Empowering Young People Annual Re ort I" April 2021- 31" March 2022 HYP. Humphry Davy Lone. Hoyle. Cornwall. TR27 4AR info@teamhyp.co.uk 01736 755790 www.teomhyp.co.uk The Elmgrant Trust Hayle Town Council FUND Charity No.. 1124306 ## **Chairman’s Report** The New Year started as we left off with Covid still a major factor of the work we were able to carry out. The staff and volunteers continued to provide a full service where ever possible. Throughout the year the Project has developed its area of support across the board becoming more inclusive to the needs and the desires of those young people we try to help. Many have benefited from the specialised work that our team of professionals have been able to give them as a group and individually. The Premises have also been improved where ever possible to give a warm and supportive feel to those who use it on a regular basis, The outdoor space and the Chalet has proved to be a location that early morning breakfast has been provided to an number of local school children who otherwise would have gone hungry before! For more details of the exact work that the Project has completed please refer to the Manager’s report as it will give you a full understanding of the tremendous provision that she and her team have provided to the young people over the year. As the current Chairman and one of the founding team that set up this Charity in 1999 I have witnessed the growth of the Project from a small body providing vital assistance to a few youngsters in and around Hayle. Over the years we have been able to have our own rented property providing a base for the early managers and staff and volunteer Committees. The ethos of the Project has also continued over the years putting the needs of the young people first. Moving on through those years to present day we have been very fortunate to have our own building the staff and volunteers from the Community to continue the work of management and to running the ever expanding Charity. Just from the continued support that we have gained from large funding National and local Charities through the excellent work of the team and Stephen our funding officer we have been able to continue the vitally important work that we do to support the very increasing complexity of needs of the young people today. I am very proud of the Team’s and the Volunteers over the years who have always given 100 % of their time and expertise for the support of hundreds of young people throughout West Cornwall and beyond. Many have really benefited from their engagement with the Project and the tremendous staff that we have been so lucky to have which continues today with those presently working for the Project. I feel that it is time for me to stand down as Chairman at this AGM and pass the baton onto another whom I am sure will continue to support the Charity and Team in the best way possible. I still intend to continue as a Trustee if possible to help and support such a great local Charity. **David W Raymer HYP Chairman 2021-22** ## **HYP Manager’s Report** 2021 to 2022 was a time of growth and increased organisational resilience for HYP. We have clearly demonstrated our ability to react and more importantly also the ability to avoid a crisis in the first place. HYP has been particularly proactive in listening to service users and understanding the changes in the social climate and service user’s needs. HYP has positively engaged 161 young people providing them with professional mid to long term services and support. There has been clear leadership that has promoted a strong work culture where everyone in the organisation understands everyone’s importance, responsibility, and contribution. HYP has focus, our culture reflects the vision, purpose, and identity of the organisation. HYP has demonstrated a longtermism approach to challenges we avoided short-term responses to problems by ensuring we had a funding strategy and funding was in place enabling long term provision of programmes. I have promoted building individual resilience by promoting good habits and strategies that reduce the team’s vulnerability to stress and enhances the ability to rebound from difficult situations. We achieved this through regular supervision, weekly team meetings, wellness cupboard where the team have access to free nutritious lunches and snacks, a team exercise bike and yoga matts, and ensuring the team take a daily 30 min lunch break. I have also been promoting personal resilience at work through strong connections and relationships within the team through shared informal experience with offsite team tea and cake. Stephen and I have ensured we are working on more than one-time funding cycles (long & short) we have built on diversifying our revenue streams, a range of programmes and always have a plan B constantly ensuring HYP’s eggs are in several baskets. The Organisational Review (OR) highlighted the need for HYP policies and procedures to be reviewed and updated. This piece of work was undertaken by policy pros, an ongoing process was set up so that all HYP polices would be reviewed, agreed, and signed off by the Management Committee then read and a statement of understanding signed by all HYP employees. The OR also highlighted that the team needed job security we have been able to provide this, HYP has 6 of the 7 team members employed on contracts increasing team stability and motivation. Alisha’s maternity leave is being covered by Carla Brolly who was a DDSL and Office Manager at Humphry Davy School and sadly Jo Smith left the project to set up an E bike business in Penzance. The OR also highlighted the need to improve HYP’s administration systems and GDPR, Carla has taken a lead on this implementing new systems and a data base and working with ICT 4 ensuring GDPR is up to date and compliant. HYP Mentoring Programme continues to be an essential service for many young people in Cornwall and is highly valued by the schools, academies and APA’s that refer into this provision. It was identified through this programme that during the global covid-19 pandemic young people’s mental health really deteriorated, we were working with more young people who were self-harming and had suicidal ideation. In response to this an ERG group for young men was set up and a young women’s group called SHARMA both focusing of improving mental wellbeing and resilience. There was a focus on using nature to heal with surfing, horse riding and forest school being offered throughout these programmes. The evaluation of these programmes clearly demonstrated the young people had developed coping strategies and felt able to ask for help. Feedback from referring agencies was positive too. Due to the increase in poor mental health, it was decided that we would offer a HYP spring summer surf school focusing on working with those young people most in need. It has been proved that catching waves works positively impacts and helps to deal with depressive symptoms, negative thoughts, insomnia, irritability, anxiety, and self-destructive behaviours. This group proved popular and supported young people to develop their emotional resilience. Breakfast Club continue to be a vital part of HYP’s wrap around care ensuring young people have a nutritious breakfast before they start the school day running, Monday- Thursday. HYP’s Holiday Activities programme continued to provide fun structured FREE activities to YP raising aspirations, promoting positive peer relationships, increasing self-confidence, and providing a FREE nutritious lunch. HYP’s Monday (Yr 9, 10, 11) & Wednesday (Yr 7, 8) Youth Café continue to be very popular with both sessions having over 25 young people in attendance. During the sessions the YP have access to arts and crafts, games, and a free sit-down dinner. They also have access to youth workers who can support, listen, give advice and refer onto other agencies were necessary. I would like to take this opportunity to thank all of you as none of this would have been possible without the dedication and professionalism of a great team and Management Committee. I would also like to thank David who has been involved with HYP from the beginning he has always been very proactive in his role as Trustee and Chairman, always popping up to the centre and being able to take a phone call and give support and advice, he will be missed as chairman, and we are all delighted he has decided to stay on as a HYP Trustee. ## **Prepared by Jacqueline Hart – HYP Manager** ## **HYP Finance Report** During the financial year we have building to become a more resilient organisation moving forward from the pandemic. Full accounts have been prepared with a summary as follows. ## Income Generation Over the year we have seen income being generated through referrals starting to increase from previous year. With continued uncertainty due to the pandemic during the year referrals were slow to build, although over the second half of the year income dramatically increased. Income from Centre rental continued to be almost non-existent due to the pandemic. For the year ending March 2021 - ➢ Programme delivery income was £ £11,709 - ➢ Centre rental income was £50 For the year ending March 2022 - ➢ Programme delivery income was £17,789 - ➢ Centre rental income was £30 ## Grants & Donations Over the year we saw an increase in income through grants, with £180,160 received over the 12 months. This was an increase of £66,000 from the previous year. This included the grant from the National Lottery Reaching Communities Fund secured during the previous year. During this financial year we managed to secure two multi-year grants for core running costs (Tudor Trust & Garfield Weston) and one multi-year grant for projects costs (BBC Children in Need), along with various one-off grants for different projects. During the year we received donations from a local business towards our ongoing work. ## Expenditure As with income there was an increase in expenditure during the year, up from £103,852 (2020/21) to £142,542 (2021/22). This was mainly due to an increase in staffing costs along with other costs associated with running the programmes. ## Overall Summary Prior to the pandemic our income and expenditure were increasing year on year. This financial year has seen us bounce back strongly from the pandemic with income surpassing all other years and reaching the £200,000 threshold for the first time. The challenge now is to maintain this level and build financial resilience for the coming years. With increasing demand for HYP services and ever increasing costs, we know that we will need to continue to generate income from various sources to cover these costs. We will look to continue the success of securing grants for the project as well and increasing income from referrals. We will also look at other opportunities to increase our income over future years. As we move forward, HYP remains in a good financial position and we will be looking to maintain this. ## **Prepared by Stephen Potts Funding Coordinator** HAYLE YOUTH PROJECT STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31" MARCH 2022 Restricte(I Funds Designated Funds unrestricted Funds Total Funds 2022 2021 INCOMING RESOURCES Activities in the furtherance Of the charity's objects.. Grants & Donations 180160 180160 113926 Other Income 23437 23437 23996 Investment Income.. Interest Receivable 15 15 33 TOTAL INCOMING RESOURCES 2 180160 23452 203612 137955 RESOURCES USED Costs of activities in furtherance of the Charity's objects: Direct Charltable Expendlture 142542 142542 103852 Other Eypenditure: FLtnd-raising, Publiclty Management & Administration 3 Depreciation 34539 530 34139 19484 2010 1247 1480 TOTAL RESOURCES EXPENDED 177611 1480 17909112458 NET INCOMING RESOURCES FOR THE YEAR Before Transfers Transfer Between Funds NET MOVEMENT IN FUNDS 2549 21972 24521 13372 2549 21972 24521 13372 TOTAL FUNDS BROUGHT FORWARD 73205 73205 59833 TOTAL FUNDS CARRIED FORWARD 2549 95177 97726 73205 Page I HAYLE YOIffH￿R JECT BALANCE SH Ef AS AT 31" MARCH 2022 Restricted Funds Designated Funds Unrestricted Total Funds Funds 2022 2021 TANGIBLE FIXED ASSETS 2649 12870 15519 5979 CURRENT ASSETS Debtors 564 S64 614 Bank Deposits, Current Account Balance & Cash In Hand 6869 82727 89596 75268 9518 96161 105679 81861 CREDITORS Amounts Falling due Within One Year Deferred Income 1038 949 6915 7707 6915 6969 795 NET ASSETS 2549 95177 97726 73205 FUNDS IPer S¢hedulel Restricted Designated Unrestricted a549 2549 95177 95177 7320 254 95177 97726 732 Approved by the Trustees on Chairman of the Trustees Date Page 2 INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF HAYLE YOUTH PROJECT We report on the accounts of the charity for the year ended 31, March 2022 which are set out on pages I to 8. RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINERS As the charity's trustees, you are responsible for the preparation of the accounts- you consider that the audit requirement of section 144 of the Charities Act 2011 (the Artl does not apply. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 1451511bl of the Act, whether particular matters have come to our attention. BASIS OF INDEPENDENT EXAMINERS REPORT Our examination was carried out in accordance with the General Direction5 glven by the Charitv Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of anv unusual items or disclosure in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence required by an audit and consequently, we do not expre55 an audit opinion on the view given by the accounts. INDEPENDENT EXAMINERS STATEMENT In connection with our examination, no matter has come to our attention; l. Which glves us reasonable cause to believe that in any material respect the requirement to keepin8 accounting records in accordance with section 130 of the Act, and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met, or; 2. To which, in our opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. PRYOR BEGENT FRY & CO. Chartered Accountants 13-15 Commercial Road Hayle Cornwall TR27 4DE 3 August 2022 Page 3 HAYLE YOUTH PROJECT NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31" MARCH 2022 I ACCOUNTING POLICIES Basis of Preparation These financial statements have been prepared under the historic31 cost convention and in accordance with applicable Accounting and Financial Reporting Standards and the Charities Statement of Recommended Practice 2015. Fund-Accounting Unrestricted funds are funds, which as such are available for use or retention at the discretion of the executive committee, in accordance with the Charity's Objects. Restricted funds are trust funds subject to specific restrictlve conditions imposed as donors or by the declared purpose in appeals literature. Incoming Resources All income is accounted for on a receivable basis. Any general-purpose grants whose use is restricted by the grantor to some future accounting period are accounted for as deferred income until the restriction has been satisfied. Resources Expended All expenditure is accounted for on an accruals basis. Where incurred directly to further the Trusvs Charitable Objects, it is shown under the headin8 of direct Charitable expenditure. Depreciation of Fixed Assets Depreclation is provided for on Fixed Asset5 at IO% per annLsm on a straight line basis. Expenditure on smaller items is written off in the year incurred. Items acquired are normally quickly depreciating ond this policy is deemed prudent by the executive committee. Capital Grants The Charity has not been in receipt of capital grants. Page 4 HAYLE YOUTH PROJECT NOTES TO THE FINANCIAL STATEMENTS ST FOR THEYEAR ENDED 31 MARCH 2022 Restricted Funds Designated Funds Unrestricted Total Funds Funds 2022 2021 INCOMING RESOURCES GRANTS & DONATIONS BLF- Reathing Communities Garfield Weston BBC Children in Need Youth Investment Fun(1 Hayle Town Council Barbara War(1 Louis Nicholas Charitable Trust Pixel Fund Tudor Trust Annette Duvocet Trust ccc Elm Grant Trust other Grants 83778 92388 83778 9680 17400 5882 174(KJ 5582 3CM)O 3420 zoooo 12CQO 3420 I2￿￿7 17538 ISCK) 2500 180160 113926 180160 OTHER INCOME Fees from School & Families Income From Centre HMRC-JRS Other Income 17789 30 1439 417 17789 11709 30 50 1439 12149 4179 23437 23 EXPENDITURE Direct Charitable Expenditure Staff Cost5 Project Related Expenses Consultancy Fees ProjectlDevelopmeni Co-ordinator Minibus Expenses Travel & Miscellaneous Expenses Se55ional Worker Costs 103499 96582 18989 2410 3913 2812 3102 441 2237 834 10802 773 142542 103852 14254 Cont'd. OTHER EXPENDITURE Organisational Review Miscellaneous Establishment Costs Administrative Cost5 Independent Examiner 26852 7799 7027 11085 660 6CK) 34539 19484 34539 Page 5 HAYLE YOUTH PROJECT NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 ' MARCH 2022 Unrestricted Total Funds Funds 2022 2021 Restrirted Funds DE8TORS Prepayment- Insurance Minibus Expenses 564 614 564 564 564 614 CREDITORS TelephonelBroadband Hayle Town Youth Club Payroll SeThices Accountancy 172 54 123 600 94 224 224 54 loo 660 ILJ) 660 Opening Deferred Income Received Closin8 Deferred Income Allocated MOVEMENT OF RESTRICTED FUNDS Restricted BLF Reaching Communities Tudor Trust Garfield Weston Foundation BBC Children in Need Youth Investment Fund Hayle Town Council Barbara Ward's Childrens Foundation Louis Nicholas Charitable Trust Pixel Fund Annette Duvolet Trust 7707 82986 6915 83778 20CK)O 9680 17400 5882 9680 174 5882 30 3420 120 8016 3420 12(KK) 179368 7707 6915 Page 6 HAYLE YOUTH PROJECT NOTES TO THE FINANCIAL STATEMENTS ST FOR THE YEAR ENDED 31 MARCH 2022 CONTINUED Motor Vehicle Equipment Shed Total TANGIBLE FIXED ASSETS Cost as at 01104121 Addition5 During Year Cost as at 31103122 21830 12065 11550 23615 1700 35595 11550 4714 21830 17CiI Depreciation as at 01104121 Provided During Year Depreciation as at 31103122 21830 71C6 1840 894 29616 2010 31626 17 21830 Net Book Value as at 31103122 14669 850 15519 Net Book Value as at 01104121 4959 102 Page 7 HAYLE YOUTH PROJECT INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED ST 31 MARCH 2022 INCOME Grants: BLF Reaching Communities Tudor Trust Garfield Weston Foundation BBC Children in Need Youth Investment Fund Hayle Town Council Barbara Ward Childrens Foundation Louis Nicholas Charitable Trust Pixel Fund Annette Duvolet Trust 83778 9680 174 5882 3420 12cNXI 180160 OTHER INCOME Deposit Account Interest Fees From Schools & Families Other Income Income From Centre HMRC~JRS 15 17789 4179 30 143 203612 Deduct: EXPENDITURE Salaries & NIC Staff Training Payroll Services Sessional Worker Costs Telephone & Internet ProjecVDevelopment Co-ordinator Insurance Project Related Expenses Minibus Expenses Young Persons Travel Computer Supplie5, Sundry. PPS, PPE Etc. Centre Costs.. Utilities. Waste, Clear)ing & Maintenance Accountancy Depreciation Marketing External SupeNision Volunteer Costs 98875 4624 753 10802 2266 3913 18989 3102 2237 2165 24843 660 2010 1421 170 252 179091 Cont'd. EXCESS OF INCOME OVER EXPENDITURE FOR THE YEAR £24521 Page 8 INDEPF.NDENT EXAMINERS Rf PORT TO THE TRUSTEIS OF HAYLE YOUTH PROJECT We report on the accounts of ihe chaiily for the year endod 31" March 2022 which ale set out on Pa8es I to 8. RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINERS As Ihe charity's trustees. you are reswjnsible foi ihe preparèt40n of the account5.' you consider that Ihe audit rpquiremeni ol section 144 01 Ihe Charities Ati 2011 Ithe doe5 not apply. It is our re%pon5ibilily to slate, on the basis of procedures specified ID the General Directior15 given by the Chamiy Commissioners section 145ISllbl ol the ￿1. whether particular mailers have come to our attention. BASIS OF INDFPENDENT EXAMINERS REPORT Oijr examinaiv)n was carried out in accordance with the General Direclions given by the Charity Commissioners. An p¥amination includes a review of the accouniing rpcowds kepi by the Charily and a CO￿lphr150n of the acc.ounts presenied wih Ihose iecords. li also inclu¢Jes con5ide¥atioii ol aiiv unusual iiems OT disc105UfP in the accouiiis ar￿ seeking explartaiion5 from you as trustees concerning any such mailers. The procedures undertaken do noi provide all the evidence required by an audit and ionse4uenily, we do not express an audit opinion on the view given by the accouiils. INDEP&"NDENT EXAMINERS STATEMENT In ionnection wilh our examinat￿￿. no matter has come to ovr atlenlion.. l. Whlch give5 ttrs reasonable cause to believe ihai in any maierial iespett tlie requirement tu keepiii8 ac£oui)Iing records in accordanre willi ￿liOn 130 of the Act, and to prepare accounls which accord wilh ihe accouniitig wecords and to comply wilh the accoiinting iequiiements ol ihe Act have not been met. or: 2. To wliich. in our opinion. atlenlion should be drawn in order to enable a proper undew5tanding ol ihe accounts to be reached. PRYOR BEGENT FRY &CO. Chartered Accountanis 13-15 Commefcial Roail Hayle Cornwall TR27 4DE 3" August 2022 Page 3