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2023-03-31-accounts

Charity registration number: 1124989

Company registration number: 06448598

Change Of Scene

Financial Statements

Year Ended 31 March 2023

Calculus Assurance Services Loughton, Essex

Change Of Scene

Financial Statements

Year Ended 31 March 2023

Contents
Page
Charity Reference and Administrative Details 2
Trustees’ Annual Report 3-8
Independent Examiner’s Report 9
Statement of Financial Activities (including the Income and Expenditure Account) 10
Balance Sheet 11
Statement of Cash Flows 12
Statement of Changes in Reserves 13
Notes to the Financial Statements 14-27

1

Change Of Scene

Charity Reference and Administrative Details

Year Ended 31 March 2023

Charity registration number 1124989
Registration number 06448598
Trustees Rosalind Panayiotou - Chair
Thomas Butler
Tanya Das
Rekha Ladwa (resigned 23 July 2023)
Emma Blowers
Chair Rosalind Panayiotou
Secretary / chief executive Pam Robinson
Registered office c/o LFM
The Stables
23 Lenten Street
Alton
Hampshire
GU34 1HG
Operational base Tremarga Cottage
Brown’s Walk
Rowledge
Farnham
Surrey
GU10 4BE
Independent Examiner James Lambden FCA CTA
Calculus Assurance Services
5 Priory Road
Loughton
Essex
IG10 1AF
Accountants Calculus Assurance Services
5 Priory Road
Loughton
Essex
IG10 1AF
Bankers The Co-Operative Bank Plc
1 Balloon Street
Manchester
M60 4EP

2

Change Of Scene

Trustees’ Annual Report

Year Ended 31 March 2023

The Trustees present their Annual Report (including the Directors’ Report as required by company law) and the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity.

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019.

Trustees of the charity

The directors of the charitable company are its trustees for the purpose of charity law. The trustees who served during the year and to the date of this report are listed on page 2.

Objectives and activities

Charitable purpose and objectives

Change of Scene was established in 2008. The objects of this charity are:

“In the interests of social welfare, to provide facilities, advice, assistance, education and recreational and leisure time activities for young people up to the age of 18 living in the counties of Hampshire or Surrey or in the area of Greater London who have need by reason of their age, sex, disablement, poverty or social and economic circumstances with the object of improving the conditions of life of such young persons and developing their skills, capacities and capabilities to enable them to better participate in society.”

Our Vision

At Change of Scene our vision is for every child and young person to feel safe, secure, and empowered through gaining skills and knowledge in an outdoor learning environment to improve their health, wellbeing, and social skills.

What we do

We provide outdoor learning from our farm in the Surrey countryside for vulnerable children and young people who are experiencing a diverse range of social, emotional, and behavioural challenges. Many are excluded from school, struggling to maintain their school placement, or are simply not thriving in a school environment. Change of Scene works with these young people to develop personal plans to enable them to gain the knowledge, skills and resilience they need to equip them for life, while also helping them to maintain their school place, or to be able to return to school. By developing strong relationships, in a safe and secure environment, the children and young people are empowered to make decisions, share experiences, and gain in confidence. The farm setting offers a structure and routine where looking after animals, maintaining the site and gardening remains a year-round constant in the lives of our children and young people.

Management Review

Achievements and performance

The difference we have made this year

Our priority for the year remained the delivery of a flexible, bespoke and outcomes focussed learning opportunity to each of our children and young people. Specifically:

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Change Of Scene

Trustees’ Annual Report

Year Ended 31 March 2023

The difference we have made this year ( continued )

Who uses our services?

Children and young people are referred to us from a variety of sources – mainly schools and Social Services. The young people themselves are always struggling to cope in a system which fails to make allowances for their individual needs. Many come from disadvantaged backgrounds and have a range of complex needs and challenges. Some young people will be living within families who are struggling with loss, neglect, domestic violence, poverty, overcrowding, substance misuse, physical or mental health issues at home. Some children have learning needs, and some have behavioural needs. What they all have in common, is a need for security, confidence, and success.

What exactly do we do?

Each young person has their own plan for what they want to achieve with us. For example, Ali comes for a session with his key worker one morning each week. We start by checking in with him and agreeing his outcomes for this session. He will then collect eggs, feed, and water the poultry, pigs, and horses. This will require him to check on their health and wellbeing, count and date eggs, weigh, and measure food, log the results on charts and make sure they are safe and secure in their housing. He is improving his numeracy and literacy; developing his communication skills; learning to work as part of a team; and gaining in self-confidence. All this from a child who is excluded from school for his disruptive behaviour and aggression.

What difference does Change of Scene make in the lives of children and young people?

A lot of our feedback is anecdotal. However, here is a case study of someone we have helped through our school holiday activity programme:

R first attended the summer programme in 2022 when she was 15. She suffers with anxiety and has been in and out of hospital because she self-harms when distressed. She found accessing education extremely difficult so was often out of school. When R arrived on her first day, she was visibly anxious to be around new unfamiliar people but with reassurance and support she was able to really enjoy her time, towards the end she appeared very comfortable, calm and relaxed.

We invited her back for further holiday activities in the autumn and Easter and she started to make friends and join in with her peers’ conversations and feel part of the group. This Summer 2023 she asked if she could volunteer for us. We gave her a couple of dates to start and she got herself to the farm, arriving on time and was keen to get started. She picked up the animal care routine extremely quickly and after the first day she was able to work independently and complete the whole morning routine by herself. She now shows great confidence on site and is extremely proactive. She then asked to extend her volunteering and come on the remaining weeks of the summer holidays. She has excelled and even had the confidence to teach a new volunteer the animal routine and what she has learnt. She has also spent time volunteering with our horticulturist learning how to arrange flowers and putting together some beautiful bunches to sell on the stall.

R has just been offered a Saturday job by Change of Scene as she has shown us just how responsible and capable she is. This has really helped boost her self-esteem and given her confidence for her future.

Thank You

We would like to thank all the many volunteers who work so hard to support our children and young people this year – without their help, we wouldn’t achieve the results which we do; our animals wouldn’t have the fun and extra activities which they enjoy. We would also like to thank Microsoft, Surrey County Council, Novacyt and DMH Stallard whose staff volunteered for us for a day this year. They made a huge difference to the site.

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Change Of Scene

Trustees’ Annual Report

Year Ended 31 March 2023

Financial review (including reserves policy)

Against the backdrop of limited resources and insecurities over our leases, it has continued to be difficult to develop services. Nevertheless, the charity, with the aid of sound financial management and the support of both its staff and volunteers generated a very positive financial outcome for the period. Net current assets including bank balances were £210,232 and the fixed assets were £33,508.

Principal Funding Sources

Income for the charity is currently generated through placement fees from local Councils: restricted funding from grantmaking trusts and foundations and fundraising income from individuals and events. As part of our fundraising strategy, we look to increase income to support our future development aspirations. The charity received an income of £172,894 in placement fees, events and produce sales for the year. £42,329 was received from grants and trust funding and fundraising, and £3,455 from government grants.

Reserves policy

It is the policy of COS to maintain free reserves at a level which balances the main risks to the organisation and support our objectives. The lease for the site we operate from runs out in December 2024 and we anticipate this will not be renewed. Our current objective then must be to find a new site, set ourselves up on it and then increase the number of children and young people we provide services to, to meet increased demand. To achieve this, Change of Scene will require a minimum level of free reserves equating to between three and six months of unrestricted expenditure. This is considered sufficient to cover management, administration, and support costs and to respond to emergency needs which arise from time to time. We will also need sufficient funds for a deposit to lease or purchase a new site.

In 2022-2023 our income was £219,420. Trustees have designated a reserve for 2023-2024 of £82,009 (which exceeds 4 months running costs for 2022-2023) to cover contingencies. They have also designated £50,000 to cover the costs of a deposit to purchase or lease a new site, we also have reserves of £23,967 invested in fixed assets. This means we have a total of £155,976 in designated reserves for 2023-2024.

Investment Policy

Aside from retaining a prudent amount in reserves each year most of the charity’s funds are to be spent in the short term so there are insufficient funds for long term investment.

Result for the year

In this period the COS's income was £219,420 (2022: £314,318), expenses were £235,740 (2022: £216,724) resulting in a deficit for the financial year of £16,041 (2022: surplus: £97,724). This has led to a total funds balance of £243,740 (2022: £259,781) at year end, with a restricted funds balance of £42,050 (2022: £48,624). Funds available without disposing of tangible fixed assets were £210,232 at the year-end (2022: £218,242). The trustees fully appreciate the challenging current economic climate and will continue to try and achieve its objectives and goals with sensible financial management.

Volunteers and gifts in kind

No account is taken to quantify the monetary value of volunteer time. The charity benefits from gifts in kind from individuals and partner organisations and Surrey County Council who provided specialised training at a significant discount. To date COS has not attempted to value gifts in kind.

Related parties

The Charity works extremely closely with its referral agencies, predominantly educational establishments, schools, and Social Services. These relationships are generally through service agreements, varying in length from a single school term to several years’ dependent upon the needs of the child/young person. However, the trustees and staff team are not aware of any relationships with referral agencies which fall within the definition of related parties (e.g. common directors or close family directors), transactions and balances are detailed in Note 21. In so far as it is complimentary to the charity’s objects, the charity is guided by both local and national policy.

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Change Of Scene

Trustees’ Annual Report

Year Ended 31 March 2023

Plans for future periods

Our Priorities for the coming year

Through our annual objective setting process, we have identified both short-term (one year) objectives, alongside longer term aims. Over this next year, we will:

Strategic Planning and Governance

The Trustees, in partnership with the staff team, are coming together to develop a robust and sustainable 3-5-year Business Plan, with a supporting Fundraising Strategy to drive our work forward.

Underpinning all this, Our Values:

We will support each other to be:

Public benefit

The charity trustees have complied with their duty to have due regard to the guidance on public benefits published by the Charity Commission in exercising their power and duties. The activities summarised under Management review above are for public benefit. All our charitable activities focus on the provision of learning opportunities for vulnerable children and young people and are undertaken to further our charitable purposes for the public benefit.

Risk Management

The Management Committee has conducted a review of the major risks to which the charity is exposed. A risk register has been established and is updated at least annually. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces.

Significant external risks to funding have led to the beginning of development of a strategic plan which will allow for the diversification of funding and activities. Internal control risks are minimised by the implementation of procedures for authorisation of all transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients, and visitors to the site. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity.

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Change Of Scene

Trustees’ Annual Report

Year Ended 31 March 2023

Structure, governance and management

Constitution

The company was incorporated as a charitable company limited by guarantee on 7 December 2007 and registered as a charity with the Charity Commission on 15 July 2008.

The company is constituted under a Memorandum and Articles of Association dated 7 December 2007.

Membership of the charity is open to individuals, voluntary organisations and businesses within the area of benefit. In the event that the charity is at some time wound up, members of the charity may be required to contribute not more than £10 towards the settlement of any debts and liabilities there might be at such time.

Under the Articles of Association the directors of the charitable company may delegate certain power to a committee made up of at least two directors and also to approve company Rules or Bye laws governing how the charity is run so long as these do not conflict with the Memorandum and Articles of Association.

Organisational Structure

Change of Scene has a Management Committee of trustees (at least 3 members making a Quorum) who meet quarterly and are responsible for the strategic direction and policy of the charity. At present the Committee has five members from a variety of professional backgrounds relevant to the work of the charity. One of the trustees serves as Chair. The Secretary (who is also the Chief Executive) sits on the Committee but has no voting rights. A scheme of delegation is in place and day to day responsibility for the provision of the services rest with the Chief Executive.

One of the trustees in elected as Chair at the Annual General Meeting (AGM) and normally serves for several years subject to annual re-election at the AGM. The trustees elected Rosalind Panayiotou as Chair at the 2021 AGM.

The Chief Executive is responsible for ensuring that the charity delivers the services specified and that key performance indicators are met. The Chair liaises with the Chief Executive on a regular basis and approves decisions or courses of action in between trustee meetings.

Method of appointment or election of trustees

Trustees are appointed in accordance with the articles of association. A minimum of three but no maximum number of trustees may serve. Trustees may co-opt others during the year who are then elected at the Annual General Meeting (AGM) by members of the charity.

All members of the Management Committee give their time voluntarily and received no benefits from the charity. Any expenses reclaimed from the charity are set out in note 11 to the accounts.

Three Directors retire by rotation and being eligible, offer themselves for re-election.

To maintain a broad skill mix, members of the Management Committee are requested to provide a list of their skills (and update it each year) and in the event of particular skills being lost due to retirements, individuals are approached to offer themselves for election to the Management Committee.

Trustee Induction and Training

Most trustees are well established and already familiar with the practical work of the charity having been serving for several years and being encouraged to take up a tour of the site. Additionally, new trustees are invited and encouraged to attend a series of short training sessions (of no more than an hour) to familiarise themselves with the charity and the context within which it operates. These are jointly led by the Chair of the Management Committee and the Chief Executive of the charity and cover:

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Change Of Scene

Trustees’ Annual Report

Year Ended 31 March 2023

Future plans and objectives for trustee recruitment

We are expecting several new Trustees to start volunteering for us next year, following our skills audit where we identified specific gaps.

Trustees’ responsibilities

The Trustees (who are also directors of Change Of Scene for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year. Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Compliance with laws and regulations

The trustees have established policies and procedures designed to ensure that it complies with all material laws and regulations in relation to the charitable company’s operations and activities. The trustees are not aware of any significant non-compliance with laws and regulations.

Independent examiners

At the annual general meeting, as the trustees decided to take advantage of audit exemption under the Companies Act 2006 and the Charities Act 2011 and appointed James Lambden of Calculus Assurance Services as independent examiner. The trustees view an independent examination as part of governance and internal control of the charity. James Lambden and Calculus Assurance Services have expressed their willingness to continue in that capacity.

Small companies’ exemptions

In preparing this report, the Trustees have taken advantage of the small companies’ exemptions provided by section 415A of the Companies Act 2006.

This report was approved by the Trustees on 16 November 2023 and signed on their behalf by:

Rosalind Panayiotou

Chair

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Change Of Scene

Independent Examiner’s Report

Year Ended 31 March 2023

I report to the charity trustees on my examination of the financial statements of the company for the year ended 31 March 2023 which are set out on pages 10 to 27.

Responsibilities and basis of report

As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). You are satisfied that the accounts of the company are not required by charity or company law to be audited and have chosen instead to have an independent examination.

Having satisfied myself that the financial statements of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s financial statements as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the financial statements give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

James Lambden FCA CTA Calculus Assurance Services

5 Priory Road Loughton Essex, IG10 1AF

Date: 17/11/2023

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Change Of Scene

Statement of Financial Activities (including Income and Expenditure Account)

Year Ended 31 March 2023

Note
Income from:
Incoming resources from generated funds:
Donations and grants
2
Activities for generating funds
3
Government grants
4
Other incoming resources
4a
Total income
Expenditure on:
Fund raising expenses
Charitable activities
5
Total expenditure
Net income / (expenditure)
Transfers between funds
16
Other recognised gains / (losses):
Other gains / (losses)
Net movement in funds
Reconciliation of funds:
Total funds brought forward
16
Total funds carried forward
16		 2023
2022
Restricted
funds
Unrestricted
funds
Total
Total
£
£
£
£
15,000
27,329
42,329
164,424
-
172,894
172,894
145,026
-
3,455
3,455
4,868
-
742
742
-
15,000
204,420
219,420
314,318
4,600
-
4,600
463
16,974
213,887
230,861
216,131
21,574
213,887
235,461
216,594
(6,574)
(9,467)
(16,041)
97,724
-
-
-
-
-
-
(6,574)
(9,467)
(16,041)
97,724
48,624
211,157
259,781
162,057
42,050
201,690
243,740
259,781

All income and expenditure derive from continuing activities.

The statement of financial activities includes all gains and losses recognised during the year.

The notes on pages 14-27 form part of these financial statements

10

Company registration number: 06448598

Change Of Scene

Balance Sheet

As At 31 March 2023

Note
Fixed assets
Tangible assets
12
Current assets
Debtors
13
Cash at bank and in hand
Short term deposits
Creditors: amounts falling due within one year
14
Net current assets
Total assets less current liabilities / net assets
Charity Funds
Restricted funds
16b
Unrestricted funds
16a
Total charity funds
16		 2023
£
33,508
21,112
200,039
-
221,151
(10,919)
210,232
243,740
42,050
201,690
243,740		 2022
£
41,539
27,010
197,281
-
224,291
(6,049)
218,242
259,781
48,624
211,157
259,781

The Trustees consider that the company is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ("the Act") and members have not required the company to obtain an audit for the year in question in accordance with section 476 of the Act.

The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and for preparing financial statements which give a true and fair view of the state of affairs of the company as at 31 March 2023 and of its net resources expended for the year in accordance with the requirements of sections 394 and 395 of the Act and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The financial statements have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies’ subject to the small companies’ regime.

The financial statements were approved by the Trustees on 16 November 2023.

Rosalind Panayiotou Chair

The notes on pages 14-27 form part of these financial statements

11

Change Of Scene

Statement of Cash Flows

Year Ended 31 March 2023

Note
Cash flow from operating activities
18
Interest paid
Net cash flow from operating activities
Cash flow from investing activities
Payments to acquire intangible fixed assets
Receipts from sales of intangible fixed assets
Payments to acquire tangible fixed assets
12
Receipts from sales of tangible fixed assets
Payments to acquire investments
Receipts from sales of investments
Interest received
Dividends received
Rents received from investment properties
Net cash flow from investing activities
Cash flow from financing activities
Receipts from issue of new long term loans
Repayment of long term loans
Repayment of finance lease liabilities
Interest paid
Net cash flow from financing activities
Net increase in cash and cash equivalents
Cash and cash equivalents at 01 April 2022
Cash and cash equivalents at 31 March 2023
Cash and cash equivalents consists of:
Cash at bank and in hand
Short term deposits
Cash and cash equivalents at 31 March 2023		 2023
£
4,533
-
4,533
-
-
(2,020)
-
-
-
245
-
-
(1,775)
-
-
-
-
-
2,758
197,281
200,039
200,039
-
200,039		 2022
£
101,606
-
101,606
-
-
(1,225)
-
-
-
-
-
-
(1,225)
-
-
-
-
-
100,381
96,900
197,281
197,281
-
197,281

The notes on pages 14-27 form part of these financial statements

12

Change Of Scene

Statement of Changes in Reserves

Year Ended 31 March 2023

Total Reserves
£
Balance as at 31 March 2021 162,057
Surplus/(deficit) from Statement of Comprehensive Income 97,724
______
Balance at 31 March 2022 259,781
Surplus/(deficit) from Statement of Comprehensive Income (16,041)
______
Balance at 31 March 2023 243,740
______

The notes on pages 14-27 form part of these financial statements

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Notes to the Financial Statements

Year Ended 31 March 2023

1 Summary of significant accounting policies

(a) General information and basis of preparation

Change Of Scene is a charitable private company registered in England and Wales. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity. The address of the registered office is given in the charity information on page 2 of these financial statements. The charity operates an outdoor learning facility on a farm in the Surrey countryside for vulnerable children and young people.

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Practice [as it applies from 1 January 2019].

The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

(b) Funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

(c) Income recognition

All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably, and it is probable that the income will be received.

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained, then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.

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Notes to the Financial Statements

Year Ended 31 March 2023

1 Summary of significant accounting policies (continued)

(c) Income recognition ( continued )

Donated facilities and donated professional services are recognised in income at their fair value when their economic benefit is probable, it can be measured reliably, and the charity has control over the item. Fair value is determined on the basis of the value of the gift to the charity. For example, the amount the charity would be willing to pay in the open market for such facilities and services. A corresponding amount is recognised in expenditure.

No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102). Further detail is given in the Trustees’ Annual Report.

Where practicable, gifts in kind donated for distribution to the beneficiaries of the charity are included in stock and donations in the financial statements upon receipt. If it is impracticable to assess the fair value at receipt or if the costs to undertake such a valuation outweigh any benefits, then the fair value is recognised as a component of donations when it is distributed, and an equivalent amount recognised as charitable expenditure.

Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying rooms and sports facilities for hire, and goods and services in order to raise funds and is recognised when entitlement has occurred.

The charity receives government grants in respect of children’s and youth activities. Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received, and the amount can be measured reliably. If entitlement is not met, then these amounts are deferred.

(d) Expenditure recognition

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required, and the amount of the obligation can be measured reliably. It is categorised under the following headings:

Governance costs are those incurred in connection with administration of the company and compliance with constitutional and statutory requirements.

Irrecoverable VAT is charged as an expense against the activity for which expenditure arose.

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Notes to the Financial Statements

Year Ended 31 March 2023

1 Summary of significant accounting policies (continued)

(e) Support costs allocation

Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs, administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity and include project management. Where support costs cannot be directly attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources.

Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities.

(f) Tangible fixed assets

Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended. Assets costing less than £300 are not capitalised.

Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:

Leasehold improvements 15 years straight-line Plant and machinery 25% on reducing balance Computer and office equipment 33% on reducing balance

(g) Debtors and creditors receivable / payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

(h) Cash and cash equivalents

Cash represents cash in hand plus bank balances immediately available to the charity. Cash equivalents and bank balances held on short term deposit available to the charity at up to 3 months’ notice.

(i) Impairment

Assets not measured at fair value are reviewed for any indication that the asset may be impaired at each balance sheet date. If such indication exists, the recoverable amount of the asset, or the asset’s cash generating unit, is estimated and compared to the carrying amount. Where the carrying amount exceeds its recoverable amount, an impairment loss is recognised in profit or loss unless the asset is carried at a revalued amount where the impairment loss is a revaluation decrease.

(j) Provisions

Provisions are recognised when the charity has an obligation at the balance sheet date as a result of a past event, it is probable that an outflow of economic benefits will be required in settlement and the amount can be reliably estimated.

(k) Leases

Rentals payable and receivable under operating leases are charged to the SoFA on a straight-line basis over the period of the lease.

16

Change Of Scene

Notes to the Financial Statements

Year Ended 31 March 2023

(l) Tax

The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.

(m) Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

(n) Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported for assets and liabilities as at the Statement of Financial Position (balance sheet) date and the amounts reported for revenues and expenses during the year. However, the nature of estimation means that actual outcomes could differ from those estimates. The following judgements (apart from those involving estimates) have been made in the process of applying the above accounting policies that have had the most significant effect on amounts recognised in the financial statements:

Other key sources of estimation and assumptions:

17

Change Of Scene

Notes to the Financial Statements

Year Ended 31 March 2023

2 Income from donations and grants

Grants
Large donors
Virgin fundraisers
Other donations
Gift Aid
Income from activities for generating funds
Fees
Other (Events and sale of produce)		 Restricted Funds
Unrestricted
Funds
Total Funds
2023
Restricted Funds
Unrestricted
Funds
Total Funds
2022
£
£
£
£
£
£
15,000
11,560
26,560
17,750
135,953
153,703
-
-
-
-
-
-
-
-
-
-
-
-
-
14,714
14,714
-
6,683
6,683
-
1,055
1,055
-
4,038
4,038
15,000
27,329
42,329
17,750
146,674
164,424
Restricted Funds
Unrestricted
Funds
Total Funds
2023
Restricted Funds
Unrestricted
Funds
Total Funds
2022
£
£
£
£
£
£
-
170,347
170,347
-
143,219
143,219
-
2,547
2,547
-
1,807
1,807
-
172,894
172,894
-
145,026
145,026

3 Income from activities for generating funds

18

Change Of Scene

Notes to the Financial Statements

Year Ended 31 March 2023

4 Government grants

Government grants
Employment allowance
Coronavirus Job Retention Scheme Grant
Other income
Bank interest receivable
Miscellaneous income
Charitable activities
Salaries and staff costs (note 11)
Direct activity costs (note 6)
Support costs (note 7)
Governance costs (note 8)		 Restricted Funds
Unrestricted
Funds
Total Funds
2023
Restricted Funds
Unrestricted
Funds
Total Funds
2022
£
£
£
£
£
£
-
3,455
3,455
-
3,910
3,910
-
-
-
-
958
958
-
3,455
3,455
-
4,868
4,868
Restricted Funds
Unrestricted
Funds
Total Funds
2023
Restricted Funds
Unrestricted
Funds
Total Funds
2022
£
£
£
£
£
£
-
245
245
-
-
-
-
497
497
-
-
-
-
742
742
-
-
-
Restricted Funds
Unrestricted
Funds
Total Funds
2023
Restricted Funds
Unrestricted
Funds
Total Funds
2022
£
£
£
£
£
£
14,968
144,656
159,624
11,623
133,552
145,175
2,006
21,948
23,954
2,334
20,647
22,981
-
45,006
45,006
1,678
41,050
42,728
-
2,277
2,277
-
5,247
5,247
16,974
213,887
230,861
15,635
200,496
216,131

4a Other income

19

Change Of Scene

Notes to the Financial Statements

Year Ended 31 March 2023

6 Direct Activity Costs

Direct Activity Costs
Children’s activities
Other premises and equipment
Animal expenses including food and vet bills
Depreciation
Analysis of Support Costs
Administration salaries (note 11)
HR and recruitment
Psychological supervision
Travel and subsistence
Postage stationery and printing
Depreciation
Insurance
Light and Heat
Rent and rates
Subscriptions and training
Telephone
Miscellaneous and sundries
IT software and consumables
Small equipment
Legal and professional
Total		 Restricted Funds
Unrestricted
Funds
Total Funds
2023
Restricted Funds
Unrestricted
Funds
Total Funds
2022
£
£
£
£
£
£
32
2,638
2,670
174
1,284
1,458
-
3,509
3,509
120
5,046
5,166
-
7,724
7,724
-
6,491
6,491
1,974
8,077
10,051
2,040
7,826
9,866
2,006
21,948
23,954
2,334
20,647
22,981
Restricted Funds
Unrestricted
Funds
Total Funds
2023
Restricted Funds
Unrestricted
Funds
Total Funds
2022
£
£
£
£
£
£
-
20,357
20,357
-
18,514
18,514
272
272
-
251
251
2,070
2,070
-
1,980
1,980
85
85
-
58
58
564
564
-
314
314
178
-
178
3,262
3,262
-
7,849
7,849
4,796
4,796
-
2,923
2,923
1,336
1,336
-
1,000
1,000
1,390
1,390
1,500
1,965
3,465
924
924
-
988
988
38
38
-
(14)
(14)
4,792
4,792
-
4,622
4,622
-
-
-
-
-
5,120
5,120
-
600
600
24,649
24,649
1,678
22,536
24,214
45,006
45,006
1,678
41,050
42,728

7 Analysis of Support Costs

20

Change Of Scene

Notes to the Financial Statements

Year Ended 31 March 2023

8 Governance costs

Governance costs
Independent examiners remuneration
Legal fees, consultancy and accountancy
Bank Charges
Other
Total		 Restricted Funds
Unrestricted
Funds
Total Funds
2023
Restricted Funds
Unrestricted
Funds
Total Funds
2022
£
£
£
£
£
£
-
2,270
2,270
-
2,070
2,070
-
-
-
-
3,075
3,075
-
-
-
-
-
-
-
7
7
-
102
102
-
2,277
2,277
-
5,247
5,247

9 Independent examiners remuneration

The independent examiners remuneration amounts to an independent examination fee of £520 (2022 - £470), and other services of £1,750 (2022 – £1,600).

21

Change Of Scene

Notes to the Financial Statements

Year Ended 31 March 2023

10 Net income / (expenditure) for the year / period

Net income / (expenditure) is stated after charging / (crediting):

2023 2022
£ £
Depreciation of tangible fixed assets 10,051 10,044
Operating lease rentals – land and buildings 1,000 1,000
Independent examiners remuneration (excluding VAT) 2,270 2,070

11 Trustee and staff remuneration and associated costs

The trustees neither received nor waived any remuneration or expenses during the year (2022 – Nil).

The average monthly number of employees and full time equivalent (FTE) during the year was as follows:

Average staff numbers
2023
2022
Number
FTE
Number
FTE
Charitable activities
9.73
14.42
5.32
The total staff costs were as follows:
2023
2022
£
£
Wages and salaries
163,826
149,777
Social security
12,457
10,808
Pension costs
3,116
3,104
Consultants
-
-
Other
582
-
179,981
163,689		 Average staff numbers
2023
2022
Number
FTE
Number
FTE
Charitable activities
9.73
14.42
5.32
The total staff costs were as follows:
2023
2022
£
£
Wages and salaries
163,826
149,777
Social security
12,457
10,808
Pension costs
3,116
3,104
Consultants
-
-
Other
582
-
179,981
163,689		 Average staff numbers
2023
2022
Number
FTE
Number
FTE
Charitable activities
9.73
14.42
5.32
The total staff costs were as follows:
2023
2022
£
£
Wages and salaries
163,826
149,777
Social security
12,457
10,808
Pension costs
3,116
3,104
Consultants
-
-
Other
582
-
179,981
163,689
179,981 163,689
Current year
Charitable activities
Administration salaries
Prior year
Charitable activities
Administration salaries		 Restricted
£
14,968
-
14,968
Restricted
£
11,623
-
11,623		 Unrestricted
£
144,656
20,357
165,013
Unrestricted
£
133,552
18,514
152,066		 Total funds
2023
£
159,624
20,357
179,981
Total funds
2022
£
145,175
18,514
163,689		 Total funds
2022
£
145,175
18,514
163,689
Total funds
2021
£
145,933
26,606
172,539

Total redundancy / termination payments amount to £NIL (2022 - £Nil) and related to insert details.

No employees received total employee benefits (excluding employer pension costs) of more than £60,000.

Key management personnel are defined as the chief executive, their remuneration included above amounted to £38,783 (2022 - £32,738).

22

Change Of Scene

Notes to the Financial Statements

Year Ended 31 March 2023

12 Tangible fixed assets

12
Tangible fixed assets
Buildings
Groundworks
Plant and
machinery
Office
equipment
£
£
£
£
Cost:
At 01 April 2022
71,174
42,187
12,579
6,566
Additions
548
-
494
978
Disposals
-
-
-
-
Revaluation
-
-
-
-
At 31 March 2023
71,722
42,187
13,073
7,544
Depreciation:
At 01 April 2022
50,978
25,305
9,390
5,294
Charge for the year
5,700
3,221
797
333
Impairment
-
-
-
-
Revaluation
-
-
-
-
Eliminated on disposals
-
-
-
-
At 31 March 2023
56,678
28,526
10,187
5,627
Net book value:
At 31 March 2023
15,044
13,661
2,886
1,917
At 01 April 2022
20,196
16,882
3,189
1,272
13
Debtors
2023
£
Trade debtors
495
Other debtors
858
Prepayments and accrued income
19,759
21,112
14
Creditors: amounts falling due within one year
2023
£
Trade creditors
-
Other tax and social security
1,588
Pension contributions
590
Other creditors
1,538
Accruals and deferred income (Note 14a)
7,203
10,919		 Buildings
Groundworks
Plant and
machinery
Office
equipment
£
£
£
£
71,174
42,187
12,579
6,566
548
-
494
978
-
-
-
-
-
-
-
-

Total
£

132,506

2,020

-

-
71,722
42,187
13,073
7,544
134,526
50,978
25,305
9,390
5,294
5,700
3,221
797
333
-
-
-
-
-
-
-
-
-
-
-
-
90,967

10,051

-

-

-
56,678
28,526
10,187
5,627
101,018
15,044
13,661
2,886
1,917
33,508
20,196
16,882
3,189
1,272
41,539
2023
£
495
858
19,759
21,112
2023
£
-
1,588
590
1,538
7,203
10,919		 2022
£
5,679
-
21,331
27,010
2022
£
-
14
590
1,373
4,072
6,049

23

Change Of Scene

Notes to the Financial Statements

Year Ended 31 March 2023

14a Deferred income

Brought forward
Released in year
Deferred in year
Carried forward		 Other
charges
Grant in
advance
2023
£
£
£
-
-
-
-
-
-
-
-
-
-
-
-		 Other
charges
Grant in
advance
2022
£
£
£
960
-
960
(960)
-
(960)
-
-
-
-
-
-

15 Leases

Operating leases - lessee

Total future minimum lease payments under non-cancellable operating leases are as follows:

Within one year
Between one and two years
Between two and five years
Later than five years		 2023
£
750
-
-
-
750		 2022
£
1,000
-
-
-
1,000

16 Fund reconciliation

(a) Unrestricted funds

Current period:
General Funds
Fixed assets
Building acquisition fund
Contingency fund
Prior period:
General Funds
Fixed assets
Building acquisition fund
Contingency fund		 Balance
01 April
2022
Income
Expenditure
Transfers
Gains /
(losses) /
Other
Balance
31 March
2023
£
£
£
£
£
£
87,104
204,420
205,810
-
(40,000)
45,714
32,044
8,077
-
-
23,967
20,000
-
30,000
50,000
72,009
-
10,000
82,009
211,157
204,420
213,887
-
-
201,690
Balance
01 April
2021
Income
Expenditure
Transfers
Gains /
(losses) /
Other
Balance
31 March
2022
£
£
£
£
£
£
63,239
296,568
193,133
(1,076)
(78,494)
87,104
38,645
-
7,826
1,225
-
32,044
3,515
-
-
-
16,485
20,000
10,000
-
-
-
62,009
72,009
115,399
296,568
200,959
149
-
211,157

24

Change Of Scene

Notes to the Financial Statements

Year Ended 31 March 2023

(b) Restricted funds

b)
Restricted funds
Current period:
General Fund
Fixed asset reserve
Prior period:
General Fund
Fixed asset reserve		 Balance
01 April
2022
Income
Expenditure
Transfers
Gains /
(losses) /
Other
Balance
31 March
2023
£
£
£
£
£
£
39,129
15,000
19,600
-
34.529
9,495
1,974
-
7,521
48,624
15,000
21,574
-
42,050
Balance
01 April
2021
Income
Expenditure
Transfers
Gains /
(losses) /
Other
Balance
31 March
2022
£
£
£
£
£
£
34,945
17,750
13,417
(149)
-
39,129
11,713
-
2,218
-
-
9,495
46,658
17,750
15,635
(149)
-
48,624

17 Analysis of net assets between funds

Current period:
Fixed assets
Cash and current investments
Other current assets
Other current liabilities
Provisions / pensions
Total
Prior period:
Fixed assets
Cash and current investments
Other current assets
Other current liabilities
Provisions / pensions
Total		 Unrestricted
funds
Restricted
funds
Total Funds
2023
Total funds
2022
£
£
£
£
25,987
7,521
33,508
41,539
165,510
34,529
200,039
197,281
21,112
-
21,112
27,010
(10,919)
-
(10,919)
(6,049)
201,690
42,050
243,740
259,781
Unrestricted
funds
Restricted
funds
Total Funds
2022
Total funds
2021
£
£
£
£
32,044
9,495
41,539
50,358
158,152
39,129
197,281
96,900
27,010
-
27,010
19,616
(6,049)
-
(6,049)
(4,817)
211,157
48,624
259,781
162,057

25

Change Of Scene

Notes to the Financial Statements

Year Ended 31 March 2023

18 Reconciliation of net income / (expenditure) to net cash flow from operating activities

Net income / (expenditure) for year
Dividends received
Rents received from investment properties
Interest receivable
Interest payable
Depreciation and impairment of tangible fixed assets
Amortisation and impairment of intangible fixed assets
(Gains) / losses on investments
(Profit) / loss on disposal of tangible fixed assets
(Profit) / loss on disposal of fixed asset investments
Receipt of endowment
Post-employment benefits less payments
Provisions less payments
(Increase) / decrease in stock
(Increase) / decrease in debtors
Increase / (decrease) in creditors
Net cash flow from operating activities
19
Events after the end of the period
No significant post year end events were identified.
20
Off-balance sheet arrangements
No off-balance sheet arrangements identified
21
Related party transactions
Statement of financial activities:
−
Income / (expenditure)
Balance sheet
−
Debtors / (creditors)		 2023
£
(16,041)
(245)
10,051
-
5,898
4,870
4,533
2023
£
Nil
Nil		 2022
£
97,724
10,044
-
(7,394)
1,232
101,606
2022
£
Nil
Nil

26

Change Of Scene

Notes to the Financial Statements

Year Ended 31 March 2023

22 Financial instruments

inancial instruments
The Foundation’s financial instruments may be analysed as follows:
Financial Assets
Financial Assets Measured at Amortised Cost
Trade Debtors
Other Debtors
Cash and Cash Equivalents
Total Financial Assets
Financial Liabilities
Financial Liabilities Measured at Amortised Cost
Trade Creditors
Other Creditors
Bank loans and overdrafts payable within one year
Bank loans and overdrafts payable after one year
Total Financial Liabilities		 2023
£
495
20,617
200,039
221,151
-
10,919
-
-
10,919		 2022
£
5,679
21,331
197,281
224,291
-
6,049
-
-
6,049

27

COS Accounts 31-3-23 - Final for signing

Final Audit Report 2023-11-17

Created: 2023-11-16 By: James Lambden (james.lambden@hotmail.co.uk) Status: Signed Transaction ID: CBJCHBCAABAAH0CynBW_wXMXC5B7A6eggWYizUR0o7m4

"COS Accounts 31-3-23 - Final for signing" History

Document created by James Lambden (james.lambden@hotmail.co.uk)

2023-11-16 - 10:38:31 PM GMT- IP address: 82.71.43.181

Document emailed to Rosalind Panayiotou (roz@changeofscene.org.uk) for signature

2023-11-16 - 10:38:36 PM GMT

Email viewed by Rosalind Panayiotou (roz@changeofscene.org.uk)

2023-11-16 - 10:58:08 PM GMT- IP address: 172.226.114.10

Document e-signed by Rosalind Panayiotou (roz@changeofscene.org.uk)

Signature Date: 2023-11-17 - 9:12:05 AM GMT - Time Source: server- IP address: 86.165.234.131

Document emailed to James Lambden (james.lambden@calculusaccountants.com) for signature 2023-11-17 - 9:12:06 AM GMT

Email viewed by James Lambden (james.lambden@calculusaccountants.com) 2023-11-17 - 9:47:45 AM GMT- IP address: 82.71.43.181

Document e-signed by James Lambden (james.lambden@calculusaccountants.com) Signature Date: 2023-11-17 - 9:48:57 AM GMT - Time Source: server- IP address: 82.71.43.181

Agreement completed.

2023-11-17 - 9:48:57 AM GMT