## **SBAR Trustees' Annual Report**
# **for the period:**
**From To**
01 January 2024
31 December 2024
## **Section A Reference and administration details**
**Charity name The St Briavels Assembly Rooms Ltd**
**Company Registration number** 06558465 **Registered charity number (if any)** 1124367 **Charity's principal address** St. Briavels Recreation and Assembly Rooms East Street
St. Briavels
Lydney Gloucestershire
**Postcode** GL15 6TG
## **Names of the charity trustees who manage the charity**
**Trustee name**
**Name of person (or body) Office (if any) Dates acted if not for whole year entitled to appoint trustee (if any)**
- 1 Norma Helliar Chair
- 2 Katherine Brown 3 Jane Duggan
- 4 Carolyn Hinton
- 5 John Hurley Resigned 12 December 6 Alison Macklin Resigned 12 December 7 Keith Norman Treasurer 8 Richard Sharp Company Secretary Appointed 25 April
## **Name of chief executive or names of senior staff members (Optional information)**
## Section B Structure, governance and management
## **Description of the charity’s trusts**
Type of governing document: Memorandum and Articles of Association How the charity is constituted: Company Limited by Guarantee Trustee selection methods Appointed by Existing Trustees
Page **1** of **3**
**The St. Briavels Assembly Rooms Ltd.** Co Reg: 06558465 / Charity: 1124367 - **TAR April 2016**
## **Section C Objectives and activities**
**Summary of the objects of the** The Objects of the Charity are the provision and maintenance of a **charity set out in its governing** village hall for the use of the inhabitants of St Briavels, Hewelsfield and **document** Brockweir, who are its beneficiaries, without distinction of political, religious or other opinions, including use for: -
a) meetings, lectures and classes, and
b) other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the inhabitants.
The land identified in the schedules to the Charity Commission scheme must be retained by the trustees for use for the objects of the charity.
The Trustees have had due regard for the Charity Commission's guidance on public benefit.
**Summary of the main activities undertaken for the public** The Assembly Rooms are run as a charitable limited company, entirely by **benefit in relation to these** unpaid local volunteers, on behalf of the beneficiaries, the parishioners of **objects (include within this** St. Briavels, Hewelsfield and Brockweir. **section the statutory declaration that trustees have had regard to** After a challenging 2023, when revenue dropped by 9% as the 2022 **the guidance issued by the** rebound from Covid slowed, revenue was stable. There was a welcome **Charity Commission on public** rebound in Lettings (up 19%), offset by a reduction in cafe income **benefit)** because of a policy change to correct losses. Costs, however, dropped by 20%, largely due to the policy change in firstly reducing and then closing the Cafe operation. The combined effect was a recovery in the final surplus, from just £567 to £3,762, and a rebuilding of cash balances, from £2,845 to £5,091.
One of the two difficulties of the previous year, hiring of the hall, began therefore to be turned around. However, the other, - the difficulty in attracting new volunteers (and trustees) to replace those who have retired - continued. This had a direct impact on the number of events which could be organised with, of course, a knock-on effect on revenue. Running a programme of Events, which is very important in achieving adequate revenue, was possible only through exceptional efforts on the part of the trustees and the few regular volunteers. As stated last year, this level of effort is not sustainable. Several appeals were made to try to engage the community, but with limited success.
There are no further serious issues to report.
Page **2** of **3**
**The St. Briavels Assembly Rooms Ltd.** Co Reg: 06558465 / Charity: 1124367 - **TAR April 2016**
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Given that the main achievement of 2023 had been to survive, and that the significant burden on trustees and the few regular volunteers, discussed above, had continued, the main achievement of 2024 was the fact that the organisation was able to start to rebuild its business.
This rebuilding has involved some new initiatives in Events, which have been well supported, and it is particularly encouraging that this trend has continued into 2025. Nevertheless, the difficulty of recruiting both trustees and volunteers still threatens the ability of the Charity to continue its work and a lot of effort continues to be put into engaging with potential new supporters.
## **Section E Financial review**
**Brief statement of the** The Charity's policy is to retain a reserve to cover the working capital **charity’s policy on reserves** required by the Charity over a minimum 3-month period. After the strains of 2023, when it was not possible to maintain this level, the very hard work in 2024 restored it. As noted last year, one result of recent experience is that the Board no longer considers the renovation of the Reading Room to be a viable proposition.
**Details of any funds materially** None **in deficit**
## **Section F Other optional information**
None
**Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees:**
**Signature(s)**
**Full name(s)** Norma Frances Helliar **Position** Chair **Date** 20th October 2025
Page **3** of **3**
**The St. Briavels Assembly Rooms Ltd.** Co Reg: 06558465 / Charity: 1124367 - **TAR April 2016**
**Company Registration Number: 06558465 Charity Registration Number: 1124367**
**The St. Briavels Assembly Rooms Ltd Company Limited by Guarantee**
**Unaudited Financial Statements Year Ended 31st December 2024**
## **The St. Briavels Assembly Rooms Ltd Company Limited by Guarantee**
## **Statement of Financial Activities**
## **(including income and expenditure account)**
## **31 December 2024**
|**Note:**
**Unrestricted**
**Funds**
**Total**
**Funds**
**2024**
**£**
**£**
**Income and Endowments**
Donations and Legacies
5
380
380
Charitable activities
6
28,999
28,999
Investment income
7
-
-
**Total income**
29,379
29,379
**Expenditure**
Expenditure on Charitable activities
8
25,617
25,617
Other expenditure
-
-
**Total Expenditure**
25,617
25,617
Net Income and net movement of funds
3,762
3,762
**Reconciliation of funds**
**Total funds brought forward**
146,627
146,627
**Total funds carried forward**
150,389
150,389|**Total**
**Funds**
**2023**
**£**
1,564
28,765
-
30,329
29,762
-
29,762
567
146,060
146,627|
|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities
## **The St. Briavels Assembly Rooms Ltd**
## **Company Limited by Guarantee**
## **Statement of Financial Position (including income and expenditure account)**
## **31 December 2024**
|**2024**
**Note:**
**£**
**Fixed assets**
Tangible fixed assets
12
202,536
**Current assets**
Stocks
13
429
Debtors
14
414
Cash at bank and in hand
5,091
**Total current assets**
5,934
**Creditors: amounts falling due within one year**
15
5,212
**Net current liabilities**
722
**Creditors: amounts falling due after one year**
16
52,869
**Net assets**
150,389
**Funds of the Charity**
Revaluation reserve
50,000
Other unrestricted funds
100,389
Restricted income funds
-
Total unrestricted funds
150,389
Total charity funds
17
150,389|**2023**
**£**
204,560
425
114
2,845
3,384
3,896
(512)
57,421
146,627
50,000
96,627
-
146,627
146,627|
|---|---|
For the year ending 31 December 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
## **Directors’ responsibilities:**
• The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,
• The Directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
These financial statements were approved by the board of trustees and authorised for issue at the Board Meeting held on 1 September 2025 and signed on behalf of the board by:
N F Helliar Chair
**The St. Briavels Assembly Rooms Ltd Company Limited by Guarantee Notes to the Financial Statements Year Ended 31st December 2024**
## **1. General Information**
The Charity is a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is East Street, St Briavels, Lydney, Gloucestershire, GL15 6TG
## **2. Statement of Compliance**
These financial statements have been prepared in compliance with FRS 102, The Financial Reporting Standard applicable in the UK and the Republic of Ireland, the statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (Charities SORP (FRS102)) and the Charities Act 2011.
## **3. Basis of Preparation**
The Financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities measured at fair value through income or expenditure.
The Financial statements are prepared in sterling which is the functional currency of the entity
## **Going Concern**
There are no material uncertainties about the charity's ability to continue
## **Disclosure Exemptions**
The entity satisfies the criteria of being a qualifying entity as defined in FRS 102. As such advantage has been taken of the following disclosure exemptions available under paragraph 1.12 of FRS 102:
(a) no cash flow statement has been presented by the company
(b) disclosures in respect of financial instruments have not been presented
## **Judgements and key sources of estimation uncertainty**
The preparation of the financial statements requires management to make judgements,estimates and assumptions that affects the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
## **Fund Accounting**
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the directors for particular future projects or commitments.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
**The St. Briavels Assembly Rooms Ltd Company Limited by Guarantee Notes to the Financial Statements Year Ended 31st December 2024**
## **Incoming Resources**
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reasonably measured. The following specific policies are applied to particular categories of income:
income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
legacy income is recognised when receipt is probable and entitlement is established.
donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
## **Resources Expended**
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
expenditure on raising funds includes the costs of all fundraising activities, events, noncharitable trading activities, and the sale of donated goods.
expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
## **Tangible Assets**
Tangible assets are recorded at cost, and are capitalised if they can be used for more than one year, and cost at least £500. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation.
## **Depreciation**
Buildings are depreciated at £10 per annum; fixtures and fittings are depreciated at 10% of original cost per annum.
## **Stocks**
Stocks are measured at the lower of cost or market value.
## **Financial Instruments**
A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument.
## **The St. Briavels Assembly Rooms Ltd Company Limited by Guarantee Notes to the Financial Statements Year Ended 31st December 2024**
Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.
Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.
Debt instruments are subsequently measured at amortised cost.
## **4 Limited by guarantee**
The St. Briavels Assembly Rooms Limited is a company limited by guarantee and accordingly does not have a share capital. Every member promises, if the company is dissolved while he or she remains a member or within one year afterwards, to pay up to £1 towards the cost of dissolution and the liabilities incurred by the charity while he or she was a member.
|**5.**
**Donations and Legacies**
Donations
Development Fund
Grants Received
**6.**
**Charitable Activities**
Local events and activities
**7.**
**Investment Income**
Bank Interest Receivable
**8.**
**Expenditure on charitable activities by activity type**
Resources expended
**9.**
**Independent examination fees**
Fees payable to the independent examiner for:
Independent examination of the finnacial statements|**Unrestricted**
**Funds**
**Total Funds**
**2024**
**Unrestricted**
**Funds**
**Total Funds**
**2023**
**£**
**£**
**£**
**£**
380
380
457
457
-
-
210
210
-
-
897
897
380
380
1,564
1,564
**Unrestricted**
**Funds**
**Total Funds**
**2024**
**Unrestricted**
**Funds**
**Total Funds**
**2023**
**£**
**£**
**£**
**£**
28,999
28,999
28,765
28,765
**Unrestricted**
**Funds**
**Total Funds**
**2024**
**Unrestricted**
**Funds**
**Total Funds**
**2023**
**£**
**£**
**£**
**£**
-
-
-
-
**Activities**
**undertaken**
**directly**
**Total Funds**
**2024**
**Activities**
**undertaken**
**directly**
**Total Funds**
**2023**
**£**
**£**
**£**
**£**
25,617
25,617
29,762
29,762
**2024**
**2023**
**£**
**£**
-
-|
|---|---|
## **10. Staff Costs**
There were no employees during this or the previous year
## **11. Trustee remuneration and expenses**
None of the trustees received any remuneration or other benefits from employment with the charity (2023: Nil)
The number of trustees who were paid expenses during the year was 5 (2023: 7). The nature of the expenses were for costs reimbursed and amounted to £3,671 (2023: £6,325)
## **The St. Briavels Assembly Rooms Ltd Company Limited by Guarantee Notes to the Financial Statements**
## **Year Ended 31st December 2024**
|**12. **|**Tangible Fixed Assets**||**Land and**|
**Fixtures and**||
|---|---|---|---|---|---|
||||**Buildings**|**fittings**|**Total**|
||||**£**|**£**|**£**|
||**Cost**|||||
||At 1 January 2024||200,000|19,125|219,125|
||Additions||-|-|-|
||Revaluations||-|-|-|
||Disposals||-|-|-|
||At 31 December 2024||200,000|19,125|219,125|
||**Depreciation**|||||
||At 1 January 2024||80|14,485|14,565|
||Charge for the year||10|2,014|2,024|
||Released on disposal||-|-|-|
||At 31 December 2024||90|16,499|16,589|
||**Carrying amount**|||||
||At 31 December 2024||199,910|2,626|202,536|
||At 31 December 2023||199,920|4,640|204,560|
||**Tangible fixed assets held at valuation**|||||
||The Freehold Land and Buildings were professionally|revalued on 18th|May 2015 at|£200,000. The original cost||
||was £150,000|||||
|**13. **|**Stocks**|||**2024**|**2023**|
||Raw materials and consumables|||**£**
429|**£**
425|
|**14. **|**Debtors**|||**2024**|**2023**|
||Trade debtors|||**£**
414|**£**
114|
||Prepayments and accrued income|||-|-|
|||||414|114|
|**15. **|**Creditors: amounts falling due within one year**|||**2024**|**2023**|
||Bank loans and overdrafts|||**£**
4,534|**£**
3,386|
||Other creditors|||678|510|
|||||5,212|3,896|
|**16. **|**Creditors: amounts falling due after one year**|||**2024**|**2023**|
||Bank loans and overdrafts|||**£**
52,869|**£**
57,421|
|**17. **|**Analysis of charitable funds.**||||**At 31**|
||**Unrestricted funds.**|**At 1 January**|||**December**|
||General funds|**2024**
**£**
96,627|**Income**
**£**
29,379|**Expenditure**
**£**
(25,617)|**2024**
**£**
100,389|
||Revaluation reserve|50,000|-|-|50,000|
|||146,627|29,379|(25,617)|150,389|
## **The St. Briavels Assembly Rooms Ltd Company Limited by Guarantee Notes to the Financial Statements Year Ended 31st December 2024**
|**Analysis of net assets between funds**
Tangible fixed assets
Current assets
Creditors less than 1 year
Creditors greater than 1 year|**Unrestricted**
**funds**
**Total Funds**
**2024**
**£**
**£**
202,536
206,584
5,934
8,310
(5,212)
(9,791)
(52,869)
(59,043)
150,389
146,060|
|---|---|
## **18. Analysis of net assets between funds**
## **19. Additional Disclosures**
The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts.
## **19.1 Incorporation**
The St Briavels Assembly Rooms Ltd was incorporated on 8 April 2008.
On 14 April 2008, The Charity Commission for England and Wales approved the scheme whereby The St. Briavels Assembly Rooms Ltd became the Trustee of the charity The St. Briavels Assembly Rooms Trust (no. 301610) which was formerly known as The St. Briavels Recreation and Assembly Rooms.
On 18 August 2008, The Charity Commission for England and Wales directed that the charity called The St. Briavels Assembly Rooms Trust should be treated as forming part of the charity called The St. Briavels Assembly Rooms Limited (No. 1124367) for the purpose of Part II (registration) and PartVI (accounting) of the Charities Act 1993.
## **19.2 Directors and Officers during the Year**
The Directors and Officers of the Company who served during the period were:
|Norma Helliar|Director; Chair|
|---|---|
|John Hurley|Director, resigned 12 December 2024|
|Keith Norman|Director and Company Secretary until 6 April 2024|
|Kathryn Brown|Director|
|Jane Duggan|Director|
|Carolyn Hinton|Director|
|Richard Sharp|Director; appointed 25 April 2024 and Company Secretary|
||from 6 April 2024|
Directors are Members of the Charitable Company and are also Trustees of the Charity. In addition, under the provisions of the revised Memorandum and Articles adopted at an EGM held on 1st September 2021, a new category of Member, Non-Executive Trustee, was created. There were two Non-Executive Trustees as at 31 December 2024.
(if any):
Address:
26 KELLS ROAD
COLEFORD
GL16 7AB
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts.. directions and
guidance for examiners).
Give here brief details of
any items that the
examlner wlshes to
disclose.
IER
Oct 2018
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
THE ST BRIAVELS ASSEMBLY ROOMS LTD
On accounts for the year
ended
31ST December 2024
Charity no
(if any)
1124367
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ('the Trust.) for the year ended
Responslbilities and
basis of report
As the charity's Iruslees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
('the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent rrhe charty's gross income exceeded £250,000 and l am qualified to
examiner's ststement undertake the examination by being a qualified member of [insert name of
applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below ') which gives me cause to believe that in, any material
respect:
the accounting records were not kept in accordance with section 130
of the Charities Act", or
the accounts did not accord with the accounting records., or
the accounts did not comply with the applicable requirements
Conrning the forni and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
1911012025
Name:
Paul Howard Ben
Relevant professional
qualification(3) or body
CERTIFIED PUBL ACCOUNTANTS ASSOCIATION
IER
Oct 2018