night; Gifts for a special person; book sale; cake and preloved uniform sale; class Easter raffle; Grounds Day 

## Summer Term 

April discos; Summer Fair and raffle 

## Funding requests granted – 

- Wellbeing area 2022 - £2,079 

- Outlast School Outdoor Playblocks - £3,520 

- 15 Ipads & Trolley - £6,650 

- Year 6’s Leaving Party Contribution - £240 

Income (2022/2023) – £26,702 



## **Financial Review (including any debts and details of your reserves policy if applicable):** 

Income (2022/2023) – £26,702 

Expenditure (2022/2023) – £22,235 Profit (2022/2023) – £4,467 Bank balance as of 15.09.2023 - £23,674.96 

## **Details of any funds held as a custodian trustee:** 

Not applicable 

Signed – S.CROSSLEY 

Date – 30.06.2024 




## **SMITHAM SCHOOL ASSOCIATION** 

|**Reconciliation to bank account**|||
|---|---|---|
|Closing balance @ 31st Aug 2022||18,508|
|income relating to 2021 / 2023||700|
|**Fund raising income 2022/2023**||16,717|
|**Funding requests / disembursements**|||
|60700 - Wellbeing area 2022 - Benches|-|2,079<br>|
|60800 - Outlast School Outdoor Playblocks|-|3,520<br>|
|62200 - 15 iPads and trolley|-|6,651<br>|
|**Total**|**-**|**12,250**<br>|
|**Closing balance @ 14th Sep 2023**||**23,674.96**|



## **FINAL Treasurer's Report - Profit and Loss** 

## **2022 / 2023** 

15th Sept 2023 

|**01/09/2022 - 14/09/2023**|**01/09/2022 - 14/09/2023**|||||
|---|---|---|---|---|---|
|**INCOME**||||||
|**40000 - Income**||**Income**|**Expense**|**Net**||
|40100 - Easy Fundraising||17.02||17.02||
|40200 - Amazon Smile Commission||371.43||371.43||
|40300 - Donations||10.98||10.98||
|41700 - Astra Textiles Recycling||28.40||28.40||
|41900 - Petty Cash||50.00||50.00||
|**41000 - Sales**||||||
||41006 - Christmas Panto|1772.47|-1320.00|452.47||
||41007 - Christmas Raffle|2203.70|-397.60|1806.10||
||41008 - Christmas Shopping|1783.30|-665.20|1118.10||
||41016 - Christmas Jumper|120.69||120.69||
||41037 - Christmas Santas Grotto|612.10||612.10||
||41038 - Christmas Fair - Catering|873.60|-515.49|358.11||
||41039 - Christmas Cards|1196.80|-791.78|405.02||
||41045 - Christmas Fair - Stalls|2082.92|-889.66|1193.26||
||41046 - Christmas Childrens Raffle|434.43|-67.70|366.73|**6,433**|
|||||||
||41020 - World Book Day Book Sale|200.21||200.21||
||41025 - Easter Egg Raffle|473.91|-79.00|394.91||
||41036 - Welly and Outdoor Clothing sale|32.46||32.46||
||41048 - Uniform Sale|37.80||37.80||
||41047 - Quiz Night|340.67|-26.29|314.38||
||41023 - Gifts for a special person|475.30|-293.27|182.03||
||41026 - Krispy Kreme Doughnut Sale|1028.63|-601.12|427.51||
||41050 - Book Sale|168.56||168.56||
||41055 - End of year tuck shop|137.14||137.14||
|||||||
||41049 - Summer Fair 2023 - Stalls|2662.75|-877.61|1785.14||
||41051 - Summer Fair 2023 - Stallholder fee|150.00||150.00||
||41052 - Summer Fair 2023 - Tokens|448.85||448.85||
||41053 - Summer Fair 2023 - Catering|2293.72|-1202.91|1090.81||
||41054 - Summer Fair 2023 - Raffle|1623.50|-100.00|1523.50||
||41300 - Summer Fair 2023 Donations|16.96||16.96||
||41400 - Summer Fair 2023 Sponsorship - Estate Agent|396.62||396.62||
||40900 - Summer Fair 2023 Sponsorship - Main Raffle|250.00||250.00||
||41600 - Summer Fair 2023 Sponsorship - Gold|200.00||200.00||
||41200 - Summer Fair 2023 Sponsorship - Silver|100.00||100.00||
||41500 - Summer Fair 2023 Sponsorship - Bronze|50.00||50.00|**6,012**|
|||||||
||41040 - Disco - Nursery|130.87||130.87||
||41041 - Disco - Reception / Year 1|831.07|-92.55|738.52||
||41042 - Disco - Year 2 / Year 3|1026.55|-142.12|884.43||
||41043 - Disco - Year 4 / Year 5 / Year 6|1595.06|-1053.43|541.63||
||41044 - Disco Pay-It-Forward 2023|382.08|-100.00|282.08|**2,578**|
|||||||
||91000 - Other Income Miscellaneous|90.97||90.97||
|**41000 - Total Sales**||**26,224**|**-9,216**|**17,008**||
|**40001 - Total Income**||**26,702**|**-9,216**|**17,486**||
|**EXPENSES**||||||
|**57000 - Expenses**||||||
|61900 - Coin Counting Machine|||-189.99|||
|63300 - PTA Festival Trolley Folding|||-98.99|||






||62000 - Bank Charges||-60.00|
|---|---|---|---|
||67000 - Insurance Expense||-140.00|
||57100 - Croydon Council Lottery License Fee renewal||-20.00|
||59400 - School Funding for Year 6 Leavers Party||-260.00|
|**57000 - Total Expenses**|||**-769**|
|**Funding Requests**||||
||60700 - Wellbeing area 2022 - Benches|-2079.14||
||60800 - Outlast School Outdoor Playblocks|-3520.00||
||62200 - 15 iPads and trolley|-6650.69||
|**Total Funding Requests**||**-12,250**||
|**NET INCOME for period 01/09/2022 - 14/09/2023**||**16,717**||





CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Sectlon A
Independent Examlner's Report
Report to the trustee
members of
Smitham School Association
On accounts for the year
ended
14 September 2023
Charity no
(if any)
1125011
Sot out on pagas
+. 8
I report to the trustees on my examination of the accounts of the above
charity {"the Trust'l for the year ended 14 10912023.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the raquirements of the Charities Act
2011 1.the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination. I
have followed the applicable Directions given by the Charity Commiss¢on
under section 14515llb) of the Act.
I have completed my examination. I confirm that no material matters have
come lo my attention in connection with the examination which gives me
Cause to ￿lIeVe that in. any material respect..
accounting records were not kept in accordance with section 130
of the Act or
the accounts do not accord with the accounting records
Independent
examinerfs ststement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts lo be reached.
Signed".
Date:
301612024
Name:
Chris Dunhill ACMA CGMA
Relevant professional
qualificatlonlsl or body
Ilf any):
[BJKTgiLU A ly£LigrtT ) C C OLA Cc i rt(A )
Address:
114 Downs Road, Coulsdon CR5 1AE
Section B
Oisclosure
Only cornplele if the examiner needs lo highlight matters of concern (see CC32,
Independenl examination of chanty accounts.. directions and guidance for
examiners).
IER
October 2018

Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018

## **Examination of Opening and Closing Bank Balances** 

||Balance per Lloyds|Balance per Lloyds|||
|---|---|---|---|---|
|**Now**|**£9,100.30**|**Inc/Exp**|**Adj**||
|June||-£9,286.17|£9,286.17||
|May||£298.47|-£298.47||
|April||£32.38|-£32.38||
|March||£538.79|-£538.79||
|February||£845.40|-£845.40||
|January||£2,817.62|-£2,817.62||
|December||£309.09|-£309.09||
|November||£1,730.04|-£1,730.04||
|October||-£10,325.91|£10,325.91||
|Sept(part)||-£1,534.37|£1,534.37||
||**£23,674.96**|||**Closing balance at 14 Sept 23 validated**|
|Reporting year||£5,167.00|-£5,167.00||
||**£18,507.96**|||**Opening balance at 1 Sept 22 validated**|






## **SMITHAM SCHOOL ASSOCIATION** 

## **FINAL Treasurer's Report - Profit and Loss** 

## **Reconciliation to bank account** 

||**Reconciliation to bank account**||||
|---|---|---|---|---|
||Closing balance @ 31st Aug 2022||**18,508**|**validated**|
||income relating to 2021 / 2023||700|**validated**|
||**Fund raising income 2022/2023**||16,717||
||**Funding requests / disembursements**||||
||60700 - Wellbeing area 2022 - Benches|-|2,079<br>||
||60800 - Outlast School Outdoor Playblocks|-|3,520<br>||
||62200 - 15 iPads and trolley|-|6,651<br>||
||**Total**|**-**|**12,250**<br>||
||**Closing balance @ 14th Sep 2023**||**23,674.96**|**validated**|



## **2022 / 2023** 

15th Sept 2023 

|**01/09/2022 - 14/09/2023**<br>**INCOME**<br>**validated**<br>**validated**<br>**validated**<br>**40000 - Income**<br>**Income**<br>**Expense**<br>**Net**<br>40100 - Easy Fundraising<br>17.02<br>**17.02**<br>40200 - Amazon Smile Commission<br>371.43<br>**371.43**<br>40300 - Donations<br>10.98<br>**10.98**<br>41700 - Astra Textiles Recycling<br>28.40<br>**28.40**<br>41900 - Petty Cash<br>50.00<br>**50.00**<br>**41000 - Sales**<br>41006 - Christmas Panto<br>1772.47<br>-1320.00<br>**452.47**<br>41007 - Christmas Raffle<br>2203.70<br>-397.60<br>**1806.10**<br>41008 - Christmas Shopping<br>1783.30<br>-665.20<br>**1118.10**<br>41016 - Christmas Jumper<br>120.69<br>**120.69**<br>41037 - Christmas Santas Grotto<br>612.10<br>**612.10**<br>41038 - Christmas Fair - Catering<br>873.60<br>-515.49<br>**358.11**<br>41039 - Christmas Cards<br>1196.80<br>-791.78<br>**405.02**<br>41045 - Christmas Fair - Stalls<br>2082.92<br>-889.66<br>**1193.26**<br>41046 - Christmas Childrens Raffle<br>434.43<br>-67.70<br>**366.73**<br>**6,433**<br>41020 - World Book Day Book Sale<br>200.21<br>**200.21**<br>41025 - Easter Egg Raffle<br>473.91<br>-79.00<br>**394.91**<br>41036 - Welly and Outdoor Clothing sale<br>32.46<br>**32.46**<br>41048 - Uniform Sale<br>37.80<br>**37.80**<br>41047 - Quiz Night<br>340.67<br>-26.29<br>**314.38**<br>41023 - Gifts for a special person<br>475.30<br>-293.27<br>**182.03**<br>41026 - Krispy Kreme Doughnut Sale<br>1028.63<br>-601.12<br>**427.51**<br>41050 - Book Sale<br>168.56<br>**168.56**<br>41055 - End of year tuck shop<br>137.14<br>**137.14**<br>41049 - Summer Fair 2023 - Stalls<br>2662.75<br>-877.61<br>**1785.14**<br>41051 - Summer Fair 2023 - Stallholder fee<br>150.00<br>**150.00**<br>41052 - Summer Fair 2023 - Tokens<br>448.85<br>**448.85**<br>41053 - Summer Fair 2023 - Catering<br>2293.72<br>-1202.91<br>**1090.81**<br>41054 - Summer Fair 2023 - Raffle<br>1623.50<br>-100.00<br>**1523.50**<br>41300 - Summer Fair 2023 Donations<br>16.96<br>**16.96**<br>41400 - Summer Fair 2023 Sponsorship - Estate Agent<br>396.62<br>**396.62**<br>40900 - Summer Fair 2023 Sponsorship - Main Raffle<br>250.00<br>**250.00**<br>41600 - Summer Fair 2023 Sponsorship - Gold<br>200.00<br>**200.00**<br>41200 - Summer Fair 2023 Sponsorship - Silver<br>100.00<br>**100.00**<br>41500 - Summer Fair 2023 Sponsorship - Bronze<br>50.00<br>**50.00**<br>**6,012**<br>41040 - Disco - Nursery<br>130.87<br>**130.87**<br>41041 - Disco - Reception / Year 1<br>831.07<br>-92.55<br>**738.52**<br>41042 - Disco - Year 2 / Year 3<br>1026.55<br>-142.12<br>**884.43**<br>41043 - Disco - Year 4 / Year 5 / Year 6<br>1595.06<br>-1053.43<br>**541.63**<br>41044 - Disco Pay-It-Forward 2023<br>382.08<br>-100.00<br>**282.08**<br>**2,578**<br>91000 - Other Income Miscellaneous<br>90.97<br>**90.97**<br>**41000 - Total Sales**<br>**26,224**<br>**-9,216**<br>**17,008**<br>**40001 - Total Income**<br>**26,702**<br>**-9,216**<br>**17,486**<br>**EXPENSES**<br>**57000 - Expenses**<br>61900 - Coin Counting Machine<br>-189.99<br>63300 - PTA Festival Trolley Folding<br>-98.99<br>62000 - Bank Charges<br>-60.00|**01/09/2022 - 14/09/2023**<br>**INCOME**<br>**validated**<br>**validated**<br>**validated**<br>**40000 - Income**<br>**Income**<br>**Expense**<br>**Net**<br>40100 - Easy Fundraising<br>17.02<br>**17.02**<br>40200 - Amazon Smile Commission<br>371.43<br>**371.43**<br>40300 - Donations<br>10.98<br>**10.98**<br>41700 - Astra Textiles Recycling<br>28.40<br>**28.40**<br>41900 - Petty Cash<br>50.00<br>**50.00**<br>**41000 - Sales**<br>41006 - Christmas Panto<br>1772.47<br>-1320.00<br>**452.47**<br>41007 - Christmas Raffle<br>2203.70<br>-397.60<br>**1806.10**<br>41008 - Christmas Shopping<br>1783.30<br>-665.20<br>**1118.10**<br>41016 - Christmas Jumper<br>120.69<br>**120.69**<br>41037 - Christmas Santas Grotto<br>612.10<br>**612.10**<br>41038 - Christmas Fair - Catering<br>873.60<br>-515.49<br>**358.11**<br>41039 - Christmas Cards<br>1196.80<br>-791.78<br>**405.02**<br>41045 - Christmas Fair - Stalls<br>2082.92<br>-889.66<br>**1193.26**<br>41046 - Christmas Childrens Raffle<br>434.43<br>-67.70<br>**366.73**<br>**6,433**<br>41020 - World Book Day Book Sale<br>200.21<br>**200.21**<br>41025 - Easter Egg Raffle<br>473.91<br>-79.00<br>**394.91**<br>41036 - Welly and Outdoor Clothing sale<br>32.46<br>**32.46**<br>41048 - Uniform Sale<br>37.80<br>**37.80**<br>41047 - Quiz Night<br>340.67<br>-26.29<br>**314.38**<br>41023 - Gifts for a special person<br>475.30<br>-293.27<br>**182.03**<br>41026 - Krispy Kreme Doughnut Sale<br>1028.63<br>-601.12<br>**427.51**<br>41050 - Book Sale<br>168.56<br>**168.56**<br>41055 - End of year tuck shop<br>137.14<br>**137.14**<br>41049 - Summer Fair 2023 - Stalls<br>2662.75<br>-877.61<br>**1785.14**<br>41051 - Summer Fair 2023 - Stallholder fee<br>150.00<br>**150.00**<br>41052 - Summer Fair 2023 - Tokens<br>448.85<br>**448.85**<br>41053 - Summer Fair 2023 - Catering<br>2293.72<br>-1202.91<br>**1090.81**<br>41054 - Summer Fair 2023 - Raffle<br>1623.50<br>-100.00<br>**1523.50**<br>41300 - Summer Fair 2023 Donations<br>16.96<br>**16.96**<br>41400 - Summer Fair 2023 Sponsorship - Estate Agent<br>396.62<br>**396.62**<br>40900 - Summer Fair 2023 Sponsorship - Main Raffle<br>250.00<br>**250.00**<br>41600 - Summer Fair 2023 Sponsorship - Gold<br>200.00<br>**200.00**<br>41200 - Summer Fair 2023 Sponsorship - Silver<br>100.00<br>**100.00**<br>41500 - Summer Fair 2023 Sponsorship - Bronze<br>50.00<br>**50.00**<br>**6,012**<br>41040 - Disco - Nursery<br>130.87<br>**130.87**<br>41041 - Disco - Reception / Year 1<br>831.07<br>-92.55<br>**738.52**<br>41042 - Disco - Year 2 / Year 3<br>1026.55<br>-142.12<br>**884.43**<br>41043 - Disco - Year 4 / Year 5 / Year 6<br>1595.06<br>-1053.43<br>**541.63**<br>41044 - Disco Pay-It-Forward 2023<br>382.08<br>-100.00<br>**282.08**<br>**2,578**<br>91000 - Other Income Miscellaneous<br>90.97<br>**90.97**<br>**41000 - Total Sales**<br>**26,224**<br>**-9,216**<br>**17,008**<br>**40001 - Total Income**<br>**26,702**<br>**-9,216**<br>**17,486**<br>**EXPENSES**<br>**57000 - Expenses**<br>61900 - Coin Counting Machine<br>-189.99<br>63300 - PTA Festival Trolley Folding<br>-98.99<br>62000 - Bank Charges<br>-60.00|**01/09/2022 - 14/09/2023**<br>**INCOME**<br>**validated**<br>**validated**<br>**validated**<br>**40000 - Income**<br>**Income**<br>**Expense**<br>**Net**<br>40100 - Easy Fundraising<br>17.02<br>**17.02**<br>40200 - Amazon Smile Commission<br>371.43<br>**371.43**<br>40300 - Donations<br>10.98<br>**10.98**<br>41700 - Astra Textiles Recycling<br>28.40<br>**28.40**<br>41900 - Petty Cash<br>50.00<br>**50.00**<br>**41000 - Sales**<br>41006 - Christmas Panto<br>1772.47<br>-1320.00<br>**452.47**<br>41007 - Christmas Raffle<br>2203.70<br>-397.60<br>**1806.10**<br>41008 - Christmas Shopping<br>1783.30<br>-665.20<br>**1118.10**<br>41016 - Christmas Jumper<br>120.69<br>**120.69**<br>41037 - Christmas Santas Grotto<br>612.10<br>**612.10**<br>41038 - Christmas Fair - Catering<br>873.60<br>-515.49<br>**358.11**<br>41039 - Christmas Cards<br>1196.80<br>-791.78<br>**405.02**<br>41045 - Christmas Fair - Stalls<br>2082.92<br>-889.66<br>**1193.26**<br>41046 - Christmas Childrens Raffle<br>434.43<br>-67.70<br>**366.73**<br>**6,433**<br>41020 - World Book Day Book Sale<br>200.21<br>**200.21**<br>41025 - Easter Egg Raffle<br>473.91<br>-79.00<br>**394.91**<br>41036 - Welly and Outdoor Clothing sale<br>32.46<br>**32.46**<br>41048 - Uniform Sale<br>37.80<br>**37.80**<br>41047 - Quiz Night<br>340.67<br>-26.29<br>**314.38**<br>41023 - Gifts for a special person<br>475.30<br>-293.27<br>**182.03**<br>41026 - Krispy Kreme Doughnut Sale<br>1028.63<br>-601.12<br>**427.51**<br>41050 - Book Sale<br>168.56<br>**168.56**<br>41055 - End of year tuck shop<br>137.14<br>**137.14**<br>41049 - Summer Fair 2023 - Stalls<br>2662.75<br>-877.61<br>**1785.14**<br>41051 - Summer Fair 2023 - Stallholder fee<br>150.00<br>**150.00**<br>41052 - Summer Fair 2023 - Tokens<br>448.85<br>**448.85**<br>41053 - Summer Fair 2023 - Catering<br>2293.72<br>-1202.91<br>**1090.81**<br>41054 - Summer Fair 2023 - Raffle<br>1623.50<br>-100.00<br>**1523.50**<br>41300 - Summer Fair 2023 Donations<br>16.96<br>**16.96**<br>41400 - Summer Fair 2023 Sponsorship - Estate Agent<br>396.62<br>**396.62**<br>40900 - Summer Fair 2023 Sponsorship - Main Raffle<br>250.00<br>**250.00**<br>41600 - Summer Fair 2023 Sponsorship - Gold<br>200.00<br>**200.00**<br>41200 - Summer Fair 2023 Sponsorship - Silver<br>100.00<br>**100.00**<br>41500 - Summer Fair 2023 Sponsorship - Bronze<br>50.00<br>**50.00**<br>**6,012**<br>41040 - Disco - Nursery<br>130.87<br>**130.87**<br>41041 - Disco - Reception / Year 1<br>831.07<br>-92.55<br>**738.52**<br>41042 - Disco - Year 2 / Year 3<br>1026.55<br>-142.12<br>**884.43**<br>41043 - Disco - Year 4 / Year 5 / Year 6<br>1595.06<br>-1053.43<br>**541.63**<br>41044 - Disco Pay-It-Forward 2023<br>382.08<br>-100.00<br>**282.08**<br>**2,578**<br>91000 - Other Income Miscellaneous<br>90.97<br>**90.97**<br>**41000 - Total Sales**<br>**26,224**<br>**-9,216**<br>**17,008**<br>**40001 - Total Income**<br>**26,702**<br>**-9,216**<br>**17,486**<br>**EXPENSES**<br>**57000 - Expenses**<br>61900 - Coin Counting Machine<br>-189.99<br>63300 - PTA Festival Trolley Folding<br>-98.99<br>62000 - Bank Charges<br>-60.00|
|---|---|---|
||40100 - Easy||
||40200 - Ama||
||40300 - Don||
||41700 - Astr||
||41900 - Pett||
||**41000 - Sale**<br>**41000 - Tota**<br>**001 - Total I**<br>**ES**<br>**000 - Expense**||
|||41046 - Christmas Childrens Raffle<br>434.43<br>-67.70<br>**366.73**<br>**6,433**|
|||41020 - World Book Day Book Sale<br>200.21<br>**200.21**<br>41025 - Easter Egg Raffle<br>473.91<br>-79.00<br>**394.91**<br>41036 - Welly and Outdoor Clothing sale<br>32.46<br>**32.46**<br>41048 - Uniform Sale<br>37.80<br>**37.80**<br>41047 - Quiz Night<br>340.67<br>-26.29<br>**314.38**<br>41023 - Gifts for a special person<br>475.30<br>-293.27<br>**182.03**<br>41026 - Krispy Kreme Doughnut Sale<br>1028.63<br>-601.12<br>**427.51**<br>41050 - Book Sale<br>168.56<br>**168.56**<br>41055 - End of year tuck shop<br>137.14<br>**137.14**<br>41049 - Summer Fair 2023 - Stalls<br>2662.75<br>-877.61<br>**1785.14**<br>41051 - Summer Fair 2023 - Stallholder fee<br>150.00<br>**150.00**<br>41052 - Summer Fair 2023 - Tokens<br>448.85<br>**448.85**<br>41053 - Summer Fair 2023 - Catering<br>2293.72<br>-1202.91<br>**1090.81**<br>41054 - Summer Fair 2023 - Raffle<br>1623.50<br>-100.00<br>**1523.50**<br>41300 - Summer Fair 2023 Donations<br>16.96<br>**16.96**<br>41400 - Summer Fair 2023 Sponsorship - Estate Agent<br>396.62<br>**396.62**<br>40900 - Summer Fair 2023 Sponsorship - Main Raffle<br>250.00<br>**250.00**<br>41600 - Summer Fair 2023 Sponsorship - Gold<br>200.00<br>**200.00**<br>41200 - Summer Fair 2023 Sponsorship - Silver<br>100.00<br>**100.00**|
|||41500 - Summer Fair 2023 Sponsorship - Bronze<br>50.00<br>**50.00**<br>**6,012**|
|||41040 - Disco - Nursery<br>130.87<br>**130.87**<br>41041 - Disco - Reception / Year 1<br>831.07<br>-92.55<br>**738.52**<br>41042 - Disco - Year 2 / Year 3<br>1026.55<br>-142.12<br>**884.43**<br>41043 - Disco - Year 4 / Year 5 / Year 6<br>1595.06<br>-1053.43<br>**541.63**|
|||41044 - Disco Pay-It-Forward 2023<br>382.08<br>-100.00<br>**282.08**<br>**2,578**|
|||91000 - Other Income Miscellaneous<br>90.97<br>**90.97**<br>**l Sales**<br>**26,224**<br>**-9,216**<br>**17,008**<br>**ncome**<br>**26,702**<br>**-9,216**<br>**17,486**<br>**s**<br>Counting Machine<br>-189.99<br>Festival Trolley Folding<br>-98.99<br>k Charges<br>-60.00|
||61900 - Coin||
||63300 - PTA||
||62000 - Ban||






||67000 - Insurance Expense||-140.00|
|---|---|---|---|
||57100 - Croydon Council Lottery License Fee renewal||-20.00|
||59400 - School Funding for Year 6 Leavers Party||-260.00|
|**57000 - Total Expenses**|||**-769**|
|**Funding Requests**||||
||60700 - Wellbeing area 2022 - Benches|-2079.14||
||60800 - Outlast School Outdoor Playblocks|-3520.00||
||62200 - 15 iPads and trolley|-6650.69||
|**Total Funding Requests**||**-12,250**||
|**NET INCOME for period 01/09/2022 - 14/09/2023**||**16,717**||






LLOYDS BUSINESS FINANCE ASSISTANCE P&L EXPORT FOR YEAR 01/09/2022 - 14/09/2023 01/09/2022 14/09/2023 378 Profit and Loss 

|SMITHAM SCHOOL<br>14/06/2024<br>**INCOME**<br>**40000 - Incom**<br>40100<br>40200<br>40300<br>40800<br>40900<br>**41000**<br>**41000**<br>41200<br>41300<br>41400<br>41500<br>41600<br>41700<br>41900<br>**40000 - Total**<br>**INCOME**<br>**GROSS PROFIT**<br>**EXPENSES**<br>**57000 - Expen**<br>57100<br>57400<br>57600<br>57700<br>57900<br>58300<br>58800<br>59400<br>60700<br>60800<br>60900<br>61100<br>61200<br>61300<br>61400<br>61600<br>61700<br>61800<br>61900<br>62000<br>62100<br>62200<br>62300<br>62400<br>62600<br>63200<br>63300<br>63400<br>63600<br>67000<br>**57000 - Total**<br>**TOTAL EXPENSES**<br>**OTHER INCOME AND EX**<br>**90000 - Other**<br>91000<br>**90000 - Total**<br>**TOTAL OTHER INCOME A**<br>**NET INCOME**|ASSOCIATION<br>**e**|**01/09/2022 - 14/09/2023**<br>17.02<br>371.43<br>10.98<br>700<br>250<br>1,772.47<br>2,203.70<br>1,783.30<br>120.69<br>200.21<br>475.3<br>473.91<br>1,028.63<br>-100<br>32.46<br>612.1<br>873.6<br>1,196.80<br>128.91<br>831.07<br>1,026.55<br>1,595.06<br>382.08<br>2,082.92<br>434.43<br>340.67<br>37.8<br>2,662.75<br>168.56<br>150<br>448.85<br>2,293.72<br>1,623.50<br>137.14<br>**25,017.18**<br>100<br>16.96<br>396.62<br>50<br>200<br>28.4<br>50<br>**27,208.59**<br>**27,208.59**<br>**27,208.59**<br>-20<br>-397.6<br>-791.78<br>-665.2<br>-1,320.00<br>-293.27<br>-601.12<br>-260<br>-2,079.14<br>-3,520.00<br>-889.66<br>-21<br>-67.7<br>-494.49<br>1.96<br>-92.55<br>-142.12<br>-1,053.43<br>-189.99<br>-60<br>-26.29<br>-6,650.69<br>-79<br>-524.18<br>-1,202.91<br>-300<br>-98.99<br>-100<br>p<br>-53.43<br>-140<br>**-22,132.58**<br>**-22,132.58**<br>90.97<br>**90.97**<br>**90.97**<br>**5,166.98**||
|---|---|---|---|
|||||
|||||
|||||
||||**all validated**|
|||||
||- Easy Fundraising||40100 - Easy Fundraising<br>17.02|
||- Amazon Smile Commission||40200 - Amazon Smile Commission<br>371.43|
||- Donations||40300 - Donations<br>10.98|
||- Charity Trust Commission||40800 - Charity Trust Commission<br>700|
||- Summer Fair 2023 Sponsorship - Main Raffle||40900 - Summer Fair 2023 Sponsorship - Main Raffle<br>250|
||**- Sales**<br>41006 - Christmas Panto|||
||||41006 - Christmas Panto<br>1772.47|
||41007 - Christmas Raffle 2021||41007 - Christmas Raffle 2021<br>2203.7|
||41008 - Christmas Shopping2021||41008 - Christmas Shopping 2021<br>1783.3|
||41016 - Christmas Jumper 2021||41016 - Christmas Jumper 2021<br>120.69|
||41020 - World Book DayBook Sale 2022||41020 - World Book Day Book Sale 2022<br>200.21|
||41023 - Gifts for a specialperson 2022||41023 - Gifts for a special person 2022<br>475.3|
||41025 - Easter EggRaffle 2022||41025 - Easter Egg Raffle 2022<br>473.91|
||41026 - KrispyKreme Doughnut Sale 2022||41026 - Krispy Kreme Doughnut Sale 2022<br>1028.63|
||41029 - Disco Pay-It-Forward 2022||41029 - Disco Pay-It-Forward 2022<br>-100|
||41036 - Wellyand Outdoor Clothingsale||41036 - Welly and Outdoor Clothing sale<br>32.46|
||41037 - Christmas Santas Grotto||41037 - Christmas Santas Grotto<br>612.1|
||41038 - Christmas Fair - Catering||41038 - Christmas Fair - Catering<br>873.6|
||41039 - Christmas Cards||41039 - Christmas Cards<br>1196.8|
||41040 - Disco - Nursery||41040 - Disco - Nursery<br>128.91|
||41041 - Disco - Reception/Year 1||41041 - Disco - Reception / Year 1<br>831.07|
||41042 - Disco - Year 2/Year 3||41042 - Disco - Year 2 / Year 3<br>1026.55|
||41043 - Disco - Year 4/Year 5/Year 6||41043 - Disco - Year 4 / Year 5 / Year 6<br>1595.06|
||41044 - Disco Pay-It-Forward 2023||41044 - Disco Pay-It-Forward 2023<br>382.08|
||41045 - Christmas Fair - Stalls||41045 - Christmas Fair - Stalls<br>2082.92|
||41046 - Christmas Childrens Raffle||41046 - Christmas Childrens Raffle<br>434.43|
||41047 -Quiz Night||41047 - Quiz Night<br>340.67|
||41048 - Uniform Sale||41048 - Uniform Sale<br>37.8|
||41049 - Summer Fair 2023 - Stalls||41049 - Summer Fair 2023 - Stalls<br>2662.75|
||41050 - Book Sale||41050 - Book Sale<br>168.56|
||41051 - Summer Fair 2023 - Stallholder fee||41051 - Summer Fair 2023 - Stallholder fee<br>150|
||41052 - Summer Fair 2023 - Tokens||41052 - Summer Fair 2023 - Tokens<br>448.85|
||41053 - Summer Fair 2023 - Catering||41053 - Summer Fair 2023 - Catering<br>2293.72|
||41054 - Summer Fair 2023 - Raffle||41054 - Summer Fair 2023 - Raffle<br>1623.5|
||41055 - End ofyear tuck shop||41055 - End of year tuck shop<br>137.14|
||**- Total Sales**|||
||- Summer Fair 2023 Sponsorship - Silver||41200 - Summer Fair 2023 Sponsorship - Silver<br>100|
||- Summer Fair 2023 Donations||41300 - Summer Fair 2023 Donations<br>16.96|
||- Summer Fair 2023 Sponsorship - Estate Agent||41400 - Summer Fair 2023 Sponsorship - Estate Agent<br>396.62|
||- Summer Fair 2023 Sponsorship - Bronze||41500 - Summer Fair 2023 Sponsorship - Bronze<br>50|
||- Summer Fair 2023 Sponsorship - Gold||41600 - Summer Fair 2023 Sponsorship - Gold<br>200|
||- Astra Textiles Recycling||41700 - Astra Textiles Recycling<br>28.4|
||- Petty Cash||41900 - Petty Cash<br>50|
||**Income**<br>**ses**<br>- Croydon Council Lottery License Fee renewal|||
|||||
|||||
|||||
|||||
||||57100 - Croydon Council Lottery License Fee renewal<br>-20|
||- Christmas Raffle 2021||57400 - Christmas Raffle 2021<br>-397.6|
||- Christmas cards 2021||57600 - Christmas cards 2021<br>-791.78|
||- Christmas Shopping 2021||57700 - Christmas Shopping 2021<br>-665.2|
||- Christmas Panto 2021||57900 - Christmas Panto 2021<br>-1320|
||- Gifts Special Person 2021||58300 - Gifts Special Person 2021<br>-293.27|
||- Krispy Kreme Doughnut Sale 2022||58800 - Krispy Kreme Doughnut Sale 2022<br>-601.12|
||- School Funding for Year 6 Leavers Party 2022||59400 - School Funding for Year 6 Leavers Party 2022<br>-260|
||- Wellbeing area 2022 - Benches||60700 - Wellbeing area 2022 - Benches<br>-2079.14|
||- Outlast School Outdoor Playblocks||60800 - Outlast School Outdoor Playblocks<br>-3520|
||- Christmas Fair||60900 - Christmas Fair<br>-889.66|
||- Christmas Fair Tens License||61100 - Christmas Fair Tens License<br>-21|
||- Christmas Raffle - Childrens||61200 - Christmas Raffle - Childrens<br>-67.7|
||- Christmas Fair - Catering||61300 - Christmas Fair - Catering<br>-494.49|
||- Disco - Nursery||61400 - Disco - Nursery<br>1.96|
||- Disco - Reception / Year 1||61600 - Disco - Reception / Year 1<br>-92.55|
||- Disco - Year 2 / Year 3||61700 - Disco - Year 2 / Year 3<br>-142.12|
||- Disco - Year 4 / Year 5 / Year 6||61800 - Disco - Year 4 / Year 5 / Year 6<br>-1053.43|
||- Coin Counting Machine||61900 - Coin Counting Machine<br>-189.99|
||- Bank Charges||62000 - Bank Charges<br>-60|
||- Quiz Night||62100 - Quiz Night<br>-26.29|
||- 15 iPads and trolley||62200 - 15 iPads and trolley<br>-6650.69|
||- Easter Raffle||62300 - Easter Raffle<br>-79|
||- Summer Fair 2023||62400 - Summer Fair 2023<br>-524.18|
||- Summer Fair 2023 - Catering||62600 - Summer Fair 2023 - Catering<br>-1202.91|
||- Summer Fair 2023 - Stalls/games/decorations||63200 - Summer Fair 2023 - Stalls/games/decorations<br>-300|
||- PTA Festival Trolley Folding||63300 - PTA Festival Trolley Folding<br>-98.99|
||- Summer Fair 2023 - Raffle Cash Prize||63400 - Summer Fair 2023 - Raffle Cash Prize<br>-100|
||- Summer Fair 2023 - Stalls/games/decorations/miscEx||63600 - Summer Fair 2023 - Stalls/games/decorations/miscExp<br>-53.43|
||- Insurance Expense||67000 - Insurance Expense<br>-140|
||**Expenses**<br>**PENSES**<br>**Income**<br>- Other Income Miscellaneous<br>**Other Income**<br>**ND EXPENSES**|||
|||||
|||||
|||||
||||91000 - Other Income Miscellaneous<br>90.97|
|||||
|||||
||||**TOTAL**<br>**5166.98**|





## **PTA EVENT LIST MATCH LEDGER** 

|Winter sale<br>Doughnut day<br>Christmas cards<br>Christmas jumper sale<br>Panto tickets<br>Christmas fair and raffle<br>Christmas shopping<br>Class christmas raffle<br>January discos<br>Quiz night<br>Gifts for a special person<br>Book sale<br>Cake sale and preloved uniform<br>Class easter raffle<br>April disco<br>Summer fair|y|
|---|---|
||y|
||y|
||y|
||y|
||y|
||y|
||y|
||y|
||y|
||y|
||y|
||y|
||y|
||y|
||y|





## **PTA DISCOS INCOME AND EXPENSES VALIDATION** 

|mth<br>cat|amt<br>cnt<br>78.78<br>1<br>59.08<br>1<br>59.08<br>1<br>35.45<br>1<br>7.88<br>1<br>102.41<br>1<br>86.66<br>1<br>39.39<br>1<br>31.51<br>1<br>19.69<br>1<br>-138.74<br>1<br>-137.5<br>1<br>59.08<br>1<br>59.08<br>1<br>59.08<br>1<br>19.69<br>1<br>3.94<br>1<br>91.14<br>1<br>283.6<br>1<br>252.09<br>1<br>185.12<br>1<br>145.74<br>1<br>31.51<br>1<br>8.33<br>1<br>19.69<br>1<br>19.69<br>1<br>11.82<br>1<br>3.94<br>1<br>-137.03<br>1<br>-169.15<br>1<br>-137.5<br>1<br>4<br>1<br>188.5<br>1<br>120<br>1<br>95<br>1<br>49.5<br>1<br>25<br>1<br>-179<br>1<br>2.47<br>1<br>220.57<br>1<br>173.32<br>1<br>157.56<br>1<br>17.24<br>1<br>85.2<br>1<br>179.4<br>1<br>27.08<br>1<br>11.82<br>1<br>11.82<br>1<br>4.93<br>1<br>110.29<br>1<br>88.62<br>1<br>59.08<br>1<br>9.85<br>1<br>-187.9<br>1<br>-103.62<br>1<br>-48.8<br>1<br>-6.37<br>1<br>-140<br>1<br>88.34<br>1<br>86.66<br>1<br>82.72<br>1<br>9.85<br>1<br>4.93<br>1<br>123.53<br>1<br>152.39<br>1<br>unconfirm<br>**2577.53**|**mth**<br>**Sum of cnt**<br>Dec-22<br>12<br>Jan-23<br>25<br>Mar-23<br>1<br>Apr-23<br>15<br>May-23<br>10<br>Aug-23<br>2<br>**Grand Total**<br>**65**<br>KEY<br>PIF<br>DISCO PAY IT FORWARD<br>N<br>NURSERY DISCO<br>R1<br>RECEPTION AND Y1 DISCO<br>23<br>YEAR 2 AND 3 DISCO<br>456<br>YEAR 4, 5 AND 6 DISCO<br>ed|**REPORTED**<br>**Income**<br>**Expense**<br>**Net**<br>41040 - Disco - Nursery<br>£130.87<br>£130.87|**REPORTED**<br>**Income**<br>**Expense**<br>**Net**<br>41040 - Disco - Nursery<br>£130.87<br>£130.87|
|---|---|---|---|---|
|Dec-22<br>PIF<br>Dec-22<br>23<br>Dec-22<br>R1<br>Dec-22<br>456<br>Dec-22<br>N<br>Dec-22<br>R1<br>Dec-22<br>PIF<br>Dec-22<br>23<br>Dec-22<br>456<br>Dec-22<br>N<br>Dec-22<br>456<br>Dec-22<br>456<br>Jan-23<br>PIF<br>Jan-23<br>23<br>Jan-23<br>456<br>Jan-23<br>R1<br>Jan-23<br>N<br>Jan-23<br>456<br>Jan-23<br>23<br>Jan-23<br>R1<br>Jan-23<br>456<br>Jan-23<br>PIF<br>Jan-23<br>N<br>Jan-23<br>N<br>Jan-23<br>23<br>Jan-23<br>R1<br>Jan-23<br>PIF<br>Jan-23<br>N<br>Jan-23<br>456<br>Jan-23<br>456<br>Jan-23<br>456<br>Jan-23<br>456<br>Jan-23<br>456<br>Jan-23<br>456<br>Jan-23<br>R1<br>Jan-23<br>23<br>Jan-23<br>N<br>Mar-23<br>456<br>Apr-23<br>23<br>Apr-23<br>23<br>Apr-23<br>456<br>Apr-23<br>R1<br>Apr-23<br>N<br>Apr-23<br>456<br>Apr-23<br>456<br>Apr-23<br>R1<br>Apr-23<br>456<br>Apr-23<br>23<br>Apr-23<br>N<br>Apr-23<br>23<br>Apr-23<br>R1<br>Apr-23<br>456<br>Apr-23<br>N<br>May-23<br>456<br>May-23<br>23<br>May-23<br>R1<br>May-23<br>N<br>May-23<br>456<br>May-23<br>23<br>May-23<br>456<br>May-23<br>23<br>May-23<br>R1<br>May-23<br>N<br>Aug-23<br>456<br>Aug-23<br>456|||||
||||41041 - Disco - Reception / Year 1<br>£831.07<br>-£92.55<br>£738.52||
||||41042 - Disco - Year 2 / Year 3<br>£1,026.55<br>-£142.12<br>£884.43||
||||41043 - Disco - Year 4 / Year 5 / Year 6<br>£1,595.06<br>-£1,053.43<br>£541.63||
||||41044 - Disco Pay-It-Forward 2023<br>£382.08<br>-£100.00|£282.08|
||||**£3,965.63**<br>**-£1,388.10**||
|||||**£2,577.53**|
|||||**validated**|