Charity registration number 1124273 Company registration number 06215893 (England and Wales) SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLYSOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) LEGAL AND ADMINISTRATIVE INFORMATION Trustees Mr David Trigger Mr Timothy Peters Mrs Penny Elghady Ms Barbara Pri Ms Claire Hill Ms Jane Abbey Ms Maudie Spurrier (Appointed 30 April 2024) (Appointed 24 July 2024) Secretsry Mrs Jackie Wesley Charity number 1124273 Company number 06215893 Registered office Room CG 1D Follaton House Plymouth Road Totnes Devon TQ9 SNE Independent examiner Mr Jason Milden FCCA Darnells Chartered Accountants 30 Fore Street Totnes Devon TQ9 5RP
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) CONTENTS Page Truslees. report Independent examiner's report Statement of financial activities Balano sheet Notes to the financial ststements 10-21
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2024 The Trustees prèsent their report and accounts for the year ended 31 March 2024. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity's Memorandum & Articles ofAssociation dated 17 April 2007 and amended on 14April 2008 and 12 July 2011, the Companies Act 2006 and the Statement of Recommended Practice for charities applying FRS 102. Objectives and activities South Hams Community Action Ltd {formerly South Hams Community & Voluntary Services) and hereafter referred to as South Hams Community Action, is a registered charity and company limited by guarantee. Established in 1995 as a membership organisation, we have been serving voluntary and community organisalions in Ihe South Hams for nearly 30 years. South Hams Community Action is a core member of Devon Voluntary Action (DeVA), under whose umbrella we are also members of the National Association for Voluntary and Community AGtion (NAVCA) and the National Council for Voluntary Organisations (NCVO}. The objects as set out in the goveming document are to promote any charilable purposes for the benefit of the community in the socal government district of South Hams and in particular, the advancernenl of educalion, the protection of health and the relief of poverty. distress and sickness, and in furtherance of the said purposes, but not further or olhetwise. to promote and organise co-operation in the achievement of the same and lo that end to bring together in council represenlatives of the voluntary organisations and statutory authorities within the area of benefit. It is in progress by the Trustees lo amend the objectives set out in the goveming document. The revised objects will be to promote any charitable purposes for the benefit of the community in the local government district of South Hams and, in particular, to address the impact of rurality in terms of disadvantage, physical and mental health, physical or learning disability. social connectivity and isolation, and to promote allianS and collaboration between the voluntary and community sector and strategic partners to achieve these aims. Our purpose is lo support and represent the local voluntary, community and social enterprise (VCSE) sector in the South Hams district, estimated to comprise around 600 organisations. In March 2024. we updated our previous Strategic Plan. and established our new four-year Strategic Plan for 2024 2028, which provides the overarching framework for the work of South Hams Community Action in the coming years. Our Wision Our vision is to strengthen our voluntary and community groups to enable them to support the health and wellbeing of people in the South Hams. Our Misslon Our mission is to be the leading organisation and partner of choice working on behalf of our voluntary and community sector. Our Values Our values are golden threads throughout all our work-. Collaboration Trust Inclusivity Innovation
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Ourstrategic aims." Partnerships." to create sustainable partnerships," Capacity building.. to build capacity in areas of unmet need,. Volunteering.. enable our voluntary sector to better recruit and retain volunteets." Heatth and wellbeing.. to put the health and wellbeing needs of our communities fitst and foremosL Our strategic aims are inter-connected and require a joined-up approach. It is vital that we work in partnership to enhance the health and wellbeing outcomes for our communities. The Trustees have paid due regard to guidance issued by the Charity Commission on public benefit when reviewing the Charity's aims and objectives, and in planning the future activities Ihe Charity should undertake. The work flowing from our purpose supports the public through helping develop services and support in their communities and supporting individuals to enable them to volunteer. We receive qualitative feedback and quantitative data which evidences this. Achievements and perfomiance During the year 2023-24, the work of South Hams Community Action expanded. to meet the needs of community and voluntary organisations, which are greater Ihan ever. Additional staff were taken on to help meet these needs, including a Partnerships & Funding Coordinator, Project Support Officer and Community Link Worker. We were very pleased to appoint a new Chief Executive Officer, who started on 1 August 2023, and who had already worked for nearly a year with our organisation in the Communities Team. During this reporting period, South Hams Community Action had six trustees providing support to the organisation. The work of South Hams Community Action is undertaken by two teams.. the Communities Team and Heallh & Wellbeing Team. The following is a summary of the achievements and activities during the period 1 April 2023 to 31 March 2024.. The work of our Communities Team Our Communities Team has worked tirelessly to support. new. emerging and existing groups, organisalions and charities to grow and Itourish. Working extensively with partners throughout the South Hams, the team has promoted collaboralion and effective joined-up working in support of our commLtnilies. A range of training sessions have beèn organised to develop the sector. These include training on grant funding, mental health awareness, disability awareness, and a HOPE (Help Overcome Problems Effectively) course. The team also referred groups to training being undertaken by various partner organisations. In November 2023, the team organised a Funding Day where over 60 participants from South Hams community and voluntary organisations were able to meet a range of local and national funding bodies. The day was a great success, and it is planned to hold a lurther event later in 202410 support our groups to recruil and retain volunteers. In addition to local Caring Alliances. the first district-wide Caring Alliance meeting was organised in October 2023. This was attended by over 30 participants from a range of organisations. Working with our Health and Wellbeing team, and our partners, the Communities Team use their knowledge of the South Hams to build innovative solutions to tackle the unmet need5 in our communities. The work undertaken includes supporting our community transport schemes to find drtvers and our caring organisations to recrutt a range of volunteers, in particular befrienders. One-lo-one support. information and signposting has been provided around grant funding, policies and legal structures.
SOUTH HAMS COMMUNITY ACTION LTD {FORMERLYSOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) TRUSTEES. REPORT {INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 The team has also publicised the needs of our voluntary and community groups in mailings. social media, the creation of posters and other publicity, and in articles in local newsletters and magazines. Beeen May and June 2023, the team carried out a survey of our voluntary sector to better understand their needs and priorities. We received 50 responses. Volunteer recruitment and retention was the lop priority for our sector, followed by funding and suslainability. This led to the development of the Funding Day and further campaigns around volunteer recruitment. Between November 2023 and February 2024. the team surveyed residents in the South Hams to learn more about loneliness and social isolation, particularly with the rurality of the South Hams. Our team visited groups, cafés, post offices, community shops and pubs. and worked in partnership with many of our voluntary organisations. 223 respondents showed that the picture was stark for our lonely and socially isolated residents, with transport and mental hea51h being the lop barriers to attending activities. Cost, timings and health were other leading factors. Supported by funding from South Hams District Council, we have provided leadership and partnered with a wide range of community groups, organisations and agencies to provide both direct and holistic support, information and advice to those displad by the war in Ukraine, and to families hosting Ukrainian refugees. More recently. the 5UPPOrt for our Ukrainian community has moved to crealing more resilien and enabling better integration. while encouraging them to celebrate their own cultuial identity. Looking forward, plans are being developed to increase our voluntary seclor capacity in areas such as reducing social isolation, to enhan Ihe mental wellbeing of all age groups. and to support our carer5 and those living with dementia. In summary, during the period l April 2023 to 31 March 2024.. We provided more than 100 voluntary and community social enterprise (VCSE) organisations with developtnent support and advice, which included advice on volunteering, legal structures, governan and fundraising. Over 75 groups were encouraged to promote over 200 activities and volunteering opportunities on the Devon Connect plafform- devonconnect.org. We organised six training events on a range of subjects including grant funding, mental health awareness. disability awareness and a HOPE programme course. Over 60 participants from South Hams community groups attended a free Funding Day where they had the opportunity lo talk to representalives from six funding bodie5. Over 300 VCSE organisations and partners received regular bulletins providing a wealth of infomiation. We made 200 social media posts to 5UPPOrt and publicise our Gommunily groups. 50 voluntary and community groups responded to our survey on Ihe needs of the sector. Our team 5UPPOrted People with Disabilities Employment events- attended by around 110 people with disabilities - where the need for volunteer opportunities was identified. 223 residents responded to our survey on loneliness and social isolation in the South Hams. More than 90 organisations benefitted from South Hams Community Action networking opportunities. In collaboration with the Ukrainian community - through a Ukrainian residents. steering group four consultation events were arranged and facilitated by our project support offIr in Kingsbridge, Ivybridge, Dartmouth and Totnes. The aim was to find out about the issues our Ukrainian residents have encountered and what is needed lo create a more resilient community. The work of our Health and Wellbeing Team Our Health and Wellbeing Team is made up of five Social Prescribers, a Community Link Worker and the Team Manager.
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 This leam makes a real difference in our communtlies and to their many clients. Working closely with the South Hams and Mewstone Primary Care NeOrkS, our Local Care Partnerships, and the wider voluntary sector, the team provides well-being support to those Ihat need it most. The social prescribers reduce demand on GP surgeries and provide a caring Servi for our vulnerable and lonely residents. It was through the work of our social prescribing team - and feedback from partner organisations- that the need for a community link worker role was identified. This new role was recruited in December and the community link worker slarted working with referrals in January 2024. Referrals are currenlly taken from the NHS for hospital discharge support, social care, Ihe police, voluntary groups and other agencies. The Community Link Worker works on a one-to-one basis with clients and can be their buddy when being introduced to activitieslgroups,. undertakes IT training (particularly around social connectivily) and form filling,. and develops peer-support groups to reduce social isolation. Importantly, the Community Link Worker helps groups to develop their own buddy support schemes. The Health and Wellbeing Team works closely with the Communities Team. Due to their work, the Health and Wellbeing Team can evidence gaps in provision, which is then disseminated to the Communilies Team who can lake forward the identified needs. This ensures that our teams are able to provide a more supportive environment to our volunlary sector and communities. During the period 1 April 2023 to 31 March 2024.. We have had five social prescribers worknng in Chillington, Dartmouth, Kingsbridge. Modbury, Salcombe, and Wembury & Yealm. 341 people were referred to our South Hams Community Action Social Prescribing link workers with 334 people engaging with support, each offered up to six sessions (and on occasions more) per client. Our social prescribers signpost to approximately 124 different community groups and organisations in the Soulh Hams and have signposted 240 residents on average to South Hams community and voluntary organisations, wilh our residents being signposted to the equivalent of just over three organisations and voluntary groups each. Our social prescribers refer to approximately 46 different community groups and organisations and have made over 300 direct referrals to community and voluntary organisations in the South Hams. The new Community Link Worker started undertaking referrals and undertook eight referrals in under three months. Early 2024 and moving forward Since the beginning of 2024, our South Hams Community Action team has continued to work tirelessly to seNe our voluntary and community sectorwtth positive and focused support. Our report on loneliness and social isolation has been disseminated to our voluntary sector to enable them to use this information to evidence need in fijnding applications. Further work around Ihe top barriers transport and menlal health - is now being taken forward. We have also started work to enable people with disabilities to volunteer in their communities. This will offer them better opportunities for future employment with a Iransference of skills, will reduce their social isolalion, and will benefit the organisations who recruit them as volunteers. In early 2024. we acknowledged that to remain sustainable, we need to move forward with a cost-recovery model and a new membership offer. We started work on developing a more relevant membership offer, which includes flexible and focused online and facfrto-face training and a range of 5UPPOrt materials. We are a150 focusing on developing additional funding streams. This will maximise our resilience and enable us to more effectively meet the needs and act as the voice for our volunlary, community and social enterprise sector - and lo make a real difference to our communilies.
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Financial review The Charity receives funding from South Hams District Council as well a5 from various other sources, which vary from year lo year. There was a deficit of income over expenditure of funds for the year of £89,007 (2023.. surplus of £22,101). During the financial year 2023-2024, we took on several new staff members. to increase our capacity to meet the increasing needs of community and voluntary organisations in South Hams District. However, unfortunately, we were not able to secure additional funding lo meet those costs. and hence ended the financial year with a deficit general unrestricted funds balance. To address this, we reduced our designated unrestricted funds from £50,000 to £30,000 (slill adequate to cover three months core costs). and a top priority since the beginning of 2024 has been the preparation of funding applications to Secure new funding and to ensure the sustainabiliiy of the organisation going forward. The Charity's policy on reserves is to aim for a reserve fund equivalent to six months running cosls plus the amount needed for redundancy payments. This figure will allow the Charity- To have an adequate provision for redundancy and other contractual obligations, and b) The necessary lime lo find allemalive funding, or The necessary time to wind up the organisation. At all limes the Charity will hold enough reserves to cover the statutory redundancy costs and contraclual obligations. The Trustees would like to take this opportunity to thank all the funders and partners of South Hams Community Aclion.. especially South Hams District Council for its ongoing support. all the town and parish councils which have supported us, South Hams Primary Care NeOrk and Mewstone Primary Care NebNork, as well as Devon County Council, and other organisations such as Livewell Southwest and the National Lottery. Your support has made a huge difference. and without your support we would not be able to do the work we do. structure, governance and management The Charity is a company limited by guarantee (regislered number 06215893) having no share capital. 11 is also a registered Charity (number 1124273). It is governed by its Memorandum and Artides of Association dated 17 April 2007 and amended on 14 April 2008 and 12 July 2011. with its registered office being Room CG 1D, Follaton House. Plymouth Road, Totnes. Devon, TQ9 SNE . Members of the Trustee Board are all Directors of the company. In the event of the company being wound up the liability of the members is limited to £10 each. The Charity's name was changed on 27 October 2023 to South Hams Community Action Ltd from South Hams Community & Voluntary Services. The Trustees, who are also the directors for the purpose of company law, and who served during the year and since the year end are: Mr David Trigger Mr Timothy Peters Mrs Penny Elghady Mr Mark Spiers Ms Barbara Price Ms Claire Hill Ms JaneAbbey Ms Maudie Spurrier (Resigned 8 May 2024) {Appointed 30 April 2024) {Appointed 24 July 2024) Recruitment and appointment of Trustees The Trustees are appointed by approval of the members.
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Organisational structure The Board of Trustees administers the Charity and meets on a regular basis. A Chief Executive Officer is appoinled by the Trustees to manage the day to day operations. Trustee induction and training New Trustees are explained the nature of their role by the Chief Executive Officer and the Chairperson. Other Trustees receive training for updates that arise. Risk Management The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. Reserve funds are being maintained should funding cease leading lo the closure of the organisalion as detailed in the Reserves policy note. The report has been prepared in accordance with the special provisions relating lo small companies within Part 15 of the Companies Act 2006. Mrs Penny Elghady Trustse Date: L7
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SOUTH HAMS COMMUNITY ACTION LTD I report to the Trustees on my examination of the financial statements of South Hams Community Action Ltd {the Charity) for the year ended 31 March 2024. Responsibilities and basis of report As the Trustees of the Charity (and also ils directors for the purposes of company law) you are responsible for the preparation of the financial ststements in accordance with the requirements of the Companies Act 2006 (the 2006 Act). Having satisfied myself thal the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity's financial statements carried out under section 145 of the Chartties Act 2011 (Ihe 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examinerfs statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of Ihe Charity as required by section 386 of the 2006 Act., or the financial statements do not accord with those records., or the financial statements do not comply wilh the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination- or the financial statements have not been prepared in accordanGe with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102). I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. den FCCA Darnells CharteredAccountants 30 Fore Street Totnes TQ9 5RP Dated: .7..7.... ,:
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Unrestricted Restricted funds funds 2024 2024 Total Unrestricted Restricted funds funds 2023 2023 Totsl 2024 2023 Notes Income from: .. Donations and grants Charitable activities Investmenls 11,921 3,016 2,885 191,721 203,642 3,016 2,885 14,172 8.960 1.418 310.419 90 324,591 9,050 1,418 Total income 17,822 191,721 209,543 24,550 310,509 335,059 Expenditure on: Charitable activilies 55,892 242,658 298.550 21,616 291,342 312.958 Total expenditure 55.892 242,658 298.550 21.616 291,342 312,958 Net incomellexpenditure} and movement in funds (38,070) (50,9371 (89,007) 2,934 19.167 22,101 Reconciliation of funds: Fund balances at 1 April 2023 71,121 102,797 173,918 68,187 83,630 151.817 Fund balances at 31 March 2024 33,051 51,860 84,911 71.121 102.797 173,918
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) BALANCE SHEET AS AT 31 MARCH 2024 2024 2023 Notes Fixed assets Tangible assets Current assets Debtors Cash at bank and in hand 12 1,662 1.880 13 2,409 83,468 13,924 160.556 85,877 174,480 Creditors: amounts falling due withln one year 14 (2,628) {2,442) Net current assets 83,249 172,038 Totsl assets less current liabilities 84,911 173.918 Income funds Restricted funds Unrestricted funds Designated funds General unrestriGted fijnds 15 51.860 102.797 17 30.000 3,051 50.000 21,121 33,051 71.121 84,911 173.918 For the financial year ended 31 March 2024. the company was entitled to the exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The Trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply wilh section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming iesources and application of re50urce5, including its income and expenditure. for the financial year in accordance with the requirements of sections 394 and 395 and which olherwise comply with the requirements of the Companies Act 2006 relating to financial statement5, so far as applicable to the company. The members have not required the company to obtain an audit of its financial stalements for the year in question in accordance with section 476. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. The financial statements were approved by the Trustees on . Mrs Penny Elghady Trustee Company Registration No. 06215893
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies Charity information South Hams Community Action Ltd is a private company limited by guarantee incorporated in England and Wales. The registered office 15 Room CG 1D, Follaton House. Plymouth Road, Totnes, Devon, TQ9 5NE. 1.1 Accounting tonvention The financial slatements have bèen prepared in accordance with the Charitls Memorandum & Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)" The Charity is a Public Benefit Enlity as defined by FRS 102. The Charily has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows. The financial statements are prepared in sterling, which is the functional currency of the Charity. The financial statements have been prepared under the historical cost convention.The principal accounting policies adopted are set out below. 1.2 Going concern These financial statements are prepared on the going concern basis. The Trustees have a reasonable expectation that the Charity will continue in operational existence for the foreseeable future. 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the Trustees in furtheran of their charitable objectives unless they have been designated for other purposes. Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. Designated funds are unrestricted fijnds earmarked by the Trustees for particular purposes. 1.4 Income Income is recognised when the Charity is legally entiued to it after any perfoman¢e conditions have been mel, the amounts can be measured reliably. and it is probable that income will be received. Income from donations and grants, is included in incoming resources when these are receivable, except as follows.. when donors specify Ihat donations and grants given to the Charity must be used in future accounting periods, then income is deferred until these periods,. and when donors impose conditions which have to be fulfilled before the Charity becomes entitled to use such income, the incorne is deferred and not included in incoming reSoUS until the pre-conditions for use have been met. Interest receivable is included in investment income when it is receivable by the charitable company. 1.5 Expenditure Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the Charily to the expenditure. All expenditure is accounted for on the accruals basis and includes irrecoverable VAT. Expenditure is allocated to categories either on a direct or a usage basis. 10-
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies (Continued) Expenditure attributable to meeting the aims and objectives, including the support costs, is included in charitable activities. Governance costs comprise all costs involving the public accountability of the Charity and its compliance with regulation and good practice. These costs include the costs related to the independent examination and legal fees. Overhead cosls incurred wholly or mainly in support of expenditure on the objects of the Charity or other trading activities and being an integral part of the costs of carrying out those activities, are separately analysed within Charitable Expenditure in the Statement of Financial Activities as appropriate. 1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impaimienl losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases.. Fixtures. fittings & equipment straight line basis over five years The gain or loss arising on the disposal of an asset is determined as the difference beeen the sale proceed5 and the carrying value of the asset, and is recognised in the statement of financial activities. 1.7 Impairment of fixed assets Al each reporting end date, the Charity reviews the carrying amounts of ils tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indicalion exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any). 1.8 Cash and cash equivalents Cash and cash equivalents include cash in hand. deposits held at call with banks and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.9 Financial instruments The Charity has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 'Other Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instruments are recognised in the Charity's balan sheet when the Charity becomes party to the contractual provisions of the instrument. Basic financial assets Basic financial assets. which include debtors and cash and bank balances, are initially measured at transaction pri including transaction costs and are subsequently carried al amortised cost using the effective interest melhod. Derecognition of flnancial assets Financial assets are derecognised only when the contractual rights to the cash flows from the assets expire or are settled or when the Charity transfers the financial assets and substantially all the risks and rewards of ownership to another entity. Basic financial Ilabilities Basic financial liabilities, including accruals and creditors are initially recognised at transaction price. 11
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies (Continued) Derecognition of financial liabilities Financial liabilities are derecognised when the Charily's contractual obligations expire or are discharged or cancelled. 1.10 Employee benefits Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefils. 1.11 Retirement benefits The Charity operates a defined contributions pension scheme. Contributions are charged in the accounts as they become payable in accordance with the rules of the scheme. 1.12 Leasing Rentals applicable lo operating leases where substantially all of the benefits and risks of ownership remain with the lessor are charged against profits on a slraight line basis over the period of the lease. Donations and grants Unrestricted Restricted funds funds Total Unrestricted funds Restricted funds Total 2024 2024 2024 2023 2023 2023 Donations and gifts Membership fees Grants receivable (note 1.921 1.921 3,722 450 3.722 450 2) 10.000 191,721 201,721 10,000 310.419 320,419 11,921 191.721 203,642 14.172 310,419 324,591 12-
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Donations and grants (Continued) Unrestricted Restricted funds funds Total Unrestricted funds Restricted fijnds Total 2024 2024 2024 2023 2023 2023 Grants receivable for ore activities South Hams District Council core funding Devon Voluntary Action - COMF Livewell SW- Community Wellbeing & Health South Hams District Council- Homes for Ukraine National Lottery- SHCVS Covid-19 Livewell SW- Ivybridge Community Connector Mewstone Primary Care Network Devon Voluntary Action - NHS SW Cost of Living Ivybridge Town Council Ivybridge Community Connector South Hams Primary Care Nelwork Devon County Council- Tumbly Hill Devon County Council- Western Hospital discharge Devon County Council- Western Hospital discharge VCSE capacity building Yealm Intern Poli & Crime Commissioner West Devon CVS- NHS Peer Support Claire Milne Trust TCVS - Homes for Ukraine Weslbank - capacity building 10.000 10,000 10,000 10,000 2.000 2.000 11,000 11,000 15.786 15,786 20,625 20.625 58,439 58,439 55.869 55.869 8.826 8,826 17.542 17,542 11.280 11.280 6.643 6.643 4,000 4,000 58,716 58,716 37.591 37,591 6,115 6,115 72,701 72,701 78,920 3,675 78,920 3,675 10.000 10,000 7,080 9,000 7,080 9,000 2,577 2,577 3,755 3.755 10,000 191,721 201,721 10,000 310,419 320,419 13-
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Charitable activities 2024 2023 Project work and management Sundry income 2,991 25 8,978 72 3,016 9,050 Analysis by fund Unrestricted funds Restricted funds 3,016 8,960 90 Income from investments Unrestricted Unrestricted funds funds 2024 2023 Interest receivable 2,885 1,418 14-
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Expenditure on charitable activities: Support and representation of the voluntary and community sector 2024 2023 Staff costs Depreciation and impairment Project activity expenses staff recruitment and training Advertising, printing and publicity Travel and meeting expenses Venue cost, speakers and trainers (Profil)ILoss on disposal of tangible fixed assets 202,842 687 69,512 3,514 1,608 3,955 430 163,417 639 137.181 819 360 3,216 194 {48) 282.548 305.778 Share of support costs {see note 7) Share of governance costs (see note 71 10,712 5,290 3,118 4,062 298,550 312,958 Analysis by fund Unreslricted funds Restricted funds 55,892 242,658 21.616 291.342 298.550 312.958 Grants payable Grants payable arise where funds have been made available to be spent across Devon and are included within the expenditure of project activity expenses. Payments are at the discretion of funders and are solely administered by the Charity. No grants were paid in 2024 (2023.. Grants of £12,341 were paid to instilutionsl. 15-
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Support Costs allocated to attivities Totsl 2024 Total 2023 Insuran Telephone and internet access Office expenses. stationery and photocopying Subscriptions and donations Computer costs Sundry costs Governance 713 1,033 352 1,242 5,950 1.422 5.290 474 1,025 151 95 241 1.132 4.062 16,002 7,180 2024 2023 Governance costs comprise: Legal and professional Independent examiners fees - external scrutiny Independent examiners fees - other services 2.800 1,674 816 1,674 2,388 5,290 4.062 Net movement in funds 2024 2023 The nel movement in funds is staled after chargingl{crediting)-. Depreciation of owned tangible fixed assets 687 639 Trustees None of the Trustees (or any persons connected with them) received any remuneration durrng the year (2023: £nil). No Trustees were reimbursed travelling expenses in the year {2023'.One Trustee was reimbursed £43). 16-
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 10 Employees Employment costs 2024 2023 Wages and salaries Social security costs Other pension costs - defined contribution pension scheme 186,152 8,507 8,183 152,786 4,651 5,980 202.842 163.417 Ten part time persons were employed by the Charity during the year (2023.. eleven part lime persons). There were no ernployees whose annual remuneration was £60.000 or more (2023- nil). The Charity provides employees the opportunily to participate in a defined contribution pension scheme and contributes 5 /0 of participants salaries. 11 Taxation The charity is exempt from lax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied lo its charitable objects. 12 Tangible fixed assets Flxtures. flttlngs & equipment Cost At l April 2023 Additions 6,628 469 At 31 March 2024 7,097 Depreciation and impairment Al 1 April 2023 Depreciation charged in the year 4,748 687 At 31 March 2024 5.435 Carrying amount At 31 March 2024 1,662 At 31 March 2023 1,880 17-
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 13 Debtors 2024 2023 Amounts falling due within one year: Trade debtors Prepayments and accrued income 1.672 737 13,523 401 2,409 13,924 14 Creditors: amounts falling due withln one year 2024 2023 Accruals and deferred income 2,628 2,442 15 Restricted funds The restrided income funds of the charity arising through its activities are as follows.. Movement in funds Incomè Expendltur¢ Balance at 1 Aprll 2022 Income Exp&nditure Balance at l April 2023 Balance at 31 March 2024 Ivybridge Community Conneclor Community Wellbeing & Health C Milne Trust NHS Peer Support Police and Crime Commissione 11.049 4,000 (10.393) 4,656 8.826 (13,482) 15,297 11,000 (26,297) 9,000 9.000 7,081 {3.083) 3,998 10.000 {2.000) 8.000 TQ6 Community Hub VCSE Participation COMF Homes for Ukraine (SHDC) Mew5tone Primary Care NeOrk NHS SW Cost of Living Community Fund 32.284 55.869 {58,940) 29,213 58,439 (69,518) 18,134 25,000 (25,000) (2.000) 2.000 20,625 (11,507) 9.118 15.786 (18,698) 6.206 11,280 (11.280) 17,542 (17,542) 6,643 (6,643) 18-
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLY SOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 15 Restricted funds (Continued} South Hams Primary Care Nelwork Tumbly Hill Weslem Hospital Discharge Westem Hospital Discharge VCSE Capacity Building Yealm Intern Homes for Ukraine (TCVS) Westbank 37,591 6,205 (36,735) (6,100) 856 105 58,715 {58,715) (105) 856 72,701 (47,951) 24,750 (19,084) 5,666 78,920 3,675 (44.821) (3,675) 34,099 134,099) 2,577 3,755 {2,57n 13.755) 83.630 310,509 {291,342} 102,797 191,721 1242.658) 51,860 Ivybridge Community Connector (formerly Ivybridge Social Prescriber) is a project connecting individuals with local communities and activities. Community Wellbeing & Health is for the purpose of connecting communities and supporting the prevention agenda in the Western Locality of the South Hams. C Milne Trust To encourage volunteering opportunitie5 for people with disabilities in the South Hams. NHS Peer Support Primarily around setting peer support groups in the Western Local Care Partnership area ofthe South Hams. Police and Crime Commissioner funding is a contribution towards the community link role and supporting vulnerable people in the South Hams. TQ6 Community Hub is for the purpose of developing partnership work in Dartmouth and surrounding areas to support the most vulnerable in the communty. VCSE Participation is for engagement in Western Local Care Partnership activities. COMF is for VCSE activities supporting the containment of outbreak management. Homes for Ukraine (SHDC) is to support Ukrainian guests arriving through Ihe Homes for Ukraine Scheme, ensuring that Ukrainian guests are able to settle in the area and that Host l Guest placements remain SucsSfUl. Mewslone Primary Care Nelwork I South Hams Primary Care Nelwork To provide social prescribing link worker services across the GP surgery populations of Wembury. Yealmplon, Modbury, Kingsbridge. Salcombe, Chillington and Dartmouth. NHS SW Cost of Living Community Fund Funding to assist volunlary and community sector organisalions who are supporting people impacted by the cost of living crisis. The money is to help organisations to meet the needs of its local population. 19-
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLYSOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 1 S Restricted funds (Continued) Tumbly Hill To support a community hub aimed at improving the wellbeing of local people, providing support for both physical and mental health. Western Hospital Discharge The scheme is to address hospital discharge through winter support and expand the VCSE and community offer to expedite discharge and avoid admission. This will be lo provide increased support to patients after discharge. Western Hospital Discharge VCSE Capacity Building Funding for paCItY building to support the VCSE Discharge from Hospital project following needs I gaps identified by the Home from Hospital workers which prevent them fulfilling their role successfully. Yealm Intern The Low Carbon Devon Internship and Leadership Programme was a 3-month fully-funded opportunity placing current students or recent graduates of the University of Plymoulh within Devon SMES to work on a low carbon projecl. This allowed local organisations to deliver a low carbon project, develop or implement a new low carbon idea, product or service, andlor redu their carbon emissions. Homes for Ukraine {TCVS) To disseminate materials and commercial information to Ukrainian residents. Westbank A contribution towards capacity building in the South Hams. 16 Analysis of net assets between funds Unrestricted funds 2024 Restricted funds 2024 Totsl 2024 At 31 March 2024: Tangible assets Current assetsl{liabilities) 1.662 31,389 1,662 83,249 51,860 33,051 51,860 84.911 Unrestricted funds 2023 Restricted funds 2023 Total 2023 At 31 March 2023: Tangible assets Current asselsl{liabililies) 1,880 69.241 1,880 172,038 102.797 71,121 102.797 173,918 -20-
SOUTH HAMS COMMUNITY ACTION LTD (FORMERLYSOUTH HAMS COMMUNITY & VOLUNTARY SERVICES) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 17 Unrestricted funds The unrestricted income funds of the Charity arising through ils activities are as follows.. At 1 April 2023 Incoming resources Resources expended Transfers At 31 March 2024 Designated reserve fund General unrestricted funds 50,000 21,121 (20,000) 20.000 30,000 3,051 17,822 {55,892) 71,121 17,822 (55.892) 33,051 Previous year: At 1 April 2022 Incoming resources Resources expended Transfers At 31 March 2023 Designated reserve fund General unrestricled funds 50,000 18,187 50,000 21,121 24,550 (21,616) 68,187 24,550 (21.616) 71.121 The purpose of the designated fund is set out in the Trustees, Report. A transfer of £20.000 from designated reserve funds to general unrestricted reseNe funds was made in the year following a reassessment of statutory redundancy costs and contractual obligations should the Charity cease. 18 Legal status of the Charity The Charity is a company limited by guarantee having no share capital. In the event of a winding up each member agrees to contribute a sum not exceeding £10. 19 Related party transactions There were no disclosable related party transactions during Ihe year (2023 - none). 21