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2022-08-31-accounts

MANSFIELD TOWN

FOOTBALL IN THE COMMUNITY LIMITED (A company limited by guarantee)

Trustees’

Report and Financial Statements

For the year ended 31 August 2022

Independently Examined

MANSFIELD TOWN FOOTBALL IN THE COMMUNITY LIMITED

(A company limited by guarantee)

Report and Financial Statements – independently Examined

For the year ended 31 August 2022

For the year ended 31 August 2022 For the year ended 31 August 2022
_____________
CONTENTS
Trustees and their Advisors 1
Trustees' Report 2 - 5
Independent examiner’s Report 6
Statement of Financial Activities 7
Balance Sheet 8
Accounting Policies 9 - 10
Notes to the Financial Statements 11 - 13

MANSFIELD TOWN FOOTBALL IN THE COMMUNITY LIMITED

(A company limited by guarantee)

Trustees and their Advisors For the year ended 31 August 2022

TRUSTEES: Andrew Saunders (Chairman)
Jon Hodgkinson
Douglas Carroll Resigned 17/02/2022
Paul Wilson Resigned 02/11/2022
Paul Brown
Appointed 13/9/2022
SECRETARY Bernard Wale
HEAD of
Community
Club Organisation
(CCO)		 Mark Hemingray
Resigned 22/08/22
PRINCIPAL Community Room
OFFICE: One Call Stadium
Quarry Lane
Mansfield
Nottinghamshire
NG18 5DA
REGISTERED
OFFICE:		 Fox Cottage
11 Main Street
Newthorpe
Nottingham
NG16 2EX
COMPANY REGISTRATION NUMBER: 6538187
CHARITY REGISTRATION NUMBER: 1124621
BANKERS: Lloyds
1-3 Church Street
Mansfield
Nottinghamshire
NG18 1AF

1

MANSFIELD TOWN FOOTBALL IN THE COMMUNITY LIMITED (A company limited by guarantee) Report of the Trustees For the year ended 31 August 2022

The trustees present their report and financial statements for the year ended 31 August 2022

The trustees, who are also directors for the purposes of company law, who served during the year and up to the date of this report are set out on page 1 of this report

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

Mansfield Town Football in the Community Limited is a charitable company limited by guarantee incorporated 18 March 2008 and is registered as a charity with the Charity Commission, registration number 1124621. Its memorandum and articles of association adopted on 20 March 2008 under company registration number 6538187 govern its affairs.

The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1 each. The memorandum of association restricts the use of the company's income and property, such that they must be applied solely towards the objects of the company and specifically disallows the payment of dividend, bonus or profits to the members.

Tax Status

The company which is a registered charity is exempt from corporation tax and income tax and is classed as a Club Community Organisation (CCO)

Trustees

The Board of Trustees which also acts as a management committee is responsible for the overall governance of the charity. The trustees are also directors of the company. Trustees are either elected on the recommendation of fellow trustees or co-opted and the minimum number of trustees is three with no current maximum. One third of trustees shall retire at each annual meeting along with all newly appointed trustees. At this year's annual meeting the following trustees will retire and will be seeking re-election:

Jon Hodgkinson

Paul Brown

An extremely effective working partnership between the trustees and the Head of the CCO (resigned 28/8/2020) is one of the main contributing factors in the ongoing development and success of this company. In order to ensure that the trustees' roles are carried out effectively, each has a folio of interests within MTFitC, which requires them to have an understanding and a responsibility for specific areas of activity within the work of the charity. Trustees are required to meet at least four times each year including an Annual Meeting at which the trustees review overall strategy, set operating plans and budgets, and review the ongoing operational and investment performance of the charity. All new trustees receive an induction pack containing all the relevant information regarding the structure, legalities and operational running of the charity and its work for effective and informed decision making. Trustee training sessions are held at least once per year for the whole board incorporating strategic reviews; other sessions are arranged as necessary for any other specific purposes.

The board delegates the exercise of certain powers and responsibilities relating to the daily management and administration of the charity to its Company Secretary and the Head of the CCO who work very closely in the daily operations of the Charity. These powers are controlled by the need for regular reporting back to the main board in order that any decisions made under delegated powers can be ratified by the full board in due course. Mark Hemingray unfortunately resigned due to bad health and the board acknowledge the tremendous work undertaken by Mark over a great number of years.

2

MANSFIELD TOWN FOOTBALL IN THE COMMUNITY LIMITED (A company limited by guarantee)

Report of the Trustees

For the year ended 31 August 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT (continued)

OBJECTIVES AND ACTIVITIES FOR THE PUBLIC

BENEFIT

The principal object of the company is to further and assist in the education (on both a social and physical basis) of children and adults within Mansfield and its surrounding area, without reference to their age, gender, gender reassignment, marital status, nationality, ethnic origin, colour, religion or belief ability or disability and social class, through the use and power of football and other sporting and recreational activities as educational tools and in furtherance of that object to provide within Mansfield and its surrounding area appropriate facilities for meetings, activities and classes for the benefit of such children so that they might grow to maturity as individuals and members of society and that their conditions of life may be improved.

ACHIEVEMENTS AND PERFORMANCE

The company which was formed in March 2008 following the disbandment of the former National Football in the Community scheme has continued its vital role of maintaining existing very close relationships with local schools and businesses and continues to offer vital support for the raising of educational and physical training standards within the Mansfield area and its surrounds.

Additional grant funding was obtained which enabled our activities to continue and expand. Work is also being carried out to secure further funding for the ongoing delivery of existing and new courses and training over the coming years.

During the course of the year the charity has continued to review its activities and the trustees will be seeking to adopt an ongoing revised strategic plan for further expansion of the company’s activities

Principal Funding sources

The principal sources of funding during the year have been: - self generating income from courses and activities, grants from the Premier League Charitable Trust, EFL Trust, PF National Lottery and the LFE Education Fund.

FINANCIAL REVIEW

The company had net income for the year of £336967 including grant income of £28606 for support of its 2021- 2022 year of activities

Charitable expenditure amounted to £335072 (there was no capital expenditure) whilst governance costs were £1100

Review of the Year

To follow the reporting years for projects and programmes we run, we adopted a new reporting period of September to August in line with the football season

The start of this year began well with continuation of our existing projects and activities; Premier League Primary Stars, Premier League Kicks, CEFA (formerly known as Futsal/Education), parties, mascots Saturday clubs, over 45’s Walking Football, Penalty Shoots Out/Social Actions, holiday clubs and trips, and half time entertainment. Our CEFA programme was promoted well and brought in an increased number of students interested into our September 2020 class as we required running the programme cost effectively.

The students graduated from their Btec level Extended Diploma in Sport and moved onto different pathways, such as University, fulltime employment or Apprenticeships at Football in the Community or other companies.

The Covid pandemic brought about a new way of adapting our working platform for our Premier League and CEFA programmes by moving from the classroom to engaging students with online methods, thus maintaining a continuation of the programme and funding. This is now moving back to the classroom and through 2022-2023 should all move back to face to face tuition. the non-furloughed staff also adapted to an online provision, themed days, as directed by EFL, EFLT, PL, and PLCF.

3

One school continued to engage in dinnertime clubs throughout and followed strict PPE and government guidelines. Increased financial observations and zoom meetings between Trustees and the head of CCO were undertaken and along with the funding/grants accessed and the Government JRS scheme, enabled the continuation of Mansfield Town Football in the Community.

FINANCIAL REVIEW (continued)

The stated activities and projects covered ranges which incorporated education, sports participation, social inclusion and improved health and wellbeing.

Free Reserves

Free reserves available for use by the charity are deemed to be those that are readily realisable, less funds whose uses are restricted or designated for particular purposes. The calculation thus excludes fixed assets that will continue to be used in the day to day running of the charity.

Risk Management

The trustees and Head of CCO have over the past twelve months continued to conduct a review of the major risks to which the charity is exposed. Where appropriate, systems or procedures have been established to mitigate any risks the charity faces. Internal control risks are being minimised by the implementation of procedures for the authorisation of all transactions and projects. In the light of the pandemic new risks were realised therefore the use of resources available i.e. the Governments JRS scheme and the attainment of funding/grants, along with adapting the way of engaging and delivering activities and programmes to meet funders’ and participants needs, has been and will be in the future paramount in keeping the Charity sustainable.

With the ending of the JRS scheme things are slowly getting back to normal but caution is still being adopted.

Procedures are in place to ensure compliance with the health and safety of staff, volunteers, clients and visitors to our operational centre. These procedures are regularly reviewed to ensure that they continue to meet the needs of both regulations and the company. DBS checks are carried out on all staff, trustees and volunteers.

Reserves Policy

As a matter of policy, each year the trustees will review the value of the reserves required to be held in investments, cash or cash equivalents not restricted to any particular purpose. The board considers the charity's exposure to the risk of any significant loss of income, and to the rise of unforeseen expenditure, which cannot be mitigated by executive action, and the degree of risk ascribed to each such event is assessed.

With income, the major risk is that of a decline in funding sources for school activities and maintaining adequate income from training and school holiday courses. Our objective is to build up a contingency reserve to cover at leasty 6 months expenditure. The contingency currently stands at £108015

Budgetary and financial control continues to be improved in order to reduce the risk of over-expenditure and to mitigate the effect of a drop in income in any one financial year. It is not the company’s policy to embark on any major initiative without having adequate funding and resources in place.

PLANS FOR FUTURE PERIODS

Our future strategic plans will revolve around:

Community Education Football Alliance (CEFA) recruitment needs to be increased with a minimum of 16/18 students for it to be financially viable and it is to be an eleven a side games programme, so therefore we will strive to increase numbers for the forthcoming year starts. All payments for CEFA funding will be paid by the L.F.E (League Football Education).

4

As a result of these discussions the company will be continue developing a revised strategic plan.

The ongoing active support and backing from Mansfield Town Football Club is very much appreciated by the board and steps are being taken to nurture this further.

SMALL COMPANY PROVISIONS

This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

Approved by the board on 7 April 2023 and signed on its behalf by

Andrew Saunders Director and Chairman

5

Independent Examiner’s Report on the unaudited Financial Statements of Mansfield Town Football in the Community

_____________

We report to the trustees on our examination of the accounts for Mansfield Town Football in the Community for the year ended 31 August 2022.

RESPECTIVE RESPONSIBILITES OF THE TRUSTEES

As the charity’s trustees (you are also directors of the company for the purposes of company law) are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (The 2011 Act)

BASIS OF THE INDEPENDENT EXAMINER'S REPORT

We report in respect of our examination of the charity’s accounts carried out under section 145 of the 2011 Act; and in carrying out our examination, We have followed all the applicable Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act;

INDEPENDENT EXAMINER'S STATEMENT

We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination which gives us cause to believe that in, any material respect:-

We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Archway Management Services Fox Cottage, 11 Main Street Newthorpe NG16 2EX

6

MANSFIELD TOWN FOOTBALL IN THE COMMUNITY LIMITED

(A company limited by guarantee)

Statement of Financial Activities (including summary income and expenditure account) - Unaudited For the year ended 31 August 2022

Statement of Financial Activities (including summary income and expenditure account) - Unaudited
For the year ended 31 August 2022		 Statement of Financial Activities (including summary income and expenditure account) - Unaudited
For the year ended 31 August 2022		 Statement of Financial Activities (including summary income and expenditure account) - Unaudited
For the year ended 31 August 2022		 Statement of Financial Activities (including summary income and expenditure account) - Unaudited
For the year ended 31 August 2022		 Statement of Financial Activities (including summary income and expenditure account) - Unaudited
For the year ended 31 August 2022		 Statement of Financial Activities (including summary income and expenditure account) - Unaudited
For the year ended 31 August 2022
_____________
Notes Unrestricted Restricted 2022 2021
Funds Total Total
Funds
£ £ £ £
INCOMING RESOURCES
Incoming resources from charitable
activities
Courses & activities 53597 53597 23521
Interest receivable 19 19 -
Community Schemes
Football League 51758 51758 35265
After schools 15496 15496 3620
Penalty Shootouts 16607 16607 11900
Parties 4984 4984 330
LFE Futsal - 76596 76596 56139
PL Kicks 20000 20000
General
M D C Grants/Programmes 28606 - 28606 48037
Sponsorship/donations 4179 - 4179 1483
Miscellaneous 3086
-		 3086 -
Walking Football 2119 - 2119 2945
Traineeships -
-		 -
-
Apprentices 360 - 360 -
Female Football - - -
PL Stars 40000 40000 26667
JRS Furlough
School Contrib./Dinner Club
St Peters
Schools Kit Contribution		 -
-
16219
2433		 -
16219
2433
907		 36641
907
Total incoming resources 148612 188354 336966 267480
RESOURCES EXPENDED
Charitable activities 1 145618 188354 333972 252538
Governance Costs 2 1100 1100 1100
Total resources expended 146718 188354 335072 256638
Net incoming/(outgoing) resources 1894 Nil 1894 10841
For the year
Net movement in funds 1894 - 1894 12843
TOTAL FUNDS B/FWD 1 SEPT 2021 131604 - 131604 118761
TOTAL FUNDS C/FWD 31 AUG 2022 133498 - 133498 131604

7

MANSFIELD TOWN FOOTBALL IN THE COMMUNITY LIMITED

(A company limited by guarantee)

Balance Sheet - Unaudited As at 31 August 2022

__________
Notes
Unrestricted
Restricted
Funds
Funds
£
£
FIXED ASSETS
-
-
_
_
-
-
_
_
CURRENT ASSETS
Debtors
4 2184
-
Cash and bank accounts
32212 108015
_
_
34396
108015
CURRENT LIABILITIES
5
8913
-
_
_
NET CURRENT ASSETS/LIABILITIES
25483
108015
_
_
NET ASSETS
25483
108015
_
____
ACCUMULATED FUNDS
6
25483
108015		 __








_

 ___
2022
Total
£
-
__

-
_

2184
140227


142411
8913



133498


133498
___

133498		 _
2021
Total
£
-
_
-
_
2382
133648
_
136030
4426
_
131604
_
131604
_
131604
_

In approving these financial statements as trustees of the charitable company we hereby confirm: -

  1. that for the year stated above the company was entitled to the exemption conferred by Section 477 of the Companies Act 2006;

  2. that no notice has been deposited at the registered office of the charitable company pursuant to Section 476 of the Companies Act 2006 requesting that an audit be conducted for the year ended 31 August 2020; and

  3. that we acknowledge our responsibilities for: -

  4. ensuring that the charitable company keeps accounting records which comply with Section 386 of the Companies Act 2006, and

  5. preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its surplus or deficit for the year then ended in accordance with the requirements of Sections 394 and 395, and which otherwise comply with the provisions of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements are prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008)

These financial statements were approved by the board of trustees 7 April 2023 Signed on behalf of the trustees

Andrew Saunders Chairman and Director

8

MANSFIELD TOWN FOOTBALL IN THE COMMUNITY LIMITED

(A company limited by guarantee)

Accounting Policies - Unaudited For the year ended 31 August 2022

1. ACCOUNTING POLICIES

The principal accounting policies are summarised below. These accounting policies have been applied consistently throughout this period and the preceding year.

1.1 BASIS OF ACCOUNTING

These financial statements are prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Statement of Recommended Practice ‘Accounting and Reporting by Charities’ issued in March 2005 (SORP 2005) and the Companies Act 2006.

1.2 FUND ACCOUNTING

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charitable company.

Income received for specific projects is allocated to a restricted fund. All other income is held as part of the general fund which is held for spending at the discretion of the trustees and the head of the CCO.

1.3 INCOMING RESOURCES

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: -

Voluntary income is received by way of grants, donations and gifts and is included in the statement of financial activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Investment income is included when receivable.

Incoming resources from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.

1.4 RESOURCES EXPENDED

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates:

9

MANSFIELD TOWN FOOTBALL IN THE COMMUNITY LIMITED

(A company limited by guarantee)

Accounting Policies - Unaudited For the year ended 31 August 2022

2. DEPRECIATION

The Charity does not currently own any assets but when this occurs in the future the trustees have agreed that depreciation will be calculated so that assets are written down to their residual value over their anticipated useful working lives. Depreciation will be provided using the straight-line basis at the following rates:

Office equipment - 25% Furniture and fittings - 25%

Only individual assets costing more than £500 are capitalised and valued at historic cost.

3. INCOMING RESOURCES FOR CHARITABLE ACTIVITIES

Unrestricted Restricted Total
Schools – PL Stars - - -
Primary League Kicks - 20000 20000
Primary Stars - 40000 40000
Primary Stars - Lunchtime
16219		 16219
16219 600000 76219

10

MANSFIELD TOWN FOOTBALL IN THE COMMUNITY LIMITED

(A company limited by guarantee) Notes to the Financial Statements - Unaudited For the year ended 31 August 2022

1.

CHARITABLE ACTIVITIES

Unrestricted
Restricted
2022
Funds
Funds
Total
£
£
£
Direct costs:
Ground Tours/Trips -
-
-
Course Costs 995 - 995
Equipment 624 6000
10624
Advertising/ Print/Stationery 2095 - 2095
Kit
930
4000 4930
Support costs:
Staff costs
91643 154896 246539

Pension 9028
500 9528
Telephone/internet 2255 -
2255
Insurances
2418-
2418
Travel expenses
3683 18000 21683
General Rates
694 - 694
Professional Fees
1314
1314
Training
697
3000
3697
Donations
96
-
96
Accountancy
3987
-
3987
Other Expenses
3705
-
3705
Repairs & Maint. Prop.
3140
-
3140
Bursaries
-
8170
8170
Trainees/ Coaches
827
7000
7827
Bank/ Card Charges
1260
1260
Ofsted Fee
114
-
114
133505 201566 335071		 2021
Total
£
3248
98
11089
2121
5631
197851
8320
2284
2300
4293
1874
3854
96
2235
1183
5104
2769
700
256638

Cost allocation includes an element of judgement and the charity has had to consider the cost benefit of all detailed calculations and record keeping. To ensure full cost recovery on projects the charity adopts a policy of allocating costs to the respective cost headings through the year.

2. GOVERNANCE COSTS

Unrestricted
Restricted
2022
Funds
Funds
Total
£
£
£
Direct costs:
Accountancy 3987 -
3987

_


3987 - 3987
_


3.
NET OUTGOING/INCOMING RESOURCES
2022
£
This is stated after charging:
Accountants Fee
Other work 3987
__

____________		 2021
Total
£
1100
_
1100

2021
£
1100

___

11

MANSFIELD TOWN FOOTBALL IN THE COMMUNITY LIMITED

(A company limited by guarantee)

Notes to the Financial Statements - Unaudited For the 17 months ended 31 August 2022

4.
DEBTORS
Unrestricted
Restricted
Funds
Funds
£
£
Debtors 2184 -
Prepayments -
-
__
_

2184
-
 _ __
5.
CREDITORS: AMOUNTS FALLING DUE
WITHIN ONE YEAR
Unrestricted
Restricted
Funds
Funds
£
£
Taxes and Social Security
8913
-
Other creditors - -
__ _
8913
-


6.
Movements in funds
At
Incoming
Outgoing

1 April
Resources
Resources
2021

£ £ £
Restricted funds:
Grants
- 116596
116596

Unrestricted funds
131604 220372 218476
_
_
____
131604
336968
335072
_
_
_
_

 2022
2021
Total
Total
£
£
2184
2653
-
-
_
_
2184 2653
 __
2022
2021
Total
Total
£
£
8913 3546
- -
_
8913
3546
__
_
At
31 August
2022
£
-
133499
____
133499
_
_

12

MANSFIELD TOWN FOOTBALL IN THE COMMUNITY LIMITED

(A company limited by guarantee)

Notes to the Financial Statements - Unaudited For the year ended 31 August 22

7. INFORMATION REGARDING EMPLOYEES

----- Start of picture text -----
2022 2021
£ £
Wages and salaries 246539 197851
_ _
The average number of employees, analysed by function was:
2022 2021
Charitable purposes: Full time 10 10
Part time 3 3
_ _
----- End of picture text -----

No employee received remuneration of more than £60000.

8. TRUSTEES REMUNERATION AND RELATED PARTY TRANSACTIONS

None of the trustees received any remuneration or reimbursement of expenses during the year.

The trustees approved the appointment of a Management Services Company owned and controlled by the Company Secretary to undertake a number of projects to update and modernise areas of the trusts financial control payroll and administrative systems. Total expenditure on these projects amounted to £3987

9. TAXATION

The charity’s activities fall within the exemptions afforded by the provisions of the Income and Corporation Taxes Act 1988. Accordingly, there is no taxation charge in these financial statements.

10. COMPANY LIMITED BY GUARANTEE

Mansfield Town Football in the Community is a company limited by guarantee and accordingly does not have share capital. Every member of the company undertakes to contribute such amount as may be required not exceeding £1 to the assets of the charitable company in the event of its being wound up while he/she is a member, or within one year after he/she ceases to be a member.

11. FUTURE CAPITAL EXPENDITURE

At 31 August 2022 the charity had not contracted for any capital expenditure.

13