## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||Day|Month|Year||Day|Month|Year| |**From**|**1st**|**August**|**2020**|**To**|**31st**|**July**|**2021**| ## Section A Reference and administration details **Charity name** Himalayan Youth Foundation UK (HYF-UK) **Other names charity is known by** **Registered charity number (if any)** 1124243 7 Hallam Mews London **Postcode W1W 6AR** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Norman Stromsoy|Chairman||HYF-UK| ||Samantha Michel|Secretary||| ||GerrySlater|Treasurer||| ||CathyKerr|Trustee|4thMarch 2020 onwards|| ||Koenraad Foulon|Trustee||| ||Stephan Michel|Trustee|Retired 4thMarch 2020|| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |N/A|| ||| ||| ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |**N/A**||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** March **2012** **TAR** 1 ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Deed - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Trustee selection methods Appointed by Existing Trustees - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; The charity works closely with the Himalayan Youth Foundation in the USA (HYF-US), Mountaineers for Himalayas (M4H) in Andorra, and the Fontana Foundation in Switzerland. Working with these organisations, support is provided to the following operational charities - The Himalayan Children’s Foundation (HCF) which operates the Kailash Home in Kathmandu, Nepal. - The Choki Traditional Arts School (CTAS) in Thimpu, Bhutan - trustees’ consideration of major risks and the system and procedures to manage them. March **2012** **TAR** 2 ## **Section C Objectives and activities** To advance Education, relieve poverty, sickness and distress and **Summary of the objects of** promote the good health of children, particularly those aged 6 to 18, living **the charity set out in its** in the Himalayan region, in such ways as the Trustees think fit. **governing document** The charity has continued to work closely with HYF-US and M4H to support the needs of both HCF in Nepal and CTAS in Bhutan. **HCF in Nepal** The past year has been extremely challenging due to the impact of Covid-19 on the work of our charity both here in the UK and Nepal. During this period the Nepalese Government closed schools, colleges and universities which forced the centre in Nepal to provide tutoring and online learning for long periods of the year. Our charity provided funds for PPE resources, educational advice, support and resources to support the continued education of the students. The provision of some additional laptop computers and a large smart screen computer proved invaluable in supporting students through this difficult period which enabled them to resume their education with the minimum disruption. Mountaineers for Himalayas in Andorra (M4H) continues to have overall financial responsibility for HCF in Nepal. HCF in Nepal runs a hostel constructed in 2007 on the outskirts of Kathmandu which houses 100 underprivileged and/or orphaned students **Summary of the main** as well as mentoring and financial support to 25 students undertaking **activities undertaken for the** Higher Education in the community. The hostel provides general care **public benefit in relation to** and assistance for the children and provides for their education through **these objects (include within** local schools. **this section the statutory declaration that trustees** In the past we have supported HCF by providing individual sponsors for **have had regard to the** each child. Sadly, since the beginning of the pandemic we have been **guidance issued by the** unable to find any new sponsors or gather significant donations here in **Charity Commission on** the UK. The UK is supporting eight older students who are currently **public benefit)** undertaking Higher education and living outside the Kailash Home. We have endeavoured to maintain regular contact and support for them throughout this very challenging period. We have continued to work with the Madrinha Trust to provide financial support and mentoring guidance to the students, helping them to make the very most of this opportunity. Madrinha have agreed to continue to provide funds to cover University fees and living expenses during their course but have now signalled that they do not intend to support future students at the present time. We worked closely with the full time Education Officer employed by HCF to improve employability training, education and mentoring support for all students but unfortunately this role has now been cut and will not be replaced. As detailed in section D below, funds have been provided to contribute to the existing operational costs of the Kailash hostel. Specific funds were donated to implement an employability skills and enterprise training programme which saw the development of new horticultural, bakery and bicycle maintenance facilities. Instructors were employed to train students so that they could eventually develop mini business enterprises. Unfortunately, progress was limited due to the extensive lockdown, but the facilities and equipment needed to progress these projects are now March **2012** **TAR** 3 available to students and the staff team and we hope that they can begin again. ## **CTAS in Bhutan** The Fontana Foundation in Switzerland continues to have overall financial responsibility for CTAS in Bhutan, and we work with them to support the children at the Choki school. CTAS in Bhutan is a private school for traditional arts, set up to help children from broken and economically disadvantaged homes. The school provides free education, food and lodging and schools the children in the traditional arts of Lhadri(painting), Jinzo(sculpture) and Pap(carving). A contribution has been made towards the costs of a new study block, for which construction has commenced but not yet completed. ## **Charity Commission Guidance** In managing the charity's activities, the Trustees have taken due notice of the Guidance on public benefit issued by the Charity Commission. A Trustee with recent and relevant experience has been appointed with child safeguarding responsibility. He liaises with HCF and the management team to hold them to account for ensuring high standards of safeguarding are maintained. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grant making. - policy programme related investment. - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The number of children the Charity supports through sponsorship remains at 25 children in the Kailash Home in Nepal. We support a further 8 students undertaking Higher education and training. The charity is pleased to record that the following sums have been raised and distributed during the year- - Raised the sum of £105,824 - Distributed the sum of £80,923 The funds were distributed as follows: - ## **To Kailash Home in Kathmandu** - § £30,200 to provide sponsorship of 24 children at the Kailash home. - § £28,435 to cover the costs of 8 children at University. - § £16,950 has been contributed towards an Enterprise programme, which is aimed at developing business and life skills for the children - § £3,897 has been donated to cover Medical costs for all the children, and to provide replacement beds and bedding - § £2,299 has been provided in additional Sponsor Support for individual children - § £2,229 was donated for general support for the children ## **To Choki Arts School in Thimpu** - § £2,182 was donated for general support for the school ## **Section E Financial review** Recognising the responsibility of maintaining an increasing number of **Brief statement of the** sponsors, the Charity operates a Reserve Policy, which provides financial **charity’s policy on reserves** cover in the event of a default by sponsors. During the current year, the Reserve has been maintained at the same level as in the previous year. Additional reserves are also in place to protect the charity from exposure to adverse movement in the currency exchange rate. We work in close co-operation with M4H in Andorra and Fontana Foundation in Switzerland, and these organisations operate reserve policies aimed at ensuring that operating costs at HCF and CTAS are fully covered. March **2012** **TAR** 5 **Details of any funds materially in deficit** None. ## **Further financial review details (Optional information)** The principal sources of funding for the Charity have been donations from individuals and from other charitable organisations. You **may choose** to include additional information, where relevant about: - The Charity has been able to support its key objectives by maintaining - • the charity’s principal and its register of sponsors, and by raising funds which enable it to sources of funds (including contribute to the educational, caring and accommodation needs of HCF any fundraising). and CTAS. - how expenditure has supported the key objectives of the charity. - investment policy and objectives including any ethical investment policy adopted. **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** N. Stromsoy Sam Michel **Full name(s)** Norman Stromsoy Samantha Michel **Position (eg Secretary, Chair, etc)** Chairman Secretary **Date** January 2022 March **2012** **TAR** 6 **Charity Name No (if any) Himalayan Youth Foundation UK 1124243 Receipts and payments accounts** ## **CC16a** **For the period** Period start date Period end date **To from** 01/08/2020 31/07/2021 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**30,200**
**28,435**
**3,334**
**3,817**
**1,959**
**32,000**
**1,000**
**5,077**
**2**
**-**
**105,824**
**-**
**-**
**-**
**105,824**|**Unrestricted**
**funds**
**to the nearest £**
**30,200**
**28,435**
**3,334**
**3,817**
**1,959**
**32,000**
**1,000**
**5,077**
**2**
**-**
**105,824**
**-**
**-**
**-**
**105,824**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**30,200**
**28,435**
**3,334**
**3,817**
**1,959**
**32,000**
**1,000**
**-**
**5,077**
**2**
**-**
**105,824**
**-**
**-**
**-**
**105,824**|**Total funds**
**to the nearest £**
**30,200**
**28,435**
**3,334**
**3,817**
**1,959**
**32,000**
**1,000**
**-**
**5,077**
**2**
**-**
**105,824**
**-**
**-**
**-**
**105,824**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |HCF Child Sponsorship|**30,200**||||||||**-**| |HCF UniversitySponsorship|**28,435**||||||||**-**| |HCF Just GivingDonations|**3,334**||||||||**-**| |HCF Medical Fund
HCFGeneral Donations|||||||||**-**| ||||||||||**-**| |HCF Enterprise Fund|**32,000**||||||||**-**| |CTAS Donations|**1,000**||||||||**-**| ||||||||||| |HCF Gift Aid Recovery|**5,077**||||||||| |Bank Interst
Rounding error
**_Sub total_**_(Gross income for AR)_|||||||||| ||||||||||**-**| ||||||||||**-**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**-**| ||||||||||| |
HCF Sponsor Fees|**24,635**||**-**||**-**||**24,635**||**-**| |HCF College fees|**26,919**||**-**||**-**||**26,919**||**-**| |HCF Sponsor support|**2,299**||**-**||**-**||**2,299**||**-**| |HCF Enterprise expenses|**16,952**||**-**||**-**||**16,952**||**-**| |HCF BuildingEquipment|**3,351**||**-**||**-**||**3,351**||**-**| |HCF Medical|**3,897**||**-**||**-**||**3,897**||**-**| |CTAS Support|**2,182**||**-**||**-**||**2,182**||**-**| |Fees and Costs|**696**||**-**||**-**||**696**||**-**| |Roundingerror|**1**||**-**||**-**||**1**||**-**| |**_Sub total_ **|**80,932**||**-**||**-**||**80,932**||**-**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**-**| ||||||||||| ||**24,892**||||||||**-**| ||**-**||||||||**-**| ||**49,171**||||||||**-**| ||**74,063**||||||||**-**| CCXX R1 accounts (SS) 03/05/2022 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Treasurer Account
Savings accouint
USD Account- converted
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**33,714**
**-**
**3,809**
**-**
**36,540**
**-**
**74,063**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of approval| ||||| ||||| CCXX R2 accounts (SS) 03/05/2022 2 to Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Himalayan Youth Foundation UK On accounts for the year ended 31st July 2021 Charity no (if any) 1124243 Set out on pages 1&2 Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examlner under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examinatlon is needed. It is my responsibility to". examine the accounts under section 43 of the 1993 Act, to follow the procedures laid down in the general Directtons grven by the Charity Commission (under seclion 43(7)(b) of the 1993 Act. and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in a(LOrdan￿ with general Directions given examinerfs ststement by the Charity Commission. An examination includes a revÈew of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual rtems or disdosures in the acLX)unts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken (lo not provide all the eviden￿ that would be required in an audit. and onsequently no opinion is given as to whether the accounts present a true and fairf view and the report is limited to those matters set oul in the statement below. Independent In connection with my examination. no matter has come to my attention examinerfs statement (other than that disdosed below") which gives me reasonable cause to believe Ihat in. any material respect, the requirements: to keep accounting remrds in accordan￿ with section 41 of the 1993 Act,. and to prepare accounts which accord ￿th the accounting records and cofflply with the accounting requirements of the 1993 Act have not been met . or 2. to whiGh. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Signed: tvi Jtrmu oy MJriGN StromJoy Date: 15 1 2022 Name: