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2020-10-31-accounts

Registered Charity No: 1124695 (England and Wales)

Company No: 6265957

Trustees’ Annual Report and Unaudited Financial Statements

For the year ended 31[st ] October 2020

Festival Medical Services

Mission: Professional event healthcare supporting charities worldwide Vision: Best possible medical care at UK events and health-related charities making a difference around the world

1 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

1. Introduction by Chair of Trustees

As with many organisations 2020 has seen a reduction in activities owing to the COVID crises. For FMS this has meant:

However, members enjoyed covering the BBC’s The Glastonbury Experience in June. This and a fireworks event at Longleat were the only events covered.

We are grateful to Glasto Chat for their continued support during the crisis; and Mendip District Council for the £10,000 Discretionary Grant.

We celebrated receiving The Queen’s Award for Voluntary Service. This is the highest award given to local volunteer groups across the UK to recognise outstanding work done. It is the MBE for volunteer groups.

I take great pride in FMS being a going concern and viable. Our Governance is good, and this year we have taken the time to make further improvements. Here are some examples:

The Trustees have looked at our Cash Flow projections for the next five years. They examined various scenarios from the most positive to the worst-case scenarios. In all scenarios FMS will survive – even with no festivals until 2022.

We are so pleased that we have been able to support the vaccination programme in Somerset. FMS is involved in rolling out the vaccination to three hundred residential care settings and covering the mass vaccination centres and GP vaccination hubs across the County. Our members are going above and beyond to support this immensely important work.

One of our founders, Nich Woolf, was awarded a British Empire Medal in the 2021 New Year’s Honours, for services to emergency medicine and disaster response. Nich has worked as a volunteer in extremely challenging circumstances in Afghanistan, Pakistan, Ethiopia, and Haiti; and, more recently, COVID prevented his return from Vanuatu where he was one of the only paramedics. And, of course, providing invaluable support at the festivals that FMS covers. Nich has helped us raise more than £1,000,000 to provide grants for medical projects worldwide. He has a mission to put health inequalities right.

Mike O’Connor

2 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

Chair of FMS Trustees

2.Festival Medical Services (FMS)

FMS Art Competition 2020: Winner Under 8’s:

Festival Medical Services (FMS) is a charity that provides doctors, nurses, paramedics, first responders and other trained medical and administrative personnel to music festivals and outdoor events throughout the UK. Additionally, we award significant grants to charities that make a real difference to the lives of people.

We provide a full range of medical services rather than a minimum emergency response.

Our costs are low as we engage highly professional staff who offer their services free of charge because we fund a range of charities.

James Braithwaite

James was inspired by wanting to play his guitar on the Pyramid Stage when he is older. He goes to Glastonbury every year and loves watching all the music. James is in a band of musically talented young people and will, one day, fulfil his ambition of playing at Glastonbury.

We also support medical staff who want to help others, by training and improving practices in less fortunate parts of the world.

3. FMS’ plans for the future

We will continue to support the roll out of vaccinations in the UK, and assist, wherever its capacity allows, to reduce infection.

We have examined scenarios with festivals in 2021, and without festivals in 2021. Even without festivals in 2021 our cash does not sink below the £150,000 reserve. It is the intention to continue with our core costs (staff, premises) beyond the present furlough period (September 2021) so that we have trained staff in place to take us into a new festival year in 2022 or sooner.

It is planned to resume Grant making as soon as Festivals resume.

Our training has moved largely online since the first lockdown. The practical based skills are difficult to assess and it is hoped that these can resume when it is safe to do so.

It is anticipated that when festivals recommence, they will “build back safer” and FMS will be part of this safer approach.

4. FMS’s Impact

FMS draws upon the following resources to do its work:

 Volunteers selected from a membership of 1,600 clinical practitioners and

3 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

support staff

What FMS has achieved:

By providing on-site medical care at events FMS has achieved the following:

COVID 19 has meant that FMS’s Impact in 2020 has been limited.

FMS Art Competition 2020: Winner 15–18 year Category: Neamh Unwin The NHS Rainbow as a symbol of hope to get us through COVID-19

4 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

In 2020 FMS awarded grants to the following Charities:


Charity/Project
Purpose of Grant		 Grant Progress in 2020

Health Improvement Project Zanzibar
The relief of sickness and the preservation of health
among people residing permanently or temporarily in
Zanzibar.
To relieve sickness and to preserve the health of
people of Zanzibar by providing and assisting in the
provision of equipment, facilities and health services
http://www.hipz.org.uk/
Care for pediatric burns
patients.
There has been continued supply of essential medical
consumables and medicine to support the treatment
of burns patients in Makunduchi and Kivunge
Hospital. In total Kivunge & Makunduchi HIPZ has
supported 84 inpatient cases in 2020. HIPZ has also
supported the establishment of physiotherapy at
Kivunge Hospital which is also benefitting the burns
cases. During the year the previously committed
grant of£4,897waspaid.
Kambeng Trust
Supports the rural village of Bakary Sambouya in The
Gambia, with healthcare, education and sustainable
community development.
http://www.kambengtrust.org.uk/The_Kambeng_Trust/
home.html		 Cost of bed nets,⅓rd cost of
healthy meals, and 50% cost
of “seed funding” for
additional Clinic services in
the community
haemoglobin, BM and urine
testing kits		 £4,198 The funding helped expand the range of testing done
in the clinic lab and they are now able to distribute
400 bed nets, part funded by the FMS grant.
St Peter’s Life-LineSupporting St Peter's Schools and
Community in Kajuki, Kenya. A remote, rural and
desperately poor community.
http://www.stpeterslifeline.org.uk/
Contribution of £1,500 to
cover of a child’s operation
(Fortune)		 £1,500 The operation was successful, but after a brain scan
fluid was detected on Fortune’s brain, and on 11
March underwent another operation. She came out
of surgery and has recovered.
Yeovil Hospital Charitylaunched an appeal to raise £2
million for a dedicated Breast Cancer Unit. The new
unit will bring all of the relevant services together,
meaning that patients will no longer need to move
around the hospital to access the various services they
need. Patients can see a specialist nurse, have their
clinical examination, an ultrasound scan, a
mammogram, a biopsy, a prosthesis fitting, and an
appointment with a doctor, all in one place.		 £1,000 At the 23rdFebruary 2021 £1,683,911 (84%) had been
raised. They have another 16% to raise to meet their
target.
We Hear Youproviding support through counselling for
individuals who have been affected personally or
through association by cancer and other life
threatening illnesses		 Support for the Outdoors
Courses		 £4,710 As a result, participants reported 84% overall
improvement to their wellbeing and nature
connection. For many participants, the experience
was deeply impactful.

5 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

Charity/Project

Care Africa Network Improving the lives of orphans, vulnerable children, families and future generations and empower women and girls by providing consultations and needs led training in successful methods, (including the treatment of post-traumatic stress disorder), to local organisations, and funding income generating projects, to empower community supported family care of children in crisis.

Purpose of Grant

Funding for courses which improve the lives of orphans and vulnerable children

Progress in 2020

Grant

£6,265 The courses were successfully run

Total

£17,673

FMS Art Competition 2020: Winner 19 and over Real Life: Ian Mason

Using a pinhole camera, with overlapping film to create an atmospheric West Holts Stage scene at Glastonbury. Ian Said “The pinhole photograph records a much slower passing of time than a normal one, capturing the essence of the scene rather than its factual representation. As such I feel the spirit of the place is recorded in a much more accurate way and creates the feeling of being there. The abstract haze of movement also represents the mass of people enjoying the festival at its sunny Sunday afternoon best. 20 second exposure on colour roll film using a wooden box camera with a 0.2mm pinhole instead of a lens.”

6 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

FMS’ Grant Making Policy

FMS aims to make a real, practical difference in everything we do. Our grants demonstrate this commitment with the range of grants awarded. These are the criteria that we use:

FMS’ Grant making stopped at the point when Glastonbury 2020 was cancelled.

7 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

5. Financial Review of FMS

Where our income came from 2019/20

Total income for the year was £52,509 (2019: £447,320). The split of the funding sources can be seen below:

----- Start of picture text -----
Misc Festivals 9%
6%
Sales 4%
Bank Interest 3%
Membership
15%
Training 4%
Govt.
Donations
Grants 49%
10%
----- End of picture text -----

How the money was spent 2019/20

Government Grants: Festival Medical Services is grateful for the Furlough Grant from Central Government, and the Discretionary Grant from Mendip District Council

Total expenditure for the year was £161,818 (2019: £373,978). The split of the funding sources can be seen below:

----- Start of picture text -----
Equipment 6%
Transport 5%
Mgmt/Admin/Sundry
Training 1% 19%
Insurance
21%
Premises 10%
Staff Grants
Costs 11%
27%
----- End of picture text -----

The details are summarised in Note 6 of the Accounts. During the year FMS as part of its charitable activities has made grants totaling £17,673 (2019: £100,375).

There was a deficit for the year of £109,309 (2019: £73,342 surplus).

Internal Controls

The Trustees have overall responsibility for ensuring that the organisation has appropriate systems of control, financial and otherwise. They are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity and enable them to ensure that the Financial Statements comply with

8 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

the FRS 102 SORP and Companies Act 2006. The Trustees recognise that systems of control can only provide a reasonable and not complete assurance against inappropriate or ineffective use of resources, or against the risk of errors or fraud. They remain satisfied that the internal systems provide reasonable assurance that the organisation operates efficiently and effectively, safeguards its assets, maintains proper records and complies with relevant laws and regulations.

Our system includes a rolling five-year cash-flow, and annual budgets approved by trustees. These are reviewed by the Senior Leadership Team and the Board. The Board also considers actual results compared with plans and forecasts. Our Financial Procedures are regularly reviewed by the Finance Officer, Finance Director and a Trustee with Financial Expertise. Tests are carried out to ensure the Procedures are being adhered to.

FMS Art Competition 2020: Winner 19 and over Go Wild: Melissa Sheppard Replica of the Ribbon Tower Lamp.

Fundraising Statement

Our values shape everything that we do; and this extends to our fundraising.

Section 162a of the Charities Act 2011 requires charities to make a statement regarding fundraising activities. Although we do not undertake widespread fundraising from the public, the legislation defines fundraising as ‘soliciting or otherwise procuring money or other property for charitable purposes. Such amounts receivable is presented in our accounts as ‘Donations’. In relation to the above we confirm that all solicitations are managed internally, without involvement of commercial participators or professional fundraisers or third parties.

Investment policy

We bank our cash to obtain maximum interest payments with minimum charges, mainly through the specialist charity services provided by the Co-operative Bank, Triodos Bank, Nationwide, Charity Bank, Reliance Bank, and Clydesdale Bank. We spread our funds so that we stay under the £85,000 covered by the Financial Services Compensation Scheme. We are

9 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

unwilling to invest in long term investments as our funds are comparatively small and all but working capital is granted to charities (see reserves below).

FMS ensures that its deposits are not being invested in arms manufacture, tobacco, fast food, gambling, alcohol, fossil fuel, slavery, fracking, nuclear, pornography, and companies with dubious human rights (e.g. oil, gas, and mining companies).

The money that we gained from our short-term investments in 2020 was £1,672 (2019: £2,401) bank interest.

Care Africa Network Empowering communities in Africa to continue to care well for orphans and vulnerable children despite the pressures of the crisis Project Funded by Festival Medical Services

Reserves Policy

A charity needs to have enough reserves to allow it to cover known liabilities and contingencies, absorb setbacks and take advantage of change and opportunity.

Our trustees annually review the charity’s reserves and after quantifying all known risks the trustees recently set a level of reserves of £150,000. This is considered to be the working capital that Festival Medical Services needs to give it time (one year) to rebuild. These reserves are freely available.

At 31 October 2020 the level of reserves held by the charity stood at £346,691 (2019: £456,000) of which £342,578 (2019: £451,030) are unrestricted Funds and £4,113 (2019: £4,970) were restricted funds. Of the unrestricted funds £29,982 (2019: £37,928) were held as fixed assets and £5,000 (2019: £10,000) stock. This leaves £307,596 (2019: £380,532) of free reserves which are readily available.

The Trustees appreciate that £307,532 is considerably above the determined minimum of £150,000. However, it is needed to ensure that we will be in existence when festivals restart after the pandemic.

10 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

Risk Management

Our Risk Register is split into four areas:

At every meeting, our trustees monitor one of these risks in detail on a rotational basis.

The Risk Register helps to ensure that there are sufficient risk assessment processes in place, and that assurances are provided to the board as well as highlighting any areas for concern.

FMS member Nick Sutcliffe. I always had a crazy plan to walk home, in Martock (Somerset), from New Scotland Yard on my last day at work following 30 years’ service in the Met. Initially, it was simply an opportunity to think and reflect upon all the things that were important to me – the kind of things, I’m sure, we all push to the backs of our minds owing to our seemingly busier and busier lives.

However, living in the depths of Somerset (approx. 150 miles from central London) and retiring in the midst of Winter, presented two minor flaws to my plan. The significance of such trifling matters gained a new perspective when my wife, Stephanie, was diagnosed with breast cancer in 2018. Steph’s bravery was immense. She faced surgery, chemo and radiotherapy without complaint, no doubt to help shield me and our daughter from the terrible anguish she and all cancer patients must feel. Thankfully, Steph’s treatment went extremely well.

So, armed with a tent, a compass, and a tin of beans, I set off from New Scotland Yard on Monday 6th of January 2020 at 1030 hrs and arrived home, via the local pub, the following Saturday. All monies raised were donated to Yeovil Breast Care Unit Appeal

Project supported by Festival Medical Services

6. Charity Objects

Festival Medical Service’s charity’s objects are:

(a) the relief of sickness by the provision of medical services and emergency relief particularly at public gatherings;

11 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

(b) to advance the education and training of members and volunteers of the Charity, and of members of the public in general, in the subject of medical care; and (c) any Charitable purpose which the trustees shall from time to time think fit

7. Public Benefit

The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2006, to have due regard to the Charity Commission’s general guidance on public benefit “Charities and Public Benefit”.

The provision of medical care at events, and grants to worthy causes, are charitable for the purposes of public benefit. We are here to provide a service to the public and support worthy causes. We consider how our planned activities contribute to public benefit.

8. Safeguarding

We are committed to being accountable and transparent regarding our safeguarding policies and approaches. We have zero tolerance for harassment, bullying or exploitation of any kind.

We have a comprehensive safeguarding policy which is regularly reviewed.

9. How we operate

Together, every decision we make ensures our work is efficient, effective and sustainable, and takes us closer to our goal of relieving of sickness by the provision of medical services and emergency relief at festivals, and making the world a better place with the grants

Patrons

Heidi Thomas Stephen McGann

Trustees

Our governing document is our Memorandum and Articles of Association.

Trustees for the year ending 31st October 2020:

Festival Medical Services was incorporated as a company limited by guarantee on 1[st] June 2007 and registered as a charity on 1[st] June 2007 with a Memorandum and Articles as its Governing Document. It operates throughout England and Wales.

12 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

FMS has a “Unitary Board” comprising senior leaders and trustees.

It is not unusual for small charities to have trustees that play both a governance and executive role. Having four trustees that are ex officio senior leaders has many advantages:

There is scope for increasing the diversity of the eight elected trustees when they retire from the Board.

Recruitment, Training and Induction of Trustees

Our Trustees are appointed by secret ballot at the Annual General Meeting. One third of the Trustees retire each year by rotation, except for the Managing Director, Operations Director, Finance Director and Clinical Director (who are ex officio Trustees). Trustees retiring can stand for re-election to the Board.

When a vacancy arises, it is advertised within the FMS membership detailing the skills gaps to be filled, and how it would like to balance the Board diversity. If FMS is unable to fill the vacancy, then the trustees are recruited by traditional methods such as word of mouth. If this fails, then the vacancy can be left open or advertised using a trustee brokerage service.

We voluntarily encourage a process of achieving better gender, ethnicity, disability, age and background balance on the board. We encourage members who we feel would benefit the board with their skill set and improve the Board’s diversity

St Peter’s Life-Line

Supporting St Peter's Schools and Community in Kajuki, Kenya. A remote, rural and desperately poor community.

Project supported by Festival Medical Services

13 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

Charity Governance Code

In 2020 Festival Medical Services compared its Governance with that of the Charity Governance Code. Below is an outline of this comparison.

Charity Governance Code FMS’ Position
1. The board meets as often as it needs to be effective. FMS Board meets four times a year which is
considered effective
2. The chair, working with board members and where they exist staff, plans the board’s work
and meetings, making sure trustees have the information, time and space they need to
explore key issues and reach well-considered decisions		 With the Company Secretary/Senior Leadership
Team the Chair:
I.
Plans the annual cycle of board meetings
and AGM
II.
Sets agendas for the board and AGM
3. The board regularly discusses its effectiveness and its ability to work together as a team,
including individuals’ motivations and expectations about behaviours. Trustees take time
to understand each other’s motivations to build trust within the board and the chair asks
for feedback on how to foster an environment where trustees can constructively
challenge each other.		 The Chair develops the board of trustees
including induction, training, appraisal and
succession planning
4. Where significant differences of opinion arise, trustees take time to consider the range of
perspectives and outcomes, respecting all viewpoints and the value of compromise in
board discussions.		 The Chair addresses conflict within the board and
within the organisation, and liaising with the
Managing Director to achieve this
5. The board collectively can get independent, professional advice in areas such as
governance, the law and finance. This is either on a pro-bono basis or at the charity’s
expense if needed for the board to discharge its duties.		 The board collectively can get independent,
professional advice in areas such as governance,
the law and finance. This is either on a pro-bono
basis or at the charity’s expense if needed for the
board to discharge its duties.

14 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

Reviewing the board’s composition

Charity Governance Code

  1. The board has, and regularly considers, the skills, knowledge and experience it needs to govern, lead and deliver the charity’s purposes effectively. It reflects this mix in its trustee appointments, balancing the need for continuity with the need to refresh the board.

  2. The board is big enough that the needs of the charity’s work can be carried out and changes to the board ’s composition can be managed without too much disruption. A board of at least five but no more than twelve trustees is typically considered good practice

FMS’ Position

In 2018 a Trustee skills audit was undertaken to assess if there are any skills gaps which the Board should address. The Audit revealed that FMS is strong on Governance (although there might have be confusion with Clinical Governance), Management and Strategic Planning. FMS was not so strong on Fundraising, Media/PR, Political/Parliamentary and Volunteer Support. We have since - appointed a Trustee with e marketing skills

The AGM is to be asked to increase the minimum to five. FMS Board has a maximum of twelve Trustees.

Health Improvement Project Zanzibar preservation of health among people residing permanently or temporarily in Zanzibar.

Project supported by Festival Medical Services

15 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

Overseeing appointments

Charity Governance Code

  1. There is a formal, rigorous and transparent procedure to appoint new trustees to the board, which includes advertising vacancies widely

  2. The search for new trustees is carried out, and appointments or nominations for election are made, on merit, against objective criteria and considering the benefits of diversity. The board regularly looks at what skills it has and needs, and this affects how new trustees are found.

FMS’ Position

Our Trustees are appointed by secret ballot at the Annual General Meeting. One third of the Trustees retire each year by rotation, except for the Managing Director, Operations Director, Finance Director and Clinical Director (who are ex officio Trustees). Trustees retiring can stand for re-election to the Board.

New Trustees usually come from within our membership, and often through personal contact and seeking the skills that the Board requires. The Trustees accept that this method could lead to a less diverse Board and is seeking ways to address this

  1. Trustees are appointed for an agreed length of time, The Trustees are presently considering how this is to be addressed subject to any applicable constitutional or statutory provisions relating to election and re-election. If a trustee has served for more than nine years, their reappointment is i. subject to a particularly rigorous review and takes into account the need for progressive refreshing of the board

ii. explained in the trustees’ annual report.

  1. If a charity’s governing document provides for one or more Trustees are appointed at the AGM by the membership present at trustees to be nominated and elected by a wider the meeting. All new trustees are provided with an induction. membership, or elected by a wider membership after nomination or recommendation by the board, the charity supports the members to play an informed role in these processes

16 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

Developing the board

Charity Governance Code

  1. Trustees receive an appropriately resourced induction when they join the board that includes meetings with other members and staff (if the charity has staff) and covers all areas of the charity’s work.

  2. The board reviews its own performance, including that of the chair. These reviews might consider the board’s balance of skills, experience and knowledge, its diversity, how the board works together and other factors that affect its effectiveness.

  3. Trustees can explain how they check their own performance.

FMS’ Position

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

17

How FMS Trustees carry out their work

March Board Meeting

Full Agenda: Venue shared with AGM

December/January Board Meeting Restricted Agenda: Virtual meeting

June Board Meeting Restricted Agenda: Venue: Glastonbury Festival

September Board Meeting Full Agenda: Venue HQ

18 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

BBC Glastonbury Experience: To coincide with the 50th anniversary of the first ever

Glastonbury Festival, BBC Music celebrated the spirit of Glastonbury with backto-back iconic sets and highlights from past festivals.

Cover provided by Festival Medical Services

Occasionally Trustees provide paid cover at events. In doing this the Trustees are satisfied that it is in the interests of the Charity on some occasions, Trustees have the same access to paid roles as the rest of the membership. In reaching this decision the Trustees balanced the advantage of employing a Trustee against the disadvantages of doing so. This decision is reached on the understanding that the majority of the Trustees in office will receive no such payments.

Trustees receive no remuneration for their work as Trustees. The role of Operations Director is a paid one. The current OD is both a paid employee of the charity and a Trustee – previously an elected one and now ex-officio. The Board has decided that it is in the interests of the charity for him to continue in both roles. In reaching this decision Trustees balanced the advantage of employing a Trustee against the disadvantages of doing so. Also, this decision was reached on the understanding that the majority of the Trustees in office will have no such paid positions.

FMS has adopted a conflict of interest policy, a part of which is a requirement for Trustees to declare any potential interest at the beginning of a meeting and absent themselves from the meeting when such items are discussed and not take part in any vote. Additionally, Trustees are required to complete a Conflict of Interest Form declaring any potential interest.

Management and Administration

The Managers are led by a Senior Leadership Team, made up of the Managing Director, Operations Director, Financial Director, Clinical Director, and Human Resources and Organisation Development Manager.

We have a headquarters and stores at Evercreech, where we meet, train staff, store medical supplies and ambulances. We are a geographically challenged organisation and most of our work is done from home. The pandemic has meant that meetings are now by video call. This way of meeting is likely to remain after the pandemic.

19 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

FMS Management and Administration comprises:

**Senior Leadership Team ** **Senior Leadership Team ** Managers Coordinators
Managing
**Director ***		 **Clinical Director *** Medical Centre
Managers		 Medical
Centre
Team
Doctors
Nurses
Dentists
Mental Health
Pharmacy
Physiotherapy
Podiatry
Imaging
Porters
Responder
Manager		 Responder Team
First Responders
Stages
Fleet
Clinical
Governance
Manager		 Clinical Governance Team
Safeguarding
Infection Control
Patient Safety
Manager/
Caldicott
**Guardian **		 Patient Safety Manager &
Caldicott Guardian
Complaints Lead
Operations
**Director ***		 Operations
**Manager **
EPRR and ECC
Manager		 Medical Communications
Team
MedComms Manager
Event Liaison
Duty Ops
Medical
Logistics
Manager		 Medical Logistics Team
Clinical Infrastructure
Warehouse
Stores
Transport
Support
Manager		 Support Team
Production
Campsite
Bar Staff
IT &
Administration
Manager		 Administration & IT Team
Administration
IT
Training
Manager		 Training Team
Training
**EPRR Manager **
Health & Safety
Manager
Information
Governance
Manager
Finance Director
& Company
**Secretary ***		 Staff
Operations Director 25
hrs/wk
Membership Administrator 15
hrs/wk
Communications & Finance
Officer
20 hrs/wk
Warehouse Supervisor
10
hrs/wk

20 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

* Ex-officio member of Board

Delivery is organised by Coordinators who:

We Hear You (WHY)

We Hear You provides free therapeutic support to children, families and individuals in Bath and North East Somerset, Somerset and Wiltshire affected by cancer and other life-threatening conditions. It does this through a variety of services.

Project supported by Festival Medical Services

Equality, Diversity, and Inclusivity statement

We are committed to being fair to our employees, volunteers, students and service users. We aim for an environment of equality of opportunity and equality of treatment wherever practically possible.

Our diversity vision is that we will uphold the Equality Act and provide a culture of diversity and inclusivity, fostering good relations between people who possess a protected characteristic and those who do not and advancing equality of opportunity between them.

We do not accept discrimination on the grounds of age, disability, gender reassignment, marital status, race, religion, or sexual orientation.

Members are protected against discrimination in all aspects of their employment, volunteer status, education, and training relationship, which includes recruitment and selection, employment terms and conditions, promotion, appraisal/annual review, assessment of performance, dismissal, and post-termination (such as providing references).

Pay Policy

Responsibility for determining pay rests with the Board of Trustees. It is essential that Trustees are objective and fair when taking decisions on staff pay. This is particularly important in relation to the annual review of staff salaries that takes place at the March Board meeting and setting the salary of new posts. In setting the staff salaries consideration is given to rises in the cost of living, national trends in pay rises, and the market rate for the work. Pay benchmarking studies are often carried out to ensure that FMS staff are paid the market rate. FMS does not apply any form of performance-related pay, nor does it have a bonus scheme.

21 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

Membership Promise

Every member promise, if the Charity is dissolved while he or she is a member or within twelve months after he or she ceases to be a member, to contribute such sum (not exceeding £10) as may be demanded of him or her towards the payment of the debts and liabilities of the Charity incurred before he or she ceases to be a member, and of the costs, charges and expenses of winding up, and the adjustment of the rights of the contributories among themselves.

10. Reference and administrative details of the charity, its trustees and advisers

Festival Medical Services (known as FMS) is a registered Charity and Company limited by guarantee. Our Registered Charity Number is 1124695 (England and Wales) and our Company Registration Number is 6265957.

Independent Examiner: Registered Office: A C Mole & Sons Festival Medical Services Stafford House Unit 1 and 2 Blackbrook Park Avenue Wayside Farm Taunton Evercreech Somerset TA1 2PX Shepton Mallet Somerset BA46QW

Bankers

The Charity Bank Limited Triodos Bank Fosse House Deanery Road 182 High Street Bristol Tonbridge BS1 5AS Kent TN9 1BE The Cooperative Bank plc Nationwide Building Society P O Box 101 Nationwide House 1 Balloon Street Pipers Way Manchester Swindon M60 4EP SN38 1NW Clydesdale Bank Reliance Bank Ltd 30 St Vincent Place Faith House Glasgow 23-24 Lovat Lane G1 2HL London EC3R 8EB

22 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

11. Declarations

Statement of trustees' responsibilities

The trustees (who are also directors of Festival Medical Services for the purposes of company law) are responsible for preparing the Trustees' Report (incorporating the directors’ report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure, of the charitable company for that period.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

• there is no relevant information of which the charitable company's independent examiner is unaware; and

• the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant information and to establish that the independent examiner is aware of that information.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

The company has taken advantage of the small companies’ exemption in preparing the report above.

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (for example
Secretary, Chair, etc)
Date
Mike O'Connor Phil Barker


Chair		 Finance Director and Company
Secretary

23 Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements 2020

FESTIVAL MEDICAL SERVICES INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF FESTIVAL MEDICAL SERVICES

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 October 2020, which are set out on pages 25 to 38.

RESPONSIBILTIES AND BASIS OF REPORT

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

INDEPENDENT EXAMINER’S STATEMENT

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1. Accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2. The accounts do not accord with those records; or

3. The accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or

4. The accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Alexandra Shore FCA DChA Chartered Accountant A C Mole & Sons Stafford House Blackbrook Park Avenue Taunton Somerset TA1 2PX

2021

24 Festival Medical Services Trustees Annual Report and Unaudited Financial Statements for year ended 31 October 2020

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 OCTOBER 2020

Restricted Restricted Unrestricted Total Total
Funds Funds Funds Funds
Note 2020 2019
£ £ £ £
Income
Donations and Grants 2 - 31,192 31,192 102,224
Income from Other Trading Activities 3 - 2,271 2,271 28,777
Income from Charitable Activities 4 - 14,505 14,505 312,437
Other Income - 2,869 2,869 1,481
Investment Income 5 - 1,672 1,672 2,401
______ _ _ _
TOTAL INCOME - 52,509 52,509 447,320
______ _ _ ______
Expenditure
Costs of Raising Funds
Festival tickets - - - 11,806
Merchandise - 2,101 2,101 2,201
Expenditure on Charitable Activities 6 857 158,860 159,717 359,971
______ _ _ _
TOTAL EXPENDITURE 857 160,961 161,818 373,978
______ _ _ _
Net (expenditure)/income for the year (857)
(108,452)		 (109,309) 73,342
Reconciliation of Funds:
Total funds brought forward 4,970 451,030 456,000 382,658
______ _ _ _
Total funds carried forward 4,113 342,578 346,691 456,000

The notes on pages 27 to 38 form part of these financial statements.

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2020 (Company number: 06265957)

25

BALANCE SHEET AS AT 31 OCTOBER 2020
Note 2020 2019
£ £ £ £
FIXED ASSETS
Tangible Assets 7 32,471 41,274
Investments 8 1 1
_____ _____
32,472 41,275
CURRENT ASSETS
Stock 6 5,000 10,000
Debtors & Prepayments 11 9,086 22,007
Cash at Bank and in Hand 305,582 453,046
______ ______
319,668 485,053
CREDITORS: AMOUNTS FALLING DUE
WITHIN ONE YEAR 12 5,449 70,328
_ ______
NET CURRENT ASSETS 314,219 414,725
_ ______
TOTAL NET ASSETS 346,691 456,000
_ _____ _ _____
THE FUNDS OF THE CHARITY
Unrestricted Funds 14 342,578 451,030
Restricted Funds 14 4,113 4,970
______ ______
TOTAL CHARITY FUNDS 346,691 456,000
_ _____ ______

The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 October 2020. The members have not required the company to obtain an audit of its financial statements for the year ended 31 October 2020 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for:

These accounts have been prepared in accordance with the provisions of part 15 of the Companies Act 2006 relating to small companies regime.

The accounts were approved by the trustees and signed on their behalf by:

……………………………………………. Trustee

M O’Connor - Chair of Trustees

………………………………………….… Trustee

P Barker - Finance Director The notes on pages 27 to 38 form part of these financial statements

2021

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2020 (Company number: 06265957)

26

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2020

1 ACCOUNTING POLICIES

(i) Charitable company status

The charity is a company limited by guarantee and does not have any share capital. The liability of the guarantors, who are the members is limited to £10 per guarantor. At 31 October 2020 the charity had 1610 members. The company is registered in England and Wales. The registered office is Unit 1 and 2, Wayside Farm, Evercreech, Shepton Mallet, Somerset, BA46QW.

(ii) Basis of preparation and assessment of going concern

The financial statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019) - (Charities SORP (FRS102) second edition), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102), and the Companies Act 2006.

The charity constitutes a public benefit entity as defined by FRS102.

The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.

(iii) Funds Structure

Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discretion, have created a fund for a specific purpose.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor. Further details of each fund are disclosed in note 14.

iv) Income Recognition

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Donations and grants are recognised when the charity been notified in writing of both the amount and settlement date. Memberships and festival income is recognised in the period to which it relates.

Income in the form of gifts in kind (including festival passes and equipment) are included at fair value in the statement of financial activities. Fair value is determined as the maximum sale proceeds which could be obtained by the charity.

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2020 (Company number: 06265957)

27

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2020 – Continued

v) Expenditure Recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Expenditure on charitable activities comprises those costs incurred by the charity in delivery of its activities and service for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Irrecoverable VAT is charged against the expenditure heading for which it was incurred.

All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings.

Governance costs are included within support costs and comprise all costs associated with meeting the constitutional and statutory requirements of the charity and include the professional fees and costs linked to the strategic management of charity.

vi) Fixed Assets

Only items with a value greater than £500 are treated as tangible fixed assets. Items below this value are written off in the year they are acquired.

Depreciation on fixed assets has been provided at the following rates

Motor Vehicles 25% Reducing balance Equipment 25% Straight Line

vii) Fixed Asset Investments

Investments in subsidiary undertakings are included in the Balance Sheet at cost less impairment.

viii) Stock

Stock is valued at the lower of cost and net realisable value.

ix) Cash and Cash Equivalents

Cash and cash equivalents include cash in hand, deposits and other short-term highly liquid investments that are readily convertible to known amounts of cash with insignificant risk of change in value.

x) Financial Instruments

The charity only has financial assets and liabilities that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at settlement value .

xi) Critical Accounting Estimates and Judgements

The preparation of the financial statements requires the trustees to make judgements, estimates and assumptions that affect the application of policies and reported amounts of assets and liabilities, income and expenses. Estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2020 (Company number: 06265957)

28

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2020 – Continued

xi) Critical Accounting Estimates and Judgements - continued

The resulting accounting estimates will, by definition seldom equal the related actual results. The trustees are of the opinion that there were no estimates or assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.

xii) Volunteer Reimbursements

FMS makes a contribution to volunteers costs which is below actual costs incurred and is therefore a reimbursement. HMRC has confirmed that “If there is no office or employment, it follows that the reimbursement of any expenses incurred by voluntary workers in doing the work of the organisation will not give rise to a tax liability.’

xiii) Donated Services

In accordance with the Charities SORP (FRS102), any unpaid volunteer time is not recognised in the financial statements.

xiv) Operating Leased Assets

Leases that do not transfer all the risks and rewards of ownership are classified as operating leases. Payments under operating leases are charged to the profit and loss account on a straight-line basis over the period of the lease.

xv) Basis of Consolidation

The financial statements present information about the company as an individual undertaking and not about its group. The company and its subsidiary undertaking Doc Rock Limited, comprise a small-sized group. The company has therefore taken advantage of the exemptions provided by the Charities SORP (FRS102) and the Companies Act for small groups and consolidated accounts are not prepared.

2

3

DONATIONS AND GRANTS 2020 2019
£
 £
Donations 5,405 22,224
Glastonbury Festival - 80,000
Covid 19 Grants 25,787 -
______ _
31,192 102,224
___ __
INCOME FROM OTHER TRADING ACTIVITIES
2020 2019
£ £
Merchandise and clothing 2,271 105
Food & Bar Takings - 4,343
Sale of Guest Passes - 11,806
Electrical hook ups
-		 2,810
Facilities fee - 9,713
_____ _____
2,271
_____		 28,777

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2020 (Company number: 06265957)

29

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2020 – Continued

4
INCOME FROM CHARITABLE ACTIVITIES
Events
Membership*
Training
 2020
2019
£
£
4,730
292,655
7,850
10,675
1,925
9,107
_
_
14,505
312,437
 __

Income from Events includes £nil (2019: £11,806) of goods in kind.

*MEMBERSHIP INCOME

All members apply through the FMS website, and team coordinators are responsible for their team selection. Once selected, applicants will be emailed welcoming them to FMS and requested £25 for a three-year membership. Teams are split between patient and non-patient facing teams. All members who are patient facing must have a current enhanced DBS disclosure for Adult and Child Workforce and their membership will not be finalised until a valid DBS certificate has been received. All non patient facing applicants must supply two forms of identification as proof of identity and residency before membership is completed. Full details can be found on the FMS website under - ‘Membership’ or by emailing membership@festival medical.org.

5 INVESTMENT INCOME
Bank Interest
 2020
2019
£
£
1,672
2,401
_

1,672
2,401
__
_____

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2020 (Company number: 06265957)

30

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2020 – Continued

6 EXPENDITURE ON CHARITABLE ACTIVITIES 2020 2019
£ £
Opening Stock 10,000 10,000
Closing Stock (5,000) (10,000)
Medicines and Dressings 696 31,879
Subcontracted Medical Services - 8,418
Small Equipment Purchases 9,880 10,258
Equipment 249 12,694
Insurance and Fees 32,847 25,840
Volunteer Expenses and Reimbursements 200 9,872
Volunteer Catering and Facilities * - 44,270
Wages 43,761 47,117
Telephone 1,342 1,721
Transport 8,362 11,245
Postage, Stationery, Website, IT and Software 2,779 8,567
Grants 17,673 100,375
Rent 13,340 14,462
Premises Costs 3,311 3,254
Sundries 133 1,723
Depreciation 11,563 12,249
Profit on Disposal of Vehicles (672) (937 )
Loss on Disposal of Equipment 912 -
Bank Charges 247 359
Training 2,155 9,127
Payroll Services 1,327 432
Independent Examiner’s Fees 2,022 2,058
Trustee Meeting Travel Expenses 691 1,963
Trustee Meeting Expenses 280 874
Trustee Training - 7
Professional Fees 994 994
FMS 40 Expenditure - 1,150
Bad Debt 625 -
______ _____
159,717
______		 359,971
_____

*Volunteer Catering and Facilities: Festival Medical Services provides food and beverages for those working at events. Charges are made to those volunteers not on duty. This has been found to be the most efficient way of providing good quality food for volunteers at events.

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2020 (Company number: 06265957)

31

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2020 – Continued

7 TANGIBLE FIXED ASSETS

8

TANGIBLE FIXED ASSETS
Motor
Equipment Vehicles Total
£ £ £
Cost
1 November 2019 32,293 80,045 112,338
Additions 4,500 4,500 9,000
Disposals (5,677) (7,750)
(13,427)
_____ _____ _____
31 October 2020 31,116 76,795 107,911
_____ _____ _____
Depreciation
1 November 2019 21,040 50,024 71,064
Charge for year 4,451 7,112 11,563
Eliminated on disposal (4,765) (2,422)
(7,187)
_____ ______
_____
31 October 2020 20,726 54,714 75,440
_____ ______
____
Net book value
31 October 2020 10,390 22,081 32,471
31 October 2019 11,253 30,021 41,274
_____ _____ _____
FIXED ASSET INVESTMENTS Investments
£
Cost
At 1 November 2019 1
____
At 31 October 2020 1
____
Net Book Value
At 31 October 2020 1
____
At 31 October 2019 1
____

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2020 (Company number: 06265957)

32

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2020 – Continued

8 FIXED ASSET INVESTMENTS (Continued)

The charity’s investment at the balance sheet date in the share capital of companies include the following:-

Doc Rock Limited

Registered Office: 1 Church Close, Lydeard St Lawrence, Taunton, TA4 3SF Nature of business: Festival passes distribution

Class of shares: % holding
Ordinary 100%
2020 2019
£ £
Aggregate capital and reserves (410)
____		 (410 )
____

9 TRUSTEE EXPENSES AND REMUNERATION

Remuneration of £20,331 (2019: £21,915) was paid to the Trustee D Parry during the year for his role as Operations Director. The Charity’s Memorandum of Association includes a provision giving legal authority to make the payment. No remuneration has been paid to, or on behalf of any other trustees (2019: nil).

During the year £656 (2019: £4,265) was reimbursed to five (2019: five) Trustees for travel expenses and £9,315 (2019: £106) to three (2019: two) trustee for other expenses.

10

INDEPENDENT EXAMINER’S FEES 2020 2019
£ £
Independent Examination and Accountancy 2,022 2,072
Payroll Services 1,327 432
____ ____
3,349
____		 2,504
____

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2020 (Company number: 06265957)

33

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2020 – Continued

11
DEBTORS
Prepayments

Other Debtors


12
CREDITORS
Amounts falling due within one year:-
Trade Creditors
Grants
Accountancy
PAYE/NIC
Accruals
Deferred income

_
 2020
£
8,360

726
_
9,086

2020
£
15
-
2,094
553
-
2,787
__

5,449		 2019
£
18,944
3,063
_
22,007
___
2019
£
14,469
50,491
2,034
755
29
2,550
_____
70,328

13 STAFF NUMBERS AND COSTS

The average number of staff employed during the year was: 4 (2019: 4)

2020 2019
The aggregate payroll costs were as follows: £ £
Wages & salaries 43,761 47,117

There were no employees with emoluments above £60,000 in the period (2019: nil).

The charity considers its key management personnel to comprise the Trustees and the Senior Leadership Team. The Operations Director is the only paid Senior Leader with a remuneration of £20,331 (2019: £21,915).

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2020 (Company number: 06265957)

34

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2020 – Continued

14 STATEMENT OF FUNDS

STATEMENT OF FUNDS
Balance as at Balance as at
31 October 31 October
2019 Income Expenditure 2020
£ £ £ £
Unrestricted Funds 451,030 52,509 160,961 342,578
Restricted Funds:
Bikes 3,950 - 594
3,356
Defibrillators 1,020 - 263
757
_____ ______ ______ _____
Total Restricted Funds 4,970 - 857
4,113

Unrestricted funds are to be applied to the general purposes of the Charity.

The Glastonbury Festival restricted fund represents a grant received from Glastonbury Festivals to support the grant making activities of FMS.

Emico Building Services provided a grant of £4,000 last year for the purchase of bikes used by respondent festivals. In 2019 £2,377 was spent on the purchase of bikes. The balance on the fund represents the net book value of purchased bikes plus the remaining £1,623 of unspent funds.

The Co-op in Evercreech is supporting the purchase/replacement of the defibrillators used at festivals. In 2019 £1,876 was spent on defibrillators of which £1,042 was funded by the Coop funds. The reserve balance represents the net book value of the assets purchased with restricted funds.

Represented by:
Unrestricted Restricted
Funds Funds
£ £
Fixed Assets 29,982 2,490
Stock 5,000 -
Debtors and Prepayments 9,086 -
Cash at bank and in hand 303,959 1,623
Creditors (5,449) -
_ _____
At 31 October 2020 342,578
 4,113

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2020 (Company number: 06265957)

35

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2020 – Continued

15 STATEMENT OF FUNDS FOR THE YEAR ENDED 31 OCTOBER 2019

Balance as at Balance as at Balance as at
31 October 31 October
2018 Income Expenditure 2019
£ £ £ £
Unrestricted Funds 382,658 362,203 293,831 451,030
Restricted Funds:
Glastonbury Festival - 80,000 80,000 -
Bikes - 4,000 50 3,950
Defibrillators - 1,042 22 1,020
Grants - 75 75 -
_____ ______ ______ _____
Total Restricted Funds - 85,117 80,147 4,970

Unrestricted funds are to be applied to the general purposes of the Charity.

The Glastonbury Festival restricted fund represents a grant received from Glastonbury Festivals to support the grant making activities of FMS.

Emico Building Services provided a grant of £4,000 last year for the purchase of bikes used by respondent festivals. In 2019 year £2,377 was spent on the purchase of bikes. The balance on the fund represents the net book value of purchased bikes plus the remaining £1,623 of unspent funds.

The Co-op in Evercreech is supporting the purchase/replacement of the defibrillators used at festivals. In 2019 year £1,876 was spent on defibrillators of which £1,042 was funded by the Co-op funds. The reserve balance represents the net book value of the assets purchased with restricted funds.

Represented by:
Unrestricted Restricted
Funds Funds
£ £
Fixed Assets 37,928 3,347
Stock 10,000 -
Debtors and Prepayments 22,007 -
Cash at bank and in hand 451,423 1,623
Creditors (70,328) -
_ _____
At 31 October 2019 451,030 4,970

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2020 (Company number: 06265957)

36

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2020 – Continued

16 RELATED PARTY DISCLOSURES

There were no related party transactions during the year (2019: £100 of volunteer expenses were paid to a close family member of a trustee for shifts worked at Reading festival).

17 OPERATING LEASE

Festival Medical Services is due to pay the following future minimum lease payments under non-cancellable operating leases for which it is leasing, for each of the following periods:

2020 2019
£ £
Payments:
Within one year: 2,495 14,897
Due in one to five years: - 2,495
_____ _____
2,495 17,392

The Charity has an operating lease on two rental units. It is a 3 year lease due to expire 1 January 2021.

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2020 (Company number: 06265957)

37

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2020 – Continued

18 STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 OCTOBER 2019

FOR THE YEAR ENDED 31 OCTOBER 2019
Restricted Unrestricted
Total
Funds
Funds		 Funds
2019
£
£		 £
Income
Donations and Grants
85,117
17,107		 102,224
Income and Other Trading Activities
-
28,777		 28,777
Income from Charitable Activities -
312,437		 312,437
Other Income -
1,481		 1,481
Investment Income -
2,401		 2,401
_
______		 _
TOTAL INCOME 85,117
362,203		 447,320
_
______		 _
Expenditure
Costs of Raising Funds
Festival tickets -
11,806		 11,806
Merchandise -
2,201		 2,201
Expenditure on Charitable Activities 80,147
279,824		 359,971
_
______		 _
TOTAL EXPENDITURE 80,147
293,831		 373,978
_
______		 _
Net income for the year 4,970
68,372		 73,342
Reconciliation of funds:
Total funds brought forward -
382,658		 382,658
_
______		 _
Total funds carried forward 4,970
451,030		 456,000
____ _ _
______		 _

Festival Medical Services Trustees’ Annual Report and Unaudited Financial Statements for year ended 31 October 2020 (Company number: 06265957)

38