BENTWATERS AVIATION SOCIETY CHARITY NUMBER 1124197 RECEIPTS AND PAYMENTS ACCOUNT For the year ended 31 March 2025 BENTWATERS AVIATION SOCIETY CHARITY NUMBER 1124197 Registered Address: Building 134 Bentwaters Park Rendlesham Woodbridge Suffolk IP12 2TW Trustees.. Graham Haynes (Chainnan) Andrew Horrex (Vice Chairman) Karen Haynes (Treasurer) Gary Stanley (Secretary) (resigned 31 December 2024) Sarah Brown Erroll Frost Graham Gilbert Jonathan Saunders Simon Gladas Christopher Balmer (resigned June 2024) Dennis Crowe Kevin Ellis Julie Mayhew (appointed 14 November 2024) (appointed 9 February 2025) Independent Examiners: Ensors Blyth House Rendham Road Saxmundham Suffolk IP17 1WA Bankers.. HSBC 20 High Street Saxmundham Suffolk IP17 1DB BENTWATERS AVIATION SOCIETY RECEIPTS AND PAYMENTS ACCOUNT For the ear ended 31 March 2025 INDEX Page Trustees, Report Independent Examiner's Report Receipts and Payments Account Statement of Assets and Liabilities Notes to the Accounts ENTWATERS AVIATION SOCIETY TRUSTEES, REP RT For the ear ended 1 March 2025 STRUCTURE GOVERNANCE AND MANAGEMENT The charity was estsblished on 1 February 2006 and operates as an Associakn'on, governed by its Constitution. New trustees are elected by the exists'ng Benlwaters Aviation S¢xiety trustees. TRUSTEES Graham Haynes Andrew Horrex Karen Haynes Gary Stanley Sarah Brown Erroll Frost Graham Gilbert Jonathan Saunders Simon Gladas Chrislopher Balmer Dennis Crowe Kevin Ellis Julie Mayhew (Chairman) (Vice Chaiman) (Treasurer) (Secretary) (resigned 31 December 2024) (resigned June 2024) (appointed 14 November 2024) (appointed 9 February 20251 ADVISOR John Delaney Curatorial Imperial War Museum. Duxford. Cambs. CB22 4QR BENTWATERS AVIATION SOCIETY TRUSTEES. REPORT For the ear ended 31 March 2025 OBJECTIVES AND ACTIVITIES To advance the education of the public in the history of RAF Bentwalers and RAF Woodbridge. in particular, but not exclusively by the provision of a rnuseurn. Ben￿alerS Aviation Society was fonned primarily to operate and adrninister the Bentwaters Cold War Museum. The purpose of the Bentwaters Cold War Museum is to collect, preserve. display, and provide for scholarship, material relating to the history of RAF Bentwaters and RAF Woodbridge and avialion generally where a link with Bentwaters and Woodbridge is established, for the public benefit in perpetuity. As well as museum tasks, the Society meets on 8 monthly basis in a dedicaled meeting room within the museum itself. The meetings take the form of slide shows and talks from guest speakers. Talks and slide shows are intended to further promote and preserve the history of RAF Bentsyalers and RAF Woodbridge. Membership io the Society is open to anyone on receipt of an annual subscription fee. The Society and museum are entirely njn by volunteers. ACHIEVEMENTS AND PERFORMAN The Sociely now has 251 members in totsl. including 39 members located in the United States of America, 2 in Poland and 1 each in France. the Nelherfands, Ireland and Switzerfand. Visitor numbers have continued to increase with the museum continuing to grow in popularity. The shop and café remain very popular with visitors and hence consolidating the charity's income stream. A few improvements have been carried out which include installing LED lighting in the museum main corridor to replace failing fluorescent lubes and adding several new exhibits. The biggest of these is the installation of a 116 scale F-16 model on a plinth outside Ihe museum entrance. Plans are well undep4vay to install a large hardstanding area outside the museum to improve the display of our vehicles and aircraft. This is a costly project so its implementation will be determined by available funds. The trustees have had due regard to the Charity Commission guidance on public benefit and have complied with the duty in sedion 4 of the Charities Act 2011. BENTWATERS AVIATION SOCIETY TRUSTEES, REP RT Continue For the ear ended 31 March 2025 FINANCIAL REVIEW The charity had income of £44,293 and expenditure of £36,636 for the finanual year ended 31 March 2025. This resulted in a net surplus for the year of £7,657. With opening bank and cash balances of £40,212 available. there is a closing total funds position of £47.869. It is the Trustee's intention to achieve a minimum cash reserve of no less than £6.000 by the end of each financial year. This reserve is held to cover any unplanned expenses relating to building repairs and exhibit conseNation and restoration costs. The museum is largely self-funding due to the policy of charging for admission to adults (children are free). Additional income is derived from net revenues generated by fundraising events, Society rnembership subscriptions. a shop and cafe, donations and local authority grants to support specific restoration or display projects. The trustees have considered whether the charity is a going concem and have concluded that there are no uncertainties affecting the chanty's ability to continue at this time. Graham Fiayne Chainnan Andrew Horrex Vice Chairman INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF BENTWATERS AVIATION SOCIETY FOR THE YEAR ENDED 31 MARCH 2025 I report to the trustees on my examination of the accounts of Bentwaters Aviation Society for the year ended 31 March 2025, which are set out on pages S to 8. Responslbilities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Charty's accounts Carried out under section 145 of the 2011 Act and in carrying Out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent examiner's Statement I have completed my examination. I confim that no material matters have come to my attention in conneclion with the examination giving me cause to believe that. in any material respect.. the accounting records were not kept in accordance with section 130 of the Act; or the accounts do not accord with those accounting records. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in Ihis report in order lo enable a proper understsnding of the accounts to be ached. David Fairbank FCCA Ensors Blyth House Rendham Road S8xmundham Suffolk IP17 1WA Date . BENTWATERS AVIATION SOCIETY RECEIPTS AND PAYMENTS ACCOUNT For the year ended 31 March 2025 2025 Total 2024 otal Unrestrict d Restricted Desi nate Recelpts Voluntary Income.. Donalions Membership Gift Aid 100 5,250 721 100 5,250 721 500 5,287 712 A¢liviti8s for generating funds.. Museum admissions Shop sales Café sales Open day income Jaguar run days income Private tours and trips TV filming fees Photography rights Bank interest 20,247 4,437 5,689 7,225 20,247 4,437 5,689 7,225 25,403 5.902 4,459 3,138 732 250 773 170 624 624 Total receipts 44,293 44,293 47,326 Payments Museum Premises expenses Motor wnning costs Fundraising Administration 2a 2b 17.247 15,028 1,038 453 2,870 17,247 15,028 1,038 453 2,870 21.159 12,586 2d 20 1,846 Total payments 36,636 36,636 35.591 Excess of recelpls over payments 7,657 7.657 11,735 Transfer of fvnds Net movement of fund8 7.657 7,657 11,735 Banklcash balan￿ at 1 April 2024 40,212 40,212 28,477 Bankjcash balance al 31 March 2025 47.869 47,869 40,212 BENTWATERS AVIATION SOCIETY STATEMENT OF ASSETS AND LIABILITIES As at 31 March 2025 2025 2024 Total nreslricted Restricted Desi Cash at bank and In hand HSBC Community Account HSBC Business Manager Barclays Community Account Cash in hand 25,380 22.149 25.380 22.149 18,347 21,525 340 340 340 47,869 47,869 40,212 Assets rètaIn￿ for th8 charlty's own uso Jaguar Aircraft Jaguar engines Hawker Hunter Lightning Harrier Phantom Bloodhound missi18 launcher Café dinerlshop building Staffroom building Portacabin Acc8ss equipment Hard standing Ground power unit Ground power Office furniture Display case Shop desk Ice cream machine Ipad Minibus Is8cond handl Coffee machines Ipad Gazebo Matting for picnic area Picnic bènches 13.133 15,000 8,113 6.700 25,000 25,000 5,196 32,704 2.040 100 446 9,948 5.100 1,800 1.052 708 60 900 379 1.2IKI 615 231 180 1.750 157,955 stock Stock ol museum shop contents 5,138 Liabllllles Independent examiners fee {inc VAT) 552 Approved by the Board of Trustees on ...... ..and signed on its behalf by: Andrew Horr8x- Vice Chaimian Karen Haynes- Treasurer BENTWATERS AVIATION SOCIETY NOTES TO THE ACCOUNTS For the year ended 31 March 2025 ACCOUNTING POLICIES Basls of preparation The accounts have been prepared in ac￿rdanCe with the Charitses Act 2011 and using the Receipls and Payments basis. Fixed Assets Assets owned by the Society are shown at cost. Assets recognised but not valued in the Slalement of Assets and Liabilities include.. Jaguar XX741 Aircraft purchased for renovation and display. Hawker Hunter GA11 purchased for renovation and display. Lightning F53 donated by British Aerospace. Harrier GR3 purchased lor renovation and display. A donation from Brian Smee assisted this purchase. Phantom FGR2 purchased for renovation and display. A donation from Brian Smee assisted this purchase. Bloodhound missile launcher donated by the RAF Museum. Rastrictod Fund$ The restricted fund comprises donations and grants which are given for a specific purpose and are only expended for that purpose. BENTWATERS AVIATION SOCIETY NOTES TO THE ACCOUNTS For tho year ended 31 March 2025 2 EXPENDITURE ANALYSIS 2025 2024 Total Unr•slrl¢ted Restrlcted Desi 2a Museum Shop and café Collection carè Insurance Op8n day expenses Banners Signs Repairs and maintenance Ipad for café Coffee machine Staff training and welfare Staff uniforms and clothing GPU for aircraft 7,249 4.863 3,062 639 7.249 4,863 3.062 639 306 59 178 8,735 5,357 3,038 788 59 178 186 231 192 57 642 192 57 642 311 713 1,800 17,247 17,247 21,159 2b Premises èxpenses Rent and service charges Insurance Electricity Water Repairs and maintenance Refuse collection Picnic benches Picnic area matting 4.261 2,942 4.700 107 753 515 1.750 4.261 2,942 4.700 107 753 515 1.750 2.543 4,133 4,117 121 559 513 600 15.028 15,028 12,586 2¢ Motor running co$t• Minibus mainlenanca 1.038 1,038 2d Fundraising Leaflets Advertising 453 453 453 453 20 Admlnlstratlon Subscriptions Printing and stationery Postage Broadband charges Website costs Accountancy Bank charges Other fees 343 49) 378 212 343 490 378 212 311 434 216 190 14 570 111 534 93 820 534 93 820 2.870 2,870 1,846