## St. Vincent's Catholic Primary School ## **PTA Treasurer Report** ## **Annual Financial Report 2023-2024** Starting Balance: £21,015.89 (includes transfer of £5,763.90 from savings account as per Louise Maher) |**Event Income and Expenditure Overview:**
**Event/Category**
**Income**
**Expenditure**
**Total**
**Bag2School – Autumn**
£ 230.00
£ -
£ 230.00
**Uniform/Bake Sales – Autumn**
£ 490.95
£ -
£ 490.95
**Donations via PTA events – Autumn**
£ 176.29
£ -
£ 176.29
**Christmas Gift Shop**
£ 3,463.26
£ 1,537.15
£ 1,926.11
**Christmas Fair**
£ 7,380.04
£ 1,120.44
£ 6,259.60
**Disco**
£ 2,181.39
£ 561.11
£ 1,620.68
**Bag2School – Spring**
£ 176.00
£ -
£ 176.00
**Bake Sale/Uniform – Spring**
£ 331.91
£ -
£ 331.91
**Carnival of Dreams**
£ 2,975.88
£ 942.62
£ 2,033.26
**Donations via PTA events – Spring**
£ 609.38
£ -
£ 609.38
**EasyFundraising**
£ 45.83
£ -
£ 45.83
**Race Night**
£ 1,913.33
£ 555.33
£ 1,358.00
**Bag2School – Summer**
£ 232.00
£ -
£ 232.00
**Bake Sale/Uniform – Summer**
£ 530.35
£ -
£ 530.35
**Summer Fair**
£ 11,454.00
£ 1,530.00
£ 9,924.00
**Donations via PTA events – Summer**
£ 207.67
£ -
£ 207.67
~~=~~| |---| - Total Income: £32,398.28 - Total Expenditure: £6,246.65 - Net Surplus: £26,152.03 ## **Donations to School:** |**Donation Category**
~~=~~|**Amount**
~~=~~| |---|---| |**Coaches for Sayers Croft, the IOW and reception school trip**
~~=~~|£ 6,010.00
~~=~~| |**30 x New IPads for school – 2023**
~~=~~|£ 9,974.18
~~=~~| |**Christmas Books**
~~=~~|£ 432.00
~~=~~| |**Hardship Funds**
~~=~~|£ 1,500.00
~~=~~| |**School Equipment – PA system for KS1playground**
~~=~~|£ 668.99
~~=~~| |**PTA Expenses and Equipment purchased including long overdue new BBQ, storage boxes,**
**tablecloths and replacement trestle tables**
~~=~~|£ 707.52
~~=~~| |**Easter Egg Hunt**
~~=~~|£ 226.61
~~=~~| |**Year 6 Party**
~~=~~|£ 128.70
~~=~~| |**Christmas Panto**
~~=~~|£ 1,558.80
~~=~~| |**SATS Breakfast**
~~=~~|£ 54.94
~~=~~| |**Alumni Dinner**
~~=~~|£ 589.32
~~=~~| - Total Donations: £21,851.06 ## **PTA Funds Reserve and Planned Donations** **----- Start of picture text -----**
Balance Of Accounts As At 25/07/2024 Amount
Metro Bank £ 24,775.43
Donation Category for 2024-2025 (estimation) Amount
Coaches £ 5,000.00
Hardship Funds £ 1,500.00
School Counselor Sponsorship (1 [st] year) £ 3,250.00
Christmas Books, Rosaries, Easter Eggs, the Christmas Panto, SATs £ 3,000.00
breakfast.
Available Funds Amount
Balance £ 12,025.43
**----- End of picture text -----**
Grant Chik, Kamilla Whatling 29 Sept, 2024 Item Expenses Income Proft Uniform Sale Christmas Gift Shop Christmas Cards Christmas Fair Bags2School EasyFundraising |Event/Category|Amount In|Amount In (Stripe)|Amount Out|Total| |---|---|---|---|---| |AGM|£ -|£ -|£ 39.49|-£ 39.49| |Bags2School|£ 230.00|£ -|£ -|£ 230.00| |Christmas Fair|£ 6,776.85|£ 2,271.12|£ 2,852.94|£ 6,195.03| |Christmas Gif Shop|£ 3,391.97|£ -|£ 1,537.15|£ 1,854.82| |Bake Sale/Uniform|£ 471.82|||£ 471.82| |Donatons via PTA events||£ 390.00||£ 390.00| |Disco|£ 1,327.97|£ 1,351.16|£ 1,183.58|£ 1,495.55| |EasyFundraising|£ 45.83|£ -|£ -|£ 45.83| |Equipment|£ -|£ -|£ 668.99|-£ 668.99| |Carnival of Dreams|£ 2,975.88||£ 942.62|£ 2,033.26| |Summer Fair 2024|£ 8,425.00|£ 3,029.00|£ 1,530.00|£ 9,924.00| |Donaton of face paint from Davina|£ 100.00|||£ 100.00| |Donatons To School||||| |Coaches - Donaton to School|£ -|£ -|£ 4,140.00|-£ 4,140.00| |Donatons to School (not coaches)|£ -|£ -|£ 11,447.25|-£ 11,447.25| |Christmas Books|£ -|£ -|£ 432.00|-£ 432.00| |Rcepton Trip to Aquariam|£ -|£ -|£ 750.00|-£ 750.00| |Hardship Funds|£ -|£ -|£ 1,500.00|-£ 1,500.00| 21016.89 24775.43 £ 2,747.64 £ 24,779.47 Notes ## NEED TO ADD FOOD INVOICE £390 @ 21 Feb UPDATED FOR AGM PURPOSES - NE https://docs.google.com/spreadsheets/d/1UThDdXKVBgDUtk2_XJxU6j0AgoSKceRp/edit?usp=drive_link&o - £195.99 @ 21 Feb https://docs.google.com/spreadsheets/d/1x1ArTsKKRNqkdgNd KwVO8JcqiXvMJiz/edit?gid=1652321021 Purchased directly by Davina Sayers Croft, IOW (Hounslow to come) See St V Invoices tab -£ 18,269.25 £ 22,031.83 ## ouid=118035318397388547831&rtpof=true&sd=true 1#gid=1652321021 |Date|Item|Category|Amount In|Amount Out
Balance|Amount Out
Balance| |---|---|---|---|---|---| |1/9/2023|ACCOUNT BALANCE||||£ 15,251.99| |1/9/2023|Transfer from Natwest Savings Account||£ 5,763.90||£ 21,015.89| |7/9/2023|Stripe Payment|Stripe|£ 1.00||£ 21,016.89| |14/9/2023|Stripe Payment|Stripe|£ 156.06||£ 21,172.95| |18/9/2023|Stripe Payment|Stripe|£ 24.99||£ 21,197.94| |21/9/2023|Stripe Payment|Stripe|£ 72.51||£ 21,270.45| |22/9/2023|Stripe Payment|Stripe|£ 145.46||£ 21,415.91| |25/9/2023|Stripe Payment|Stripe|£ 24.25||£ 21,440.16| |26/9/2023|Stripe Payment|Stripe|£ 118.81||£ 21,558.97| |27/9/2023|Stripe Payment|Stripe|£ 47.72||£ 21,606.69| |3/10/2023|Gazebo and BBQ|Equipment||£|319.95 £ 21,286.74| |4/10/2023|AGM Refreshments|AGM||£|39.49 £ 21,247.25| |1/11/2023|Infatable|Christmas Fair||£|444.00 £ 20,803.25| |2/11/2023|Stripe Payment|Stripe|£ 10.75||£ 20,814.00| |3/11/2023|Stripe Payment|Stripe|£ 195.05||£ 21,009.05| |6/11/2023|Stripe Payment|Stripe|£ 81.04||£ 21,090.09| |6/11/2023|Gif Shop Gifs|Christmas Gif Shop||£|1,465.17 £ 19,624.92| |6/11/2023|Christmas Books|Christmas Books||£|432.00 £ 19,192.92| |7/11/2023|Bags2School Autumn|Bags2School|£ 230.00||£ 19,422.92| |7/11/2023|Stripe Payment|Stripe|£ 2.00||£ 19,424.92| |8/11/2023|Stripe Payment|Stripe|£ 37.37||£ 19,462.29| |9/11/2023|Stripe Payment|Stripe|£ 16.65||£ 19,478.94| |10/11/2023|Stripe Payment|Stripe|£ 11.00||£ 19,489.94| |13/11/2023|Stripe Payment|Stripe|£ 17.05||£ 19,506.99| |13/11/2023|Reindeer Lights|Equipment||£|49.00 £ 19,457.99| |14/11/2023|Gloves|Christmas|£ 5.00||£ 19,462.99| |14/11/2023|Stripe Payment|Stripe|£ 82.95||£ 19,545.94| |14/11/2023|EasyFundraising|EasyFundraising|£ 26.33||£ 19,572.27| |15/11/2023|Stripe Payment|Stripe|£ 42.40||£ 19,614.67| |16/11/2023|Stripe Payment|Stripe|£ 187.96||£ 19,802.63| |16/11/2023|St Vincents Invoice 227|Donaton to School||£|1,473.07 £ 18,329.56| |16/11/2023|Groto Items (Shein and Keyrings)|Christmas Fair||£ 50.19 £ 18,279.37| |---|---|---|---|---| |16/11/2023|Plastc Boxes and Corpus Crist|Equipment||£ 108.68 £ 18,170.69| |16/11/2023|Bird Seed and Gliter|Christmas Fair||£ 48.00 £ 18,122.69| |16/11/2023|Carla refund for bird seed|Christmas Fair|£ 38.00|£ 18,160.69| |17/11/2023|Stripe Payment|Stripe|£ 120.13|£ 18,280.82| |20/11/2023|Stripe Payment|Stripe|£ 83.77|£ 18,364.59| |20/11/2023|Tablecloths|Christmas Fair||£ 67.99 £ 18,296.60| |20/11/2023|Gif Bags|Christmas Gif Shop||£ 71.98 £ 18,224.62| |21/11/2023|Stripe Payment|Stripe|£ 88.44|£ 18,313.06| |21/11/2023|Christmas Lights|Christmas Fair||£ 11.97 £ 18,301.09| |21/11/2023|iZetle Machine|Equipment||£ 59.96 £ 18,241.13| |21/11/2023|Gliter Hairspray|Christmas Fair||£ 19.94 £ 18,221.19| |23/11/2023|Stripe Payment|Stripe|£ 61.65|£ 18,282.84| |23/11/2023|Osbornes Solicitors|Christmas Fair|£ 350.00|£ 18,632.84| |23/11/2023|Stripe Payment|Stripe|£ 56.86|£ 18,689.70| |24/11/2023|Stripe Payment|Stripe|£ 51.45|£ 18,741.15| |26/11/2023|Sainburys Order for Fair|Christmas Fair||£ 78.84 £ 18,662.31| |27/11/2023|Stripe Payment|Stripe|£ 86.98|£ 18,749.29| |27/11/2023|Trestle Tables|Equipment||£ 131.40 £ 18,617.89| |28/11/2023|Stripe Payment|Stripe|£ 71.61|£ 18,689.50| |29/11/2023|Stripe Payment|Stripe|£ 18.19|£ 18,707.69| |30/11/2023|Stripe Payment|Stripe|£ 296.05|£ 19,003.74| |1/12/2023|Stripe Payment|Stripe|£ 54.66|£ 19,058.40| |1/12/2023|Float for Fair|Christmas Fair||£ 1,732.50 £ 17,325.90| |4/12/2023|Gliter Tatoos|Christmas Fair||£ 27.00 £ 17,298.90| |4/12/2023|Stripe Payment|Stripe|£ 227.74|£ 17,526.64| |4/12/2023|Paid in by Lou|CHeck|£ 2.50|£ 17,529.14| |4/12/2023|Christmas Fair - Kamilla|Christmas Fair||£ 220.00 £ 17,309.14| |5/12/2023|Stripe Payment|Stripe|£ 96.35|£ 17,405.49| |6/12/2023|Stripe Payment|Stripe|£ 154.16|£ 17,559.65| |6/12/2023|Paypal - card machine (I have manually split tQuiz Night||£ 296.68|£ 17,856.33| |6/12/2023|Paypal - card machine (I have manually split tChristmas Fair||£ 746.10|£ 18,602.43| |7/12/2023|Stripe Payment|Stripe|£ 273.36|£ 18,875.79| |---|---|---|---|---| |8/12/2023|Credit|Christmas Gif Shop|£ 2,355.00|£ 21,230.79| |8/12/2023|Credit|Christmas Fair|£ 4,950.00|£ 26,180.79| |8/12/2023|Credit|Christmas Gif Shop|£ 576.97|£ 26,757.76| |8/12/2023|Credit|Christmas Fair|£ 692.75|£ 27,450.51| |18/12/2023|Christmas Fair - Hayley|Christmas Fair||£ 152.51 £ 27,298.00| |28/12/2023|Paypal payment to Ultmate Guitar|CHECKING WITH PAYPAL||£ 20.44 £ 27,277.56| |15/1/2024|Alumni Dinner Ticket Sales (came through|StAlumni||£ 589.32 £ 26,688.24| |15/1/2024|School quiz night card sales|Quiz Night||£ 296.68 £ 26,391.56| |15/1/2024|2024 IOW Coach Invoice - to Britannia|Coaches||£ 3,040.00 £ 23,351.56| |15/1/2024|iPad Invoice STVPS-234|Donaton to School||£ 9,974.18 £ 13,377.38| |16/1/2024|Sayers Crof 2023 Coach|Coaches||£ 1,100.00 £ 12,277.38| |16/1/2024|Stripe Payment|Stripe|£ 8.38|£ 12,285.76| |18/1/2024|Stripe Payment|Stripe|£ 215.43|£ 12,501.19| |19/1/2024|Stripe Payment|Stripe|£ 24.33|£ 12,525.52| |22/1/2024|Stripe Payment|Stripe|£ 104.98|£ 12,630.50| |23/1/2024|Stripe Payment|Stripe|£ 64.18|£ 12,694.68| |24/1/2024|Stripe Payment|Stripe|£ 19.44|£ 12,714.12| |25/1/2024|Stripe Payment|Stripe|£ 114.04|£ 12,828.16| |26/1/2024|Stripe Payment|Stripe|£ 133.77|£ 12,961.93| |29/1/2024|Stripe Payment|Stripe|£ 33.15|£ 12,995.08| |30/1/2024|Stripe Payment|Stripe|£ 38.16|£ 13,033.24| |31/1/2024|Stripe Payment|Stripe|£ 52.13|£ 13,085.37| |1/2/2024|Stripe Payment|Stripe|£ 248.00|£ 13,333.37| |2/2/2024|Stripe Payment|Stripe|£ 37.53|£ 13,370.90| |5/2/2024|Stripe Payment|Stripe|£ 57.94|£ 13,428.84| |6/2/2024|Stripe Payment|Stripe|£ 18.97|£ 13,447.81| |7/2/2024|Stripe Payment|Stripe|£ 23.97|£ 13,471.78| |8/2/2024|Stripe Payment|Stripe|£ 95.32|£ 13,567.10| |9/2/2024|Stripe Payment|Stripe|£ 91.55|£ 13,658.65| |9/2/2024|Float for Disco|Disco||£ 350.00 £ 13,308.65| |12/2/2024|Stripe Payment|Stripe|£ 42.27|£ 13,350.92| |12/2/2024|Paid to Metro|||£ 1,000.00 £ 12,350.92| |---|---|---|---|---| |13/2/2024|Stripe Payment|Stripe|£ 119.19|£ 12,470.11| |14/2/2024|Stripe Payment|Stripe|£ 94.13|£ 12,564.24| |14/2/2024|Card Machine -Disco|Disco|£ 123.77|£ 12,688.01| |19/2/2024|Ice and prosecco|Disco||£ 78.50 £ 12,609.51| |20/2/2024|Transfer to Metro|||£ 12,000.00 £ 609.51| |21/2/2024|Extra Float for Disco paid back in|Disco|£ 200.00|£ 809.51| Notes/Stripe Reference Receipt |Paid by Lou|Filed| |---|---| |Paid by Kamilla|Filed| |Paid direct to Amazing Occasions|Filed| |Paid by Carla. Mark as donaton to sc Filed|| Paid by Carla Filed |Paid by Gemma|Filed| |---|---| |Paid by Eddie|Filed| |Paid by Carla|Filed| |Paid by Kamilla -|| |Paid by Lou - Amazon|Filed| |Paid by Gemma|Filed| |Paid by Gemma|Filed| |Paid by Gemma|Filed| |Against invoice 2023_2024_01|| |Paid by Gemma|Filed| |Paid by Gemma|Filed| |Paid by Carla - Amazon|Filed| ||Filed| Filed Paid direct to school Paid direct to school Paid to Britannia Paid direct to school Paid to Imperial Paid by Gemma- Sainburys and MOrrFiled |Date||Item|Category|Amount In|Amount Out Balance| |---|---|---|---|---|---| ||22/12/2024|ACCOUNT OPENED|Account||£ -| ||15/1/2024|Cash In|Christmas Gif Shop|£ 460.00|£ 460.00| ||15/1/2024|Counter deposit|Bake Sale/Uniform|£ 195.00|£ 655.00| ||15/1/2024|Counter deposit|Bake Sale/Uniform|£ 276.82|£ 931.82| ||17/1/2024|Card Purchase shein.co.uk|Disco||£ 150.29 £ 781.53| ||17/1/2024|Card Purchase shein.co.uk|Summer Fair||£ 8.50 £ 773.03| ||17/1/2024|Card Purchase shein.co.uk 50192198861|Disco||£ 10.54 £ 762.49| ||17/1/2024|Card Purchase shein.co.uk 50192198861|Summer Fair||£ 104.56 £ 657.93| ||25/1/2024|Card Purchase MOL Packaging Environm|Equipment||£ 122.08 £ 535.85| ||29/1/2024|Card Purchase SHEIN.COM 50192198861|Disco||£ 45.60 £ 490.25| ||1/2/2024|Card Purchase WOWCHER|Disco||£ 6.00 £ 484.25| ||6/2/2024|Card Purchase WOWCHER|Disco||£ 10.99 £ 473.26| ||7/2/2024|Card Purchase POSTEDSWEET|Disco||£ 53.99 £ 419.27| ||8/2/2024|Card Purchase Refund WOWCHER|Disco|£ 6.00|£ 425.27| ||9/2/2024|Poundland sweets and hampers - Kamilla|Disco||£ 15.50 £ 409.77| ||9/2/2024|Tablecloths|Equipment||£ 58.95 £ 350.82| ||9/2/2024|Hot dogs and rolls - Kamilla|Disco||£ 60.00 £ 290.82| ||12/2/2024|ST VINCENTS S BR Transfer to metro|Inward Payment|£ 1,000.00|£ 1,290.82| ||12/2/2024|Card Purchase ICELAND FOODS|Disco||£ 85.50 £ 1,205.32| ||12/2/2024|Card Purchase ICELAND FOODS|Equipment||£ 56.25 £ 1,149.07| ||15/2/2024|Stripe Payment|Stripe|£ 24.26|£ 1,173.33| ||19/2/2024|Stripe Payment|Stripe|£ 61.68|£ 1,235.01| ||20/2/2024|Stripe Payment|Stripe|£ 23.76|£ 1,258.77| ||20/2/2024|Transfer from Natwest|Inward Payment|£ 12,000.00|£ 13,258.77| ||22/2/2024|Stripe Payment|Stripe|£ 82.83|£ 13,341.60| ||22/2/2024|Card Purchase Asda - Snacks|Race Night||£ 78.04 £ 13,263.56| ||22/2/2024|Card Purchase Asda - Sof Drinks|Carnival||£ 24.90 £ 13,238.66| ||22/2/2024|Card Purchase Asda - Wine/Prosecco|Race Night||£ 25.00 £ 13,213.66| ||22/2/2024|Card Purchase Asda - Wine/Prosecco|Summer Fair||£ 38.96 £ 13,174.70| ||23/2/2024|Stripe Payment|Stripe|£ 34.65|£ 13,273.31| ||26/2/2024|St Vincents Invoice - STVPS-252|Disco||£ 128.70 £ 13,144.61| ||27/2/2024|Card Purchase Ryman|Equipment (boxes)||£ 184.95 £ 12,959.66| |27/2/2024|Stripe Payment|Stripe|£ 29.73|£ 12,989.39| |---|---|---|---|---| |28/2/2024|Stripe Payment|Stripe|£ 23.76|£ 13,013.15| |29/2/2024|Stripe Payment|Stripe|£ 266.77|£ 13,279.92| |1/3/2024|Stripe Payment|Stripe|£ 116.43|£ 13,396.35| |4/3/2024|Stripe Payment|Stripe|£ 58.39|£ 13,454.74| |5/3/2024|Stripe Payment|Stripe|£ 82.95|£ 13,537.69| |6/3/2024|Stripe Payment|Stripe|£ 48.30|£ 13,585.99| |6/3/2024|Card Purchase ASDA GROCERIES ONLINE|Carnival||£ 53.33 £ 13,532.66| |6/3/2024|Card Purchase ASDA GROCERIES ONLINE|Race Night||£ 36.67 £ 13,495.99| |7/3/2024|Stripe Payment|Stripe|£ 367.03|£ 13,863.02| |7/3/2024|Card Purchase SHEIN.COM 50192198861|Carnival||£ 40.75 £ 13,822.27| |7/3/2024|Card Purchase SHEIN.COM 50192198861|Summer Fair||£ 40.75 £ 13,781.52| |7/3/2024|Card Purchase eBay O 19-11266-54154|Carnival||£ 19.94 £ 13,761.58| |7/3/2024|Card Purchase eBay O 19-11266-54154|Summer Fair||£ 19.95 £ 13,741.63| |7/3/2024|Card Purchase AMAZON|Equipment||£ 114.93 £ 13,626.70| |7/3/2024|Card Purchase eBay O 19-11266-54155|Summer Fair||£ 30.06 £ 13,596.64| |8/3/2024|Stripe Payment|Stripe|£ 101.87|£ 13,698.51| |8/3/2024|Card Purchase WWW.MAJESTIC.CO.UK|Race Night||£ 60.39 £ 13,638.12| |8/3/2024|Card Purchase WWW.MAJESTIC.CO.UK|Summer Fair||£ 110.55 £ 13,527.57| |8/3/2024|Card Purchase SHEIN.COM 50192198861|Carnival||£ 36.76 £ 13,601.36| |11/3/2024|Stripe Payment|Stripe|£ 124.20|£ 13,725.56| |12/3/2024|Stripe Payment|Stripe|£ 15.00|£ 13,740.56| |13/3/2024|Stripe Payment|Stripe|£ 112.15|£ 13,852.71| |14/3/2024|Card Purchase Morrison|Carnival||£ 4.20 £ 13,848.51| |14/3/2024|Card Purchase Morrison|Carnival||£ 44.44 £ 13,804.07| |14/3/2024|Card Purchase Morrison|Summer Fair||£ 44.45 £ 13,759.62| |14/3/2024|Stripe Payment|Stripe|£ 38.82|£ 13,798.44| |15/3/2024|Card Purchase Poundland|Carnival||£ 3.00 £ 13,795.44| |15/3/2024|Card Purchase Amazon|Carnival||£ 13.99 £ 13,781.45| |15/3/2024|Card Purchase Amazon|Summer Fair||£ 13.99 £ 13,767.46| |15/3/2024|Hakkikat purchase by Gemma|Carnival||£ 12.90 £ 13,754.56| |15/3/2024|Hakkikat purchase by Gemma|Race Night||£ 12.90 £ 13,741.66| |15/3/2024|Stripe Payment|Stripe|£ 53.30|£ 13,794.96| |---|---|---|---|---| |15/3/2024|Imperial Coaches inv 27649|Coaches||£ 525.00 £ 13,269.96| |15/3/2024|Imperial Coaches inv 27650|Coaches||£ 595.00 £ 12,674.96| |18/3/2024|Stripe Payment|Stripe|£ 92.87|£ 12,767.83| |18/3/2024|Infatables deposit paid by Hayley|Summer Fair||£ 74.00 £ 12,693.83| |18/3/2024|Ice & Desserts paid by Hayley|Carnival||£ 52.63 £ 12,641.20| |18/3/2024|Plastc glasses paid by Hayley|Summer Fair||£ 98.38 £ 12,542.82| |19/03/2024|Paypal payment (card machine)|Carnival|£ 0.98|£ 12,543.80| |19/3/2024|Stripe Payment|Stripe|£ 31.51|£ 12,575.31| |20/3/2024|Paypal payment (card machine)|Carnival|£ 524.57|£ 13,099.88| |20/3/2024|Stripe Payment|Stripe|£ 140.37|£ 13,240.25| |20/3/2024|Go View Payment - Invoice 02|Race Night|£ 30.00|£ 13,270.25| |20/3/2024|MM Design Payment - Invoice 03|Race Night|£ 30.00|£ 13,300.25| |21/03/2024|Stripe Payment||£ 107.94|£ 13,408.19| |22/03/2024|Stripe Payment||£ 339.79|£ 13,747.98| |25/03/2024|Stripe Payment||£ 33.79|£ 13,781.77| |26/03/2024|Stripe Payment||£ 14.17|£ 13,795.94| |26/03/2024|Card Purchase AMAZON 205-5352970-14|Easter Egg Hunt||£ 125.89 £ 13,670.05| |26/03/2024|Card Purchase AMAZON 205-5352970-14|Easter Egg Hunt||£ 100.72 £ 13,569.33| |27/03/2024|Stripe Payment||£ 18.97|£ 13,588.30| |28/03/2024|Stripe Payment||£ 57.94|£ 13,646.24| |02/04/2024|Mode Club Limited|Race Night|£ 30.00|£ 13,676.24| |04/04/2024|Stripe Payment||£ 54.00|£ 13,730.24| |05/04/2024|Stripe Payment||£ 97.93|£ 13,828.17| |11/04/2024|Stripe Payment||£ 10.00|£ 13,838.17| |12/04/2024|Snowglobe - Paid by Hayley|Christmas Fair 24||£ 63.00 £ 13,775.17| |16/04/24|Card Purchase Race Night Services|Race Night||£ 37.95 £ 13,737.22| |17/04/2024|Card Purchase AMAZON|Race Night||£ 8.89 £ 13,728.33| |17/04/2024|Card Purchase Party Packs|||£ 22.53 £ 13,705.80| |17/04/2024|Counter deposit||£ 1,515.00|£ 15,220.80| |17/04/2024|Counter deposit||£ 235.20|£ 15,456.00| |17/04/2024|Counter deposit||£ 156.26|£ 15,612.26| |17/04/2024|Cash Withdrawal|||£ 490.00 £ 15,122.26| |---|---|---|---|---| |18/04/2024|Counter deposit||£ 188.00|£ 15,310.26| |18/04/2024|Stripe Payment||£ 59.89|£ 15,370.15| |19/04/2024|Stripe Payment||£ 40.76|£ 15,410.91| |19/04/2024|Card Machine|Race Night|£ 2.95|£ 15,413.86| |22/04/2024|Card Machine|Race Night|£ 9.82|£ 15,423.68| |22/04/2024|Stripe Payment||£ 107.70|£ 15,531.38| |23/04/2024|Stripe Payment||£ 19.70|£ 15,551.08| |23/04/2024|Card purchase Asda|Race Night||£ 45.00 £ 15,506.08| |24/04/2024|Stripe Payment||£ 21.38|£ 15,527.46| |24/04/2024|Card Machine|Race Night|£ 734.87|£ 16,262.33| |10/05/2024|Stripe Payment|Summer Fair|£ 76.14|£ 16,163.95| |13/05/2024|Asda order|Pimm's Spirit Drink||£ 62.00 £ 16,101.95| |15/05/2024|Stripe Payment|Summer Fair|£ 92.92|£ 16,194.87| |16/05/2024|Stripe Payment|Summer Fair|£ 14.59|£ 16,209.46| |17/05/2024|Stripe Payment|Summer Fair|£ 20.19|£ 16,229.65| |20/05/2024|Stripe Payment|Summer Fair|£ 20.71|£ 16,250.36| |21/05/2024|Stripe Payment|Summer Fair|£ 16.29|£ 16,266.65| |23/05/2024|Stripe Payment|Summer Fair|£ 7.00|£ 16,273.65| |29/05/2024|Stripe Payment|Summer Fair|£ 48.86|£ 16,322.51| |30/05/2024|Stripe Payment|Summer Fair|£ 7.75|£ 16,330.26| |31/05/2024|SHEIN|Summer Fair||£ 64.16 £ 16,266.10| |31/05/2024|SHEIN|Summer Fair||£ 86.16 £ 16,179.94| |31/05/2024|Stripe Payment|Summer Fair|£ 8.00|£ 16,187.94| |04/06/2024|Stripe Payment|Summer Fair|£ 7.00|£ 16,194.94| |06/06/2024|Stripe Payment|Summer Fair|£ 126.34|£ 16,321.28| |07/06/2024|Stripe Payment|Summer Fair|£ 37.25|£ 16,358.53| |10/06/2024|Stripe Payment|Summer Fair|£ 46.97|£ 16,405.50| |11/06/2024|Stripe Payment|Summer Fair|£ 143.46|£ 16,548.96| |12/06/2024|Stripe Payment|Summer Fair|£ 90.73|£ 16,639.69| |12/06/2024|Obsornes|Summer Fair|£ 350.00|£ 16,989.69| |13/06/2024|Counter deposit|Race night|£ 1,090.35|£ 18,080.04| |13/06/2024|Easy fundraising||£ 19.50|£ 18,099.54| |---|---|---|---|---| |13/06/2024|Stripe Payment|Summer Fair|£ 90.86|£ 18,190.40| |13/06/2024|Bags2School|Bags2School|£ 65.00|£ 18,255.40| |13/06/2024|Bags2School|Bags2School|£ 176.00|£ 18,431.40| |14/06/2024|Stripe Payment|Summer Fair|£ 8.73|£ 18,440.13| |14/06/2024|T-shirt|Summer Fair||£ 133.00 £ 18,307.13| |14/06/2024|Ebay|Summer Fair||£ 21.89 £ 18,285.24| |14/06/2024|SHEIN|Summer Fair||£ 31.72 £ 18,253.52| |17/06/2024|ParentKind|||£ 153.00 £ 18,100.52| |17/06/2024|Stripe Payment|Summer Fair|£ 8.00|£ 18,108.52| |17/06/2024|Card Payment|Summer Fair||£ 7.00 £ 18,101.52| |18/06/2024|Stripe Payment|Summer Fair|£ 18.98|£ 18,120.50| |18/06/2024|Card Payment|Summer Fair||£ 1.00 £ 18,119.50| |18/06/2024|Card Payment|Summer Fair||£ 10.00 £ 18,109.50| |19/06/2024|Stripe Payment|Summer Fair|£ 147.17|£ 18,256.67| |20/06/2024|Stripe Payment|Summer Fair|£ 138.93|£ 18,395.60| |20/06/2024|Ebay|Summer Fair||£ 12.99 £ 18,382.61| |20/06/2024|Amazon|Summer Fair||£ 18.18 £ 18,364.43| |20/06/2024|Nisbets Ltd|Summer Fair||£ 19.83 £ 18,344.60| |21/06/2024|Stripe Payment|Summer Fair|£ 10.34|£ 18,354.94| |24/06/2024|Stripe Payment|Summer Fair|£ 26.13|£ 18,381.07| |25/06/2024|Amazon|Summer Fair||£ 5.99 £ 18,375.08| |25/06/2024|Stripe Payment|Summer Fair|£ 114.35|£ 18,489.43| |25/06/2024|Metro cash out foat|||£ 2,900.00 £ 15,589.43| |25/06/2024|Counter deposit|Cash In|£ 355.00|£ 15,944.43| |25/06/2024|Counter deposit|Cash In|£ 174.62|£ 16,119.05| |26/06/2024|Stripe Payment|Summer Fair|£ 11.25|£ 16,130.30| |27/06/2024|Stripe Payment|Summer Fair|£ 108.21|£ 16,238.51| |28/06/2024|Playdays Partes|Summer Fair||£ 296.00 £ 15,942.51| |28/06/2024|Amazon|Summer Fair||£ 15.94 £ 15,926.57| |28/06/2024|Stripe Payment|Summer Fair|£ 138.83|£ 16,065.40| |28/06/2024|Flowers|||£ 50.00 £ 16,015.40| |01/07/2024|Stripe Payment||Summer Fair|£ 235.21|£ 16,250.61| |---|---|---|---|---|---| |01/07/2024|Paypal payment (card machine)|||£ 0.98|£ 16,251.59| |01/07/2024|Hardship Fund||PTA Donaton||£ 1,500.00 £ 14,751.59| |01/07/2024|PTA Kitchen||Mixed||£ 1,385.41 £ 13,366.18| |01/07/2024||01/07/2024|||£ 44.96 £ 13,321.22| |02/07/2024|Amazon||||£ 34.01 £ 13,287.21| |02/07/2024|Iceland||||£ 41.85 £ 13,245.36| |02/07/2024|Iceland (refund)|||£ 0.70|£ 13,246.06| |02/07/2024|Morrisons||Summer Fair||£ 69.85 £ 13,176.21| |02/07/2024|Iceland (refund)||Summer Fair|£ 8.00|£ 13,184.21| |02/07/2024|Mleczko Delikatesy||||£ 52.22 £ 13,131.99| |02/07/2024|Stripe Payment||PTA Donatons|£ 190.00|£ 13,321.99| |02/07/2024|Stripe Payment||Summer Fair|£ 93.18|£ 13,415.17| |03/07/2024|Paypal payment (card machine)||Summer Fair|£ 1,308.48|£ 14,723.65| |03/07/2024|Stripe Payment||Summer Fair|£ 424.21|£ 15,147.86| |04/07/2024|Stripe Payment||Summer Fair|£ 550.07|£ 15,697.93| |08/07/2024|Rcepton Trip to Aquariam||||£ 750.00 £ 14,947.93| |09/07/2024|Bags2School||Bags2School|£ 174.00|£ 15,121.93| |09/07/2024|Bags2School||Bags2School|£ 174.00|£ 15,295.93| |11/07/2024|Counter deposit||Summer Fair Float|£ 2,900.00|£ 18,195.93| |11/07/2024|Counter deposit||Summer Fair|£ 6,330.00|£ 24,525.93| |17/07/2024|Stripe Payment|||£ 99.50|£ 24,625.43| |25/07/2024|Willias H Marcelo|||£ 150.00|£ 24,775.43| ||~~TO COME: Christmas Fair food invoice~~|Christmas Fair||| |---|---|---|---|---| ||TO COME: Disco cash paid in|Disco||| ||TO COME: Bake Sale cash paid in|Bake Sale/Uniform||| ||~~TO COME: Carnival food invoice~~|Carnival||£ 635.78| ||TO COME: Carnival cash paid in|||| ||~~TO COME: Invoice payments for race night~~|Race Night||| ||TO COME: Race Night Lou|||£ 130.00| ||~~TO COME: Food invoice for Race Night~~|||£ 250.49| ||~~TO COME: PA System~~|In general||£ 335.03| ||TO Confrm: Robin Head Theatre Producton|Christmas Fair||£ 1,558.00| ||~~TO COME: ecepton Trip to Aquariam~~|||£ 750.00| ||Ice cream truck|Summer Fair|£ 150.00|| ||Morrisons|Summer Fair||£ 56.28| ||Morrisons|Summer Fair||£ 28.92| ||Morrisons|Summer Fair||£ 12.00| |18/06/2024|Morrisons|Summer Fair||£ 81.75| |25/06/2024|Amazon|Summer Fair||£ 6.99| |25/06/2024|Amazon|Summer Fair||£ 8.95| |27/06/2024|PA System for KS1|Equipment||£ 299.00| |27/06/2024|PA System for KS1|Equipment||£ 26.10| |27/06/2024|PA System for KS1|Equipment||£ 9.99| |28/06/2024|Amazon|Summer Fair||£ 11.01| |28/06/2024|Iceland|Summer Fair||£ 33.15| |||||£ 1,405.97| |||||£ 500.00| |||||£ 905.97| |Notes||Receipt|Gemma Review| |---|---|---|---| |£|2,931.97||| |merch - Split for record purposes|Filed|| |---|---|---| |merch - Split for record purposes|Filed|| |merch - Split for record purposes|Filed|| |merch - Split for record purposes|Filed|| |Trays/Napkins|KW looking for receipt|| ||Filed|| ||Filed|| ||Filed|| |Sweets Need receipt|KW looking for receipt|| |Paid by Kamilla, Poundland receipt - split for record purpose|Poundland fled|| |No receipt - split for record purposes|KW looking for receipt|| |No receipt - split for record purposes|KW looking for receipt|| |Drinks Split for record purposes|Filed|| |Drinks Split for record purposes||| |Split for record purposes - wine and snacks, 4/21: split 38.96 to|Filed|race night prosecco - done| |Split for record purposes - wine and snacks|Filed|race night and carnival 50/50 - done| |Split for record purposes - wine and snacks||| |Split for record purposes - wine||| |Disco Food|Invoice fled|| |Plastc boxes|Filed|| |Beers|Filed|36.67 to be allocated to race night as Guinness and boddi| |---|---|---| |Beers - split for record purposes||| |beads necklaces, balloon arch, hair band, jungle grass|Filed|Split 50/50 summer fair - done| |Beads - Split for record purposes||| |Glow stcks carnival|Filed|Split 50/50 summer fair - done| |Glow stcks - Split for record purposes||| |Glasses for various events Need receipt to allocate|Asked KW|Glasses - various events| |Rings for summer fair|Filed|| |Wines - Gemma confrmed move to Race Night. 4/21: confrmedFiled||| ||Splitng it from Race night|| |Green hair band and glasses|Filed|| |Strawberry syrup|KW looking for receipt|| |Rum and Dr Pepper|Filed|50/50 with Race night as 3 btl bought only 1.5 used - don| |Rum - Split for record purposes. 4/21: not used in Race night, moving to Summer Fair||| |Need receipt|KW looking for receipt|| |Wand streamers|Filed|50/50 Summer Fair - done| |Wand - Split for record purposes||| |Paid by Gemma - tropical juice|Filed|50/50 Race night - done| Inflatables Filed Paid by Hayley - split for record purposes Filed Filed Summer Fair as won't use for race night - done sponsor Invoice Filed sponsor Invoice Filed Filed Filed sponsor Invoice filed Filed Filed Amazon Blow up horses What is this? Filed Filed Asda order 3332436001033, to be confirmed in Bank Statementin Email order number GSONHM59A00N4MV in inbox order number GSONHM59A000MFW in inbox Grant deposit by Grant, Lou transferred from Natwest ETHICSTAR LTD, HW031544, Hayley asked for payment, not sure if this is paid yet KW, 25-11676-66802: 12 Posca Paint Markers Receipts 2023-2024 Poet corner, GSONHX59U001XQ6, raffle tickets for summer and christmas fair GM, 2 pc Spirit measure, no price to be confirmed LM, Metro Ealing HW, 74 deposit was paid 18/3/2024 Invoices IN 2023-2024 KW, 205-0786438-0789109:Bostik 24552 Blu-tack Mastic AdhesReceipts 2023-2024 Invoices IN 2023-2024 flower for Lou for appreciation Paid on 01/07/2024 Invoices IN 2023-2024 Race Night, Sats Breakfast, Carnival Night and Valentine's Disco Invoices IN 2023-2024 KW, 3652071994, ice and drinks etc Receipts 2023-2024 https://waxyslittlesister.co.uk/ Should be £1004.20 Kamilla has cash £458.40 used for carnival float Should be £331.91 - Gemma has cash all in PTA Kitchen 1385.41. Grant this hasn't been invoiced yet so moving to TO COME section ## all in PTA Kitchen 1385.41. all in PTA Kitchen 1385.41. Grant this hasn't been invoiced yet so moving to TO COME section school already bought it, waiting for invoice to confirm if this is paid yet HW to confirm? HW HW HW 3652071994 in inbox KW, 205-2816315-5612356: SELBATON 24 Colors Dual Tip BrushReceipts 2023-2024 KW, 205-2816315-5612356: 36 Pack Turbo Colour Felt Tip Fibre Receipts 2023-2024 School, Amazon 205-5720552-1071506, PA System Invoices IN 2023-2024 School, Amazon 205-5720552-1071506, stands Invoices IN 2023-2024 School, Amazon 205-5720552-1071506, cover Invoices IN 2023-2024 KW, 205-0786438-0789109:Bostik 24552 Blu-tack Mastic AdhesReceipts 2023-2024 GM, receipt 41.15-8, missing ice Receipts 2023-2024 ngtons sold 0 and will be used there instead - done ne £ 65.00 £ 176.00 £ 174.00 £ 174.00 ||= £23.76 = 20 Feb|2024| |---|---|---| |DATE RANGE: 01/09/2023-21/02/2024||| |Row Labels|Sum of BANKED|| |Alumni||591.6| |Carnival Entrance||147.63| |Carnival of Dreams Rafe||48.36| |Christmas Fair||835.45| |Christmas Fair||83.78| |Christmas Fair 2023 Rafe||1351.89| |Disco||1351.16| |Donaton||390| |Grand Total||4799.87| Invoice Number Amount Items (see Invoice folder) STVPS-227 £ 1,473.07 PTA Summer Fete Food, Bingo Night food, SATS breakfast, Year 6 rosaries, volunteers party food, Xmas Panto iPad Invoice STVPS-234 £ 9,974.18 iPads & Trolleys STVPS-252 £128.70 Disco food Alumni Dinner 589.32 |Donaton Amt|id
Created|date (UTC)|Amount||Amount Refunded| |---|---|---|---|---|---| |30|ch_3OY5L8BHdzyq|1/13/2024 11:25||31.47|0| |100|ch_3OYqbtBHdzyq|1/15/2024 13:53||104.4|0| |9.38|ch_3OawWzBHdz|1/21/2024 8:37||10|0| |100|ch_3ObpxfBHdzyq|1/23/2024 19:48||104.4|0| |9.7025|ch_3OoXLkBHdzyq|2/27/2024 20:34||40.69|0| |18.97|ch_3OvGMJBHdzy|3/17/2024 9:50||20|0| |10|ch_3Ow0pdBHdzy|3/19/2024 11:27||10.63|0| |50|ch_3Ow1QWBHdz|3/19/2024 12:05||52.31|0| |9.38|ch_3Ow1pwBHdz|3/19/2024 12:32||10|0| |71.69|ch_3Ow51jBHdzyq|3/19/2024 15:56||75|0| |100|ch_3Ow6v1BHdzy|3/19/2024 17:57||104.4|0| |47.72|ch_3Ow7uJBHdzy|3/19/2024 19:01||50|0| |10|ch_3Ow9FCBHdzy|3/19/2024 20:26||10.63|0| |19.41|ch_3OwTOWBHdz|3/20/2024 17:57||20.45|0| 586.2525 |Currency|Captured|Converted AmounConverted|AmounConverted CurrenDescripton| |---|---|---|---| |gbp|1|31.47|0 gbp| |gbp|1|104.4|0 gbp| |gbp|1|10|0 gbp| |gbp|1|104.4|0 gbp| |gbp|1|40.69|0 gbp| |gbp|1|20|0 gbp| |gbp|1|10.63|0 gbp| |gbp|1|52.31|0 gbp| |gbp|1|10|0 gbp| |gbp|1|75|0 gbp| |gbp|1|104.4|0 gbp| |gbp|1|50|0 gbp| |gbp|1|10.63|0 gbp| |gbp|1|20.45|0 gbp| Fee Statement DescripStatus Seller Message Taxes On Fee Card ID 1.47 ST VINCENTS PTA Paid Payment complet 0 pm_1OY5L7BHdzy 4.4 ST VINCENTS PTA Paid Payment complet 0 pm_1OYqbrBHdzy 0.62 ST VINCENTS PTA Paid Payment complet 0 pm_1OawWyBHd 4.4 ST VINCENTS PTA Paid Payment complet 0 pm_1ObpxeBHdzy 1.88 ST VINCENTS PTA Paid Payment complet 0 pm_1OoXLjBHdzy 1.03 ST VINCENTS PTA Paid Payment complet 0 pm_1OvGMHBHd 0.63 ST VINCENTS PTA Paid Payment complet 0 pm_1Ow0pcBHdz 2.31 ST VINCENTS PTA Paid Payment complet 0 pm_1Ow1QVBHd 0.62 ST VINCENTS PTA Paid Payment complet 0 pm_1Ow1pvBHdz 3.31 ST VINCENTS PTA Paid Payment complet 0 pm_1Ow51iBHdzy 4.4 ST VINCENTS PTA Paid Payment complet 0 pm_1Ow6v0BHdz 2.28 ST VINCENTS PTA Paid Payment complet 0 pm_1Ow7uHBHdz 0.63 ST VINCENTS PTA Paid Payment complet 0 pm_1Ow9FABHdz 1.04 ST VINCENTS PTA Paid Payment complet 0 pm_1OwTOUBHd |Customer ID
Customer|DescripCustomer Email
Invoice ID|Transfer
orderid|(metadata| |---|---|---|---| |cus_PMozb6sZUPiAc2|daviddeulibarri@hotmail.com|po_1OZ1hwBHdzy|3304977| |cus_PNbpQgk9UYth0y|emilieto@hotmail.com|po_1OZ1hwBHdzy|3307197| |cus_PPm5CNG1AXkKJn|Patrykmichalak088@gmail.com|po_1ObYyCBHdzy|3320330| |cus_PQhMWOHLNJwKFp|dangreen1986@gmail.com|po_1ObvswBHdzy|3327669| |cus_Pdozw6upr24Mro|davinabos@hotmail.com|po_1OocosBHdzyq|3443131| |cus_PkluxnCnHlcZ8y|carlamc_83@hotmail.com|po_1OvrblBHdzyq|3520451| |cus_PlXvl2m4s5Knza|ufreliga@gmail.com|po_1OwFDMBHdz|3530160| |cus_PlYX5zeFmoDVL2|daviddeulibarri@hotmail.com|po_1OwFDMBHdz|3530350| |cus_PlYxwKqowEsOpB|sal1980@gmx.com|po_1OwFDMBHdz|3530465| |cus_PlcGCwB4gEtQTT|annavanpraagh@gmail.com|po_1OwFDMBHdz|3531381| |cus_PleDxYWr7jPtBl|asfcornell@gmail.com|po_1OwFDMBHdz|3532054| |cus_PlfEj5wCv9KBR0|emailchin@sky.com|po_1OwFDMBHdz|3532417| |cus_PlgclEXZVpcFfm|petliz10@yahoo.co.uk|po_1OwFDMBHdz|3532948| |cus_Pm1RL9HTAYg8qa|charlote.alison.cox@gmail.com|po_1OwbkzBHdzy|3536857| |customerid (metaappid|(metadata) item 1 (metadata)| |---|---| |870970|928 3 x PTA Donaton (0000) = GBP 30| |252346|928 1 x PTA Donaton (0000) = GBP 100| |873952|928 1 x PTA Donaton (0000) = GBP 5| |875625|928 1 x PTA Donaton (0000) = GBP 100| |872370|928 2 x Carnival of Dreams Adult Ticket (ADULT) = GBP 20| |813414|928 2 x PTA Donaton (0000) = GBP 20| |843299|928 1 x PTA Donaton (0000) = GBP 10| |870970|928 1 x PTA Donaton (0000) = GBP 50| |510090|928 1 x PTA Donaton (0000) = GBP 10| |871207|928 1 x PTA Donaton (0000) = GBP 75| |704787|928 10 x PTA Donaton (0000) = GBP 100| |914457|928 1 x PTA Donaton (0000) = GBP 50| |914556|928 1 x PTA Donaton (0000) = GBP 10| |699981|928 1 x PTA Donaton (0000) = GBP 20| item 2 (metadata) item 3 (metadata) 1 x Year 1, 2 & 3 - 4.45-5.45pm (443764) = GBP 5 2 x Carnival of Dreams Child Ticket (CHILD) = GBP 10 1 x PTA Donation (0000) = GBP 10 item 4 (metadata)item 5 (metadata)auction (metadataauction_uuid (metinvoice (metadataitem_name (meta item_uuid (metaditem_code (metaditem_type (metadprofile_uuid (metadata) **Independent Examiner’s Report 2023 – 2024 - St. Vincent’s Catholic Primary School PTA** ## **Charity Number: 1096385** ## **To: The Trustees / Committee of St. Vincent’s Catholic Primary School PTA** **Date: 1[st] July 2025** **Examiner’s Name: Dhar Solanki** ## **Role: Independent Examiner** ## **Period Examined: 1[st] September 2023 to 31[st] August 2024** ## **1. Introduction** I have been appointed as the Independent Examiner of the accounts of St. Vincent’s Catholic Primary School PTA (the PTA), a registered charity under number **1096385,** for the period **1[st] September 2023 to 31[st] August 2024** This report has been prepared in accordance with Charity Commission Technical Release, which sets out the standards for independent examinations of charities with an annual income of less than £250,000. The PTA prepares its accounts using the Simplified Accruals Basis (SAB) and follows the Statement of Recommended Practice (SORP) for Small Charities. As is common with most school PTAs, the committee is usually made up entirely of parents of current pupils , who volunteer their time to support the school community. This year 2024/25 saw a number of new members join the committee , either through election or by volunteering. 1 **Independent Examiner’s Report 2023 – 2024 - St. Vincent’s Catholic Primary School PTA** ## **2. Scope of Examination** I examined the following documents: - Bank statements covering the whole financial year - Treasurer’s Report submitted previously - Ledger balances online and downloads - All transactions and total value of recipts and expenses above £500 threshold My examination was limited to checking the accuracy and completeness of records, and whether the financial statements present a true and fair view of the PTA’s income and expenditure for the year. I did not carry out a full audit, but instead performed an independent examination in accordance with best practice for small charities. ## **3. Findings** ## **a) Income** All major sources of income were supported by bank deposits/ledger entries and appropriate records. These included: - Fundraising events - Parent contributions - Donations / Cash - Electronic payments and receipts No discrepancies were found in the recording of income. 2 **Independent Examiner’s Report 2023 – 2024 - St. Vincent’s Catholic Primary School PTA** ## **b) Expenditure** All significant expenses over £500 were tested and found to be properly documented and justified. These included: - Event costs - Equipment purchases - Coach/Venue hire - Miscellaneous supplies No unauthorised or irregular expenditure was identified. ## **c) Bank Reconciliation** The bank statements mostly reconciled with the Treasurer’s Report and supporting records, see observations below. ## **4. Observations** During the course of the examination, the following key observations were made: ## **1. Balance Discrepancy:** It was noted that the Opening Balance plus Net Surplus minus Total Donations does not equal the Closing/Ending Balance. However, this difference is considered negligible (£500/2%) and appears to stem from how certain expenses were categorised across multiple events, some of which are yet to take place. [See Working/Testing Paper at the end of this paper] 3 **Independent Examiner’s Report 2023 – 2024 - St. Vincent’s Catholic Primary School PTA** ## **2. Splitting of Expenses Across Events:** Some expenses were split across multiple events, including future ones. Since those events have not yet occurred, they are not reflected in the Net Surplus for the current reporting period. This may cause confusion when reviewing event-specific finances. ## **3. PTA Treasurer's Corrective Action:** To address this issue, the Treasurer has already taken steps to simplify the process in the new school year: - Full cost of each expense will now be charged to the running event only - A Pivot Table will be built to ensure all items are correctly tagged and provide a real- time net amount for each event ## **4. Reporting Issue in Previous Report:** There was a minor inconsistency in how figures were presented in the last Treasurer’s Report. While the net-net result remains negligible, it created confusion during the examination process. Recommendation: Do not amend the previous Treasurer’s Report retrospectively, but highlight the issue in this Audit Report to ensure clarity and transparency moving forward. ## **5. Recommendations** To improve clarity, consistency and governance going forward, I recommend the following: ## **Recommendation | Description |** 4 **Independent Examiner’s Report 2023 – 2024 - St. Vincent’s Catholic Primary School PTA** **�** Implement Pivot Table System | Use a central pivot table to tag and track all income and expenditure by event for real-time reporting - Full Cost Allocation | Allocate the full cost of an expense to the relevant active event - rather than splitting across multiple events (wherever possible) - Retain All Receipts Digitally | Even for smaller amounts, keep digital copies of all - receipts for better audit trail, wherever possible **�** Formal Budgeting Process - Though a simple budget at the start of each academic year has been created in the Treasurers report, this must be used for planning for the school year ahead ## **6. Conclusion** In my opinion: - The financial statements give a true and fair view of the PTA’s income and expenditure for the year ended 31[st] August 2024. - Proper records have been maintained and there is no evidence of misappropriation or fraud. - The PTA operates responsibly within its means and with appropriate oversight. - While a minor discrepancy was identified due to the way expenses were allocated across events, the impact is negligible, and the Treasurer has already taken corrective action for the next reporting period. I therefore confirm that the accounts have been independently examined in accordance with Charity Commission guidance, and recommend that they be approved by the trustees and submitted as part of the PTA’s annual return to the Charity Commission. 5 **Independent Examiner’s Report 2023 – 2024 - St. Vincent’s Catholic Primary School PTA** Signed: 7a **Dhar Solanki [Ex-Chartered Certified Accountant 2281633]** **Independent Examiner** **07920701934** **1[st] July 2025** 6 **Independent Examiner’s Report 2023 – 2024 - St. Vincent’s Catholic Primary School PTA** ## Working/Testing Papers 7 **Independent Examiner’s Report 2023 – 2024 - St. Vincent’s Catholic Primary School PTA** A simplified summary version of the Independent Examiner’s Report, written in plain language **for non-financial trustees, parents, or PTA members** . ## **Independent Examination of St. Vincent’s Catholic Primary School PTA Finances** Year Covered: 1st September 2023 – 31 August 2024 ## **What Was Reviewed?** As the Independent Examiner , I looked at the PTA’s finances for the past year to make sure: - Money coming in (like from fundraising events and parent contributions) was - recorded correctly. - Money going out (for things like event costs and equipment) was spent properly and had receipts to back it up. - The financial report given to members matched the bank records and supporting documents. I focused on checking all transactions totalling or over £500, as these are the most significant. ## **What Did I Find?** - All major income and expenses were supported by proper documentation. - The bank statements matched what was reported — so the money is accounted - for. - There was no evidence of fraud or misuse of funds. - Overall, the PTA is managing its money responsibly and transparently. ## **What Issues Were Identified?** 8 **Independent Examiner’s Report 2023 – 2024 - St. Vincent’s Catholic Primary School PTA** While the overall finances are in good shape, there was a small issue with how some expenses were recorded: - Some costs were split across multiple events, including ones that haven’t happened yet. - This caused a small mismatch between the opening balance, donations, and closing balance. - However, this did not affect the total amount of money — it was just a reporting issue. ## **What Is Being Done to Fix It?** The Treasurer has already taken steps to improve how finances are tracked: - Going forward, each expense will be fully charged to the event it relates to , - not split across events. - A new Pivot Table system will be used to tag every item clearly and show real- time totals for each event. - These changes will help keep the financial reports clearer and more accurate. ## **Final Verdict** - The PTA’s finances have been independently reviewed and are in order. - The small reporting issue has been addressed for next year. - I recommend that the accounts be approved and submitted to the Charity Commission as part of the PTA’s annual return. 9