## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 31st Aug 2021 **To** 1st Sep 2022 ## Section A Reference and administration details **Charity name** Friends of Twyford St Marys C of E Primary School **Other names charity is known by** **Registered charity number (if any)** **Charity's principal address** Twyford St Marys Primary School School road **Postcode SO211QQ** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Rebecca French|Treasurer||| ||Nicola Smith|Chair||| ||Chantelle Lindo-
Davies|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Appointment Trustee selection methods (eg. appointed by, elected by) **Section C Objectives and activities** THE COMPANIES ACT 1985 AND 1989 **Summary of the objects of the** MEMORANDUM AND ARTICLES OF ASSOCIATION OF THE PARENT **charity set out in its** TEACHER ASSOCIATIONS UK **governing document** Incorporated on 2 December 1998 As amended by a Resolution dated 18-02-202115 July 2011 Charity No: **1124409** COMPANIES ACTS 1985 & 1989 COMPANY LIMITED BY GUARANTEE AND NOT HAVING A SHARE CAPITAL MEMORANDUM OF ASSOCIATION OF PARENT TEACHER ASSOCIATIONS UK 1. NAME The name of the Company is Parent Teacher Associations UK (“the Charity”) 2. REGISTERED OFFICE The registered office of the Charity is situated in England and Wales 3. OBJECTS The objects of the Charity are to advance education by encouraging the fullest co-operation between home and school, education authorities, central government and all other interested parties and bodies (“the Objects”) 4. POWERS The Charity has the following powers, which may be exercised only in promoting the Objects: 4.1 To assist organisations concerned with schools to enable them to improve the quality of education and welfare for their pupils 4.2 To encourage a genuine partnership between home and school 4.3 To promote or carry out research, provide advice, publish or distribute information, co-operate with other bodies and to support, administer or set up other charities March **2012** **TAR** 2 4.4 To raise funds (but not by means of taxable trading) and in its discretion to disclaim any particular contribution 4.5 To borrow money and give security for loans (but only in accordance with the restrictions imposed by the Charities Act 1993) 4.6 To acquire or hire property of any kind 4.7 To let or dispose of property of any kind (but only in accordance with the restrictions imposed by the Charities Act 1993) 4.8 To make grants or loans of money and to give guarantees provided that where any payment is made to the Treasurer or other proper official of a charity the receipt of such Treasurer or official shall be a complete discharge to the Trustees 4.9 To set aside funds for special purposes or as reserves against future expenditure 4.10 To deposit or invest funds in any manner (but to invest only after obtaining advice from a financial expert and having regard to the suitability of investments and the need for diversification) provided that the charity shall have power to retain any investments donated to it 4.11 To delegate the management of investments to a financial expert, but only on terms that: 4.11.1 the investment policy is set down in writing for the financial expert by the Trustees 4.11.2 every transaction is reported promptly to the Trustees 4.11.3 the performance of the investments is reviewed regularly with the Trustees 4.11.4 the Trustees are entitled to cancel the delegation arrangement at any time 4.11.5 the investment policy and the delegation arrangement are reviewed at least one a year 4.11.6 all payments due to the financial expert are on a scale or at a level which is agreed in advance and are notified promptly to the Trustees on receipt 4.11.7 the financial expert must not do anything outside the powers of the Trustees 4.12 To arrange for investments or other property of the Charity to be held in the name of a nominee (being a corporate body registered or having an established place of business in England and Wales) under the control of the Trustees or of a financial expert acting under their instructions and to pay any reasonable fee required 4.13 To insure the property of the Charity against any foreseeable risk and take out other insurance policies to protect the Charity when required 4.14 To insure the Trustees against the costs of a successful defence to a criminal prosecution brought against them as charity Trustees or against personal liability incurred in respect of any act or omission which is or is alleged to be a breach of trust or breach of duty, unless the Trustee concerned knew that, or was reckless whether, the act or omission was a breach of trust or breach of duty 4.15 Subject to clause 5, to employ paid or unpaid agents, staff or advisers 4.16 To enter into contracts to provide services to or on behalf of other bodies 4.17 To establish subsidiary companies to assist or act as agents for the Charity 4.18 To do anything else within the law which promotes or helps to promote the Objects 5. BENEFITS TO MEMBERS AND TRUSTEES 5.1 The property and funds of the Charity must be used only for promoting the Objects and do not belong to the members of the Charity but 5.1.1 members who are not Trustees may be employed by or enter into contracts with the Charity March **2012** **TAR** 3 and receive reasonable payment for goods or services supplied 5.1.2 members (including Trustees) may be paid interest at a reasonable rate on money lent to the Charity 5.1.3 members(including Trustees) may be paid a reasonable rent or hiring fee for property let or hired to the Charity 5.1.4 individual members who are not Trustees but who are beneficiaries may receive charitable benefits in that capacity 5.2 A Trustee must not receive any payment of money or other material benefit (whether directly or indirectly) from the Charity except 5.2.1 as mentioned in clauses 4.16, 5.1.2, 5.1.3 or 5.3. 5.2.2 reimbursement of reasonable out-of-pocket expenses (including hotel and travel costs) actually incurred in running the Charity 5.2.3 an indemnity in respect of any liabilities properly incurred in running the Charity (including the costs of a successful defence to criminal proceedings) 5.2.4 payment to any company in which a Trustee has no more than a 1 per cent shareholding 5.2.5 in exceptional cases, other payments or benefits (but only with the written approval of the Commission in advance) 5.3 Any Trustee (or any firm or company of which a Trustee is a member or employee) may enter into a contract with the Charity to supply goods or services in return for a payment or other material benefit but only if 5.3.1 the goods or services are actually required by the Charity 5.3.2 the nature and level of the remuneration is no more than is reasonable in relation to the value of the goods or services and is set in accordance with the procedure in clause 5.4 5.3.3 no more than one half of the Trustees are subject to such a contract in any financial year 5.4 Whenever a Trustee has a personal interest in a matter to be discussed at a meeting of the Trustees or a committee the Trustee concerned must: 5.4.1 declare an interest at or before discussion begins on the matter 5.4.2 withdraw from the meeting for that item unless expressly invited to remain in order to provide information 5.4.3 not be counted in the quorum for that part of the meeting 5.4.4 withdraw during the vote and have no vote on the matter 5.5 This clause may not be amended without the prior written consent of the Commission 6. LIMITED LIABILITY The liability of members is limited 7. GUARANTEE Every member promises, if the Charity is dissolved while he, she or it remains a member or within 12 months afterwards, to pay up to £1 towards the costs of dissolution and the liabilities incurred by the Charity while the contributor was a member 8. DISSOLUTION 8.1 If the Charity is dissolved the assets (if any) remaining after provision has been made for all its liabilities must be applied in one or more of the following ways: 8.1.1 by transfer to one or more other bodies established for exclusively charitable purposeswithin, the same as or similar to the Objects 8.1.2 directly for the Objects or charitable purposes within or similar to the Objects 8.1.3 in such other manner consistent with charitable status as the Commission approve in writing in March **2012** **TAR** 4 advance 8.2 Final report and statement of account must be sent to the Commission 9. INTERPRETATION 9.1 Words and expressions defined in the Articles have the same meanings in this Memorandum. 9.2 References to an Act of Parliament are references to the Act as amended or re-enacted from time to time and to any subordinate legislation made under it. 4 COMPANIES ACTS 1985 & 1989 COMPANY LIMITED BY GUARANTEE AND NOT HAVING A SHARE CAPITAL ARTICLES OF ASSOCIATION OF PARENT TEACHER ASSOCIATIONS UK 1. MEMBERSHIP 1.1 The number of members with which the company proposes to be registered is unlimited 1.2 The Charity must maintain a register of members 1.3 The members of the Charity shall be the Trustees for the time being. 1.4 Membership is terminated if the member concerned 1.4.1 gives written notice of resignation to the Charity 1.4.2 dies 1.4.3 is removed from membership by resolution of the Trustees on the ground that in their reasonable opinion the member’s continued membership is harmful to the Charity (but only after notifying the member in writing and considering the matter in the light of any written representations which the member concerned puts forward within 14 clear days after receiving notice) or 1.4.4 ceases to be a Trustee 1.5 Membership of the Charity is not transferable 1.6 In addition to the members of the Charity as provided in Article 1.3 the Trusteesshall keep a Register of Associate Members none of which shall as such be members of the Charity for the purposes of the Act of the Memorandum or of these Articles. Each Associate Member shall be registered in one of the following categories: Associate Where Where Members Defined Mentioned Category Subscribing Association Art 10.1 Arts 1.9, 5.10 Affiliated Member Art 10.1 Art 1.8, 5.10 1.8 The Trustees may remove an Affiliated Member from such position if they reasonably conclude that such Affiliated Member’s continuing membership is harmful to the Charity. 1.9 There shall be no more than one Subscribing Association for each Relevant School and in the event of a dispute as to which PTA is entitled to be the Subscribing Member for a Relevant School the Trustees’ decision shall be final. 2. GENERAL MEETINGS 2.1 Members are entitled to attend general meetings but for the March **2012** **TAR** 5 avoidance of doubt thisshall not apply to Associate Members. General meetings are called on at least clear 21 days written notice specifying the business to be discussed 2.2 The quorum at a general meeting shall be 5 members 2.3 The Chair or (if the Chair is unable or unwilling to do so )some other member elected by those present presides at a general meeting 2.4 Except where otherwise provided by the Act, every issue is decided by a majority of the votes cast 2.5 Except for the chair of the meeting, who has a second or casting vote, every member present in person 5 has one vote on each issue 2.6 Subject to the provisions of the Act, a written resolution signed by all those entitled to vote at a general meeting is as valid as a resolution actually passed at a general meeting (and for this purpose the written resolution may be set out in more than one document and will be treated as passed on the date of the last signature) 2.7 The Charity must hold an AGM in every year which all members are entitled to attend 2.8 At an AGM the members: 2.8.1 receive the accounts of the Charity for the previous financial year 2.8.2 receive the Trustees’ report on the Charity’s activities since the previous AGM 2.8.3 accept the retirement of those Trustees who wish to retire or who are retiring by rotation and to appoint Trustees 2.8.4 appoint auditors for the Charity 2.8.5 may confer on any individual (with his or her consent) the honorary title of Patron, President or Vice-President of the Charity and 2.8.6 discuss and determine any issues of policy or deal with any other business put before them 2.9 Any general meeting which is not an AGM is an EGM 2.10 An EGM may be called at any time by the Trustees and must be called within 28 days on a written request from at least two members 3. THE TRUSTEES 3.1 The Trustees as charity trustees have control of the Charity and its property and funds 3.2 Number of Trustees 3.2.1 The Trustees shall number between three and fifteen 3.2.2 Every Trustee must sign a declaration of willingness to act as a charity trustee of the Charity before he or she is eligible to vote at any meeting of the Trustees 3.2.3 All appointments under these Articlesshall expire at an AGM subject to the provisions of Articles 3.3 and 3.4 below 3.3 Appointment of Trustees 3.3.1 All Trustees shall serve for a term of approximately two years and subject to Article 3.4 may be reappointed 3.3.2 Future Trustees shall be appointed by the remaining Trustees for the time being and when making such appointments the Trustees shall take into account the Charity’s needs for expertise or experience of PTA activity and in the commercial professional and financial spheres of business life - 3.3.3 The Trustees may at any time co opt any person duly qualified to March **2012** **TAR** 6 be a Trustee to fill a vacancy in their number but a co-opted Trustee holds office only until the next AGM 3.4 A retiring Trustee shall be eligible for re-appointment for consecutive periods not exceeding in aggregate eight years from the date of the original appointment but thereafter a Trustee shall not be eligible for re-appointment until one year after his retirement. In this clause a ‘year’ means the period between one AGM and the next. 3.5 A Trustee’s term of office automatically terminates if he or she: 3.5.1 is disqualified under the Charities Act 1993 from acting as a charity trustee 3.5.2 is incapable, whether mentally or physically, of managing his or her own affairs 3.5.3 is absent from three consecutive meetings of the Trustees 3.5.4 ceases to be a member 3.5.5 resigns by written notice to the Trustees (but only if at least two Trustees will remain in office) 3.6 A technical defect in the appointment of a Trustee of which the Trustees are unaware at the time does not invalidate decisions taken at a meeting 4. PROCEEDINGS OF TRUSTEES 6 4.1 The Trustees must hold at least three meetings each year 4.2 A quorum at a meeting of the Trustees is a majority of the Trustees then in office 4.3 A meeting of the Trustees may be held either in person or by suitable electronic or telegraphic means agreed by the Trustees in which all participants may communicate with all the other participants 4.4 The Chair or (if the Chair is unable or unwilling to do so) some other Trustee chosen by the Trustees present presides at each meeting 4.5 Every issue may be determined by a simple majority of the votes cast at a meeting but a written resolution signed by all the Trustees is as valid as a resolution passed at a meeting (and for this purpose the resolution may be contained in more than one document and will be treated as passed on the date of the last signature) 4.6 Except for the Chair of the meeting,who has a second or casting vote, every Trustee has one vote on each issue 4.7 A procedural defect of which the Trustees are unaware at the time does not invalidate decisions taken at a meeting 5. POWERS OF TRUSTEES The Trustees have the following powers in the administration of the Charity: 5.1 to appoint (and remove) any person (who may be a Trustee) to act as Secretary to the Charity in accordance with the Act for each period as they think fit 5.2 to appoint a Chair, Treasurer and other honorary officers from among their number for such periods as they think fit 5.3 to delegate any of their functions to committees consisting of two or more individuals appointed by them and all proceedings of committees must be reported promptly to the March **2012** **TAR** 7 Trustees 5.4 to make Standing Orders consistent with the Memorandum, these Articles and the Act to govern proceedings at general meetings 5.5 to make Rules consistent with the Memorandum, these Articles and the Act to govern proceedings at their meetings and at meetings of committees 5.6 to make Regulations consistent with the Memorandum, these Articles and the Act to govern the administration of the Charity and the use of its seal (if any) 5.7 to establish procedures to assist the resolution of disputes within the Charity 5.8 to exercise any powers of the Charity which are not reserved to a general meeting 5.9 to establish and support Area and other Federations and to make rules or terms of reference for their procedures and administration 5.10 to set subscription rates for Affiliated Members and Subscribing Associations 6. RECORDS & ACCOUNTS 6.1 The Trustees must comply with the requirements of the Act and of the Charities Act 1993 as to keeping financial records, the audit of accounts and the preparation and transmission to the Registrar of Companies and the Commission of: 6.1.1 annual reports 6.1.2 annual returns 6.1.3 annual statements of account 6.2 The Trustees must keep proper records of 6.2.1 all proceedings at general meetings 6.2.2 all proceedings at meetings of the Trustees 6.2.3 all reports of committees and 6.2.4 all professional advice obtained 7 6.3 Accounting records relating to the Charity must be made available for inspection by any Trustee at any reasonable time during normal office hours and may be made available for inspection by members who are not Trustees if the Trustees so decide 6.4 A copy of the Charity’s latest available statement of account must be supplied on request to any Trustee or member, or to any other person who makes a written request and pays the Charity’s reasonable costs, within two months 7. NOTICES 7.1 Notices under these Articles may be sent by hand, or by post or by suitable electronic means 7.2 Subject to 7.3 below the only address at which a member is entitled to receive notices is the address shown in the register of members of the Charity. 7.3 A member whose registered address is not within the United Kingdom and who gives to the company an address within the United Kingdom at which notices may be given to him shall be entitled to have notices given to him at that address but otherwise no such member shall be entitled to have notices given to him at that address but otherwise no such membershall be entitled to receive any notice from the Charity 7.4 Any notice given in accordancewith these Articlesisto be treated for all purposes as having been received 7.4.1 24 hours after being sent by electronic means or delivered by hand to the relevant address March **2012** **TAR** 8 7.4.2 two clear days after being sent by first class post to that address 7.4.3 three clear days after being sent by second class to that address 7.4.4 on being handed to the member personally or, if earlier, 7.4.5 as soon as the member acknowledges actual receipt 7.5 A technical defect in the giving of notice of which the Trustees are unaware at the time does not invalidate decisions taken at a meeting 8. INDEMNITY Subject to the provisions of the Act every Trustee or other officer or auditor of the Charity shall be indemnified out of the assets of the Charity against any liability incurred by him in that capacity in defending any proceedings whether civil or criminal in which judgment is given in his favour or in which he is acquitted or in connection with any application in which relief is granted to him by the court from liability for negligence default breach of duty or breach of trust in relation to the affairs of the Charity 9. DISSOLUTION The provisions of the Memorandum relating to dissolution of the Charity take effect as though repeated here 10. INTERPRETATION In the Memorandum and in these Articles: 10.1 “The Act” means the Companies Act 1985 “AGM” means an annual general meeting of the Charity “Affiliated member” means any individual or organisation (other than a Subscribing Association) with an interest in the Charity which the Trustees consider appropriate. “Associate Member” means a member in one of the categoriesset out in Article 1.6.“these Articles” means these Articles of Association “Chair” means the chair of the Trustees “the Charity” means the company governed by these Articles “charity trustee” hasthe meaning prescribed by section 97(1) of the Charities Act 1993 “clear day” means 24 hours from midnight following the relevant event “the Commission” means the Charity Commissioners for England and Wales “EGM” means an extraordinary general meeting of the Charity “financial expert” means an individual, company or firm who is an authorised person or an exempted person within the meaning of the Financial Services and Markets Act 2000 8 “material benefit” means a benefit which may not be financial but has a monetary value “Memorandum” means the Charity’s Memorandum of Association “month” means calendar month “the Objects” means the Objects of the Charity as defined in clause 3 of the Memorandum “P.T.A.” means a parent teacher association, school-parent association, home-school association, friends of the school association or any other association attached to or established by a School for some or all of the purposes set out in the Objects “Relevant School” means a school to which a Subscribing Association is attached or by which a Subscribing Association has been established “School” means a school, kindergarten, pre-school playgroup or other institution providing education for children “Secretary” means the Secretary of the Charity March **2012** **TAR** 9 |**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|“Subscribing Association” means a PTA which has paid the current
subscription as set by the Trustees in
accordance with Article 5.10
“taxable trading” means carrying on a trade or business on a continuing
basis for the principal purpose of raising funds and not for the purpose of
actually carrying out the Objects and the profits of which are liable to tax.
“Trustee” means a director of the Charity and “Trustees” means all of the
directors.
“written” or “in writing” refers to a legible document on paper including fax
and e-mail
messages. “year” means calendar year
10.2 Expressions defined in the Act have the same meaning
10.3 Referencesto an Act of Parliament are to the Act as amended or re-
enacted from time to time
and to any subordinate legislation made under it| |---|---| ||OBJECTS
The objects of the Charity are to advance education by encouraging the
fullest co-operation between home and school, education authorities,
central government and all other interested parties and bodies (“the
Objects”)
4. POWERS
The Charity has the following powers, which may be exercised only in
promoting the Objects:
4.1 To assist organisations concerned with schools to enable them to
improve the quality of education and welfare for their pupils
4.2 To encourage a genuine partnership between home and school
4.3 To promote or carry out research, provide advice, publish or distribute
information, co-operate with other bodies and to support, administer or
set up other charities
4.4 To raise funds (but not by means of taxable trading) and in its
discretion to disclaim any particular contribution
4.5 To borrow money and give security for loans (but only in accordance
with the restrictions imposed by the Charities Act 1993)
4.6 To acquire or hire property of any kind
4.7 To let or dispose of property of any kind (but only in accordance with
the restrictions imposed by
the Charities Act 1993)
4.8 To make grants or loans of money and to give guarantees provided
that where any payment is made to the Treasurer or other proper official
of a charity the receipt of such Treasurer or official shall be a complete
discharge to the Trustees
4.9 To set aside funds for special purposes or as reserves against future
expenditure
4.10 To deposit or invest funds in any manner (but to invest only after
obtaining advice from a financial expert and having regard to the
suitability of investments and the need for diversification) provided that
the charity shall have power to retain any investments donated to it
4.11 To delegate the management of investments to a financial expert,
but only on terms that:
4.11.1 the investment policy is set down in writing for the financial expert
by the Trustees
4.11.2 every transaction is reported promptly to the Trustees
4.11.3 the performance of the investments is reviewed regularly with the
Trustees
4.11.4 the Trustees are entitled to cancel the delegation arrangement at
any time
4.11.5 the investment policy and the delegation arrangement are
reviewed at least one a year
4.11.6 all payments due to the financial expert are on a scale or at a level| March **2012** **TAR** 10 which is agreed in advance and are notified promptly to the Trustees on receipt 4.11.7 the financial expert must not do anything outside the powers of the Trustees 4.12 To arrange for investments or other property of the Charity to be held in the name of a nominee (being a corporate body registered or having an established place of business in England and Wales) under the control of the Trustees or of a financial expert acting under their instructions and to pay any reasonable fee required 4.13 To insure the property of the Charity against any foreseeable risk and take out other insurance policies to protect the Charity when required 4.14 To insure the Trustees against the costs of a successful defence to a criminal prosecution brought against them as charity Trustees or against personal liability incurred in respect of any act or omission which is or is alleged to be a breach of trust or breach of duty, unless the Trustee concerned knew that, or was reckless whether, the act or omission was a breach of trust or breach of duty 4.15 Subject to clause 5, to employ paid or unpaid agents, staff or advisers 4.16 To enter into contracts to provide services to or on behalf of other bodies 4.17 To establish subsidiary companies to assist or act as agents for the Charity 4.18 To do anything else within the law which promotes or helps to promote the Objects 5. BENEFITS TO MEMBERS AND TRUSTEES 5.1 The property and funds of the Charity must be used only for promoting the Objects and do not belong to the members of the Charity but 5.1.1 members who are not Trustees may be employed by or enter into contracts with the Charity and receive reasonable payment for goods or services supplied 5.1.2 members (including Trustees) may be paid interest at a reasonable rate on money lent to the Charity 5.1.3 members(including Trustees) may be paid a reasonable rent or hiring fee for property let or hired to the Charity 5.1.4 individual members who are not Trustees but who are beneficiaries may receive charitable benefits in that capacity 5.2 A Trustee must not receive any payment of money or other material benefit (whether directly or indirectly) from the Charity except 5.2.1 as mentioned in clauses 4.16, 5.1.2, 5.1.3 or 5.3. 5.2.2 reimbursement of reasonable out-of-pocket expenses (including hotel and travel costs) actually incurred in running the Charity 5.2.3 an indemnity in respect of any liabilities properly incurred in running the Charity (including the costs of a successful defence to criminal proceedings) 5.2.4 payment to any company in which a Trustee has no more than a 1 per cent shareholding 5.2.5 in exceptional cases, other payments or benefits (but only with the written approval of the Commission in advance) 5.3 Any Trustee (or any firm or company of which a Trustee is a member or employee) may enter into a contract with the Charity to supply goods or services in return for a payment or other material benefit but only if 5.3.1 the goods or services are actually required by the Charity 5.3.2 the nature and level of the remuneration is no more than is reasonable in relation to the value of the goods or services and is set in accordance with the procedure in clause 5.4 5.3.3 no more than one half of the Trustees are subject to such a contract March **2012** **TAR** 11 in any financial year 5.4 Whenever a Trustee has a personal interest in a matter to be discussed at a meeting of the Trustees or a committee the Trustee concerned must: 5.4.1 declare an interest at or before discussion begins on the matter 5.4.2 withdraw from the meeting for that item unless expressly invited to remain in order to provide information 5.4.3 not be counted in the quorum for that part of the meeting 5.4.4 withdraw during the vote and have no vote on the matter 5.5 This clause may not be amended without the prior written consent of the Commission ## **Additional details of objectives and activities (Optional information)** |Section D|Achievements and performance| |---|---| |**Summary of the main**
**achievements of the charity**
**during the year**|| ||After the previous year’s COVID19 restrictions we took the view as a PTA that
we wanted to provide a yearly programme of**‘memory moments’**for our
children - and it’s fair to say we have worked our socks of providing this!
For events this year we started with our postponed summer fair, then
followed;the freworks, a Christmas movie night, the Christmas Fair, Jumper
swap, 2022 challenge, Quiz night, free book swap, DJ Andy disco, a Jubilee
party (all paid for by us), a foam party, yoga in the park and this year’s
summer fair... and not forgetting the hugely successful Friday cake sales!
We have also been busy with outside fundraising and have secured funding
from Dybles, Tesco’s, Esso, Matt Riley, Twyford Parish Council, Bag2school,
preloved uniform sales and the really successful Xmas cards and merchandise!
Thank you to The Bugle and Jude’s for supplying food and ice cream at some
of our events. We have also received a very special private donation, which is
ring-fenced for an exciting project next year.
There’s even more in the pipeline including Gift Aid, which moving forward we
hope to utilise. It’s a huge fnancialperk with our charity status so please sign
up where possible because the PTA can claim back 25% on all donations,
which would make a huge diference to our fundraising eforts.
**This year we have provided grants for the following enhancements to school life:**
We have contributed £10 per child to subsidise school trips, purchased STEM
toys, upgraded lots of outside
equipment and purchased nearly all the new benches you see across school
(x6). We purchased kneeling pads
and a fre pit for Forest School, secured a donation of a new mud kitchen for
year R, paid for the annual school
subscription to Numbots and we have a new gazebo from our Esso grant. We
formed a working party to paint the| March **2012** **TAR** 12 ## Section D Achievements and performance |kitchen extension which looks great, paid for last year’s Year 6 pupils to have| |---| |their postponed party and have| |paid for this year’s leavers party, buying a set of new water pistols for Year 6s| |to use each year.| |Our bigger projects this year have included a complete transformation of the| |Orchard room - full painting, update of the lighting, all new furniture and new| |carpets in both Orchard and Willow classes. We are making a start to the| |sensory garden and have already ordered a beautiful wooden tepee and| |instructed a landscaping company to commence work over the summer| |holidays!| |We also contributed towards the trim trail at Ballard close and their committee| |have now agreed to take on this responsibility going forward.| |I am very proud to say that in the last school year we will have given out| |**£8,369.14**
in enhancements. Including our private ring-fenced donation, we| |have generated a whopping...
**£45,000.00**
!| |**The PTA’s work provides children with lasting memories, pays for them to get more**| |**out of school and provides a legacy for future pupils with our bigger projects.**| |What a wonderful school we have, with amazing opportunities for the children| |and their families.**Thank you to**| |**everyone who has given up time, money and sweat into this year’s fundraising ...**| |**we’ve absolutely smashed it!**| |Anyone is welcome to join the PTA and we would love to have more help as we| |are a very small team. Please let us know if you would like to support us| |further.| ## **Section E Financial review** We keep reserved funds to cover 6 months of PTA activities **Brief statement of the charity’s policy on reserves** **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; March **2012** **TAR** 13 - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|R French|| |---|---|---| ||Becky French|| ||Treasurer|| ||1.07.22|| March **2012** **TAR** 14 TWYFORD ST MARYS PTA Bank Reconcilliation 2021-22 2021122 10,108.11 Balance in cash book brought forward as at 01.09.21 Add total income 50,393.99, 60,502.10, 23,101.62 37,400.48 Less total expenditure Represented by Bank: Community savings account 3,554.55 (03049973) Community account (21063774) 33,815.93 Total as at 31.08.21 37,370.48 / PLUS CAKE FLOAT 30.00 John K. Murray• DMS, FCPFA Chartered Public Finance Accoun Taxation & Accounta 9 Burley Road, Winche 01962 880743 TWYFORD ST MARWS PTA SUMMARY FOR THE YEAR ENDING 31ST MARCH 2022 INCOME EXP PROFIT CAKE SALES FUNDAY FIREWORKS XMAS MERCH 8AGS2SCHOOL 2022 CHALLENGE UNIFORMIJUMPER SALE YOGA MOVIE NIGHT DISCOS Quiz RAFFLE HAPPY CIRCUS SUMMER FMR JUBILEE £1,054.60 £3,339.93 £4.622.27 £1,677.76 £233.30 £1,174.78 £65,00 £141.91 £504.50 £1.749.12 £1.058.86 £479.99 £0.00 £0.00 £1,157.63 £2,592.41 £1.268.75 £0.00 £o,00 £0.00 £0.00 £0.00 £608.68 £73.98 £33.54 £180.00 £1,054.60 £2,182.30 £2,029.86 £409.01 £233.30 £1.174.78 £65.00 £141.91 £504.50 £1,140.44 £984.88 446.45 -180 111 £3,534.03 £0.00 £19.636.05 £2,140.15 £286.64 £8,341.78 1393.88 -286.64 £11,294.27 INCOME EXP INCOME EVENTS SAVINGS INTEREST £19,636.05 EO.71 £8,341.78 DONATIONS: GENERAL UNSPECIFIED John K. Murray, DMS, FCP Chartered Public Fi ce £757.23 ntant RING FENCED (OUTSIDE CLASSROOM) £20.000.00 RING FENCEDISCHOOL FENCE) £5.000.00 GIFT AID £5,000.00 £5,000 Taxation & Ac ountanc ervices 9 Burley Road, Winchester, 5022 6U 01962 880743 EXPENDITURE GENERAL RUNNING COSTS SCHOOL FUNDING BALLARDS CLOSE TRIM TRAIL £312.09 £9,047.75 £400.00 TOTAL: 50,393.99 £23,101.62 AS PART OF THE 2020121 ACCOUNTS WE CARRIED OVER SOME INCOME & EXP RELATATIVE TO THIS YEAR'S FIGURES THIS YEAR'S FIGURES HAVE BEEN COMPLETED ON AN INCOMEI EXPEN BASIS ADD £2W SPONSORSHIP FOR FUNDAY £200.00 ADD FUNDAY EXPENCES IN EXP. £1004.93 £1,004.93 CHARrrY COMMISION FIGURES FINAL INCOME FIGURE SUB TOTAL EXPENDITURE FIGURE £50.593.99 £24.106.55 Ind8 andent Examiner's Re ort This report on the Accounts of the Twyford St Mary's PTA Management Committee for the year ended 31 August 2022 is in respect of an Examination carried out under the Charities Act 1993 Res ective Res onsibilities of Mana ement Committee and Examiner As the Members of the Management Committee land as Trustees), but particularly the Treasurer as your Representative, you are responsible for the preparation of the Accounts. As a Management Committee, you consider that the audit requirements of section 43(2) of the Charities Act 1993 do not apply. In other words, as a Management Committee, you do not consider that it is required to have an Audit by a Registered Auditor because your gross income or total expenditure during 202112022 did not exceed £250,000. It is my responsibility to issue this Report on those Accounts in accordance with the terms of the Charities (Accounts and Reports} Regulations 1995. Basis of Inde endent Examiner's Re My examination was Carried out in accordance with the General Directions given by the Charity Commission under the Act. That examination includes a review of the accounting records kept by the Management Committee and comparisons of the Accounts with those records. It also includes considering any unusual items or disclosures in the Accounts and seeking explanations from you as the Management Committee, but particularly the Treasurer as your representative, concerning any such matters. The procedures undertaken do not provide all the eviden￿ that would be required in an Audit, and consequently I do not expres5 an audit opinion on the view given by the Accounts. Inde endent Examiner's Statement In connection with my examination, no matter has come to my attention, which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 41 of Charities Act 1993 have not been met. No other matter has come to my attention in connection with my examination to which, in my opinion, attention shoutd be drawn in order to enable a proper understanding of the Acc9unts to be reached. n K. Murray, DMS, FCPFA. Chartered Public Finance Accountant 9 Burley Road Winchester, Hants. S022 6LJ 17 July 2023