OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-03-31-accounts

REGISTERED COMPANY NUMBER: 06365713 (England and Wales) REGISTERED CHARITY NUMBER: 1124949

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

FOR

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)

L M Griffiths & Co Limited Chartered Certified Accountants

1&2 Merlins Court Winch Lane Haverfordwest Pembrokeshire SA61 1SB

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)

CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 March 2023

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Statement of Financial Position 7 to 8
Notes to the Financial Statements 9 to 14
Detailed Statement of Financial Activities 15 to 16

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)

REPORT OF THE TRUSTEES for the Year Ended 31 March 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Events and charitable activities for the public benefit

We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. The charitable objective of the organisation is to relieve hardship and poverty in the Pembrokeshire community.

Our Vision

No one in Pembrokeshire goes hungry or suffers hardship.

Our Mission

Fighting hunger and hardship in Pembrokeshire.

Page 1

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)

REPORT OF THE TRUSTEES for the Year Ended 31 March 2023

ACHIEVEMENT AND PERFORMANCE

Charitable activities

Last year's unprecedented need was repeated; indeed, with a further increase of over 35%. This translated into the provision of more than 165,000 meals. The Coronavirus pandemic had left a shadow over all of us, but the Ukraine conflict's impact upon worldwide prices continued and UK food prices were significantly impacted by fierce inflation. Donations of food reduced further, leaving foodbanks suffering this 'double whammy'.

Our outreach bases remained closed as many of the volunteers were classed as vulnerable. Our Milford Haven base did most of the delivering. Our Tenby base was closed to the public but our amazing volunteer Rebecca and her small team continued to deliver to clients in the south of the County. As we entered spring, we made ready to open outreach bases again and reduce our expansive, thus expensive, deliveries.

Pembrokeshire people and businesses continue to support us in these difficult times. However, we have never brought in so much food onto our shelves and alarmingly, we have never seen so much food going out. Our purchases of food for the 12 months leapt to more than £40,000, an increase of 500%.

The good news is that we launched our shop on the ground floor of our HQ building. We have had to understand, train and cope with a new set of demands, significantly assisted by existing and new volunteers. We are continuously in awe of the commitment demonstrated by all our volunteers, without whom this organization would grind to a rapid halt.

Food Bank

Our food bank has, again, been the busiest project and even as restrictions lessened, the need has continued. We have had to spend more than ever on buying food ready to distribute. There is often an issue with getting a delivery slot and also there are restrictions on how much of each product we can buy.

Over the last two years we have had to do many more miles in our vans, carefully keeping them on the road with various replacement parts and lots of 'cotton wool' driving. We have recently arranged to replace them with an electric version, supported by some of our corporate sponsors, and believe this will save a considerable amount of carbon, time and expenditure over the next four years.

Clothing Bank

Our clothing bank's demands have been inconsistent although we are still overwhelmed with donations. We supported nearly 50 people although much of our activity melds now into our new shop.

Shop

Our vision of creating a second hand clothes store on the ground floor of our HQ, fronting onto Charles Street, became a step nearer with the appointment of Liz Went as our retail manager. With her extensive developmental retail experience, we launched the shop last August. Once it was running smoothly, Liz decided to move on but various volunteers stepped up to the plate under the experienced eye of David Golding, our temporary General Manager. The shop is producing a growing turnover as it becomes better known on the street; we believe it will make a significant contribution to counter our increasing food costs.

Small Household items

We have a 'bank' of all sorts for practical use in the home, crockery, cutlery, bedding, towels, cooking utensils etc. We also take small electrical items as we have an in-house PAT tester. These have been used increasingly as people are re-homed and cannot afford to buy essential items.

Christmas Toy project

This year's Toy Appeal was even bigger again than last year's record, by about 20%. Arranged from a unit in Cedar Court we rented for the purpose, the volunteers managed to make up some parcels in work hours but many stayed after normal hours for many days as well as coming in over the weekends to complete the job showing their amazing commitment.

Pure West Radio again supported and hosted the launch, this time at the former town council offices in Milford Haven and Pembrokeshire Frame delivered the vast majority of toys yet again. Their support every year continues to be vital. Thanks are also due to Milford Haven Port Authority with sourcing affordable premises.

Page 2

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)

REPORT OF THE TRUSTEES for the Year Ended 31 March 2023

Signposting

We have always signposted to other appropriate agencies, because we are delivering parcels, we don't have one-to-one connection with clients to hear their issues. We are only able to signpost over the phone, but it's not often we speak to clients at present. We are longing to return to face-to-face contact with our clients, many of whom have expressed how much they too miss that contact. The people contact goes to the very heart of the PATCH service.

Grants

We are grateful for assistance from Pembrokeshire County Council and PAVS in obtaining funding to support the increased demands on our day to day activities.

FINANCIAL REVIEW

Financial position

The reserves held at the end of the year are £162,131 (2022 - £194,094). Reserves are set aside for future projects.

FUTURE PLANS

As indicated above, we have made efforts to return to our outreach food banks model of supporting our clients and this will continue to be our emphasis in the near future. We have also made the commitment to an e-Van for all our distribution and collection needs; our two older vans will be sold once the new vehicle comes into service. We are closely monitoring our new shop performance to ascertain if we should expand this facility elsewhere in the county. All, of course, subject to our volunteers' amazing willingness to support those in need.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

06365713 (England and Wales)

Registered Charity number

1124949

Registered office

81 Charles Street Milford Haven Pembrokeshire SA73 3HA

Trustees

Miss S Henehan Chair Mr E C Osborne Treasurer Mr M J Cavanagh (resigned 4.9.22) Mr C A Sharp (resigned 5.1.23) Rev M A Evans Company secretary Mr D Golding (resigned 14.8.22) Mr D Blyth Ms H S Wood (appointed 16.11.22) Mr S P Reynolds (appointed 2.11.22)

Page 3

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)

REPORT OF THE TRUSTEES for the Year Ended 31 March 2023

REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner

Mr M Harries FCCA L M Griffiths & Co Limited Chartered Certified Accountants 1&2 Merlins Court Winch Lane Haverfordwest Pembrokeshire SA61 1SB

Approved by order of the board of trustees on 20 September 2023 and signed on its behalf by:

Mr E C Osborne - Trustee

Page 4

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)

Independent examiner's report to the trustees of Pembrokeshire Action to Combat Hardship (PATCH) ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr M Harries FCCA

L M Griffiths & Co Limited Chartered Certified Accountants 1&2 Merlins Court Winch Lane Haverfordwest Pembrokeshire SA61 1SB

Date: .............................................

Page 5

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)

STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 March 2023

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
116,152
Investment income
2
1,025
Total
117,177
EXPENDITURE ON
Charitable activities
Charitable expenditure
142,500
NET INCOME/(EXPENDITURE)
(25,323)
RECONCILIATION OF FUNDS
Total funds brought forward
180,996
TOTAL FUNDS CARRIED FORWARD
155,673		 Restricted
fund
£
36,748
-
36,748
43,388
(6,640)
13,098
6,458		 2023
Total
funds
£
152,900
1,025
153,925
185,888
(31,963)
194,094
162,131		 2022
Total
funds
£
97,024
468
97,492
103,309
(5,817)
199,911
194,094

The notes form part of these financial statements

Page 6

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)

STATEMENT OF FINANCIAL POSITION 31 March 2023

Unrestricted
fund
Notes
£
FIXED ASSETS
Property, plant and equipment
7
18,415
CURRENT ASSETS
Debtors
8
3,588
Cash at bank and in hand
141,518
145,106
CREDITORS
Amounts falling due within one year
9
(7,848)
NET CURRENT ASSETS
137,258
TOTAL ASSETS LESS CURRENT
LIABILITIES
155,673
NET ASSETS
155,673
FUNDS
10
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
fund
£
9,545
-
-
-
(3,087)
(3,087)
6,458
6,458		 2023
Total
funds
£
27,960
3,588
141,518
145,106
(10,935)
134,171
162,131
162,131
155,673
6,458
162,131		 2022
Total
funds
£
27,019
3,457
172,933
176,390
(9,315)
167,075
194,094
194,094
180,996
13,098
194,094

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

continued...

Page 7

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)

STATEMENT OF FINANCIAL POSITION - continued 31 March 2023

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 20 September 2023 and were signed on its behalf by:

Mr E C Osborne - Trustee

The notes form part of these financial statements

Page 8

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)

NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 March 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The trustees' are not aware of any material uncertainties in making their assessment of going concern. As a result the going concern basis of accounting has been adopted.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Property, plant and equipment

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Improvements to property - 33% on cost Motor vehicles - 25% on reducing balance Equipment - 25% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

Page 9

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP

(PATCH)

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023

2. INVESTMENT INCOME

2023 2022
£ £
Deposit account interest 1,025 468
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets		 2023
£
17,626		 2022
£
12,037

3. NET INCOME/(EXPENDITURE)

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.

Trustees' expenses

£nil was received by trustees for the year ended 31/03/23. (£80 for the year ended 31/03/22).

5. STAFF COSTS

The average monthly number of employees during the year was as follows:

Employees
No employees received emoluments in excess of £60,000.
6.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
80,948
Investment income
468
Total
81,416
EXPENDITURE ON
Charitable activities
Charitable expenditure
80,594
NET INCOME/(EXPENDITURE)
822
RECONCILIATION OF FUNDS
Total funds brought forward
180,174		 2023
3
Restricted
fund
£
16,076
-
16,076
22,715
(6,639)
19,737		 2022
2
Total
funds
£
97,024
468
97,492
103,309
(5,817)
199,911

continued...

Page 10

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP

(PATCH)

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued

Unrestricted
Restricted
fund
fund
£
£
TOTAL FUNDS CARRIED FORWARD
180,996
13,098
7.
PROPERTY, PLANT AND EQUIPMENT
Improvements
to
Motor
property
vehicles
Equipment
£
£
£
COST
At 1 April 2022
30,453
20,517
4,800
Additions
11,828
-
6,739
At 31 March 2023
42,281
20,517
11,539
DEPRECIATION
At 1 April 2022
10,530
15,394
2,827
Charge for year
14,603
1,281
1,742
At 31 March 2023
25,133
16,675
4,569
NET BOOK VALUE
At 31 March 2023
17,148
3,842
6,970
At 31 March 2022
19,923
5,123
1,973		 Total
funds
£
194,094
Totals
£
55,770
18,567
74,337
28,751
17,626
46,377
27,960
27,019

Of the £17,626 of depreciation included in these accounts, £14,603 is for leased property.

8.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other debtors
Prepayments and accrued income		 2023
£
573
3,015
3,588		 2022
£
518
2,939
3,457

continued...

Page 11

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023

9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Social security and other taxes
Other creditors
Deferred government grants
MOVEMENT IN FUNDS
Unrestricted funds
General fund
Restricted funds
Restricted funds
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Restricted funds
Restricted funds
TOTAL FUNDS
Comparatives for movement in funds
Unrestricted funds
General fund
Restricted funds
Restricted funds
TOTAL FUNDS		 At 1.4.22
£
180,996
13,098
194,094
Incoming
resources
£
117,177
36,748
153,925
At 1.4.21
£
180,174
19,737
199,911		 2023
2022
£
£
681
191
7,167
2,789
3,087
6,335
10,935
9,315
Net
movement
At
in funds
31.3.23
£
£
(25,323)
155,673
(6,640)
6,458
(31,963)
162,131
Resources
Movement
expended
in funds
£
£
(142,500)
(25,323)
(43,388)
(6,640)
(185,888)
(31,963)
Net
movement
At
in funds
31.3.22
£
£
822
180,996
(6,639)
13,098
(5,817)
194,094

10. MOVEMENT IN FUNDS

continued...

Page 12

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023

10. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Restricted funds
TOTAL FUNDS		 Incoming
resources
£
81,416
16,076
97,492		 Resources
Movement
expended
in funds
£
£
(80,594)
822
(22,715)
(6,639)
(103,309)
(5,817)

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Restricted funds
Restricted funds
TOTAL FUNDS		 At 1.4.21
£
180,174
19,737
199,911		 Net
movement
in funds
£
(24,501)
(13,279)
(37,780)		 At
31.3.23
£
155,673
6,458
162,131

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Restricted funds
TOTAL FUNDS		 Incoming
resources
£
198,593
52,824
251,417		 Resources
Movement
expended
in funds
£
£
(223,094)
(24,501)
(66,103)
(13,279)
(289,197)
(37,780)

continued...

Page 13

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023

11. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2023.

Page 14

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 March 2023

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Grants
Gift aid
Other income
Investment income
Deposit account interest
Total incoming resources
EXPENDITURE
Charitable activities
Wages
Pensions
Sundries
Goods for distribution
Volunteer expenses
Motor expenses
Improvements to property
Depreciation of motor vehicles
Support costs
Other
Rent
Insurance
Light and heat
Telephone
Postage and stationery
Other utilities
Repairs and renewals
Sundry equipment
Accountancy
Legal and professional
Website
Trade waste
Bank charges
Depreciation of equipment		 2023
£
108,149
34,500
5,180
5,071
152,900
1,025
153,925
65,314
1,866
1,675
42,620
10,187
6,465
14,581
1,281
143,989
22,084
1,121
5,035
432
507
3,106
1,449
3,179
558
914
637
644
491
1,742
41,899		 2022
£
76,452
16,075
3,113
1,384
97,024
468
97,492
41,833
1,255
225
14,222
11,441
4,429
9,908
1,708
85,021
10,426
1,097
2,454
539
164
394
144
1,172
480
158
539
35
263
423
18,288

This page does not form part of the statutory financial statements

Page 15

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 March 2023

Total resources expended
Net expenditure		 2023
£
185,888
(31,963)		 2022
£
103,309
(5,817)

This page does not form part of the statutory financial statements

Page 16