2023-03-31-accounts

National Police Aid Charity (Registered charity, number 1124668) Financial statements for the year ended 31 March 2023

Page	Contents
2 - 4	Trustees’ annual report
5	Independent examiner’s report
6	Receipts & payments account
7	Statement of assets & liabilities
8-9	Notes to the accounts

National Police Aid Charity Trustees’ annual report for the year ended 31 March 2023

Full name National Police Aid Charity

Other names by which the charity is known NPAC

Registered charity number 1124668

Principal address

PO Box 999, Mansfield, Nottinghamshire NG18 4GG

Trustees

Marion Tasker, Chairperson Jean Cragg MBE Joan Green Rita Dallanegra Andrew Burton Brian Harper, from 05/09/2023 Beverley Cheesmond, until 14/07/2022

Independent examiner

John O’Brien, employee of Community Accounting Plus, Units 1 & 2, North West, 41 Talbot Street, Nottingham, NG1 5GL

Governance and management

The charity is operated under the rules of its constitution adopted 20 March 2008 and most recently amended 11 July 2019.

Trustees are appointed by nomination and election from and by the Membership of the Charity, at the Annual General Meeting, with each Member having one vote. A simple majority is required for appointment. Terms of office are for three years, with one third coming up for election every year.

Objectives and activities

The aim of NPAC is advancing the basic human rights of health care and education in the developing world, primarily in rural, particularly impoverished communities.

The charity transports donated goods for relief and assistance to our link partners, providing, for example, hospital beds, mobility aids, maternal provisions, school furniture and text books. The donated goods are sought by us from individuals, institutions, corporations and companies.

Public benefit statement

The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.

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National Police Aid Charity

Summary of the main activities undertaken for the public benefit

Advancing the basic human rights of health care and education in the developing world, primarily in rural, particularly impoverished communities. Volunteers, who are central to our activities, benefit by having purposeful occupation and responsibility. The wider local community benefits through engagement with our activities, such as work experience, and through our emphasis on recycling with minimum waste.

NPAC believes that it complies wholeheartedly with the meaning of 'public benefit' defined within Section 4 of the Charities Act. We believe that our activities assist communities and individuals in their daily lives and improve health care and education. Our activities enhance the human rights and good governance within these communities and contribute significantly to recycling.

Summary of the main achievements during the period

The charity has collected household, school and medical equipment donated by individuals, companies and other charitable organisations. Sorted the donated the goods and either shipped them directly to communities as aid, sold them to generate income for the continued operation of the charity or recycled them (Again to generate income for the continued operation of the charity and to reduce waste).

The charity was able to despatch 12 containers of aid this year. Three to The Gambia, eight to Zambia and one to Malawi. The containers were filled with on average 981 items of donated medical, school and sports equipment.

The charity sent funds to Malawi to assist with the relief efforts following the devastating floods.

The charity continues to work with other agencies, charities and volunteer groups such as Rotary, Inner Wheel, Women's Institute and Duke of Edinburgh Award Scheme. We have also continued to support a local Ukrainian group with a range of household and other goods to assist with their humanitarian efforts in the UK and Ukraine.

Financial review

NPAC's financial position remains stable with a healthy bank balance available for aid shipments and day-to-day operations.

By working with other charities in the UK and abroad, we have managed to send the same number of aid containers as last year, despite the continued rise in shipping and transportation costs. NPAC will continue to send as many containers as funds allow and continue to support ongoing projects 'In country' where possible.

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National Police Aid Charity

The charity’s policy on reserves

The committee has agreed that reserves should not drop below £5,000. If it became necessary to cease the charity's operations and shut it down, the reserve would allow for all costs to be covered during the closing period.

If required, the charity could liquidate its commercial vehicles in order to sustain the operation of the charity for a short time.

Financial risks

Since the end of the financial year, the charity has had to move out of its warehouse and close its shop. This will have a significant impact on income if a suitable new warehouse cannot be found quickly. In the interim, the charity will continue to collect and distribute aid from a temporary warehouse, but operations will be reduced.

Funds held for 3[rd] parties

All of the funds held for the 3[rd] party Gambia Ambulance Project have either been refunded to the original donors or been passed on to the Emergency Services Aid Charity number 1199449, who have taken the project on after NPAC withdrew.

Signed on behalf of the charity’s trustees:

26.01.2024

Signed ______ Date _ 26.01.2024 M Tasker, Trustee

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Independent examiner’s report to the trustees of National Police Aid Charity for the year ended 31 March 2023

I report to the trustees on my examination of the accounts of National Police Aid Charity (the charity) for the year ended 31 March 2023.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed ____ Date _______ 29.01.2024 John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus

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National Police Aid Charity Receipts & payments account for the year ended 31 March 2023

2022 £ Note Receipts 4571 Donations 20 Fundraising 50 Other income 7179 Recycling 53068 Sale of donated goods 28779 Transport income 93667 Total receipts Payments 211 Bank charges 41002 Convoy & container costs 5068 Donations given 2 900 Equipment, repairs & renewals - Hospitality 1487 Insurance - I.T costs 5442 Legal & professional 2311 Project costs 3 144 Publicity & marketing 156 Repair & maintenance 1137 Office costs - Subscription 1 Sundry expenditure 2407 Rent, rates, utilities & waste 10916 Vehicle & travel costs 202 Volunteer expenses 12309 Wages, NI & pension - Warehouse management 83693 Total payments 9974 Net receipts/(payments) 21986 Cash funds at start of this period 31960 Cash funds at end of this period	2023 £ 10515 - - 9447 54963 82506
	157431
	230 105133 2896 - 16 6951 190 3820 11896 144 154 340 202 - 4344 7706 200 12332 150
	156704
	727 31960
	32687

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National Police Aid Charity Statement of assets and liabilities at 31 March 2023

2022 Note £ Cash assets 31960 Bank & cash accounts (UK Branches) 31960 Other monetary assets 467 Prepayments 4 467 Assets retained for the charity’s own use General equipment. A van purchased in August 2019, cost £26,820 Laptop purchased in March 2019, cost £714 Liabilities (1157) Creditors 5 (1157)	2023 £ 32687
	32687
	3316
	3316
	(962)
	(962)

These financial statements are accepted on behalf of the charity by:

Signed _____ Dated _____ 26.01.2024 Joan Green, Trustee

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National Police Aid Charity Notes to the accounts for the year ended 31 March 2023

1. Receipts & payments accounts

Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.

2. Donations given

NPAC Zambia Malawi Gambia Other donations Project costs PAD project: Zambia PAD project: Gambia Malawi Prepayments Web hosting Vehicle costs Utilities Creditors Legal & professional Wages, NI & pension		£ 100 1720 850 226 2896 £ 9447 2179 270
		11896
		£ 108 2995 213
		3316
		£ 941 21
		962

3. Project costs

4. Prepayments

5. Creditors

6. Trustees’ remuneration

Trustees received no expenses, remuneration or benefits in this period.

7. Related party transactions

• There were no related party transactions in this period.

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National Police Aid Charity

8. Glossary of terms

Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.

Creditors: These are amounts owed by the charity, but not paid during the accounting period.

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