2023-03-31-accounts - Hyp

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Annual General Meeting Monday 18[th] December 2023 11:00am

Covering periods 1[st] April 2022 – 31[st] March 2023

Contents:

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Page 3 – Meeting Agenda

Page 4 & 5 – Chair’s Report (Gary Anderson) Page 6 & 7 – Managers Report (Jacqueline Hart) Page 8 & 9 – Funding Report (Stephen Potts)

Annual General Meeting Agenda 18[th] December 2023

Apologies
Agree Minutes from last meeting

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Chairman’s Report
Manager’s Report
Annual Finance Report
Vice Chair
Constitution
Metal Detector
Elections
AOB

HYP Chair’s Report 2023

It has been a great privilege and pleasure to have taken on the role of Chair of HYP in December 2022. I would like to begin by thanking and paying tribute to David Raymer for leading us so well as Chair over the last 5+ years and for his loyal and dedicated service to HYP since its foundation as a charity in 1979. It is great that he has continued as a Trustee and we benefit from his wisdom and experience particularly with his unparalleled knowledge of the local area.

The last year for HYP has been both busy but also developmental:

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The strong staff team continues to be ably and effectively led by our Manager, Jacqueline. We were sorry that Mod Le Froy moved on last November, but we were very pleased to be able to appoint Carla Brolly as Deputy in February this year. It was good to welcome back Alisha Wild after her maternity leave. We are fortunate to have such a committed, professional well-trained team. Leading and delivering a range of programmes, including outdoor education, which are regularly reviewed & updated. If we are to grow and develop, then succession planning and building capacity remain strong priorities to ensure we have the best and most appropriate workforce for the future.
A key strength of the team is that it is focused on meeting the ever-increasing needs of young people especially supporting their mental health & well-being through 1:1 mentoring and small group programmes such as Positive Me and ERG. HYP is well respected by the local schools, which have continued to set up SLAs with us to deliver that support to those vulnerable young people.
The Centre has been has benefitted from the investment in the refurbishment of facilities in the building and the surroundings, including the garden, to ensure they are fit for purpose, attractive and safe. HYP is a place where young people feel invested and somewhere they want to attend. Congratulations to the team for making this happen and for promoting the Centre especially through events such as the successful Family Fun Day. The installing of a defibrillator has also demonstrated our commitment to supporting the local community.
My thanks to our strong and committed team of Trustees with its wide of range of professional backgrounds and skills. We had an excellent team Away Day to review the HYP operation through a SWOT analysis, get to know each other better and agree our new strategic priorities for the next three years. Thank you to Jacqueline and Carla for organising it and joining us for the morning session. It was good to see how aligned Trustees and Managers were in their thinking.
We have also reviewed the role and responsibilities of Trustees and as a result have updated some of our language to better reflect our current practice. We have moved from monthly to bi-monthly Executive Board meetings. Jacqueline and I also meet on alternate months, so that Manager and Chair can maintain the pace of developments and deal with issues as they arise. All our policies have now been updated by an external legal partner and are being regularly reviewed by trustees. The next step is for trustees is to undertake visits aligned to their identified roles and aspects of the Strategic Plan. We also need to recruit more Trustees to maintain a broad base of interests and support succession planning.
HYP’s finances continue to be well monitored and presented to Executive Board meetings to support decision making. Our thanks to Alisha for maintaining the accounts and to Stephen Potts for all his efforts in securing successful bids to

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ensure that HYP remains well positioned to meet both current needs and future priorities.

Once again I would like to thank all the staff and trustees for all their hard work over the last highly successful year in supporting the needs of local young people.

Gary Anderson Chair November 2023

HYP Annual Managers Report 1[st] April 2022 -31[st] March 2023

2022 to 2023 has been a time of continued growth, increased organisational resilience and continued responsiveness to our service users’ needs, setting up new groups like Surf Club and the LGBTQ + IA group. Carla and I focused on ensuring policies were up to date and compliant, working closely with Policy Pros and Ella Saville.IT systems have been updated and relevant training undertaken working closely with ICT4 to ensure we are GDPR compliant and getting the best out of our current systems. We used funding to update our CCTV and alarm systems and invested in our outdoor space to make it more welcoming and useable for the young people.

It was also a year of recognising the importance of the team’s mental health as well as the young people’s we work with. I introduced a works exercise bike, wellness food cupboard and protected breaks. Promoting a culture of self-care and kindness, this was also supported with mandatory team meetings, external supervision, and the

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introduction of annual appraisals, because of these introductions we have experienced less staff absences and a more cohesive and productive team. We have seen Mod the Deputy Manager leave and on the 1[st] March Carla become Deputy Manager, Hannah also joined the team as a Youth Worker and Gary became Chairperson all further strengthening the team.

HYP Mentoring Programme was well utilised and an essential service for many young people in Cornwall, it’s valued by the schools, academies and APA’s that refer into it and has great outcomes for the young people accessing it. Mentoring - Young people = 41 - Hours = 774

Dear Tom & Team,

I’m just writing a quick email to thank you for your (ongoing) work with one of my school tutees – Jack Wright. Before there time with you there were becoming increasing asocial and isolated but over the last year and a bit they include themselves in their friendship group in the form and are becoming increasingly more confident interacting with others socially. I really believe your work has made a huge difference to this student. Mr I Cross ( Form Tutor) Mounts Bay Academy 2023

ERG young men’s group was well received with great outcomes. ERG – 18 young people. The following feedback is from a parent: Thank you so much Tom and Aidan for these last few weeks. Sam (name changed) has loved every minute of it and has really gained so much confidence from it. I can’t thank you enough for your time and dedication, it really makes a difference.

SHARMA young women’s group was renamed Positive Me, and continued to be well received, impacting positively on young women’s mental health. Positive Me -20 young people The feedback from the young people’s evaluations have been really ‘ positive : I feel more empowered’ , ‘It is an amazing experience and helps you understand yourself’, ‘This programme has helped me a lot’, ‘I faced my fears, and I did something I didn’t think I could do’. When we asked the last group, we worked with on the ’Positive me’ programme to describe their experience of the project in one word they said it was: Enjoyable, fun, exciting, safe, super, and helpful.

The feedback from the schools has also been very positive with one teacher commenting that a young person ‘appeared to be more confident and open to talk about her emotions after attending the programme’

Breakfast Club served 1080 FREE breakfasts, continuing to set young people up for a good start to the day with a nutritious breakfast and a warm welcoming environment.

HYP’s Holiday Activities programme continued to provide fun structured activities to YP raising aspirations, promoting positive peer relationships, and increasing selfconfidence. Holiday Activities - 222 spaces

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HYP’s Monday (Yr 9, 10, 11) & Wednesday (Yr 7, 8) Youth Café continued to be very popular with both sessions having a combined figure of 573 spaces used over the 39 weeks.

HYP LGBTQ+IA group provided a safe space for young people who identify as part of the LGBTQ community or ally’s. It was well-attended with 210 spaces being used. The group described their experiences of the sessions as : Fun, exciting, a safe space, heard, listened too and good.

I would like to take this opportunity to thank the Executive Board and HYP Team for all your time and professionalism.

Prepared by Jacqueline Hart – HYP Manager

HYP Finance Report (April 2022 – March 2023)

During the financial year we have continued the building process to become a more resilient organisation moving forward.

The financial year saw incoming resources reaching £250,000 for the first time in its history. Having said that consideration has to be taken into account that £34,083 in grant funding was received at the end of the financial year to be carried over into the next financial year. This skews the figures slightly in terms of the ‘net movement of funds’ for the financial year and will need to be taken into account in next year’s financial summary.

Where net movement of funds on the accounts are stated as £60,826, taking into account the grant funding received and carried forward this could be seen in terms of being £26,743, which is very similar to the previous financial year.

Full accounts were approved by the Executive Borad on 31[st] October 2023 with a summary as follows.

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Income Generation

Over the year we have seen income being generated through referrals increasing again from previous year.

For the year ending March 2022

Programme delivery income was £17,789
Centre rental income was £30

For the year ending March 2023

Programme delivery income was £21,293
Centre rental income was £0

Whilst we did not receive any income from Centre bookings, our income from programme delivery was up by £3,504, and up by over £9,000 from the previous year (20/21).

Grant Funding Income

Over the year we saw an increase in income through grants, with £231,354 received over the 12 months. This was an increase of £51,194 from the previous year. Again, consideration needs to be given to funds received at the end of the year to be carried over into the next financial year.

Funding received included previously secured multi year grant payments from Reaching Communities, Garfield Weston, Tudor Trust and BBC Children in Need. During this financial year we managed to secure a further multi-year grant for core running costs from UK Youth, along with various one-off grants for different HYP projects.

In addition to this we also secured a further grant from the National Lottery Community Fund’s Reaching Communities programme, which will start at the beginning of the new financial year (2023 / 2024).

Expenditure

As with income there was an increase in expenditure during the year, up from £179,091 (2021/22) to £193,697 in this financial year. This was mainly due to an increase in staffing costs along with other costs associated with running the programmes. Management & administration costs dropped slightly over the year.

Overall Summary

This has been another solid financial year for HYP, securing grant funding and generating income to run the various youth programmes throughout the year.

As we move forward, HYP remains in a good financial position and we will be looking to maintain this. There are funds available, both in the bank and future grant payments to sustain the project for the forthcoming financial year. Having said that,

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consideration has to be made for increasing utility costs, increasing food costs for programme delivery, further salary increases and other unforeseen expenditure costs.

Future financial planning and budgeting needs to be undertaken to ensure sustainability and including working towards further increases in income generation and in sustaining grant funding levels.

Overall a positive year working in increasingly difficult financial circumstances.

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HAYLE YOUTH PROJECT TATEMENT OF FINAN IAL ACTIVITIES ST FOR THE YEAR ENDED 31 MARCH 2023 Designated Funds Restricted Funds Unrestricted Total Funds Funds 2023 2022 INCOMING RESOURCES Activitles in the fvrtherance Of the charity's objects: 231354 231354 180160 Grants & Donations 22681 22681 23437 Other Income Investment Income: Interest R@ceivable 488 488 15 TOTAL INCOMING RESOURCES 2 231354 23169 254523 203612 RESOURCES USED Costs of activities in furtherance of the Charity's objects-. 158587 142542 Direct Charitable Expenditure 158587 Other Expenditure.. Fund-raising, Publicity Management & Administration 3 Depreciation 32842 530 32842 34539 2268 2010 1738 TOTAL RESOURCES EXPENDED 19195 1738 193697 179091 NET INCOMING RESOURCE5 FOR THE YEAR 60826 24521 Before Transfers Transfer Between Funds NET MOVEMENT IN FUNDS 39395 21431 39395 21431 60826 24521 TOTAL FUNDS BROUGHT FORWARD 2549 95177 97726 73 726 TOTAL FUNDS CARRIED FORWARD 41944 116608 159 Page I

HAYLE YOUTH PROJECT 5T BALANCE SHEET AS AT 31 MARCH 2023 Restritted Funds Designated Funds Unrestricted Total Funds Funds 2023 2022 TANGIBLE FIXED ASSETS 2119 13871 15990 15519 CURRENT ASSETS Debtors 573 573 564 Bank Deposits, Current Account Balance & Cash In Hand 46794 103194 149988 89596 48913 117638 166551105679 CREDITORS Amounts Falling due Within One Year Deferred Income 1030 1084 1038 6915 6915 6915 6969 1030 NET ASSETS 41944 116608 158552 97726 FUNDS (Per Schedule} Restricted Desigrsated Unrestricted 41944 41944 2549 116608 16608 95177 41944 116608 158552 97726 Approved by the Trustees on Chairman of the Trustees Date Page 2

INDEPENDENT EXAMINERS REPORT TO THE TRUST S OF HAYLE YOUTH PROJECT We report on the accounts of the charity for the year ended 31 March 2023 which are Set out on page5 1 to 10. RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINERS As the charity's trustees. you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144 of the Charities Act 2011 Ithe Act) does not apply. It is our responsibility to state, on the basi5 of procedures specified in the General Directions given by the Charity Cornmissioners under section 14515llbl of the Act, whether particular matter5 have come to our attention. ASIS OF INDEPENDENT EXAMINER5 REPORT Our examination was carried out in accordance with the General Dirertions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosure in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence required by an audit and consequently, we do not express an audit opinion on the view given by the accounts. INDEPENDENT EXAMINERSSTATEMENT In connection with our examination, no matter has come to our attentlon: i. Which gives us reasonable cause to believe that In any material respect the requirement - to keeping accounting records in accordance with section 130 of the Act, and to prepare account5 which accord wlth the accounting record5 and to comply with the accounting requirements of the Act have not been met, or,. 2. To which, in our opinion, attention should be drdwn in order to enable a proper understanding of the accounts to be reached. RBE RY&CO. Chartered cou nt 13-15 Commercial Road Hayle Cornwall TR27 4DE EN 4, August 2023 Page 3

HAYLE YOUTH PROJECT NOTES TO THE FINANCIALSTATEMENTS FOR THE YEAR ENDED 31" MARCH 2023 I ACCOUNTING POLICIES Basis of Preparation These financial statements have been prepared under the historical cost convention and in accordance with applicable Accounting and Flnancial Reporting Standards and the Charities Statement of Recommended Practice 2015. Fund-Accounting Unrestricted funds are funds, which as such are available for use or retention at the discretion of the executive committee, in accordance with the Charity's Objects. Restricted funds are trust funds subject to specific restrictive conditions imposed as donors or by the declared purpose in appeals literature. Incoming Resources All income is accounted for on a receivable basi5. Any general-purp05e grants whose use is restricted by the grantor to some future accounting period are accounted for as deferred income until the restriction has been satisfied. Resources Expended All expenditure is accounted for on an accrua15 basis. Where incurred directly to further the Trust's Charitable Objects, it is shown under the heading of dlrect Charitable expenditure. Depreciation of Fixed As5et5 Depreciation is provided for on Fixed Asset5 at IO% per annum on a straight line basis. Expenditure on smaller items is written off in the year incurred. Items acquired are normally quickly depreciatln8 and this policy is deemed prudent by the executive committee. Capital Grants The Charity has not been in receipt of capital grants. Page 4

HAYLE YOUTH PROJEcr NOTES TO THE FINANCIALSTATEMENTS ST FOR THE YEAR ENDED 31 MARCH 2023 Restrlcted Funds Designated Funds Unrestricted Total Funds Funds 2023 2022 INCOMING RESOURCES GRANTS & DONATIONS BLF- Reaching Communities Garfield Weston BBC Children in Need Youth Investment Fund Hayle Town Council 5882 Barbara Ward 5000 Louis Nicholas Charitable Trust 4CX)O Pixel Fund Tudor Trust Annette Duvocet Trust UK Youth Thriving Minds Cornwall Community Found. Cwll Council SIPF Fund Awards for All 82987 20000 10327 82987 83778 20000 20000 10327 9680 17400 5882 5882 5000 5000 4CM)0 3000 3420 40000 20000 120 40rx)o 38500 4163 10575 9920 231354 38500 4163 10575 9920 231354 180160 OTHER INCOME Fee5 from School & Familie5 Income From Cèntre HMRC-JRS Other Income 21268 21268 17789 30 1439 1413 4179 22 81 23437 1413 22681 EXPENDITURE Direct Charitable Expenditure Staff Costs Project Related Expenses Consultancy Fees Project/Development Co-ordinator Minibus Expense5 Travel & Miscellaneous Expenses Sessional Worker Costs 126292 103499 12798 18989 8325 3913 2913 3102 1954 2237 6305 10802 158587 142542 158587 Conyd. Page 5

Page 5 OTHER EXPENDITURE Organisational Review Miscellaneous Establishment Costs Administrative Costs Independent Examiner 20308 26852 11874 7027 660 660 32842 34539 32842 Page 6

HAYLE YOUTH PROJECT NOTES TO THE FINANCIAL STATEMENTS ST FOR THE YEAR ENDED 31 MARCH 2023 Restricted Funds Unrestrirted Total Funds Funds 2023 2022 DEBTOR5 Prepayment- Insurance Minibus Expenses 573 573 564 573 573 564 CREDITORS Telephone/Broadband Hayle Town Youth Club Payroll Services Accountancy 306 306 224 54 64 loo 660 660 1084 1038 54 660 io Opening Deferred Income Received Closing Deferred Income Allocated MOVEMENTOF RESTRICTED FUNDS Restricted BLF Reaching Communities Tudor Trust Garfield Weston Foundation BBC Children in Need UK Youth Thriving Minds Cornwall Communlty Found. Hayle Town Council Barbara Ward's Childrens Foundation Louis Nicholas Charitable Trust Cornwall Council SPIF Fund 6915 82987 40(NJO 21X)00 10327 385CKJ 4163 5882 6915 82987 40000 20000 10327 38500 4163 5882 5000 4000 10575 5000 4000 10575 9920 Aw3rd5 For All 9920 6915 231354 691 Z31J)4 Page 7

HAYLE YOUTH PROJECT NOTES TO THE FINAN IALSTATEMENTS ST FOR THE YEAR ENDED 31 MARCH 2023 CONTINUED Motor Vehicle Equipment Shed Total TANGIBLE FIXED ASSETS Cost as at 01104122 Additions During Year Cost as at 31103123 21830 23615 2739 26354 17(Kl 47145 2739 49884 21830 1700 Depreciation as at 01104122 Provided During Year Depreciation as at 31103123 21830 8946 2098 11044 850 170 1020 31626 2268 33894 21830 Net Book Value as at 31103123 15310 80 15990 Net Book Value as at 01104/22 14669 850 11519 Page 8

HAYLE YOUTH PROJECT INCOME EXPENDITURE ACCOUNT FOR THE YEAR ENDED sr 31 MARCH 2023 INCOME Grants- BLF Reaching Communities Tudor Trust Garfield Weston Foundation BBC Children in Need UK Youth Thriving Mind5 Hayle Town Council Barbara Ward Childrens Foundation Louis Nicholas Charitable Trust Cornwall Community Found. Cornwall Council SIPF Fund Awards For All 82987 4CMI(M) 20000 10327 385 5882 5000 4163 10575 9920 231354 OTHER INCOME Deposit Account Interest Fees From Schools & Families Other Income Income From Centre 488 21268 1413 254523 Deduct.. EXPENDITURE Salaries & NIC Staff Training Payroll Services Sessional Worker Costs Telephone & Internet Project/Development Co-ordinator Insurance Project Related Expenses Minibus Expenses Young Persons Travel Computer Supplies, Sundry, PPS, PPE Etc. Centre Costs.. Utiliti@g. Waste. Cleanlng & Maintenance Accountancy Depreciation Marketing External SupeThislon IT Costs 124598 1694 765 6305 3109 8325 1981 12798 2913 1954 1604 13327 660 2268 622 630 5144 193697 Page 9

Cont'd. EXCES5 OF INCOME OVER EXPENDITURE FOR THE YEAR £60826 Page 10