## **Trustees’ Annual Report for the period** **From** 01.09.2019 **Period start date To** 31.08.2020 **Period end date** **Charity name:** GARRAS OWLETS PRESCHOOL **Charity registration number:** 1124305 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To enhance the development of children**
**primarily under statutory school age by**
**encouraging parents to understand and**
**provide for the needs of their children**
**through community groups and by;**
**a) offering appropriate play, education**
**and care facilities, family learning,**
**together with the right of parents to take**
**responsibility for and to become involved**
**in the activities of such groups, ensuring**
**that such groups offer opportunities for**
**all children whatever their race, culture,**
**religion, means of ability;**
**b) encouraging the needs of such**
**children and their families and promoting**
**public interest in and recognition of such**
**needs in the local areas.**
**c) instigating and adhering to and**
**furthering the aims of the Preschool**
**Learning Alliance. **| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identifiedinthe accounts.|Para 1.17 and
1.19|**Garras Owlets Preschool was established**
**as a response to falling rolls in the**
**school, and to address the need locally**
**for preschool education. It is licenced by**
**Ofsted to take up to 20 children from 2**
**years to statutory school age. **| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have had regard to the**
**guidance issued by the Charity**
**commission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**In 2019-20 Owlets continued its morning**
**sessions Monday to Friday 8.45 – 12, plus**
**Lunch clubs daily from 12-1pm.**
**Afternoon sessions on Monday, Tuesday,**
**Wednesday and Friday.**
**Staff levels were maintained, training**
**needs were closely monitored and course**
**attended were required.**
**Close co-operation continued with Garras**
**Primary School ensuring a smooth**
**transition for pupil into the reception**
**class. Other pupils left well prepared for**
**other local schools. This was particularly**
**important given the disruption caused by**
**the global pandemic.**
**Owlets was judged as outstanding by**
**Ofsted in all areas in March 2015.**
**Made the choice to register as a provider**
**of 30 hours funding from September 2017**
**for eligible working families.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives|Para 1.41|| |set||| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**There is a surplus at the end of the**
**period.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The management committee recognises**
**that attendance at Owlets is cyclical. At**
**the end of each academic year a number**
**of funded pupils leave to enter primary**
**school and are replaced by younger non-**
**funded pupils. Younger pupils (2 and 3**
**years) require a higher staff/pupil ratio of**
**4:1. Funded children (3+) require a 8:1**
**ratio.**
**Numbers are always lower in September**
**(the start of the year) and build up as we**
**go through the year. It is necessary to**
**have a financial reserve to support with**
**low-earning period.**| |Amount of reserves held|Para 1.22|**There are reserves of £2000.**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Government funding of preschool places**
**does not cover the costs of providing**
**them. Garras Owlets remains financially**
**viable due to;**
•
**Firm control over staff/pupils**
**ratios i.e. no over staffing**
•
**Non- funded payments**
**supplementing some of the**
**shortfall.**
•
**Continuous fundraising**
**throughout the year.**
•
**The primary school providing the**
**premises and utilities free of**
**charge.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Volunteers elected by the management**
**committee**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**GARRAS OWLETS PRESCHOOL**| |---|---| |Other name the charity uses|**GARRAS OWLETS**| |Registered charity number|**1124305**| |Charity’s principal address|**c/o GARRAS CP SCHOOL**
**ST KEVERNE ROAD**
**MAWGAN**
**HELSTON**
**TR12 6AY**| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Mrs S Williams|Chairman||The Committee| ||Mrs P Nicholas|Treasurer||The Committee| ||Mrs L Williams|Secretary||The Committee| ||Mrs B Abingdon|||The Committee| ||Mrs L Lugg|||The Committee| ||Mrs R Nisbet|||The Committee| ||Mrs K Pryor|||The Committee| ||Mrs S Wroe|||The Committee| ||Mrs J Kettle|Asst Secretary||The Committee| ||Mrs N Williams|Asst Treasurer||The Committee| ||Mrs G Ely|||The Committee| ||Mrs C Savage|||The Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations Thè tNstees d￿laTe that th8y have approved the trustses, report above. Slgnad on behalf of th• ¢harfty'a trustses Slgnatur8181 Full namdsl Position leg Secrthary. Chalr, etcl Mr5 S Williams Pat Nicholas Chair Treasurer 1.4.21 |**GARRAS OWLETS PRESCHOOL**||||||||| |---|---|---|---|---|---|---|---|---| |**Profit & Loss Account**||||||||| |**for the 12 monthperiod ended 31/08/2020**||||||||| |||||||||| |**Income**||||||||| |||||||||| |Funded Places||£58,627.52||||||| |Non Fundedplaces||£3,506.46||||||| |Registration fees||£0.00||||||| |Interest||£0.00||||||| |Collection box||£0.00||||||| |Match Funding||£0.00||||||| |Fundraising||£783.80||||||| |Other Donations||£477.71||||||| ||||||**£63,395.49**|||| |||||||||| |**Less: Costs**||||||||| |||||||||| |Staff Costs|||£45,069.62|||||| |Payroll fees|||£437.76|||||| |Bank charges|||£98.65|||||| |Overdraft fee|||£0.00|||||| |Ofsted fees|||£0.00|£45,606.03||||| |||||||||| |**General expenses:**||||||||| |SundryEquipment|£388.68|||||||| |PlayEquipment|£1,120.05|||||||| |PlayConsumables|£175.99|||||||| |Stationery|£116.34|||||||| |Postage|£10.03|||||||| |Sundrymedical|£57.14|||||||| |Cleaning|£130.44|||||||| |Garden|£0.00|||||||| |Other expenses|£755.23|||||||| |DBS Check|£0.00|||£2,753.90||||| |||||||||| |||||||||| |PettyCash|||£0.00|||||| |PLA membership|||£665.93|||||| |PLA Public liabiltyins|||£0.00|||||| |PLA Out of School Club ins|||£0.00|||||| |||||£665.93||||| ||||||**£49,025.86**|||| |||||||||| |Net Surplus (Deficit) forperiod|||||_£14,369.63_|||| |||||||||| |||||Bank O/B|23,162.09|||| |||||Surplus|14,369.63|||| |||||Bank C/B|37,531.72|||| |||||||||| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteosl ' members of QrtRQAs OiJJQT3 31/ot/ao20 On accounts for the year ended Charity no Ilf any) Set out on pages Respectlw The charitYs trustees are responsible for the preparation of the accounts. ra8ponslbllltles of The ¢harity's trustees consider thal an audit is not required for this year trusle•s and examiner under section 144 of the Charit•es Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the Charities Acl. to follow the procedures laid down in Ihe general Directions given by the Charity CommissN)n (under section 145(5Xb) of the Charities Act. and to state whether particular matters have come to my attention. Basls of Independent My examination was ¢anied out in aC￿rdance wilh general Directions given 0xamlng￿s statamènt by the Charity Commission. An examination indudes a review of the acmunting reths kept by the tharity and a Comparison of the arx¢)unls presented wth those records. It also includes consideration of any unusual items or discbjsures in thè accounts, and seeking explanations from the tnjstees concerning any su¢h matters. The prO￿dureS undertaken do not prowde all the evidence ttbal would be required in an audit. and consequently no opinion is given as to whether Ihe accounts present a 'true and fair, view and the report is limited to those matters set out in the statement bathv. Independent In connedion with my examination, no material matters have come to my examinerfs statement attention (other than that disckjsed below ') wthich gives me cause to believe Ihat in, any material respecl,: the accounting records were not kept in accordance with section 130 of the Charities Act: or the accounts did not accord with the accounting records,. or the accounts did nol comply with the applicable requirements corbcemirKJ the fom and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, wew which is not a rnatter considered as part of an independent examination. I have have come across no other matters in conneclion with Ihe examination to whith allenlion should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the wiyds in the iyackets rfth8y (lo not apply. Slgned: Datè: IER Decamber 2017 Nam•: riies C . Relevant prof•ssional qUallfirAtlo￿8) or body (If any): Address: 2 fLEGELLkST PfvRc PD. Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32. Independent 8xamination of charity accounts.. d1￿CtionS and guidan￿ for examiners). IER De￿mber 2017 Give hore details of any Items that the examiner wishes to disclose. IER Dacember 2017