2023-07-31-accounts - Himalayan Youth Foundation UK

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	Day	Month	Year		Day	Month	Year
From	1st	August	2022	To	31st	July	2023

Section A Reference and administration details

Charity name Himalayan Youth Foundation UK (HYF-UK)

Other names charity is known by

Registered charity number (if any) 1124243

18 Holeyn Hall Road

Wylam Northumberland Postcode NE41 8BB

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
GerrySlater	Chairman		HYF-UK
Koenraad Foulon	Trustee
Catherine Kerr	Trustee



Norman Stromsoy	Chairman	Resigned January2023
Samantha Michel	Secretary	Resigned January2023

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
N/A

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
N/A

Name of chief executive or names of senior staff members (Optional information)

March 2012

TAR

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Trust Deed

(eg. trust deed, constitution)

How the charity is constituted

Trust

(eg. trust, association, company)

Trustee selection methods

Appointed by Existing Trustees

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;

The charity works closely with the Himalayan Youth Foundation in the USA (HYF-US), Mountaineers for Himalayas (M4H) in Andorra, and the Fontana Foundation in Switzerland.

Working with these organisations, support is provided to the following operational charities

The Himalayan Children’s Foundation (HCF) which operates the Kailash Home in Kathmandu, Nepal.
The Choki Traditional Arts School (CTAS) in Thimpu, Bhutan
trustees’ consideration of major risks and the system and procedures to manage them.

March 2012

TAR

Section C Objectives and activities

Objectives Summary of the objects of To advance Education, relieve poverty, sickness and distress and the charity set out in its promote the good health of children, particularly those aged 6 to 18, living governing document in the Himalayan region, in such ways as the Trustees think fit. Activities The charity has continued to work with HYF-US and M4H to support the needs of both HCF in Nepal and CTAS in Bhutan. HCF in Nepal Mountaineers for Himalayas in Andorra (M4H) continues to have overall financial responsibility for HCF in Nepal. HCF in Nepal runs a hostel constructed in 2007 on the outskirts of Kathmandu which houses 100 underprivileged and/or orphaned students as well as mentoring and financial support to 25 students undertaking Higher Education in the community. The hostel provides general care and assistance for the children and provides for their education through local schools. In the past HYF-UK have supported HCF by providing individual sponsors for each child and raising funds for other purposes connected with the Buildings and Facilities at the Kailash Hostel. Summary of the main Following the difficulties experienced last year in identifying new activities undertaken for the Sponsors and raising Funds, we have this year experienced difficulties in public benefit in relation to working with our sister Charities, and as a result, a number of Trustees these objects (include within who, in the past, have given great service, have decided to step down this section the statutory from the Charity. declaration that trustees have had regard to the Although the Charity has been able to identify 3 new Sponsors this year, guidance issued by the a similar number have fallen by the wayside. Charity Commission on public benefit) The direct support we have provided to Students who have left the HCF facility and are studying at University has come to a natural end as the students have graduated. We have also worked with the Madrinha Trust to provide financial support and mentoring guidance to the students, helping them to make the very most of this opportunity. This support has also reached a natural conclusion with all students having either graduated or been guided in other directions. Madrinha have, as agreed last year, provided funds to cover University fees and living expenses for existing students during their courses which concluded in 2023 and have now confirmed that they will not provide any further support . In the light of the above HYF-UK has come to the conclusion that it will not continue as an active charity seeking Funds and Sponsors, for HCF and will restrict its activities to administering the existing Sponsorship agreements in accordance with Charity Commission commitments.

March 2012

TAR

CTAS in Bhutan

The Fontana Foundation in Switzerland continues to have overall financial responsibility for CTAS in Bhutan, and we work with them to support the children at the Choki school.

CTAS in Bhutan is a private school for traditional arts, set up to help children from broken and economically disadvantaged homes. The school provides free education, food and lodging and schools the children in the traditional arts of Lhadri(painting), Jinzo(sculpture) and Pap(carving).

Koenraad Foulon, the Trustee with special responsibility for CTAS has spearheaded a fundraising campaign to raise funds to constructing a new Multi-Purpose Hall on the CTAS Campus. This Hall will provide space and facilities for

Dining for all the Students
Cultural Programmes
Conference and Meeting facilities

Fundraising activities included a Trans Bhutan trek which took place in March 2023, and led to the raising of over $500,000 through the UK and US charities.

Construction of the Hall commenced in June 2023, with completion scheduled for December 2024.

The Charity will continue to support CTAS and seek to raise funds as required.

Charity Commission Guidance

In managing the charity's activities, the Trustees have taken due notice of the Guidance on public benefit issued by the Charity Commission.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grant making.
policy programme related investment.
contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year		HCF Nepal The number of children the Charity supports through sponsorship has dropped by one to 24 children in the Kailash Home in Nepal. We no longer support any students undertaking Higher education and training. CTAS Bhutan Over the years the number of students resident at the CTAS school in Bhutan has increased to 200. Fundraising The charity is pleased to record that the following sums have been raised and distributed during the year- • Raised the sum of £217,241 • Distributed the sum of £230.536. The funds were distributed as follows: - To Kailash Home in Kathmandu § £59,844 to provide sponsorship of 24 children at the Kailash home. § £15,834 to cover the costs of 6 children at University. § £843 has been provided in additional Sponsor Support for individual children. § £421 was donated for general support for the children. To Choki Arts School in Thimpu § £153,029 was raised and donated to the Funds for construction of a new Multi-purpose Hall.

Section E Financial review

Recognising the responsibility of maintaining Sponsorship support for the Brief statement of the children at HCF the Charity operates a Reserve Policy, which provides charity’s policy on reserves financial cover in the event of a default by sponsors., Additional reserves are also in place to protect the charity from exposure to adverse movement in the currency exchange rate. We work in close co-operation with M4H in Andorra and Fontana Foundation in Switzerland, and these organisations operate reserve policies aimed at ensuring that operating costs at HCF and CTAS are fully covered.

March 2012

TAR

Details of any funds materially None. in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising).
how expenditure has supported the key objectives of the charity.

The principal sources of funding for the Charity have been individual Child Sponsorship agreements and donations from individuals and from other charitable organisations.

The Charity has been able to support its key objectives by maintaining and its register of sponsors, and by raising funds which enable it to contribute to the educational, caring and accommodation needs of HCF and CTAS.

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Gerald Slater Catherine Kerr Position (eg Secretary, Chair, Trustee etc) Trustee Date November 2023

March 2012

TAR

Charity Name No (if any) Himalayan Youth Foundation UK 1124243 Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 01/08/2022 31/07/2023

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 35,150 12,916 - - 2,055 - 161,317 5,770 33 - 217,241 - - - 217,241	Restricted funds to the nearest £ - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - -	Total funds to the nearest £ 35,150 12,916 - - 2,055 - 161,317 - 5,770 33 - 217,241 - - - 217,241	Last year to the nearest £
HCF Child Sponsorship	35,150				-
HCF UniversitySponsorship	12,916				-
HCF Just GivingDonations	-				-
HCF Medical Fund HCFGeneral Donations					-
					-
HCF Enterprise Fund	-				-
CTAS Donations	161,317				-

HCF Gift Aid Recovery	5,770
Bank Interst Rounding error *Sub total*(Gross income for AR)
					-
					-

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					-

HCF Sponsor Fees	59,844	-	-	59,844	-
HCF College fees	15,834	-	-	15,834	-
HCF Sponsor support	843	-	-	843	-
HCF Enterprise expenses		-	-	-	-
CTAS Donation	153,029	-	-	153,029	-
HCF Medical	-	-	-	-	-
HCF Gift Fund	421	-	-	421	-
Fees and Costs	565	-	-	565	-
Roundingerror	-	-	-	-	-
**Sub total **	230,536	-	-	230,536	-

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					-

	- 13,295				-
	-				-
	50,732				-
	37,437				-

CCXX R1 accounts (SS)

22/01/2024

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Treasurer Account Savings accouint USD Account- converted Details Details Details Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 31,612 - 3,844 - 1,981 - 37,437 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name C.Kerr G. Slater	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		G. Slater	21/01/2024
		C.Kerr

CCXX R2 accounts (SS)

22/01/2024

Independent examinerfs port on the accounts Section A Independent Examiner's Report Report to the tntees1 members of Himalayan Youth Foundatson UK On a¢Gounts for the year ended 31st July 2023 Charity no (if any) 1124243 Set out on pages 1&2 Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's tnjstees consider that an audit is not required for this year trustees and examiner under section 43{2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibilty to.. examine the aCunts under section 43 of the 1993 Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43{7)(b) of the 1993 Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given examinef s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also indudes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that woukl be required in an audr(. and consequently no opinion is given as to whether the accounts present a true and fairf view and the report is limited to those matters set out in the statement tlow. Independent In connection bmth my examination, no matter has come to my attention examiner's statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accouniing records in accordance with section 41 of the 1993 to prepare accounts which accord wtth the accounting records and comply with the accounting requirements of the 1993 Act have not been met . or 2. to whith. in my opinion, attention should te dravm in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the braGkets rfthey do not apply. Date: 0711212023 Signed: Gary Kerr Name: IER April 2009