REGISTERED COMPANY NUMBER: 06365713 (England and Wales) REGISTERED CHARITY NUMBER: 1124949
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
FOR
PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)
L M Griffiths & Co Limited Chartered Certified Accountants 1&2 Merlins Court
Winch Lane Haverfordwest Pembrokeshire SA61 1SB
PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)
CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 March 2022
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Statement of Financial Position | 7 | to | 8 |
| Notes to the Financial Statements | 9 | to | 14 |
| Detailed Statement of Financial Activities | 15 | to | 16 |
PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)
REPORT OF THE TRUSTEES for the Year Ended 31 March 2022
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Events and charitable activities for the public benefit
We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. The charitable objective of the organisation is to relieve hardship and poverty in the Pembrokeshire community.
Our Vision
No one in Pembrokeshire goes hungry or suffers hardship.
Our Mission
Fighting hunger and hardship in Pembrokeshire.
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PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)
REPORT OF THE TRUSTEES for the Year Ended 31 March 2022
ACHIEVEMENT AND PERFORMANCE
Charitable activities
Last year's unprecedented need was again experienced; indeed, with a further increase of over five per cent, this translated into the provision of 123,000 meals. And as the Coronavirus pandemic eased, the invasion of Ukraine impacted upon worldwide prices and UK food prices duly showed signs of dramatic increases. At the same time donations of food have shrunk, leaving food banks impacted at both ends.
Our outreach bases remained closed as many of the volunteers were classed as vulnerable. Our Milford Haven base did most of the delivering. Our Tenby base was closed to the public but our amazing volunteer Rebecca and her small team continued to deliver to clients in the south of the county.
Pembrokeshire people and businesses continue to support us in these difficult times. We have never brought in so much food onto our shelves; alarmingly, we have never seen so much food going out.
As the pandemic eases, it seems poverty has assumed the major threat status. Our structure and strategies are subject to growing pressure which requires agile solutions. The trustees are indebted to our so many volunteers as we face up to Pembrokeshire residents' health and welfare challenges.
Food Bank
Our Food bank has been the busiest project and even as restrictions lessened, the need has continued. We have had to spend more than ever on buying food ready to donate. There is often an issue with getting a delivery slot and also there are restrictions on how much of each product we can buy.
We are using our vans a lot more than previous times and we know it won't be long until we need to replace them.
Clothing Bank
The need for clothing went down during the lockdowns as people weren't able to get to us unless it was a major crisis. Since lockdown has been removed the use of our Clothing bank has increased again. Like most charities we have been overwhelmed with donations of clothing. People used the lockdown to sort through what they no longer needed. We have had to restrict some donations because of lack of space. Nonetheless, we still managed to support nearly 150 people.
Our vision of creating a second hand clothes store on the ground floor of our HQ, fronting onto Charles Street, became a step nearer with the appointment of Liz Went as our retail manager. With her extensive developmental retail experience, we have high hopes this new weapon in our armoury will make a significant contribution to counter our increasing food costs.
Small Household items
We have a 'bank' of all sorts that are a practical use for the home. Crockery, cutlery, bedding, towels, cooking utensils etc. We also take small electrical items as we have an in-house PAT tester. This has been used increasingly as people are re-homed and cannot afford to buy essential items. We prefer clients to choose what they want, so we have had to adapt and make appointments for clients to visit.
Christmas Toy project
This year's Toy Appeal was even bigger, by about 25%, than last year's record. Arranged from the ground floor of our HQ, probably for the last time, the volunteers managed to sort some parcels in work hours but many stayed after normal hours for many days as well as coming in over the weekends. The volunteers continued to show their amazing commitment.
Pure West Radio again supported and hosted the launch, this time at the church of The Holy Spirit, Hakin. The launch was preceded by a better attended AGM and we had many guest speakers with Father Christmas also making an appearance.
The amazing Pembrokeshire Frame delivered the vast majority of toys yet again. We are so appreciative of their support with the toy appeal every year.
Signposting
We have always signposted to other appropriate agencies. Because we are delivering parcels, we don't have one to-one-connection with clients to hear their issues. We are only able to signpost over the phone, but it's not often we speak to clients at present. We are longing to returning to face to face contact with our clients, many of whom have expressed how much they too miss that contact. The people contact goes to the very heart of the PATCH service.
Grants
We are grateful for assistance from Pembrokeshire County Council and PAVS in providing funding to support the increased demands on our day to day activities.
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PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)
REPORT OF THE TRUSTEES for the Year Ended 31 March 2022
FINANCIAL REVIEW
Financial position
The reserves held at the end of the year are £194,094 (2021 - £199,911). Reserves are set aside for future projects.
FUTURE PLANS
We look forward to switching away from only delivering food parcels to a blended provision of collections and delivery; to this end, we are in conversations with many of our partner organisations about outreach openings. We are grateful to our new brand of volunteers, our delivery drivers.
As we approach the opening of our second hand clothes shop, we have high hopes it will offset some of the seemingly ever increasing costs and amounts of food we are handling to meet the seemingly ever increasing demand. The shop will also provide for our Basics Bank clients on a pay free basis.
We are mindful that our vans have clocked up significant mileage and are grateful we have sufficient reserves to cover their replacement as well as up to six months of all our running costs; this underpins our commitment to meeting our clients' needs even in the most arduous of circumstances.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
06365713 (England and Wales)
Registered Charity number
1124949
Registered office
81 Charles Street Milford Haven Pembrokeshire SA73 3HA
Trustees
Mr E C Osborne Treasurer Miss S Henehan Mr M J Cavanagh (resigned 4.9.22) Mr C A Sharp Rev M A Evans Company secretary Mr D Golding (appointed 14.5.21) (resigned 14.8.22) Mr D Blyth (appointed 14.5.21)
Independent Examiner
Mr M Harries FCCA L M Griffiths & Co Limited Chartered Certified Accountants 1&2 Merlins Court Winch Lane Haverfordwest Pembrokeshire SA61 1SB
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PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)
REPORT OF THE TRUSTEES for the Year Ended 31 March 2022
Approved by order of the board of trustees on 30 September 2022 and signed on its behalf by:
Mr E C Osborne - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)
Independent examiner's report to the trustees of Pembrokeshire Action to Combat Hardship (PATCH) ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr M Harries FCCA L M Griffiths & Co Limited Chartered Certified Accountants 1&2 Merlins Court Winch Lane Haverfordwest Pembrokeshire SA61 1SB
Date: .............................................
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PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)
STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 March 2022
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 80,948 Charitable activities Charitable income - Investment income 2 468 Total 81,416 EXPENDITURE ON Charitable activities Charitable expenditure 80,594 Charitable income - Total 80,594 NET INCOME/(EXPENDITURE) 822 RECONCILIATION OF FUNDS Total funds brought forward 180,174 TOTAL FUNDS CARRIED FORWARD 180,996 |
Restricted fund £ 16,076 - - 16,076 22,715 - 22,715 (6,639) 19,737 13,098 |
2022 Total funds £ 97,024 - 468 97,492 103,309 - 103,309 (5,817) 199,911 194,094 |
2021 Total funds £ 254,926 60 94 |
|---|---|---|---|
| 255,080 | |||
| 1 86,723 |
|||
| 86,724 | |||
| 168,356 31,555 |
|||
| 199,911 |
The notes form part of these financial statements
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PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)
STATEMENT OF FINANCIAL POSITION 31 March 2022
| Unrestricted fund Notes £ FIXED ASSETS Property, plant and equipment 7 7,586 CURRENT ASSETS Debtors 8 3,457 Cash at bank and in hand 172,933 176,390 CREDITORS Amounts falling due within one year 9 (2,980) NET CURRENT ASSETS 173,410 TOTAL ASSETS LESS CURRENT LIABILITIES 180,996 NET ASSETS 180,996 FUNDS 10 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ 19,433 - - - (6,335) (6,335) 13,098 13,098 |
2022 Total funds £ 27,019 3,457 172,933 176,390 (9,315) 167,075 194,094 194,094 180,996 13,098 194,094 |
2021 Total funds £ 37,714 1,671 173,227 174,898 (12,701) 162,197 199,911 199,911 180,174 19,737 199,911 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
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PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)
STATEMENT OF FINANCIAL POSITION - continued 31 March 2022
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 30 September 2022 and were signed on its behalf by:
Mr E C Osborne - Trustee
The notes form part of these financial statements
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PEMBROKESHIRE ACTION TO COMBAT HARDSHIP
(PATCH)
NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 March 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The trustees' are not aware of any material uncertainties in making their assessment of going concern. As a result the going concern basis of accounting has been adopted.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Property, plant and equipment
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Improvements to property - 33% on cost Motor vehicles - 25% on reducing balance Equipment - 25% on reducing balance
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
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PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2022
2. INVESTMENT INCOME
3.
| INVESTMENT INCOME | ||
|---|---|---|
| 2022 | 2021 | |
| £ | £ | |
| Deposit account interest | 468 | 94 |
| NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | ||
| 2022 | 2021 | |
| £ | £ | |
| Depreciation - owned assets | 12,037 | 3,203 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.
Trustees' expenses
£80.00 was received by 1 trustee for the year ended 31/03/22. (£nil for the year ended 31/03/21)
5. STAFF COSTS
The average monthly number of employees during the year was as follows:
6.
| Employees No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 240,677 Charitable activities Charitable income 60 Investment income 94 Total 240,831 EXPENDITURE ON Charitable activities Charitable expenditure 1 Charitable income 72,054 Total 72,055 |
2022 2 Restricted fund £ 14,249 - - 14,249 - 14,669 14,669 |
2021 2 Total funds £ 254,926 60 94 |
|---|---|---|
| 255,080 | ||
| 1 86,723 |
||
| 86,724 |
continued...
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PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2022
| 6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted Restricted fund fund £ £ NET INCOME/(EXPENDITURE) 168,776 (420) Transfers between funds (20,157) 20,157 Net movement in funds 148,619 19,737 RECONCILIATION OF FUNDS Total funds brought forward 31,555 - TOTAL FUNDS CARRIED FORWARD 180,174 19,737 7. PROPERTY, PLANT AND EQUIPMENT Improvements to Motor property vehicles Equipment £ £ £ COST At 1 April 2021 29,963 20,517 3,969 Additions 490 - 831 At 31 March 2022 30,453 20,517 4,800 DEPRECIATION At 1 April 2021 622 13,687 2,405 Charge for year 9,908 1,707 422 At 31 March 2022 10,530 15,394 2,827 NET BOOK VALUE At 31 March 2022 19,923 5,123 1,973 At 31 March 2021 29,341 6,830 1,564 |
Total funds £ 168,356 - |
|---|---|
| 168,356 31,555 |
|
| 199,911 | |
| Totals £ 54,449 1,321 55,770 16,714 12,037 28,751 27,019 37,735 |
Of the £12,037 of depreciation included in these accounts, £9,908 is for leased property.
continued...
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PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2022
| 8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other debtors Prepayments and accrued income 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Social security and other taxes Other creditors Deferred government grants 10. MOVEMENT IN FUNDS At 1.4.21 £ Unrestricted funds General fund 180,174 Restricted funds Restricted funds 19,737 TOTAL FUNDS 199,911 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 81,416 Restricted funds Restricted funds 16,076 TOTAL FUNDS 97,492 |
2022 2021 £ £ 518 207 2,939 1,464 3,457 1,671 2022 2021 £ £ 191 501 2,789 2,617 6,335 9,583 9,315 12,701 Net movement At in funds 31.3.22 £ £ 822 180,996 (6,639) 13,098 (5,817) 194,094 Resources Movement expended in funds £ £ (80,594) 822 (22,715) (6,639) (103,309) (5,817) |
|---|---|
continued...
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PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2022
10. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net movement At 1.4.20 in funds £ £ Unrestricted funds General fund 31,555 168,776 Restricted funds Restricted funds - (420) TOTAL FUNDS 31,555 168,356 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 240,831 Restricted funds Restricted funds 14,249 TOTAL FUNDS 255,080 |
Transfers between At funds 31.3.21 £ £ (20,157) 180,174 20,157 19,737 - 199,911 Resources Movement expended in funds £ £ (72,055) 168,776 (14,669) (420) (86,724) 168,356 |
At 31.3.21 £ 180,174 19,737 |
|---|---|---|
| 199,911 | ||
| 168,356 |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Restricted funds TOTAL FUNDS |
At 1.4.20 £ 31,555 - 31,555 |
Net movement in funds £ 169,598 (7,059) 162,539 |
Transfers between funds £ (20,157) 20,157 - |
At 31.3.22 £ 180,996 13,098 |
|---|---|---|---|---|
| 194,094 |
continued...
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PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2022
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Restricted funds TOTAL FUNDS |
Incoming resources £ 322,247 30,325 352,572 |
Resources Movement expended in funds £ £ (152,649) 169,598 (37,384) (7,059) (190,033) 162,539 |
|---|---|---|
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2022.
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PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 March 2022
| INCOME AND ENDOWMENTS Donations and legacies Donations Grants Gift aid Other income Investment income Deposit account interest Charitable activities Fundraising Total incoming resources EXPENDITURE Charitable activities Wages Pensions Sundries Goods for distribution Volunteer expenses Motor expenses Improvements to property Depreciation of motor vehicles Support costs Other Rent Insurance Light and heat Telephone Postage and stationery Other utilities Repairs and renewals Sundry equipment Accountancy Legal and professional Website Trade waste Carried forward |
2022 £ 76,452 16,075 3,113 1,384 97,024 468 - 97,492 41,833 1,255 225 14,222 11,441 4,429 9,908 1,708 85,021 10,426 1,097 2,454 539 164 394 144 1,172 480 158 539 35 17,602 |
2021 £ 191,587 59,520 3,359 460 |
|---|---|---|
| 254,926 94 60 |
||
| 255,080 41,380 1,125 40 13,840 5,224 4,489 643 2,277 |
||
| 69,018 6,656 2,137 2,289 422 162 749 1,541 1,767 480 166 536 518 17,423 |
This page does not form part of the statutory financial statements
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PEMBROKESHIRE ACTION TO COMBAT HARDSHIP (PATCH)
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 March 2022
| DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 March 2022 |
||
|---|---|---|
| Other Brought forward Bank charges Depreciation of equipment Total resources expended Net (expenditure)/income |
2022 £ 17,602 263 423 18,288 103,309 (5,817) |
2021 £ 17,423 - 283 |
| 17,706 | ||
| 86,724 | ||
| 168,356 |
This page does not form part of the statutory financial statements
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