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2023-03-31-accounts

ACTIVE COMMUNITY TRUST LIMITED REGISTERED CHARITY NUMBER 1124267

REGISTERED IN ENGLAND AND WALES UNDER COMPANY NUMBER 6489622

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED

31ST MARCH 2023

TINGLE ASHMORE LTD

CHARTERED ACCOUNTANTS SHEFFIELD

ACTIVE COMMUNITY TRUST LIMITED UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED

31ST MARCH 2023

INDEX

Page
Trustees' annual report 1-3
Independent examiner's report 4
Statement of financial activities and income and expenditure account 5
Balance sheet 6
Notes to the financial statements 7-13

ACTIVE COMMUNITY TRUST LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED

31ST MARCH 2023

TRUSTEES' ANNUAL REPORT

The trustees present their report and the unaudited financial statements for the year ended 31st March 2023, which are also prepared to meet the requirements for a directors' report and accounts for Companies Act purposes.

Objectives and activities for the public benefit

The charity's objectives are as follows:

Active Community Trust Limited is situated in a multi-cultural inner city ward recognised as one of the 30% most deprived in Britain. The community have low levels of qualifications and a high need for adult education and training opportunities. The charity helps remove the barrier of lack of childcare by providing quality appropriate day-care that reflects the need to support parents into training and work. The charity provides subsidised childcare via government tax and grant programmes for parents while in education, training and work. The charity works with Sheffield City Council to identify children and families who require additional support, and provide early intervention activities.

The trustees consider that they have complied with the duty as set out in section 4 of the Charities Act 2011 to have due regard to guidance published by the Charity Commission, including public benefit guidance.

Achievements and performance

Despite a difficult external environment Darnall Community Nursery have continued to fully deliver against our aims and objectives. The retention of the experienced trustees and management team has significantly contributed to this outcome.

We have remained committed to improving outcomes for children and families and have worked hard to maintain outstanding quality of care and family support services. As the nursery team are our greatest resource the trustees have prioritised the welfare of the staff, considered pay structures and supported revised roles to make a more effective team and work environment.

Children are happy coming to nursery and are thriving in an environment where staff are dedicated to meeting their needs. Consultations with parents and professionals show that the nursery is highly regarded for the quality of the provision and the commitment to children and families. The nursery has been consistently full and demand for places has been high, especially for our special needs unit ‘The Nest’. Our plans for the expansion of our special needs resource are still being considered and the aim is to have something in place by the end of 2024. Our family and community services have been very well received this year. Some of our services have been subsidised through small grants to ensure that those affected by the cost-of-living crisis can access this support. The community Café and community fridge offering free and subsidised food and meals is regularly accessed by many families from the local community. Food and grocery parcels have been distributed to fifty families in need. Free breakfast, snacks and nutritionally healthy meals have been provided daily for all children attending nursery. We intend to make free meals for children a permanent service as we go forward.

Some developments have been made to improve the nursery environment. Fencing in the outdoor play area has been replaced and new outdoor equipment purchased, specialist sensory equipment has been purchased for the Nest and air conditioning for the office and reception area.

Page 1

ACTIVE COMMUNITY TRUST LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED

31ST MARCH 2023

TRUSTEES' ANNUAL REPORT

Financial review

The charitable company's principal sources of funding continued to be from Sheffield City Council Free Early Learning (FEL) and Special Needs grants and childcare fees. Total income increased by £72k to £429k, and total expenditure was £60k higher at £423k, mainly due to a £50k increase in staff wages as shown in note 3 to the accounts. There was net income for the year of £6k, compared to net expenditure of £6k in 2022. The total funds held by the company at the year end has increased to £484k from £478k.

The balance sheet on page 6 shows no significant changes from the previous year, with bank funds remaining just below £300k. The balance due on the Bounce Back Loan reduced by £10k to £39k.

Reserves policy

It is the policy of the charitable company to hold general funds at a level which equates to 6 months expenditure. General funds amounted to 8 months of expenditure at the year end and have met the policy requirement.

Structure, governance and management Governing document

Active Community Trust Limited is a charitable company incorporated under a trust deed on 31st January 2008, as amended by special resolution on 23rd March 2015. The liability of each member is limited by guarantee to £10.

Appointment of trustees

Trustees, who are also directors of the charitable company, are appointed by the Management Committee to serve until the next AGM, at which they can stand for re-election.

Risk management

The trustees actively review the major risks which the charity faces and believe that the annual review of controls over key financial systems will sufficiently mitigate the significant risks.

Organisational structure

The Management Committee are responsible for the management of Active Community Trust Limited and in providing facilities and raising funds to enable the Nursery to meet the aims of the organisation. Day to day responsibility for managing the Nursery is delegated to the Nursery Manager, Claire Ward, within a robust reporting system. The Nursery Manager is responsible for the quality of service to the children and families and for the support and development of staff members.

Reference and administrative details Trustees and directors

Trustees and directors Sally Pearse - Chair Kabier Aslam - Secretary Amanda Cook Shelly Pratt - appointed Jul-22 Key management personnel Nursery Manager Claire Ward Deputy Manager Katy Lindenstruth Business Support Manager Cheryl Hammonds Nursery address Darnall Children's Centre, 563 Staniforth Road, Sheffield S9 4RA

Independent examiner Tingle Ashmore Ltd Chartered Accountants Enterprise House, Broadfield Court, Sheffield S8 0XF

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ACTIVE COMMUNITY TRUST LIMITED UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED

TRUSTEES' ANNUAL REPORT

31ST MARCH 2023

Bankers Virgin Money, 157 Bradfield Road, Sheffield, S6 2LY Registered charity number 1124267 Registered company number 6489622

Trustees' responsibilities

The trustees (who are also directors of Active Community Trust Limited for the purposes of company law) are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared taking advantage of the small companies exemption of section 415A of the Companies Act 2006.

The report of the trustees was approved by the board on 30th November 2023 and signed on its behalf by Sally Pearse - Chair

…………………………………………… Sally Pearse - Chair

Page 3

ACTIVE COMMUNITY TRUST LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED

31ST MARCH 2023

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF

ACTIVE COMMUNITY TRUST LIMITED

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31st March 2023 which are set out on pages 5 to 13.

Responsibilities and basis of report

As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

………………………………. Dated : Kevan Tingle FCA Tingle Ashmore Ltd Chartered Accountants Enterprise House Broadfield Court Sheffield S8 0XF

Page 4

ACTIVE COMMUNITY TRUST LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED

31ST MARCH 2023

STATEMENT OF FINANCIAL ACTIVITIES AND INCOME AND EXPENDITURE ACCOUNT

Notes Unrestricted Restricted Total Total
funds funds funds funds
2023 2022
£ £ £ £
Income from:
Donations
Government business interruption payment - - - 1,250
Charitable activities 2 379,510 43,421 422,931 344,237
Other trading activities
Fundraising 5,144 - 5,144 2,948
Furlough and other covid grants - - - 8,980
Investment income
Bank interest 1,312 - 1,312 415
_ ______ _ _
Total income 385,966 43,421 429,387 357,830
_ ______ _ _
Expenditure on:
Raising funds:
Fundraising costs 2,460 - 2,460 3,174
Charitable activities: 3 366,962 53,625 420,587 360,763
_ ______ _ _
Total expenditure 369,422 53,625 423,047 363,937
_ ______ _ _
Net income/(expenditure)
for the year 4 16,544 (10,204) 6,340 (6,107)
Total funds at 1st April 2022 305,488 172,283 477,771 483,878
_ _ _ _
Total funds at 31st March 2023 £322,032 £162,079 £484,111 £477,771
_
_
_
_
_
_
_
_

The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derives from continuing activities.

Page 5

ACTIVE COMMUNITY TRUST LIMITED UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED

31ST MARCH 2023

BALANCE SHEET

Notes 2023 2022
£ £ £
Fixed assets
Tangible assets 5 218,004 229,386
_
Current assets
Debtors 6 9,463 9,336
Cash at bank and in hand 299,830 291,986
_ _
309,293 301,322
Creditors - amounts falling due within one year 7 12,900 12,566
_ _
Net current assets 296,393 288,756
_ _
Total assets less current liabilities 514,397 518,142
Creditors - amounts falling due
after more than one year 8 (30,286) (40,371)
_ _
Net assets £484,111 £477,771
_ _
_ _
The funds of the charity
Unrestricted funds 9 322,032 305,488
Restricted funds 11 162,079 172,283
_ _
Total funds 10 £484,111 £477,771
_
_
_
_

For the year ending 31st March 2023 the company was entitled to exemption from audit under S477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

The financial statements have been prepared in accordance with provisions applicable to companies subject to the small companies regime.

Approved by the management committee on 30th November 2023 and signed on its behalf by

………………………………….... Sally Pearse - Chair

Sally Pearse

………………………………….... Amanda Cook - Trustee

Company number : 6489622

Page 6

ACTIVE COMMUNITY TRUST LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED

31ST MARCH 2023

NOTES TO THE FINANCIAL STATEMENTS

The following is a summary of the more important accounting policies used by the charity.

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.

The charity has taken advantage of the disclosure exemption from the requirement to prepare a cash flow statement, as permitted by the Charity SORP (FRS 102).

Active Community Trust Limited meets the definition of a public benefit entity under FRS 102.

The following is a summary of the more important accounting policies used by the charity.

Going concern

The financial statements have been prepared on the going concern basis as the trustees believe that there are no material uncertainties.

Income

All income is accounted for as soon as the charity has entitlement to the income, there is certainty of receipt and the amount can be measured.

Income is only deferred when:

Grants receivable

Grants in respect of revenue items are written off to the income and expenditure account in the period to which they relate. Grants in respect of specific projects are credited to a restricted fund, against which relevant expenditure is charged.

Grants relating to fixed assets are credited to a restricted fund on the income and expenditure account from which amounts are released to revenue over the same period as the depreciation period of the relevant assets.

Fees earned

Fees are credited to the period in which they are receivable.

Donations and fundraising

Donations and fundraising are accounted for on a receivable basis.

Resources expended

Expenditure is recognised when a liability is incurred and is accounted for on an accruals basis.

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ACTIVE COMMUNITY TRUST LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED

NOTES TO THE FINANCIAL STATEMENTS

31ST MARCH 2023

Costs of raising funds

The costs of raising funds consist of expenditure relating to fundraising.

Charitable activities

The expenditure on charitable activities includes those costs incurred by the charity in the delivery of its activities and governance costs incurred in meeting the constitutional and statutory requirements of the charity.

Value added tax

The charity is not registered for VAT. In these financial statements, expenditure is shown inclusive of VAT, where appropriate.

Tangible fixed assets and depreciation

Individual fixed assets costing £1,500 or more are capitalised at cost and are depreciated over their estimated useful economic lives as follows:

Debtors

Trade and other debtors are recognised at the settlement amount due after any discount offered.

Creditors

Creditors are recognised when the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.

Operating leases

All leases are considered to be 'operating leases' and the relevant annual rentals are charged wholly to the Statement of Financial Activities.

Fund accounting

Funds held by the charity are either:-

Legal status

The charity is a company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity.

Pensions

The charity operates a defined contribution pension scheme for its employees. The scheme funds are administered by trustees and are independent of the charity's finances.

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ACTIVE COMMUNITY TRUST LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED

31ST MARCH 2023

NOTES TO THE FINANCIAL STATEMENTS

Unrestricted Restricted Total Total
funds funds funds funds
2023 2022
£ £ £ £
2 Income from charitable activities:
Childcare fees receivable 22,255 - 22,255 16,462
Grants receivable
Sheffield City Council
Free Early Learning 357,255 - 357,255 305,267
Special Needs grants - 34,769 34,769 21,356
Hallam C 4 Kids Lunch Club - 1,137 1,137 500
Defibrillator Fund - 1,015 1,015 652
Hubbub Foundation-Community Fridges - 3,000 3,000 -
Tesco Finger Foods Project 2,500 2,500 -
Neighbourly Winter Fund - 1,000 1,000 -
_ ______ _ _
£379,510 £43,421 £422,931 £344,237
_ ______ _ _
_ ______ _ _
3 Expenditure on charitable activities:
Staff costs 307,163 34,769 341,932 291,549
Staff training 2,015 - 2,015 712
Food and refreshments 1,620 3,735 5,355 2,104
Nursery equipment and consumables 5,917 4,027 9,944 14,795
Subscriptions and software 5,704 - 5,704 2,711
Repairs, cleaning and maintenance 8,157 - 8,157 3,456
Insurance 2,101 - 2,101 1,880
Rent, rates and utilities 22,670 - 22,670 18,129
Printing, postage and stationery 2,910 - 2,910 3,012
Sundry expenses 210 - 210 334
Equipment leasing 671 - 671 797
Legal and professional fees 2,804 - 2,804 4,550
Payroll preparation 1,693 - 1,693 1,896
Bank loan interest 1,119 - 1,119 1,329
Bank charges - - - 5
Depreciation and loss on disposal 288 11,094 11,382 11,571
Independent examiner's remuneration 1,920 - 1,920 1,933
_ ______ _ _
£366,962 £53,625 £420,587 £360,763
_
_
__
____
_
_
_
_

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ACTIVE COMMUNITY TRUST LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED

31ST MARCH 2023

NOTES TO THE FINANCIAL STATEMENTS

2023 2022
£ £
4 Net income/(expenditure) for the year is after charging:
Independent examiner's remuneration 1,920 1,933
Depreciation and loss on disposal 11,382 11,571
Salaries 316,003 267,758
Employer's national insurance 14,589 14,363
Employer's pension contributions 11,340 9,428
_
_
_
_

The average number of employees during the year was 18 (2022 - 18), all were employed on charitable activities.

There were no employees with emoluments exceeding £60,000 in either year. No remuneration was paid nor expenses reimbursed to trustees during either year. Key management personnel comprise the Nursery Manager, Deputy Manager and Business Support Manager. Total employee benefits received by the key management personnel for the year is £110,454 (2022 - £98,186).

5 Tangible fixed assets

5 Tangible fixed assets
Improvements Equipment Total
to landlord's
property
£ £ £
Cost
As at 1st April 2022 266,714 19,308 286,022
Disposals - (290) (290)
_ ______ _
At 31st March 2023 266,714 19,018 285,732
_ ______ _
Depreciation
As at 1st April 2022 42,211 14,425 56,636
Charge for the year 10,669 678 11,347
Eliminated on disposal - (255) (255)
______ ______ ______
At 31st March 2023 52,880 14,848 67,728
______ ______ ______
Net book value
At 31st March 2023 £213,834 £4,170 £218,004
_ _____ _
_ _____ _
2023 2022
£ £
6 Debtors
Outstanding fees 975 820
Tax and social security refundable 6,416 6,416
Prepayments 2,072 2,100
_____ _____
£9,463 £9,336
_
___
_
___

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ACTIVE COMMUNITY TRUST LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED

31ST MARCH 2023

NOTES TO THE FINANCIAL STATEMENTS

2023 2022
£ £
7 Creditors - amounts falling due within one year
Bounce back loan 8,881 8,796
Accrued expenses 4,019 3,770
______ ______
£12,900 £12,566
______ ______
______ ______
8 Creditors - amounts falling due after more than one year
Bounce back loan £30,286 £40,371
______ ______
______ ______
9 Statement of funds Balance at Balance at
1st April Movement in resources 31st March
2022 Incoming Outgoing 2023
£ £ £ £
Unrestricted funds 305,488 385,966 (369,422) 322,032
Restricted funds 172,283 43,421 (53,625) 162,079
_ _ _ _
£477,771 £429,387 £(423,047) £484,111
_ _ _ _
_ _ _ _
9a Statement of funds - prior year Balance at Balance at
1st April Movement in resources 31st March
2021 Incoming Outgoing 2022
£ £ £ £
Unrestricted funds 300,570 335,322 (330,404) 305,488
Restricted funds 183,308 22,508 (33,533) 172,283
_ _ _ _
£483,878 £357,830 £(363,937) £477,771
_
_
_
_
_
_
_
_
General Designated Restricted Total
funds funds funds funds
£ £ £ £
Tangible fixed assets - 57,217 160,787 218,004
Net current assets 295,101 - 1,292 296,393
Creditors due after more than one year (30,286) - - (30,286)
_ ______ _ _
Net assets £264,815 £57,217 £162,079 £484,111
_
_
__
____
_
_
_
_

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ACTIVE COMMUNITY TRUST LIMITED UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED

31ST MARCH 2023

NOTES TO THE FINANCIAL STATEMENTS

10a Total funds - prior year

Fund balances at 31st March 2022 were represented by:-

General Designated Restricted Total
funds funds funds funds
£ £ £ £
Tangible fixed assets - 57,505 171,881 229,386
Net current assets 288,756 - - 288,756
Creditors due after more than one year (40,371) - - (40,371)
_ ______ _ _
Net assets £248,385 £57,505 £171,881 £477,771
_
_
__
____
_
_
_
_

11 Restricted funds

The year end restricted fund balance is made up as follows:

Sheffield City Council - Capital Grant 1 70,497
Sheffield City Council - Capital Grant 2 89,021
Camping pod/log cabin 1,269
Hubub Foundation - Community Fridge 512
Neighbourly Winter Fund - Community food parcels 780
_
£162,079
_
_

Sheffield City Council - Capital grants to finance 75% of building costs.

Grant 1 is to finance alterations to the leasehold building to develop places for 2 year olds. Grant 2 is to help finance the building of a nursery and staff room. Both grants are being written off over the 25 year period of the new lease.

12 Operating lease commitments

Land and buildings

The charitable company has a 25 year property lease which commenced on 1st April 2015 at an annual rent of £14,000. The landlord, Sheffield City Council, is foregoing its rent for the time being. The Council retains absolute discretion to start charging rent at any time in the future.

2023 2022
£ £
Office equipment
Total amount falling due:
Within 1 year 943 943
Within 2 to 5 years 1,519 2,462
_
___
_
___

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ACTIVE COMMUNITY TRUST LIMITED UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED

31ST MARCH 2023

NOTES TO THE FINANCIAL STATEMENTS

13 A detailed breakdown of the 2022 statement of financial activities between unrestricted and restricted funds is as follows:

Unrestricted Restricted Total
funds funds funds
£ £ £
Income from:
Government business interruption payment 1,250 - 1,250
Charitable activities 321,729 22,508 344,237
Other trading activities
Fundraising 2,948 - 2,948
Furlough and other covid grants 8,980 - 8,980
Investment income
Bank interest 415 - 415
_ ______ _
Total income 335,322 22,508 357,830
_ ______ _
Expenditure on:
Raising funds:
Fundraising costs 3,174 - 3,174
Charitable activities: 327,230 33,533 360,763
_ ______ _
Total expenditure 330,404 33,533 363,937
_ ______ _
Net income/(expenditure) for the year £4,918 £(11,025) £(6,107)
_
___
__
____
_
___

14 Related party transactions

There were no related party transactions requiring disclosure in either year.

Page 13