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← Festival Medical Services

2023-10-31-accounts

Registered Charity No: 1124695 (England and Wales)

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Company No: 6265957

Trustees’ Annual Report and Unaudited Financial Statements

For the year ended 31[st ] October 2023

Festival Medical Services

Mission: Professional event healthcare supporting charities worldwide

Vision: Best possible medical care at UK events and support for health-related charities making a difference around the world

Core Values:

We care for people: We care for the whole community including festival goers, workers, and performers.

We are innovators: We do this through the provision of specialist event medicine through governance, training, evolution, and continuous development.

We have Big Hearts: We are a family of intrepid souls with a big heart for people, here and abroad.

We care for your welfare: We create a caring and safe place for our festival community.

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Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

1

1. Introduction by Chair of Trustees

After several years of disruption FMS members have been busy in all aspects of the charity. I believe that all members should be very proud of the expansion and progress made in the past year; FMS has really grown in stature. We have seen more patients, at more festivals and given more money in grants, than ever before. We have also made great changes behind the scenes to make ourselves more effective both clinically and in the way that we care for our members.

Our new Patron, Annie Maw, officially opened our new HQ in Somerton in April 2023. This was the culmination of a great deal of work. FMS bought the building outright and have adapted it to serve as a warehouse, a training facility, a garage and a headquarters for the charity. We have attended to our green credentials by reducing the carbon footprint, fitting insulation and solar panels. This will be an ongoing theme to constantly improve.

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In October, Annie Maw held a tea party at our HQ to showcase the work of FMS. This attracted much positive feedback, with some guests being ‘blown away’ by the presentation, and most just ‘did not know’ the way that we lessen the health impact of festivals and the very many lives that benefit from our charitable grants. We plan to follow this up with another event in the Spring 2024.

In 2023 FMS granted £218,000 to projects throughout the world with the focus on reducing health inequalities. This is the highest amount FMS has granted in one year. It is a considerable achievement and demonstrates how well FMS has recovered since the COVID lockdowns when we were unable to make any grants.

The Trustees are looking at ways that FMS can recognise members achievements and ways to further improve volunteer experience when attending events.

The Trustees, with the Senior Leadership Team, have reviewed and updated many policies in 2023 including:

Chris Howes has been instrumental in setting up the Events Medical Association (EMA) under the umbrella of the National Outdoor Events Association (NOEA). The EMA will bring together event medical providers to promote the highest standards of medical care at outdoor events. We truly are leaders in our field.

2 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

We are grateful for a grant that allowed us to supply haemostatic dressings to Ukraine. These dressings are a vital component for the treatment of trauma injuries. They promote blood clotting in wounds allowing emergency services to get patients to definitive treatment before they succumb to blood loss.

We have given a warm welcome to new trustees Sarah Todd and Derek Jenkins.

During the year Tony Daniel and Peter Jordan left the Board. We are indebted to Tony and Peter for the high level of skills that they brought to our work.

Nich Woolf BEM Chair of FMS Trustees

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FMS Headquarters Official Opening 1[st] April 2023

At the Festival Medical Services headquarters official opening are (L-R) FMS Chief Operating Officer David Parry, FMS Chief Executive Dr Chris Howes, FMS Trainer Mike Gray, Somerset Councillor Tessa Munt, FMS Chair Nich Woolf, FMS Trustee Dr Neil Rushton with Mrs Annie Maw and Michael Eavis in front.

2. Festival Medical Services ESG Report (Environmental, Social, Corporate Governance)

FMS’ ESG at a Glance

Environmental

We are monitoring our energy use and introducing solar panels. Most of our meetings are now virtual, but Festivals involve travel, and we encourage lift sharing and use of public transport.

3 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

Social

Governance

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The Wheelbase Fred Whitton Challenge is one of the most popular sportives in the UK and is also famed as being particularly difficult. Dubbed ‘The Daddy of them all’ by Cycling Weekly, riders rank it alongside European events such as the Marmotte in terms of difficulty. The ride is a real challenge and everyone who completes it has a true sense of achievement.

The Wheelbase Fred Whitton Challenge is a charity event in honour of the late Fred Whitton who was a great advocate for cycle sport in Cumbria and North Lancashire

Medical Cover provided by Festival Medical Services

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FMS’ ESG in Detail

Environmental

Since purchasing our own premises we have been able to improve the insulation with the installation of suspended ceilings, separated those areas which require more heating than other areas (e.g. storage has a lower temperature than areas where we train staff/volunteers) and installed solar panels which are able to provide surplus power to the grid.

In 2022, we calculated that the miles travelled by our volunteers attending the Glastonbury and Reading Festivals was a total of 275,000. We are attempting to reduce this by encouraging lift sharing, public transport, and electric vehicles. In 2023 our Carbon Footprint had reduced. However, this was in part, owing to not being so heavily involved in carrying out COVID and flu vaccinations. Our 2023 calculations tell us that FMS needs to plant 1,930 trees this year to offset the carbon that we produce. The Trustees are considering offsetting this by restoring tree cover in Mali to provide fruit, combat desertification, soil conditioning and providing food.

Post COVID use of virtual meetings has reduced the need to travel to meetings (including our AGM).

The power for our medical centres at Glastonbury Festival uses renewables.

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Joliba Trust: Midwifery Training (Mali)

In the last 20 years Joliba Trust has trained over 800 Village Birth Attendants, which has dramatically reduced maternal and child mortality. When they began their work one in four women were dying of childbirth-related causes and it was not uncommon for women to lose half or even all of their children.

Festival Medical Services granted £12,149 in 2023 to support the training programme for 106 Birth Attendants in 53 villages and 16 hamlets in the districts of Wadouba and Kendé on the Dogon Plateau of Bandiagara in Central Mali.

Rhoda Dolo who carries out midwifery training.

5 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

Social

Charity Objects

Festival Medical Service charity’s objects are:

(a) the relief of sickness by the provision of medical services and emergency relief particularly at public gatherings.

(b) to advance the education and training of members and volunteers of the Charity, and of members of the public in general, in the subject of medical care; and

(c) any Charitable purpose which the trustees shall from time to time think fit

FMS’ Community

We provide a full range of medical services to minimise the health footprint of events. By providing on-site medical care at events FMS achieves the following:

Our charity is almost exclusively staffed by volunteers, and it is extremely grateful to all those that have given their time, skills, given up holidays and weekends to assist. In 2023 this amounted to a total of 28,500 hours which our volunteers spent on medical care duty at events or duties associated with events . Additionally, there was time spent by our Team Leaders and Managers in managing this effort, and Trustees with steering the charity. The total hours of medical care duty, Team Leaders, and Managers is 31,500 hours.

FMS aims to make a real, practical difference in everything it does. Our grants demonstrate this commitment with the range of grants awarded.

6 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

The provision of medical care at events, vaccinations, Ukraine Medical supplies, and grants to worthy causes, are charitable for the purposes of public benefit. We are here to provide a service to the public and support worthy causes. We consider how our planned activities contribute to public benefit.

Human Capital Management

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Our EDB vision is that we will build a culture of inclusivity, encourage diversity and foster good relations between people, including those with protected characteristics, and we will strive to create equity of opportunity.

We do not accept discrimination on the grounds of age, disability, gender, reassignment, marriage and civil partnership, race, religion or belief, sex or sexual orientation, pregnancy and maternity.

Members are protected against discrimination in all aspects of their employment, volunteer status, education, and training relationship, which includes recruitment and selection, employment terms and conditions, promotion, appraisal/annual review, assessment of performance, dismissal, and post-termination (such as providing references).

Priorities and next steps:

  1. Increase awareness of the organisational commitment to EDB.

  2. Improve accessibility in all areas including making reasonable adjustments for volunteers and staff and improving the website and social media content.

  3. Review opportunities for personal development and advancement within FMS including all levels of the organisation.

These aims demonstrate the overall strategy of FMS. A working group of staff, Board members and volunteers will be initiated to build a framework of actions which will ensure they succeed.

Supply Chain Partners

8 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

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End of the Road Festival is an annual music festival in England which focuses on independent rock and folk music. It is hosted at the Larmer Tree Gardens, on the border of north Dorset and Wiltshire, and usually takes place over the last weekend of August or the first full weekend in September. The first festival took place in 2006, and after selling out for the first time in 2008, it has sold out in advance every year since

Medical Cover provided by Festival Medical Services

Governance

9 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

Our Risk Register is split into four areas:

At every meeting, our trustees monitor one of these risks in detail on a rotational basis.

The Risk Register helps to ensure that there are sufficient risk assessment processes in place, and that assurances are provided to the board as well as highlighting any areas for concern and agreeing mitigation measures

Our system includes a rolling five-year cash-flow, and annual budgets approved by trustees. These are reviewed by the Senior Leadership Team and the Board. The Board also considers actual results compared with plans and forecasts. Our Financial Procedures are regularly reviewed by the Finance Officer and Chief Finance Officer. Tests are carried out to ensure the procedures are being adhered to.

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FMS ensures that its deposits are not being invested in arms manufacture, tobacco, fast food, gambling, alcohol, fossil fuel, slavery, fracking, nuclear, pornography, and companies with a dubious human rights records.

• Reserves Policy Our trustees annually review the charity’s reserves and after quantifying all known risks the trustees recently set a level of reserves of £150,000. This is the working capital that Festival Medical Services needs to give it time (one year) to rebuild in the event of it losing a considerable amount of activity. These reserves are freely available.

At 31 October 2023 the level of reserves held by the charity stood at £778,339 (2022: £687,386) of which £740,166 (2022: £649,558) were unrestricted funds. Of these funds £266,102 (2022: 243,902) was held as fixed assets and £14,823 (2022: £10,600) stock. This leaves £459,241 (2022: £395,056) of free reserves which are readily available. In 2024 FMS plans to make grants and donations of £180,000.

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Project Harar (Ethiopia) Since 2001

Project Harar has worked in the poorest and most remote areas of Ethiopia to provide access to treatment for young patients with cleft lip and palate.

Children who live in remote areas of Ethiopia already experience food insecurities due to environmental, social, and economic factors, these difficulties are heightened for those with cleft lip and palate and these children can become dangerously undernourished. Babies are often unable to suckle and may be prone to choking, making breastfeeding a near impossible task. Without corrective surgery, not only will these children face malnourishment, they often go on to struggle with further developmental barriers, such as speech and hearing difficulties.

Funded by Festival Medical Services

11 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

3. FMS’ Strategy for the future

In September 2021 we adopted a five-year strategy:

The right people

Good organisation

Clinical and operational effectiveness

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Well-managed charitable activities

WOMAD Festival was founded in 1980. WOMAD Festivals have travelled all over the world, bringing artists to 27 countries and entertaining over one million people

Medical Cover in UK provided by Festival Medical Services

12 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

4. FMS’ Grants and Donations in 2023

Charity/Project Purpose of Grant/Donation Grant Progress in 2023
Ethiopian Prolapse
Project		 Item £ £10,238 This funding contributed to the costs of
local staff members and start the surgery
preparation program. The work will
continue in 2024.
New Staff Members 2,559.38
Medicines 6,288.75
LaboratoryTesting 1,389.37
Total 10,237.50
Joliba Trust Support the training programme for 106 Birth
Attendants in 53 villages and 16 hamlets in the
districts of Wadouba and Kendé on the Dogon
Plateau of Bandiagara in Central Mali.		 £12,149 110 Birth Attendants trained.
Anchor of Hope Provide solar power electricity to a Prenatal
Nourishment Center, Haiti.		 £8,388 Solar panels are all complete and
working. There was $2,000 left and FMS
agreed that they use this to buy an
ultrasound probe to plug into a mobile
phone.
Project Harar 1. To provide access to vital surgery and treatment
for 100 children affected by cleft lip and palate
in remote and insecure living situations.
2. To provide comprehensive rehabilitation
services – referring for nutritional support, speech
therapists and social workers
3. To address the large ‘backlog’ of children
waiting for treatment as a result of civil conflict
and the Covid-19 pandemic.

£15,900		 115 children received surgery, and
children who needed nutritional support
were provided with it.

13 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

Charity/Project Purpose of Grant/Donation Grant Progress in 2023
Bridge2Aid Fund a training and awareness programme in
Northern Tanzania to stop the practice of Oral
Mutilation in children.
If infants suffer from sickness or diarrhea when they
are developing their first set of teeth, traditional
healers often diagnose the growing teeth as the
cause of the illness. They call these plastic teeth
(due to their softness). The ‘treatment’ (Infant Oral
Mutilation) is to remove the growing canine teeth
without the use of anesthetic – and usually with
unsterilised, improvised implements. This is extremely
painful, dangerous and can be fatal.		 £24,750 864 local community members trained.
Post training results show:
•
a
significant
decrease
of
associating childhood illness with
the plastic teeth myth and need
for treatment from 63% to 6%
•
an increase from 27% to 91%
saying there is no illness caused
by what is known as plastic teeth
myth.
Akamba Aid Fund Fund an operating theatre in Kenya. £12,820 Operating Theatre now functioning with
kit that FMS funded. Please see photo at
foot of this table.
North East Wales Search
and Rescue		 Purchase of full body trainer and trauma manikin
moulage kit.		 £3,552 FMS purchased on behalf of North East
Wales Search and Rescue with input
from a FMS member.
Partnership Overseas
Network Trust		 Provide a Tuk Tuk Ambulance in Eastern Uganda £7,800 An engineering team is going to
Uganda to add the finishing touches in
Mid-February 2024. They are looking to
hand over to the District Director of
Health when the team arrives on 27th
February, when it will then become
operational. Please see photo at the
foot of this table.

14 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

Charity/Project Purpose of Grant/Donation Grant Progress in 2023
Move the Mind Contribution to the cost of an animal stable/barn
project near Bath, England.		 £10,000 Full planning permission received in
January 2024 for the new stable block
and the work begins in April 2024
(weather permitting) They have raised
£32,000 (as at January 2024) in total
and only need another £6,000.
Tossing a Star Fish Funding approved for a water well in Marhatsara,
Madagascar.		 £5,000 Tossing a Star Fish is waiting for its partner
organisation Feedback Madagascar to
access the site and do test drilling to
establish the quality of the water to
ensure that it is safe to drink.
Unfortunately it is held up by weather
conditions as it is in a very remote site
which is difficult to access in wet
conditions.
RE:ACT Donation to assist in the rescue work following the
earthquakes in Morocco and Turkey/Syria.		 £20,000
Mines Advisory Group
Training medics to work with demining teams and
procure essential medical equipment for Ukraine.		 £9,500 Training is progressing and teams have
been deployed.
Matt Carapiet Trust Part fund a fresh water scheme providing potable
water to two remote villages in Langtang region of
Nepal.		 £10,000

15 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

Charity/Project Purpose of Grant/Donation Purpose of Grant/Donation Grant Progress in 2023
Equal Aqua Uganda Nancy School for the Deaf
Project		 Units Price £ This has provided wash facilities and
training for the 396 students at Nancy
School
for
the
Deaf
in
Northern
Uganda. The main phase of the
programme has been completed with
two latrines with disabled access and a
10,000-rainwater harvesting tank using
'ecobricks' (upcycled drinks bottles)
thereby also tackling the issue of plastic
pollution in Uganda.
Ecobricks Water Tank 10,000 Litre 1 1000
Latrine (2x4 stands, 1 disability
stand, urinals, wash basin)		 1 3242
Viva Purifaaya Ceramic Water
Filters		 4 256
TOTAL 4498
Kyaka ll Refugee Settlement- 2
Schools		 Units Price £ Work completed. Please see
https://www.youtube.com/watch?v=l
1h0x8DDZG0
ISSb & Eco brick Latrines (2x5
stands)		 2 6484.00
Eco brick Water Tank 10,000 litre 2 2000.00
Viva Purifaaya Ceramic Water
Filters		 4 256.00
WASH and ISSB educational
workshops		 4 427.36
Menstrual Hygiene Management
courses		 4 427.36
TOTAL 9594.72
St Peters Lifeline Purchase equipment for clinic which treats disabled
children in remote tribal Kenya.		 £5,239 Equipment purchased and in use.
Vanuatu Physio Two therapeutic ultrasound machines, and
interferential machine and two TENs machines, and
training.		 £5,000 Awaiting Bank Details from Vanuatu
Physio in order to pay the grant (as at
15 Jan 24).

16 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

Charity/Project Purpose of Grant/Donation Grant Progress in 2023
Tulsi Trust £16,540 • 588 patients treated under the Tribal
Health Care programme.
• 1042 Medical Camps patients treated.
• Mother
and
baby
camps
held
throughout the year, where medicine,
tonics,
health
advice,
and
health
checks are available to pregnant
women, mothers, and young children.
Pregnancies have been monitored and
given after care to 41 mothers and their
new-born. Mothers have been taken to
hospital for deliveries and monitored the
newborn babies for some months after
birth. Checks are carried out, and
medicine distributed with nutritional
tonics as necessary.
• School visits have taken place and
students have engaged in a number of
common health issues.
• The
Women
and
Girls
Health
Programme has been delivered by
running camps particularly focused on
women’s health and hygiene.
International Health
Partners		 Increase access to lifesaving medicines in Zanzibar. £10,000 The FMS donation has contributed
overall to enable IHP to treat 49,088
patients.

17 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

Charity/Project Purpose of Grant/Donation Grant Progress in 2023
Lalibela Eye surgery expenses and health post refurbishment in
Ethiopia.		 £17,500 Lalibela has completed the restoration of 6 of
the damaged Health Posts. The remaining 4
are all in Bugna Woreda, which is still in a red
line zone where it is deemed unsafe to work in
the remote rural area. The Woreda Head of
Health cannot put a date on when this will
become free.
However, Lalibela’s informal partners, Create
Impact (Australia), have secured funding for
the construction and the community are
enthusiastic and quickly agreed to provide the
labour for the foundations, free of
charge. This will leave only a need for new
equipment, e.g. birthing couch, refrigerator,
shelving etc.; all damaged by the Tigray
Peoples Liberation Front.
In the circumstances FMS agreed that the
remaining
funds
are
used
to
fund
this
equipment.
Total £218,469

18 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

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Partnership Overseas Network Trust (PONT) relieves sickness and poverty and promotes and preserves good health in Uganda.

Tuk Tuk Ambulance funded by Festival Medical Services

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Akamba Aid Fund (Kenya) focuses on three main areas :

Operating theatre funded by Festival Medical Services

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FMS Grant Making Policy

FMS aims to make a real, practical difference in everything we do. Our grants demonstrate this commitment with the range of grants awarded. These are the criteria that we use:

20 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

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Ukraine Trauma Boxes provided by Festival Medical Services . Boxes filled with medical supplies needed in the event of an attack

21 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

5. Financial Review of FMS

Where our income came from 2022/23

Total income for the year was £799,845 (2022: £679,744 ). The split of the funding sources can be seen below:

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----- Start of picture text -----
Membership 3%
Training 2%
Sales and Misc. 2%
Vaccinations 6%
Donations 14%
Festivals 56%
Ukraine Donations
17%
----- End of picture text -----

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How the money was spent 2022/23

Total expenditure for the year was £708,892 (2022: £468,651). The split of the funding sources can be seen below:

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----- Start of picture text -----
Mgmt/Admin/Sundry 2% Transport 1%
Medical Supplies 4%
Training 1%
Premises 4%
Insurance 2%
Vaccinations 2%
Grants and
Equipment 3%
Donations 32%
Event Catering 7%
Staff &
Volunteer
Costs 13%
Ukraine
Campaign
29%
----- End of picture text -----

23 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

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The North Somerset Show is an agricultural show held annually in May at Wraxall, North Somerset, England. It is organised by the North Somerset Agricultural Society.

Medical Cover provided by Festival Medical Services

6. How FMS Trustees carry out their work

Patrons

Heidi Thomas Stephen McGann Annie Maw

Trustees

Our governing document is our Memorandum and Articles of Association.

Trustees for the year ending 31st October 2023:
Chris Howes Chief Executive Officer
Dave Parry Chief Operations Officer
Derek Jenkins Appointed March 2023
Elaine Tomlins Appointed March 2022
Grahame Paine Vice Chair Appointed
Lainey Jewell-Moore Appointed March 2023
Neil Rushton Lead for Grants
Nich Woolf BEM Chair
Paul Hooton Chief Clinical Officer
Peter Jordan Resigned August 2023
Phil Barker Resigned March 2023
Sarah Todd Appointed March 2023
Tony Daniel Resigned November 2023
Lorrae Allford Appointed March 2024
Nathan Ware Appointed March 2024

24 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

Festival Medical Services was incorporated as a company limited by guarantee on 1st June 2007 and registered as a charity on 1st June 2007 with a Memorandum and Articles as its Governing Document. It had previously been registered as an unincorporated charity on the 18 February 1998. It operates throughout England and Wales.

FMS has a “Unitary Board” comprising senior leaders and trustees.

It is not unusual for small charities to have trustees that play both a governance and executive role. Having three trustees that are ex officio senior leaders has many advantages:

There is scope for increasing the diversity of the Board at each annual election. We are introducing equality monitoring to enable the FMS Board to reflect our membership and patients.

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Glastonbury Festival Organiser Emily Eavis welcoming festivalgoers as she opens the gates on the Wednesday before the Glastonbury Festival.

Medical Cover provided by Festival Medical Services

25 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

FMS Trustee Board Meetings

Occasionally Trustees provide paid cover at events. In doing this the Trustees are satisfied that it is in the interests of the Charity on some occasions, Trustees have the same access to paid roles as the rest of the membership. In reaching this decision the Trustees balanced the advantage of employing a Trustee against the disadvantages of doing so. This decision is reached on the understanding that the majority of the Trustees in office will receive no such payments.

26 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

Trustees receive no remuneration for their work as Trustees. The role of Chief Operating Officer is currently a part paid one. The current COO is both a paid employee of the charity and a Trustee. The Board has decided that it is in the interests of the charity for him to continue in both roles. In reaching this decision Trustees balanced the advantage of employing a Trustee against the disadvantages of doing so. Also, this decision was reached on the understanding that the majority of the Trustees in office will have no such paid positions.

FMS has adopted a Conflict-of-Interest policy, part of which is a requirement for Trustees to declare any potential interest at the beginning of a meeting and absent themselves from the meeting when such items are discussed and not take part in any vote. Additionally, Trustees are required to complete a Conflict-of-Interest Form declaring any potential interest.

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Oktoberfest began in 1810 to celebrate the marriage of Prince Ludwig to Princess Therese of Sace-Hildburghausen. The royal newlyweds deemed the party so great that they wanted to repeat it every year and so Oktoberfest has been celebrated in Munich every fall since then. Today, Oktoberfests are held in many countries .

Medical Cover in UK provided by Festival Medical Services

Management and Administration

We have a headquarters and stores at Somerton, where we train staff, store medical supplies and ambulances. Most of our work is done from home. Most meetings are now by video call.

The Managers are led by a Senior Leadership Team.

Delivery is organised by Managers and Team Leaders who:

27 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

Senior Leadership Team Senior Leadership Team
Chief Executive Officer Head of Human Resources & Organisational Development
Chief Operating Officer Senior Manager (Medical Centres)
Chief Finance Officer Senior Manager (Responder Team)
Chief Clinical Officer Operations Manager

Management and Administration Staff

Management and Administration Staff Management and Administration Staff
Chief Operating Officer Communications & Finance Officer
Membership Administrator Warehouse Supervisor
Managers Managers
Clinical Governance Manager IT & Administration Manager
Patient Safety Manager & Caldicott Guardian Training & Development Manager
Medical Communications Manager Health & Safety Manager
Support Team Manager Information Governance Manager
Teams Teams
Medical Centre Teams Responder Teams
Doctors Recruitment administration
Nurses First Responders
Dentists Cycle Responders
Mental Health Stages
Pharmacy Ambulance and Paramedics
Physiotherapy Small Events
Podiatry
Imaging Patient Safety Team
Porters Incidents and Complaints
Clinical Governance Teams Medical Communications Team
Safeguarding
Infection Control Operations Teams
CQC Preparedness Warehouse
Logistics and Procurement
Support Teams Transport
Production Fleet
Campsite Accreditation
Bar Emergency Preparedness, Resilience
and Response
Event Liaison
Administration & IT Team Duty Ops
Training Team
Media Liaison Team
Marketing & Fundraising Team Social media
Volunteer Wellbeing Team

28 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

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Lalibela Trust is a UK registered charity which works to improve health, education, and drinking water through the construction of health posts, classrooms, and clean water projects in Amhara Region, Northern Ethiopia.

Funded by Festival Medical Services

10. Reference and administrative details of the charity, its trustees, and advisers

Festival Medical Services (known as FMS) is a registered Charity and Company limited by guarantee. Our Registered Charity Number is 1124695 (England and Wales) and our Company Registration Number is 6265957.

Independent Examiner: Registered Office: A C Mole LLP Festival Medical Services Stafford House Unit 17, Blackbrook Park Avenue Canvin Court, Taunton Somerton Business Park, Somerset TA1 2PX Somerton, Somerset, TA11 6SB

Bankers

The Charity Bank Limited, Triodos Bank Fosse House, Deanery Road 182 High Street, Bristol Tonbridge, BS1 5AS Kent, TN9 1BE

Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

29

The Cooperative Bank plc Nationwide Building Society P O Box 101 Nationwide House 1 Balloon Street Pipers Way Manchester Swindon M60 4EP SN38 1NW Reliance Bank Ltd Charities Aid Foundation Faith House 25 Kings Hill Avenue 23-24 Lovat Lane Kings Hill London West Malling EC3R 8EB Kent ME19 4JQ

11. Declarations

Statement of trustees' responsibilities

The trustees (who are also directors of Festival Medical Services for the purposes of company law) are responsible for preparing the Trustees' Report (incorporating the directors’ report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

• the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant information and to establish that the independent examiner is aware of that information.

30 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

The company has taken advantage of the small companies’ exemption in preparing the report above.

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Phil Barker Full name(s)[ Nich Woolf BEM] Position (for example Chair Company Secretary Secretary, Chair, etc) Date

31 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements 2023

FESTIVAL MEDICAL SERVICES

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF FESTIVAL MEDICAL SERVICES

I report to the charity trustees on my examination of the accounts of the company for the year ended 31 October 2023, which are set out on pages 33 to 45.

RESPONSIBILTIES AND BASIS OF REPORT

As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

INDEPENDENT EXAMINER’S STATEMENT

Since the company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of Institute of Charted Accountants England & Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Sarah Twist FCA DChA Chartered Accountant A C Mole LLP Stafford House Blackbrook Park Avenue Taunton Somerset TA1 2PX

2024

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2023 (Company number: 06265957)

32

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 OCTOBER 2023

Restricted Restricted Unrestricted Total Total
Funds Funds Funds Funds
Note 2023 2022
£ £ £ £
Income
Donations and Grants 2 295,592 13,479 309,071 206,505
Income from Other Trading Activities 3 - 33,332 33,332 47,985
Income from Charitable Activities 4 - 452,390 452,390 416,363
Other Income 6 - 801 801 8,042
Investment Income 5 - 4,251 4,251 849
______ _ _ _
TOTAL INCOME 295,592 504,253 799,845 679,744
______ _ _ ______
Expenditure
Costs of Raising Funds
Festival tickets - 10,024 10,024 15,667
Expenditure on Charitable Activities 7 284,632 414,236 698,868 452,984
______ _ _ _
TOTAL EXPENDITURE 284,632 424,260 708,892 468,651
______ _ _ _
Net income for the year 10,960
79,993		 90,953 211,093
Transfers (10,615) 10,615 - -
______ _ _ _
Net movement in funds 345
90,608		 90,953 211,093
Reconciliation of Funds:
Total funds brought forward 37,828 649,558 687,386 476,293
______ _ _ _
Total funds carried forward 38,173 740,166 778,339 687,386

The notes on pages 36 to 45 form part of these financial statements.

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2023 (Company number: 06265957)

33

BALANCE SHEET AS AT 31 OCTOBER 2023
Note 2023 2022
£ £ £ £
FIXED ASSETS
Tangible Assets 8 266,102 244,447
_____ _____
266,102 244,447
CURRENT ASSETS
Stock 7 14,823 10,600
Debtors & Prepayments 11 12,792 30,772
Cash at Bank and in Hand 503,068 421,558
______ ______
530,683 462,930
CREDITORS: AMOUNTS FALLING DUE
WITHIN ONE YEAR 12 18,446 19,991
_ ______
NET CURRENT ASSETS 512,237 442,939
_ ______
TOTAL NET ASSETS 778,339 687,386
_ _____ _ _____
THE FUNDS OF THE CHARITY
Unrestricted Funds 14 740,166 649,558
Restricted Funds 14 38,173 37,828
______ ______
TOTAL CHARITY FUNDS 778,339 687,386
_ _____ ______

The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 October 2023. The members have not required the company to obtain an audit of its financial statements for the year ended 31 October 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for:

These accounts have been prepared in accordance with the provisions of part 15 of the Companies Act 2006 relating to small companies regime.

The accounts were approved by the trustees and signed on their behalf by:

……………………………………………. Trustee

N Woolf BEM - Chair of Trustees

…………………… 2024

The notes on pages 36 to 45 form part of these financial statements

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2023 (Company number: 06265957)

34

CONSOLIDATED STATEMENT OF CASHFLOWS FOR THE YEAR ENDED 31 OCTOBER 2023

Note 2023 2022
£ £ £ £
Cashflows from operating activities
Net cash from operating activities 110,478 211,603
Cashflows from investing activities
Interest income 5 4,251 849
Purchase of fixed assets (39,718) (237,599)
Proceeds from sale of fixed assets 6,499 4,500
_ ______
Net cash provided by investing activities (28,968) (232,250)
__ ______
Change in cash and cash equivalents in the
reporting period 81,510 (20,647)
Cash and cash equivalents at the beginning of the
reporting period 421,558 442,205
__ _
Cash and cash equivalents at the end of the
reporting period 503,068
 421,558
Reconciliation of net income to net cashflow from operating activities
Net income for the year as per
Statement of Financial Activities 90,953 211,093
Adjustments for:
Depreciation charges 16,797 13,622
Profit on disposal of fixed assets (5,233) (2,118)
Impairment of fixed asset investment - 1
Investment income (4,251) (849)
(Increase) in stock (4,223) (4,600)
Decrease/(Increase) in debtors 17,980 (393)
(Decrease) in creditors (1,545) (5,153)
__ ______
110,478
 211,603

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2023 (Company number: 06265957)

35

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2023

1 ACCOUNTING POLICIES

(i) Charitable company status

The charity is a company limited by guarantee and does not have any share capital. The liability of the guarantors, who are the members is limited to £10 per guarantor. At 31 October 2023 the charity had 1,341 members. The company is registered in England and Wales. The registered office Unit 17 Canvin Court, Bancombe Road, Somerton, Somerset, TA11 6SB.

(ii) Basis of preparation and assessment of going concern

The financial statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019) - (Charities SORP (FRS102) second edition), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102), and the Companies Act 2006.

The charity constitutes a public benefit entity as defined by FRS102.

The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.

(iii) Funds Structure

Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discretion, have created a fund for a specific purpose.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor. Further details of each fund are disclosed in note 14.

iv) Income Recognition

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Donations and grants are recognised when the charity been notified in writing of both the amount and settlement date. Memberships, festival income and service level agreements are recognised in the period to which it relates.

Income in the form of gifts in kind (including festival passes and equipment) are included at fair value in the statement of financial activities. Fair value is determined as the maximum sale proceeds which could be obtained by the charity.

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2023 (Company number: 06265957)

36

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2023 – Continued

v) Expenditure Recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Expenditure on charitable activities comprises those costs incurred by the charity in delivery of its activities and service for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Irrecoverable VAT is charged against the expenditure heading for which it was incurred.

All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings.

Governance costs are included within support costs and comprise all costs associated with meeting the constitutional and statutory requirements of the charity and include the professional fees and costs linked to the strategic management of charity.

vi) Fixed Assets

Only items with a value greater than £1,000 are treated as tangible fixed assets. Items below this value are written off in the year they are acquired.

Depreciation on fixed assets has been provided at the following rates

Freehold Property 2% Straight Line Motor Vehicles 25% Reducing balance Equipment 25%, 20% & 10% Straight Line

vii) Fixed Asset Investments

Investments in subsidiary undertakings are included in the Balance Sheet at cost less impairment.

viii) Stock

Stock is valued at the lower of cost and net realisable value.

ix) Cash and Cash Equivalents

Cash and cash equivalents include cash in hand, deposits and other short-term highly liquid investments that are readily convertible to known amounts of cash with insignificant risk of change in value.

x) Financial Instruments

The charity only has financial assets and liabilities that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at settlement value .

xi) Critical Accounting Estimates and Judgements

The preparation of the financial statements requires the trustees to make judgements, estimates and assumptions that affect the application of policies and reported amounts of assets and liabilities, income and expenses. Estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2023 (Company number: 06265957)

37

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2023 – Continued

xi) Critical Accounting Estimates and Judgements - continued

The resulting accounting estimates will, by definition seldom equal the related actual results. The trustees are of the opinion that there were no estimates or assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.

xii) Volunteer Reimbursements

FMS makes a contribution to volunteers costs which is below actual costs incurred and is therefore a reimbursement. HMRC has confirmed that “If there is no office or employment, it follows that the reimbursement of any expenses incurred by voluntary workers in doing the work of the organisation will not give rise to a tax liability.’

xiii) Donated Services

In accordance with the Charities SORP (FRS102), any unpaid volunteer time is not recognised in the financial statements.

2 DONATIONS AND GRANTS
Restricted
Unrestricted
£
£
Donations
9,000
13,479
Glastonbury Festival
90,000
-
Ukraine Campaign
196,592
-
_
_
295,592
13,479
Restricted
Unrestricted
£
£
Donations
-
9,917
Covid 19 Grants
-
688
Glastonbury Festival
80,093
-
Ukraine Campaign
115,807
-
_
_
195,900
10,605		 2023
£
22,479
90,000
196,592
_
309,071
2022
£
9,917
688
80,093
115,807
_
206,505

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2023 (Company number: 06265957)

38

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2023 – Continued

3
INCOME FROM OTHER TRADING ACTIVITIES
Sale of guest passes
Hire Income
Other from trading activities
Electrical hook ups
Food and bar takings
Facilities fees
4
INCOME FROM CHARITABLE ACTIVITIES
Events
Membership*
Training
Covid 19 Vaccination Programme
 2023
2022
£
£
10,024
22,171
900
250
1,543
6,553
4,245
5,628
4,277
3,729
12,343
9,654
_

33,332
47,985

2023
2022
£
£
383,252
329,461
15,685
17,975
13,158
16,256
40,295
52,671
_
______
452,390
416,363
_

Income from Events includes £10,024 (2022: £22,171) of gifts in kind.

*MEMBERSHIP INCOME

All members apply through the FMS website, and team coordinators are responsible for their team selection. Once selected, applicants will be emailed welcoming them to FMS and requested £25 for a three-year membership. Teams are split between patient and non-patient facing teams. All members who are patient facing must have a current enhanced DBS disclosure for Adult and Child Workforce and their membership will not be finalised until a valid DBS certificate has been received. All non patient facing applicants must supply two forms of identification as proof of identity and residency before membership is completed. Full details can be found on the FMS website under - ‘Membership’ or by emailing membership@festival medical.org.

5 INVESTMENT INCOME
Bank Interest
 2023

£
4,251
_
4,251
___
 2022
£
849
_
849
___

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2023 (Company number: 06265957)

39

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2023 – Continued

6 OTHER INCOME

Other income includes £Nil from the sale of shipping containers (2022 - £6,750).

7 EXPENDITURE ON CHARITABLE ACTIVITIES 2023 2022
£ £
Opening Stock 10,600 6,000
Closing Stock (14,823) (10,600)
Medicines and Dressings 23,935 29,325
Small Equipment Purchases 15,677 6,316
Equipment 5,596 10,066
Insurance and Fees 17,387 22,888
Volunteer Expenses and Reimbursements 1,452 4,582
Volunteer Catering and Facilities * 53,084 48,751
Wages 52,558 49,483
Telephone 1,941 1,779
Transport 11,494 10,886
Postage, Stationery, Website, IT and Software 7,162 7,790
Grants 218,469 90,001
Rent 1,972 14,970
Premises Costs 25,186 6,271
Sundries 4,595 1,842
Depreciation 16,797 13,622
Profit on Disposal of Vehicles (5,233) (2,496 )
Loss on Disposal of Equipment - 378
Impairment of investments - 1
Bank Charges 628 542
Training 6,889 7,239
Payroll Services 282 1,000
Independent Examiner’s Fees 2,040 1,577
Trustee Meeting Travel Expenses 4,087 942
Medical Cover 15,426 6,864
Professional Fees 1,146 3,387
Bad Debt 179 -
Covid 19 Vaccination Programme 26,263 39,431
Ukraine Campaign Expenditure 194,079 80,147
______ _____
698,868
______		 452,984
_____

*Volunteer Catering and Facilities: Festival Medical Services provides food and beverages for those working at events. Charges are made to those volunteers not on duty. This has been found to be the most efficient way of providing good quality food for volunteers at events.

In 2023 there was £284,632 (2022: £161,328) of restricted expenditure of which £553 (2022: £1,088) related to depreciation, £194,079 (2022: £80,147) Ukraine campaign expenditure and £90,000 (2022: £80,093) grant expenditure.

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2023 (Company number: 06265957)

40

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2023 – Continued

8 TANGIBLE FIXED ASSETS

TANGIBLE FIXED ASSETS
Freehold Motor
Property Equipment Vehicles Total
£ £ £ £
Cost
1 November 2022 201,165 48,788 88,785 338,738
Additions - 20,468 19,250 39,718
Disposals - - (9,495) (9,495)
______ ______ ______ ______
31 October 2023 201,165 69,256 98,540 368,961
______ ______ ______ ______
Depreciation
1 November 2022 4,023 28,046 62,222 94,291
Charge for the Year 4,023 5,475 7,299 16,797
Eliminated on Disposal - - (8,229) (8,229)
______ ______ ______ ______
31 October 2023 8,046 33,521 61,292 102,859
______ ______ ______ ______
Net book value
31 October 2023 193,119 35,735 37,248 266,102
______ ______ ______ ______
31 October 2022 197,142 20,742 26,563 244,447
______ ______ ______ ______

9 TRUSTEE EXPENSES AND REMUNERATION

Remuneration of £24,458 (2022: £23,028) was paid to the Trustee D Parry during the year for his role as Chief Operating Officer. The Charity’s Memorandum of Association includes a provision giving legal authority to make the payment. No remuneration has been paid to, or on behalf of any other trustees (2022: Nil).

During the year £3,161 (2022: £843) was reimbursed to three (2022: two) Trustees for travel expenses and £142 (2022: £1,183) to one (2022: two) trustee for other expenses. At the yearend £7,404 (2022: £453) was owed to a trustee and £0 (2022: £51) was due back from a trustee with regards to expenses incurred on behalf of the charity.

10 INDEPENDENT EXAMINER’S FEES 2023 2022
£ £
Independent Examination and Accountancy 2,040 1,577
Payroll Services 282 1,000
____ ____
2,322
____		 2,577
____

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2023 (Company number: 06265957)

41

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2023 – Continued

11
DEBTORS
Trade Debtors
Prepayments

Other Debtors


12
CREDITORS
Amounts falling due within one year:-
Trade Creditors

Accountancy
PAYE/NIC
Deferred income
Grant Commitments
 2023
£
8,364
2,429
1,999
_
12,792

2023
£
9,778
2,250
918
500
5,000
___

18,446
 2022
£
19,945
8,399
2,428
__
30,772

2022
£
12,126
2,316
762
4,787
-
____
19,991

13 STAFF NUMBERS AND COSTS

The average number of staff employed during the year was: 4 (2022: 4)

2023 2022
The aggregate payroll costs were as follows: £ £
Wages & salaries 52,558 49,483

There were no employees with emoluments above £60,000 in the period (2022: Nil).

The charity considers its key management personnel to comprise the Trustees and the Senior Leadership Team. The Chief Operating Officer is the only paid Senior Leader with a remuneration of £24,458 (2022: £23,028).

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2023 (Company number: 06265957)

42

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2023 – Continued

14 STATEMENT OF FUNDS

Balance as at
31 October
2022
£
Unrestricted funds
649,558
Restricted funds:
Bikes
2,168
Glastonbury Festival
-
Ukraine Campaign
35,660
Skoda
-
Ukraine Tolkien Trust
-
Van
-
Total Restricted Funds
37,828		 Balance as at
31 October
Income
Expenditure Transfers
2023
£
£
£
£
504,253
(424,260)
10,615
740,166
-
(553)
(1,615)
-
90,000
(90,000)
-
-
106,592
(104,079)
-
38,173
5,000
-
(5,000)
-
90,000
(90,000)
-
-
4,000
-
(4,000)
-


295,592
(284,632)
(10,615)
38,173

Unrestricted funds are to be applied to the general purposes of the Charity.

Emico Building Services provided a grant of £4,000 in 2019 for the purchase of bikes used by responders at festivals. The funds have been fully spent, fulfilling the conditions of the grant. The transfer to unrestricted funds represents the net book value of purchased bikes.

The Glastonbury Festival restricted fund represents a grant received from Glastonbury Festivals to support the grant making activities of FMS.

The Ukraine Campaign restricted fund represents income and expenditure relating to medical support for Ukraine in the ongoing conflict.

The Skoda and Van funds represent donations received for specific asset purchases. These assets have been purchased fulfilling the conditions of the grants. The transfer to unrestricted funds represents the portion of the net book value purchased with the restricted donation.

Ukraine, Tolkien Trust made a grant for the purchase of specialist haemostatic trauma dressings. These dressings interact with blood to promote blood clotting and are essential to saving lives in severe trauma, especially in war zones.

Represented by: Unrestricted Restricted
Funds Funds
£ £
Fixed Assets 266,102 -
Stock 14,823 -
Debtors and Prepayments 12,792 -
Cash at bank and in hand 464,895 38,173
Creditors (18,446) -
_ _____
At 31 October 2023 740,166 38,173

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2023 (Company number: 06265957)

43

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2023 – Continued

15 STATEMENT OF FUNDS FOR THE YEAR ENDED 31 OCTOBER 2022

Balance as at Balance as at Balance as at
31 October 31 October
2021 Income Expenditure 2022
£ £ £ £
Unrestricted Funds 473,037 483,844 (307,323) 649,558
Restricted Funds:
Bikes 2,762 - (594) 2,168
Defibrillators 494 - (494) -
Glastonbury Festival - 80,093 (80,093) -
Ukraine Campaign - 115,807 (80,147) 35,660
_____ ______ ______ _____
Total Restricted Funds 3,256 195,900 (161,328) 37,828

Unrestricted funds are to be applied to the general purposes of the Charity.

Emico Building Services provided a grant of £4,000 in 2019 for the purchase of bikes used by responders at festivals, however, only £2,377 was spent on the purchase of bikes. The balance on the fund represents the net book value of purchased bikes plus the remaining £1,623 of unspent funds.

The Co-op in Evercreech is supporting the purchase/replacement of the defibrillators used at festivals. In 2019 £1,876 was spent on defibrillators of which £1,042 was funded by the Co-op funds. The reserve balance represents the net book value of the assets purchased with restricted funds.

Represented by:

Represented by:
Unrestricted Restricted
Funds Funds
£ £
Fixed Assets 243,902 545
Stock 10,600 -
Debtors and Prepayments 30,772 -
Cash at bank and in hand 384,275 37,283
Creditors (19,991) -
_ _____
At 31 October 2022 649,558 37,828

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2023 (Company number: 06265957)

44

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2023 – Continued

16 RELATED PARTY DISCLOSURES

There were no related party transactions during the year (2022: None).

17 STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 OCTOBER 2022

Restricted Unrestricted
Funds
Funds
£
£
Income
Donations and Grants
195,900
10,605
Income and Other Trading Activities
-
47,985
Income from Charitable Activities
-
416,363
Other Income
-
8,042
Investment Income
-
849
_
__
TOTAL INCOME
195,900
483,844
_
_

Expenditure
Costs of Raising Funds
Festival tickets
-
15,667
Expenditure on Charitable Activities
161,328
291,656
_

TOTAL EXPENDITURE
161,328
307,323
_

Net income for the year
34,572
176,521
Reconciliation of funds:
Total funds brought forward
3,256
473,037
_

Total funds carried forward
37,828
649,558
 _
______		 Total
Funds
2022
£
206,505
47,985
416,363
8,042
849
_
679,744
_
15,667
452,984
_
468,651
_
211,093
476,293
_
687,386
_

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2023 (Company number: 06265957)

45