## **Trustees' Annual Report for the period** 

||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||Day|Month|Year||Day|Month|Year|
|**From **|6|April|2020|**To**|5|April|2021|



## Section A                        Reference and administration details 

## **Charity name PROJECT ARUSHA** 

**Other names charity is known by Registered charity number (if any) 1124283** 

**Charity's principal address 139 Duffield Road Derby Postcode DE22 1AF** 

## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year **|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Katherine<br>Farrington|Chair||Project Arusha Trustees|
||Denis Homer|Administrator|||
||Timothy O’Sullivan||||
||Nikketa Newton|Secretary|||
||Veronica Neild||||
||Catherine Vasey|Treasurer|||
||Kathryn Thraves||||
||Peter Thraves||||



## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** 

**Name of chief executive or names of senior staff members (Optional information)** 

**Section B              Structure, governance and management** 

Page **1** of **5** 



## **Description of the charity’s trusts** 

Type of governing document 

Charitable Trust Deed dated 30[th] January 2008 

- (eg. trust deed, constitution) 

How the charity is constituted 

Trust 

- (eg. trust, association, company) 

New Trustees are selected by existing Trustees from parishioners of St Trustee selection methods Mary’s and Holy Family parishes in Derby or others with relevant (eg. appointed by, elected by) experience or who have a particular interest in the Project. 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **RISK MANAGEMENT POLICY** 

Because the Charity is working with children there is a risk of unacceptable behaviour from the trustees or volunteers who visit Tanzania or of the students in the schools in Tanzania. The Charity has 

safeguarding policies in place to minimise the chance of this occurring. 

- There is the risk of money sent to Tanzania being inappropriately used. To mitigate this risk one of the trustees, or another suitable representative of the charity, visits Arusha each year and is able to verify how the donations are being used. This is mainly through meeting many of the different beneficiaries and also receiving letters from students whose fees are being paid, partially or totally, by the Project. Fifty Six students in four schools are currently being supported by the Project. The visitors also go to schools where the donations have helped to build classrooms and a science laboratory. 

- Our prime contact in Tanzania is a senior priest in the Arusha Archdiocese whom we have known for many years and whom also sends written confirmation that the money has been received and what it will be spent on. Money transfers are bank to bank and written confirmation of payment is received from the bank. All money transfers have to be authorised by two Trustees. 

In order to further minimise any risk Project Arusha has insurance through the Nottingham Diocesan public, employers and trustees liability policies through the Catholic Church Insurance Association. 

## **Section C                    Objectives and activities** 

## **OBJECTS** 

**Summary of the objects of the charity set out in its governing document** 

1. To help young adults from parishes in Derby in their personal and spiritual development. 

2. To advance the education of pupils in the Diocese of Arusha in Tanzania, East Africa, with practical help and funding. 

3. To relieve need and suffering in the Diocese of Arusha, when and if natural or other kinds of disaster occur, through financial donations or other means. 

Page **2** of **5** 



## **PUBLIC BENEFIT** 

In undertaking the activities to meet the charity objects the charity trustees aimed to comply with the duty in section 4 of the Charities Act 2006 to have due regard to public benefit. The Trustees consider this is demonstrated as follows: 

- sponsoring young people to teach in Tanzania for three months 

- • the young people are able to make a valuable contribution to the students in Tanzania both inside and outside the classroom, academically and culturally 

- there is a significant reciprocal contribution made by the Tanzanian students and others to the personal and spiritual development of the young people from the UK 

- the financial donations to the schools, students and some parishes in the Arusha Diocese benefit, directly and indirectly, several hundred Tanzanian students, their families and their teachers 

**Summary of the main activities undertaken for the public benefit  in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

- unfortunately, due to the pandemic, the Project was not able to sponsor the Derby young people to go to Tanzania this year. It is hoped to resume this initiative in 2023. 

## **ACTIVITIES** 

1. In the financial year 2020/21 £28,400.00 was donated by the Project, mainly for individual students in four schools in the Arusha Archdiocese. This money is used to support students whose families could not pay the fees or could not afford to buy the uniform. 

2.  In addition to the above donation the Project made a further donation of £9,000 to help the associated schools in Arusha pay the school staff and maintain the buildings whilst the schools were shut due to COVID-19. 

3. One of the aims of Project Arusha is to help our parishioners focus on the wider Church by better understanding and addressing the needs of our fellow Catholic Christians in a diocese in the developing world. Helping to raise money to donate to Arusha, hearing the young people talk about their experiences with such enthusiasm, and meeting the visiting priest from Arusha, all help to achieve this aim. 

**Additional details of objectives and activities (Optional information)** 

Page **3** of **5** 



You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

The policy on grant-making focuses primarily on the costs of sponsorship of the young people travelling to and working in Tanzania, and on making donations to schools and individuals to support their education. As mentioned earlier, this did not happen this year secondary to COVID-19. 

The charity also aims to help with funding of the local community in terms of severe need such as drought and hunger and this year COVID-19. 

- policy  programme related investment; 

- contribution made by volunteers. 


**Summary of the main achievements of the charity during the year** 

- Donated £28,400.00 to four Arusha schools and fifty six sponsored students. 

- Made a one off Donation of £9,000 to help our associated schools in Arusha pay their staff and maintain the buildings whilst they were shut due to COVID-19 restrictions. 

## **Section E                    Financial review** 

Page **4** of **5** 



## **Reserves Policy** 

## **Brief statement of the** 

**charity’s policy on reserves** 

The policy of the Trustees is that reserves should be kept to a minimum. Income from donations is usually transferred for the causes and projects in Arusha in the year in which is it received. Surplus funds in the form of working capital are held in a bank account with Lloyds Bank. 

**Details of any funds materially in deficit** 

None 

You **may choose** to include Funding comes from public donations, money raised at parish events, additional information, where contributions from the young people selected for sponsorship, and relevant about: contributions from the parishes’ general funds. 

- the charity’s principal sources of funds (including any fundraising); 

The money from parish events is donated to the beneficiaries in Tanzania, as are individual donations unless specified otherwise. 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

## **Signed on behalf of the charity’s trustees** 

**Signature(s)** Denis Cyril Homer **Full name(s)** Katherine Louise Farrington **Position (eg Secretary, Chair,** Chair of Trustees Trustee & Administrator **etc)** 10/05/2021 10/05/2021 

Page **5** of **5** 



## **PROJECT ARUSHA Charity Number 1124283 Statement of Financial Activity for year ended 5th April 2021** 

||**Unrestricted**||
|---|---|---|
||**Funds**|**_Total 2020_**|
||**£**|**_£_**|
|**Receipts**|||
|Public Donations to Project|27546.00|22358.05|
|Old Vicarage School & Parents|2315.00|2945.00|
|Malvern Parish|0.00|800.00|
|St Benedict School|0.00|1000.00|
|Gift Aid Reclaimed|6207.88|4224.65|
|Young People Contributions|0.00|6281.33|
|Parishes Contributions for YP|0.00|3413.47|
|Parishes for Adults flights|0.00|0.00|
|Parish Events|0.00|1864.23|
|Golden Giving|1828.38|0.00|
|MyDonate/paypal/amazon smile|48.84|56.79|
|Bank repayment|8982.00|0.00|
|**TOTAL**|**46928.10**|**42943.52**|
|**Payments**|||
|Donations to Arusha Schools|28400.00|25500.00|
|Donation for COVID crisis|18000.00|0.00|
|Flights for Young People|0.00|3326.95|
|Flights for Project team members|0.00|500.00|
|Flights for Priests|0.00|0.00|
|Bank charges for money transfers|45.00|21.00|
|**TOTAL**|**46445.00**|**29347.95**|
|**Surplus (Deficit) for year**|**483.10**|**13595.57**|
|**Opening Balance**|**23316.11**|**9020.54**|
|**Closing Balance**|**23799.21**|**22616.11**|



## _**Reserves Policy**_ 

_The policy of the Trustees is that reserves should be kept to a minimum. Income from donations is usually transferred for the causes in the year in which it is received. Surplus funds in the form of working capital are held in a bank account with Lloyds._ _**Restricted Funds:** There are no restricted funds._ 

|**Signed by two Trustees on behalf of all Trustees**|**Print Name & Date**|
|---|---|
||**Katherine L Farrington**<br>**Catherine Vasey**|
|||



See also CC Report Final 




## **Independent examiner's report on the accounts** 

**Section A                        Independent Examiner’s Report** 

**Report to the trustees/** Charity Name **members of** Project Arusha **On accounts for the year** 5[th] April 2021 **Charity no** 1124283 **ended (if any)** 

**Set out on pages** 

(remember  to include the page numbers of additional sheets) 

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **05/04/2021** . 

**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of  the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

**Independent** I have completed my examination.  I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: 

- the accounting records were not kept in accordance with section 130 of the Charities Act; or 

- the accounts did not accord with the accounting records; or 

- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

**Signed: Date:** 20-05-21 **Name:** Roy Edward Farmer **Relevant professional** ACA **qualification(s) or body (if any): Address:** 39 Manor Road, Borrowash, Derby DE72 3LL 

**Oct 2018** 

1 

**IER** 



IER
Oci 2018