## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||Day|Month|Year||Day|Month|Year|
|**From**|**1st**|**August**|**2021**|**To**|**31st**|**July**|**2022**|
## Section A Reference and administration details
**Charity name** Himalayan Youth Foundation UK (HYF-UK)
**Other names charity is known by**
**Registered charity number (if any)** 1124243
7 Hallam Mews
London
**Postcode W1W 6AR**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Norman Stromsoy|Chairman||HYF-UK|
||Samantha Michel|Secretary|||
||GerrySlater|Treasurer|||
||CathyKerr|Trustee|||
||Koenraad Foulon|Trustee|||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|N/A||
|||
|||
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|**N/A**|||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
March **2012**
**TAR**
1
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Trust Deed
- (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Trustee selection methods
Appointed by Existing Trustees
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
The charity works closely with the Himalayan Youth Foundation in the USA (HYF-US), Mountaineers for Himalayas (M4H) in Andorra, and the Fontana Foundation in Switzerland.
Working with these organisations, support is provided to the following operational charities
- The Himalayan Children’s Foundation (HCF) which operates the Kailash Home in Kathmandu, Nepal.
- The Choki Traditional Arts School (CTAS) in Thimpu, Bhutan
- trustees’ consideration of major risks and the system and procedures to manage them.
March **2012**
**TAR**
2
## **Section C Objectives and activities**
To advance Education, relieve poverty, sickness and distress and **Summary of the objects of** promote the good health of children, particularly those aged 6 to 18, living **the charity set out in its** in the Himalayan region, in such ways as the Trustees think fit. **governing document** The charity has continued to work closely with HYF-US and M4H to support the needs of both HCF in Nepal and CTAS in Bhutan. **HCF in Nepal** The impact of Covid-19 has continued to affect the work of our charity in the UK and Nepal. During this period schools, colleges and universities have re-opened but with a disrupted programme. In Nepal, there has been a period of consolidation at the Kailash Home as the children were able to benefit from the new learning facilities provided in 2019-20, whilst minor construction work to complete the programme has recommenced after the disruption caused by Covid, Mountaineers for Himalayas in Andorra (M4H) continues to have overall financial responsibility for HCF in Nepal. HCF in Nepal runs a hostel constructed in 2007 on the outskirts of Kathmandu which houses 100 underprivileged and/or orphaned students as well as mentoring and financial support to 25 students undertaking Higher Education in the community. The hostel provides general care and assistance for the children and provides for their education through **Summary of the main** local schools. **activities undertaken for the public benefit in relation to** In the past we have supported HCF by providing individual sponsors for **these objects (include within** each child. Sadly, we have again been unable to find any new sponsors **this section the statutory** or gather significant donations here in the UK. **declaration that trustees** Similarly, we have been unable to rise significant funds , and, other than **have had regard to the** Sponsorship payments, financial support has been limited to individual **guidance issued by the** donations by existing sponsors. **Charity Commission on public benefit)** The UK continues to support older students who are currently undertaking Higher education and living outside the Kailash Home. We have endeavoured to maintain regular contact and support for them throughout their study programmes which still face disruption following the Covid pandemic. We have continued to work with the Madrinha Trust to provide financial support and mentoring guidance to the students, helping them to make the very most of this opportunity. Madrinha have agreed to continue to provide funds to cover University fees and living expenses for existing students during their course but have now signalled that they do not intend to support further students in the future. As detailed in section D below, further funds have been provided to contribute to the existing operational costs of the Kailash hostel. Residual funds from previous donations were provided to continue the support of the employability skills and enterprise training programme which supported the development of new horticultural, bakery and bicycle maintenance facilities.
March **2012**
**TAR**
3
## **CTAS in Bhutan**
The Fontana Foundation in Switzerland continues to have overall financial responsibility for CTAS in Bhutan, and we work with them to support the children at the Choki school.
CTAS in Bhutan is a private school for traditional arts, set up to help children from broken and economically disadvantaged homes. The school provides free education, food and lodging and schools the children in the traditional arts of Lhadri(painting), Jinzo(sculpture) and Pap(carving).
A contribution has been made towards the ongoing costs for construction of the new study block.
## **Charity Commission Guidance**
In managing the charity's activities, the Trustees have taken due notice of the Guidance on public benefit issued by the Charity Commission. A Trustee with recent and relevant experience has been appointed with child safeguarding responsibility. He liaises with HCF and the management team to hold them to account for ensuring high standards of safeguarding are maintained.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grant making.
- policy programme related investment.
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
4
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The number of children the Charity supports through sponsorship has dropped by one to 2 children in the Kailash Home in Nepal. We support a further 6students undertaking Higher education and training.
The charity is pleased to record that the following sums have been raised and distributed during the year-
- Raised the sum of £45,195.
- Distributed the sum of £71,668.
The funds were distributed as follows: -
## **To Kailash Home in Kathmandu**
- § £37,290 to provide sponsorship of 24 children at the Kailash home.
- § £15,695 to cover the costs of 6 children at University.
- § £11,226 has been contributed towards the Enterprise programme, which is aimed at developing business and life skills for the children.
- § £2,331 has been donated to cover Medical costs for all the children.
- § £1,837 has been provided in additional Sponsor Support for individual children.
- § £2,331 was donated for general support for the children.
## **To Choki Arts School in Thimpu**
- § £485 was donated for general support for the school.
## **Section E Financial review**
Recognising the responsibility of maintaining an increasing number of **Brief statement of the** sponsors, the Charity operates a Reserve Policy, which provides financial **charity’s policy on reserves** cover in the event of a default by sponsors. During the current year, the Reserve has been maintained at the same level as in the previous year. Additional reserves are also in place to protect the charity from exposure to adverse movement in the currency exchange rate.
We work in close co-operation with M4H in Andorra and Fontana Foundation in Switzerland, and these organisations operate reserve policies aimed at ensuring that operating costs at HCF and CTAS are fully covered.
March **2012**
**TAR**
5
**Details of any funds materially in deficit**
None.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising).
The principal sources of funding for the Charity have been donations from individuals and from other charitable organisations.
The Charity has been able to support its key objectives by maintaining and its register of sponsors, and by raising funds which enable it to contribute to the educational, caring and accommodation needs of HCF and CTAS.
- how expenditure has supported the key objectives of the charity.
- investment policy and objectives including any ethical investment policy adopted.
**Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**Signature(s)** G. Slater Sam Michel **Full name(s)** Gerald Slater Samantha Michel **Position (eg Secretary, Chair, etc)** Trustee Secretary **Date** April 2023
March **2012**
**TAR**
6
**Charity Name No (if any) Himalayan Youth Foundation UK 1124243 Receipts and payments accounts**
## **CC16a**
**For the period** Period start date Period end date **To from** 01/08/2021 31/07/2022
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**22,480**
**13,176**
**-**
**-**
**2,450**
**-**
**500**
**6,588**
**1**
**-**
**45,195**
**-**
**-**
**-**
**45,195**|**Unrestricted**
**funds**
**to the nearest £**
**22,480**
**13,176**
**-**
**-**
**2,450**
**-**
**500**
**6,588**
**1**
**-**
**45,195**
**-**
**-**
**-**
**45,195**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**22,480**
**13,176**
**-**
**-**
**2,450**
**-**
**500**
**-**
**6,588**
**1**
**-**
**45,195**
**-**
**-**
**-**
**45,195**|**Total funds**
**to the nearest £**
**22,480**
**13,176**
**-**
**-**
**2,450**
**-**
**500**
**-**
**6,588**
**1**
**-**
**45,195**
**-**
**-**
**-**
**45,195**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
|HCF Child Sponsorship|**22,480**||||||||**-**|
|HCF UniversitySponsorship|**13,176**||||||||**-**|
|HCF Just GivingDonations|**-**||||||||**-**|
|HCF Medical Fund
HCFGeneral Donations|||||||||**-**|
||||||||||**-**|
|HCF Enterprise Fund|**-**||||||||**-**|
|CTAS Donations|**500**||||||||**-**|
|||||||||||
|HCF Gift Aid Recovery|**6,588**|||||||||
|Bank Interst
Rounding error
**_Sub total_**_(Gross income for AR)_||||||||||
||||||||||**-**|
||||||||||**-**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**-**|
|||||||||||
|
HCF Sponsor Fees|**37,290**||**-**||**-**||**37,290**||**-**|
|HCF College fees|**15,695**||**-**||**-**||**15,695**||**-**|
|HCF Sponsor support|**1,837**||**-**||**-**||**1,837**||**-**|
|HCF Enterprise expenses|**11,226**||**-**||**-**||**11,226**||**-**|
|CTAS Donation|**485**||**-**||**-**||**485**||**-**|
|HCF Medical|**2,331**||**-**||**-**||**2,331**||**-**|
|HCF Gift Fund|**2,331**||**-**||**-**||**2,331**||**-**|
|Fees and Costs|**473**||**-**||**-**||**473**||**-**|
|Roundingerror|**- 1**||**-**||**-**||**- 1**||**-**|
|**_Sub total_ **|**71,667**||**-**||**-**||**71,667**||**-**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**-**|
|||||||||||
||**- 26,472**||||||||**-**|
||**-**||||||||**-**|
||**77,203**||||||||**-**|
||**50,731**||||||||**-**|
CCXX R1 accounts (SS)
24/04/2023
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|---|
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|**Details**
**Details**
Treasurer Account
Savings accouint
USD Account- converted
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
**46,117**
**3,810**
**804**
**50,731**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Fund to which asset**
**belongs**
**Fund to which**
**liability relates**|**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
|||||**Endowment**
**funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**When due**
**(optional)**|
||||**-**||
||||**-**||
||||**-**||
||||**-**||
||||**-**||
Signed by one or two trustees on behalf of all the trustees
## G. Slater
Signature
Print Name C.Kerr
Date of approval **22/04/2023**
CCXX R2 accounts (SS)
24/04/2023
2
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Himalayan Youth Foundation UK
**On accounts for the year** 31st July 2022 **Charity no** 1124243 **ended (if any) Set out on pages** 1 & 2 (remember to include the page numbers of additional sheets)
**Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 43 of the 1993 Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and
- to state whether particular matters have come to my attention.
**Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
- **Independent** In connection with my examination, no matter has come to my attention
- **examiner's statement** 1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 41 of the 1993 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act
- have not been met ; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
||*_Please delete the words in the brackets_|_apply._|
|---|---|---|
||||
|**Signed:**
**Name:**|Jennifer Slater|25 April 2023|
||||
||Jennifer Slater||
1
**April 2009**
**IER**
**Relevant professional** None **qualification(s) or body (if any):**
**Address:**
> [18 Holeyn Hall Road ]
> [Wylam ]
> [Northumberland NE41 8BB ]
## **Section B Disclosure**
Only complete if the examiner needs to highlight material problems.
**Give here brief details of any items that the examiner wishes to disclose** .
2
**April 2009**
**IER**