LEEDS CHRISTMAS CHARITY LUNCH TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Charity Number 1124699 LEEDS CHRISTMAS CHARITY LUNCH CONTENTS PAGE Charity Information Trustees Annual Report Independent Examiner's Report Income & Expenditure Account Balance sheet Notes to the accounts LEEDS CHRISTMAS CHARITY LUNCH CHARITY INFORMATION Trustees: Mr K Rouse Mr P Rouse Mr M Flannery Chairperson Charity Number: 1124699 Charity Offices: 8 Carr Crofts Drive Armley Leeds LS12 3AL Independent Examiner: Birdsall & Bennett LLP Chartered Accountants 12A-16 North Street Wetherby West Yorkshire LS22 6NN Bankers: Handelsbanken 5th Floor 3 The Embankment Sovereign Street Leeds LS1 4BJ LEEDS CHRISTMAS CHARITY LUNCH TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024 The trustees present their report and the accounts of the charity for the year ended 31 March 2024. Trustees The trustees named on page 1 have served throughout the year except where stated. Appointment of trustees is governed by the constitution of the charity. The Board of Trustees is authorised to appoint new trustees to fill vacancies arising through resignation or death of an existing trustee. Investment Powers The Trust Deed authorises the trustees to make and hold investments using the general funds of the charity. Constitution, Objects and Policies The objects are to raise funds, which are to be donated to a nominated beneficiary. The trustees consider that the performance of the charity this year has been satisfactory. Development, Activities and Achievements The trustees consider that the performance of the charity this year has been satisfactory. Activities and Achievements The December 2023 Christmas Charity Lunch has generated income of £332,508 and donated £349,872 to nominated beneficiaries. Tar ets for 2024125 To maintain the level of income generated by the Christmas Lunch. LEEDS CHRISTMAS CHARITY LUNCH TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024 Statement of Truste•$' Responsibllltles The trustees are required under the constitution of the charity to prepare financial statements for each financial year. The trustees are responsible for keeplng proper accounting re¢ords that disclose with reasonable accuracy at any time the financial position of the charity. The trustees are also responsible for safeguarding the assets of the charity and hence lor taking reasonable stèps for the prevention and detection of fraud 8nd olher irregularities. R•s•rves The Iru3te85 consider that the reseNes held are sufficient. Rlsk The trustees actively review Ihe major risks which the charity currently faces on a regular basis and have al80 examined other operational and business risks faced by the charity. The trustees confim) that they have establlshed 8yslems to mitigate the significant rlsks. Approval This report was approved by t e trustees on 20° January 2025 and 8lgned on their behalf by Mr K Rouse Chalr 20th January 2025 LEEDS CHRISTMAS CHARITY LUNCH INDEPENDENT EXAMINER'S REPORT YEAR ENDED 31 MARCH 2024 I report on the accounts of the charity for the year ended 31 March 2024, as set out on pages 6t08. Respective Responsibilities of trustees and independent examiner The charity's trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act) and that an independent examination is needed. It is my responsibility.. to examine the accounts (under section 43 of the Act), to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act), and to state whether particular matters have come to my attention. Basls of Independent Examiner's Report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the account and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. Independent Examiners Statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the trustees have not met the requirements to ensure that.. Proper accounting records are kept (in accordance with section 41 of the Act); and Accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act. (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. LEEDS CHRISTMAS CHARITY LUNCH INDEPENDENT EXAMINER'S REPORT YEAR ENDED 31 MARCH 2024 Independent Examiner Birdsall & Bennett LLP 12A-16 North Street Wetherby West Yorkshire LS22 6NN Signed Date o/ LEEDS CHRISTMAS CHARITY LUNCH INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 MARCH 2024 2024 2023 INCOME Auction & Other Donations Tickel Sales Sponsorship and Advertising Raffle £20 draw Bank interest 262528.00 34490.00 20500.00 6850.00 8140.00 0.00 30$968.00 33390.00 20500.00 70S0.00 7815.00 0.00 TOTAL INCOME 332508.00 374723.00 DONATIONS 349872.00 342249.00 EXPENSES Caterers Speakers Security & Other Event Costs Auction & Raffle Prizes Bank & Visa Charges 17910.00 500.00 772.00 18680.00 286.00 15270.00 soo.00 720.00 21309.00 417.00 TOTAL EXPENDITURE 388020.00 380465.00 EXCESS OF INCOME OVER EXPENDITURE -55512.00 -5742.00 LEEDS CHRISTMAS CHARITY LUNCH BALANCE SHEET 31 MARCH 2024 2024 2023 Note CURRENT ASSETS Bank Current Account Prepayments 63096.00 0.00 118608.00 0.00 63096.00 118608.00 CURRENT LIABILITIES None 0.00 0.00 NET CURRENT ASSETS 63096.00 118608.00 TOTAL CAPITAL 63096.00 118608.00 ACCOUNTING POLICIES Basis of accounting The accounts are prepared on the receipts and payments basis and include the results of the charity's operations which are described in the Trustees, report, all of which are continuing. The trustees have taken advantage of the exemption in Financial Reporting Standard No 1 from including a cash flow statement in the financial statements on the grounds that it qualifies as a small charity. Income All income is accounted for as received by the charity. The income is shown gross with the associated costs included in expenses. Value Added Tax Value Added Tax is not recoverable by the charity, and as such is included in the relevant costs in the income and expenditure account.