SBAR Trustees' Annual Report
for the period:
From To
01 January 2022 31 December 2022
Section A Reference and administration details
Charity name The St Briavels Assembly Rooms Ltd
Company Registration number 06558465
Registered charity number (if any) 1124367 Charity's principal address St. Briavels Recreation and Assembly Rooms East Street St. Briavels Lydney Gloucestershire Postcode GL15 6TG
Names of the charity trustees who manage the charity
| Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) 1 Roger Stuart Chairman To 8thDecember 2 Alan Bensted Chairman From 8thDecember 3 Elizabeth Stuart Resigned 8thDecember 4 Karen Cockfield 5 Katherine Brown 6 John Hurley Secretary 7 Keith Norman Company Secretary 8 Jane Duggan Appointed 8thDecember 9 Norma Helliar Appointed 8thDecember 10 Carolyn Hinton Appointed 8thDecember |
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) 1 Roger Stuart Chairman To 8thDecember 2 Alan Bensted Chairman From 8thDecember 3 Elizabeth Stuart Resigned 8thDecember 4 Karen Cockfield 5 Katherine Brown 6 John Hurley Secretary 7 Keith Norman Company Secretary 8 Jane Duggan Appointed 8thDecember 9 Norma Helliar Appointed 8thDecember 10 Carolyn Hinton Appointed 8thDecember |
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) 1 Roger Stuart Chairman To 8thDecember 2 Alan Bensted Chairman From 8thDecember 3 Elizabeth Stuart Resigned 8thDecember 4 Karen Cockfield 5 Katherine Brown 6 John Hurley Secretary 7 Keith Norman Company Secretary 8 Jane Duggan Appointed 8thDecember 9 Norma Helliar Appointed 8thDecember 10 Carolyn Hinton Appointed 8thDecember |
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) 1 Roger Stuart Chairman To 8thDecember 2 Alan Bensted Chairman From 8thDecember 3 Elizabeth Stuart Resigned 8thDecember 4 Karen Cockfield 5 Katherine Brown 6 John Hurley Secretary 7 Keith Norman Company Secretary 8 Jane Duggan Appointed 8thDecember 9 Norma Helliar Appointed 8thDecember 10 Carolyn Hinton Appointed 8thDecember |
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) 1 Roger Stuart Chairman To 8thDecember 2 Alan Bensted Chairman From 8thDecember 3 Elizabeth Stuart Resigned 8thDecember 4 Karen Cockfield 5 Katherine Brown 6 John Hurley Secretary 7 Keith Norman Company Secretary 8 Jane Duggan Appointed 8thDecember 9 Norma Helliar Appointed 8thDecember 10 Carolyn Hinton Appointed 8thDecember |
|---|---|---|---|---|
| 11 | Nicole Surrell | Appointed 19 January; Resigned 8 December | ||
| 12 | Eileen Waycott | Appointed 25 August; Resigned 8 December |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document: Memorandum and Articles of Association How the charity is constituted: Company Limited by Guarantee Trustee selection methods Appointed by Existing Trustees
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The St. Briavels Assembly Rooms Ltd. Co Reg: 1124367 / Charity: 1124367 - TAR April 2016
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Section C Objectives and activities
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Summary of the objects of the 1. The Objects of the Charity are the provision and maintenance of a charity set out in its governing village hall for the use of the inhabitants of St Briavels, Hewelsfield and document Brockweir, who are its beneficiaries, without distinction of political, religious or other opinions, including use for: -
a) meetings, lectures and classes, and
b) other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the inhabitants.
- The land identified in the schedules to the Charity Commission scheme must be retained by the trustees for use for the objects of the charity.
The Trustees have had due regard for the Charity Commission's guidance on public benefit.
Summary of the main activities undertaken for the public The Assembly Rooms are run as a charitable limited company, entirely by benefit in relation to these unpaid local volunteers, on behalf of the beneficiaries, the parishioners of objects (include within this St. Briavels, Hewelsfield and Brockweir. section the statutory declaration that trustees have had regard to The year 2022 marked a strong recovery from the Covid-affected 2021. the guidance issued by the Revenue increased by 75% from £18,888 to £33,121. Costs also of Charity Commission on public course rebounded: running costs by 90%, reflecting renewed activity and benefit) increased energy costs, and mortgage costs by 19%. However, the massive legal and professional costs of £36,598 in 2021 reduced to just £325, such that there was a final surplus of £10,455 compared to the 2021 deficit of £31,597.
Many of the local organisations who stopped using the Hall because of Covid returned in 2022, but some activities such as adult education have not restarted and it is noteworthy that there is a reduction in use by individuals, which may be a carry-over from Covid anxieties. Use of the Hall remains below the levels achieved in the past.
One aspect of the increase in costs was the establishment of a new regime for running the cafe by paying a professional to prepare food and manage the operation. This started in November 2022 on a trial basis.
As reported last year, the legal issues which the Charity faced in recent years are now resolved, though they continue to have a financial impact, as noted in Section D below. There are no further serious issues to report.
Section D Achievements and performance Summary of the main The main achievement of 2022 was a return to more normal levels of use, achievements of the charity though not of profitability or cash, which are under stress from rising costs. during the year As indicated above, 2022's financial result was a significant improvement on the year before, which was heavily impacted by the Covid pandemic and by the outcome of the legal dispute with the neighbouring charity. Whereas it is a tribute to the financial strength of the Charity that it was able to pay these costs from its own resources, the effect on the cash balance has been significant: As a result of these claims on Charity resources, cash in hand and at the bank fell from £25,362 at the end of 2020 to £6,253 at the end of 2021 and £7,902 at the end of 2022. We reported last year that the Charity had been greatly helped by its lawyers, who agreed to the payment of the final £10,000 of legal costs over an 18-
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The St. Briavels Assembly Rooms Ltd. Co Reg: 1124367 / Charity: 1124367 - TAR April 2016
Section D Achievements and performance
month period interest-free. These payments continued through 2022 and into 2023.
As reported in previous years therefore, this financial strength has been a very important buffer against not only the on-going effects of Covid but also the unfortunate boundary judgement by the Court. The Charity is now focussed on the current priority of rebuilding the use of the Halls postCovid and increasing cash flow, including by active searching for grants.
Section E Financial review
Brief statement of the The Charity's policy is to retain a reserve to cover the working capital charity’s policy on reserves required by the Charity over a minimum 3-month period. This has been maintained over the last year, but the cash balance remains at a historically low level. It is intended to re-build reserves further in preparation for the renovation of the Reading Room, which has been put on hold.
Details of any funds materially None in deficit
Section F Other optional information
NONE
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
Signature(s)
Full name(s) Alan Roy John Bensted Position Chair Date 26th October 2023
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The St. Briavels Assembly Rooms Ltd. Co Reg: 1124367 / Charity: 1124367 - TAR April 2016
Company Registration Number: 06558465 Charity Registration Number: 1124367
The St. Briavels Assembly Rooms Ltd Company Limited by Guarantee
Unaudited Financial Statements Year Ended 31st December 2022
The St. Briavels Assembly Rooms Ltd Company Limited by Guarantee
Statement of Financial Activities
(including income and expenditure account)
31 December 2022
| Note: Unrestricted Funds Total Funds 2022 £ £ Income and Endowments Donations and Legacies 5 4,999 4,999 Charitable activities 6 28,122 28,122 Investment income 7 - - Total income 33,121 33,121 Expenditure Expenditure on Charitable activities 8 22,666 22,666 Other expenditure - - Total Expenditure 22,666 22,666 Net Income and net movement of funds 10,455 10,455 Reconciliation of funds Total funds brought forward 135,605 135,605 Total funds carried forward 146,060 146,060 |
Total Funds 2021 £ 658 18,230 - 18,888 50,485 - 50,485 (31,597) 167,202 135,605 |
|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities
The St. Briavels Assembly Rooms Ltd
Company Limited by Guarantee
Statement of Financial Position
(including income and expenditure account)
31 December 2022
| 2022 Note: £ Fixed assets Tangible fixed assets 12 206,584 Current assets Stocks 13 404 Debtors 14 1,053 Cash at bank and in hand 6,853 Total current assets 8,310 Creditors: amounts falling due within one year 15 9,791 Net current liabilities (1,481) Creditors: amounts falling due after one year 16 59,043 Net assets 146,060 Funds of the Charity Revaluation reserve 50,000 Other unrestricted funds 96,060 Restricted income funds - Total unrestricted funds 146,060 Total charity funds 17 146,060 |
2021 £ 208,608 300 - 6,253 6,553 15,662 (9,109) 63,894 135,605 50,000 85,605 - 135,605 135,605 |
|---|---|
For the year ending 31 December 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors’ responsibilities:
• The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,
• The Directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
These financial statements were approved by the board of trustees and authorised for issue at the Board Meeting held on 14 September 2023 and signed on behalf of the board by:
A R J Bensted Chair
The St. Briavels Assembly Rooms Ltd Company Limited by Guarantee Notes to the Financial Statements Year ended 31 December 2022
1. General Information
The Charity is a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is East Street, St Briavels, Lydney, Gloucestershire, GL15 6TG
2. Statement of Compliance
These financial statements have been prepared in compliance with FRS 102, The Financial Reporting Standard applicable in the UK and the Republic of Ireland, the statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (Charities SORP (FRS102)) and the Charities Act 2011.
3. Basis of Preparation
The Financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities measured at fair value through income or expenditure.
The Financial statements are prepared in sterling which is the functional currency of the entity
Going Concern
There are no material uncertainties about the charity's ability to continue
Disclosure Exemptions
The entity satisfies the criteria of being a qualifying entity as defined in FRS 102. As such advantage has been taken of the following disclosure exemptions available under paragraph 1.12 of FRS 102:
(a) no cash flow statement has been presented by the company
(b) disclosures in respect of financial instruments have not been presented
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements,estimates and assumptions that affects the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Fund Accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the directors for particular future projects or commitment.s
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
The St. Briavels Assembly Rooms Ltd Company Limited by Guarantee Notes to the Financial Statements Year ended 31 December 2022
Incoming Resources
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reasonably measured. the following specific policies are applied to particular categories of income:
income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
legacy income is recognised when receipt is probable and entitlement is established.
donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
Resources Expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
expenditure on raising funds includes the costs of all fundraising activities, events, noncharitable trading activities, and the sale of donated goods.
expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
Tangible Assets
Tangible assets are recorded at cost, and are capitalised if they can be used for more than one year, and cost at least £500. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation.
Depreciation
Buildings are depreciated at £10 per annum; fixtures and fittings are depreciated at 10% of original cost per annum.
Stocks
Stocks are measured at the lower of cost or market value.
Financial Instruments
A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument.
The St. Briavels Assembly Rooms Ltd Company Limited by Guarantee Notes to the Financial Statements Year ended 31 December 2022
Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.
Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.
Debt instruments are subsequently measured at amortised cost.
4 Limited by guarantee
The St. Briavels Assembly Rooms Limited is a company limited by guarantee and accordingly does
not have a share capital. Every member promises, if the company is dissolved while he or she remains a member or within one year afterwards, to pay up to £1 towards the cost of dissolution and the liabilities incurred by the charity while he or she was a member.
| 5. Donations and Legacies Donations Development Fund Grants Received 6. Charitable Activities Local events and activities 7. Investment Income Bank Interest Receivable 8. Expenditure on charitable activities by activity type Resources expended 9. Independent examination fees Fees payable to the independent examiner for: Independent examination of the finnacial statements |
Unrestricted Funds Total Funds 2022 Unrestricted Funds Total Funds 2021 £ £ £ £ 371 371 658 658 3,731 3,731 - - 897 897 - - 4,999 4,999 658 658 Unrestricted Funds Total Funds 2022 Unrestricted Funds Total Funds 2021 £ £ £ £ 28,122 28,122 18,230 18,230 Unrestricted Funds Total Funds 2022 Unrestricted Funds Total Funds 2021 £ £ £ £ - - - - Activities undertaken directly Total Funds 2022 Activities undertaken directly Total Funds 2021 £ £ £ £ 22,666 22,666 50,485 50,485 2022 2021 £ £ - - |
|---|---|
10. Staff Costs
There were no employees during this or the previous year
11. Trustee remuneration and expenses
None of the trustees received any remuneration or other benefits from employment with the charity (2021: Nil)
The number of trustees who were paid expenses during the year was 8 (2021: 1). The nature of the expenses were for costs reimbursed and amounted to £3,735 (2021: £391)
The St. Briavels Assembly Rooms Ltd Company Limited by Guarantee Notes to the Financial Statements
Year ended 31 December 2022
| **12. ** | Tangible Fixed Assets | Land and | Fixtures and |
||
|---|---|---|---|---|---|
| Buildings | fittings | Total | |||
| £ | £ | £ | |||
| Cost | |||||
| At 1 January 2022 | 200,000 | 19,125 | 219,125 | ||
| Additions | - | - | - | ||
| Revaluations | - | - | - | ||
| Disposals | - | - | - | ||
| At 31 December 2022 | 200,000 | 19,125 | 219,125 | ||
| Depreciation | |||||
| At 1 January 2022 | 60 | 10,457 | 10,517 | ||
| Charge for the year | 10 | 2,014 | 2,024 | ||
| Released on disposal | - | - | - | ||
| At 31 December 2022 | 70 | 12,471 | 12,541 | ||
| Carrying amount | |||||
| At 31 December 2022 | 199,930 | 6,654 | 206,584 | ||
| At 31 December 2021 | 199,940 | 8,668 | 208,608 | ||
| Tangible fixed assets held at valuation | |||||
| The Freehold Land and Buildings were professionally | revalued on 18th | May 2015 at | £200,000. The original cost | ||
| was £150,000 | |||||
| **13. ** | Stocks | 2022 | 2021 | ||
| Raw materials and consumables | £ 404 |
£ 300 |
|||
| **14. ** | Debtors | 2022 | 2021 | ||
| Trade debtors | £ 263 |
£ - |
|||
| Prepayments and accrued income | 790 | - | |||
| 1,053 | - | ||||
| **15. ** | Creditors: amounts falling due within one year | 2022 | 2021 | ||
| Bank loans and overdrafts | £ 4,235 |
£ 7,793 |
|||
| Other creditors | 5,556 | 7,869 | |||
| 9,791 | 15,662 | ||||
| **16. ** | Creditors: amounts falling due after one year | 2022 | 2021 | ||
| Bank loans and overdrafts | £ 59,043 |
£ 63,894 |
|||
| **17. ** | Analysis of charitable funds. | At 31 | |||
| Unrestricted funds. | At 1 January | December | |||
| General funds | 2022 £ 85,605 |
Income £ 33,121 |
Expenditure £ (22,666) |
2022 £ 96,060 |
|
| Revaluation reserve | 50,000 | - | - | 50,000 | |
| 135,605 | 33,121 | (22,666) | 146,060 |
The St. Briavels Assembly Rooms Ltd Company Limited by Guarantee Notes to the Financial Statements Year ended 31 December 2022
| Analysis of net assets between funds Tangible fixed assets Current assets Creditors less than 1 year Creditors greater than 1 year |
Unrestricted funds Total Funds 2022 £ £ 206,584 208,608 8,310 6,553 (9,791) (15,662) (59,043) (63,894) 146,060 135,605 |
|---|---|
18. Analysis of net assets between funds
19. Additional Disclosures
The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts.
19.1 Incorporation
The St Briavels Assembly Rooms Ltd was incorporated on 8 April 2008.
On 14 April 2008, The Charity Commission for England and Wales approved the scheme whereby The St. Briavels Assembly Rooms Ltd became the Trustee of the charity The St. Briavels Assembly Rooms Trust (no. 301610) which was formerly known as The St. Briavels Recreation and Assembly Rooms.
On 18 August 2008, The Charity Commission for England and Wales directed that the charity called The St. Briavels Assembly Rooms Trust should be treated as forming part of the charity called The St. Briavels Assembly Rooms Limited (No. 1124367) for the purpose of Part II (registration) and PartVI (accounting) of the Charities Act 1993.
19.2 Directors and Officers during the Year
The Directors and Officers of the Company who served during the period were:
| Roger Stuart | Director; Chair until 8 December 2022 |
|---|---|
| Alan Bensted | Director; Chair from 8 December 2022 |
| Karen Cockfield | Director |
| Elizabeth Stuart | Director; resigned 8 December 2022 |
| John Hurley | Director |
| Keith Norman | Director and Company Secretary |
| Kathryn Brown | Director |
| Nicole Surrell | Director; Appointed 19 January 2022; |
| Resigned 8 December 2022 | |
| Eileen Waycott | Director; Appointed 25 August 2022; |
| Resigned 8 December 2022 | |
| Jane Duggan | Director; Appointed 8 December 2022 |
| Norma Helliar | Director; Appointed 8 December 2022 |
| Carolyn Hinton | Director; Appointed 8 December 2022 |
Directors are Members of the Charitable Company and are also Trustees of the Charity. In addition, under the provisions of the revised Memorandum and Articles adopted at an EGM held on 1st September 2021, a new category of Member, Non-Executive Trustee, was created and three NonExecutive Trustees were appointed on 1st September 2021 who are Trustees of the Charity and are Members but not Directors of the Company. Two of the Non-Executive Trustees resigned on 8 December 2022.
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