## BENTWATERS AVIATION SOCIETY 

CHARITY NUMBER 1124197 

RECEIPTS AND PAYMENTS ACCOUNT 

For the year ended 31 March 2024 



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## BENTWATERS AVIATION SOCIETY 

## CHARITY NUMBER 1124197 

## Registered Address: 

## Trustees: 

Building 134 Bentwaters Park Rendlesham Woodbridge Suffolk IP12 2TW 

Graham Haynes = (Chairman) Andrew Horrex (Vice Chairman) Karen Haynes (Treasurer) Gary Stanley (Secretary) Sarah Brown Erroll Frost Graham Gilbert Jonathan Saunders Simon Gladas Christopher Balmer (resigned June 2024) Dennis Crowe 

Independent Examiners: Ensors Blyth House Rendham Road Saxmundham Suffolk IP17 1WA 

## Bankers: 

HSBC 20 High Street Saxmundham Suffolk IP17 1DB 


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## BENTWATERS AVIATION SOCIETY 

## RECEIPTS AND PAYMENTS ACCOUNT 

## For the year ended 31 March 2024 

INDEX 

||Page|
|---|---|
|Trustees’ Report|1-3|
|Independent Examiner's Report|4|
|Receipts and Payments Account|5|
|Statement ofAssets and Liabilities|6|
|NotestotheAccounts|7-8|





## BENTWATERS AVIATION SOCIETY 

## TRUSTEES’ REPORT 

For the year ended 31 March 2024 

## STRUCTURE, GOVERNANCE AND MANAGEMENT 

The charity was established on 1 February 2006 and operates as an Association, governed by its Constitution. New trustees are elected by the existing Bentwaters Aviation Society trustees. 

## TRUSTEES 

Graham Haynes (Chairman) Andrew Horrex (Vice Chairman) Karen Haynes (Treasurer) Gary Stanley (Secretary) Sarah Brown Erroll Frost Graham Gilbert Jonathan Saunders Simon Gladas Christopher Balmer Dennis Crowe 

## ADVISOR 

## John Delaney Curatorial Imperial War Museum, Duxford, Cambs. CB22 4QR 

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## BENTWATERS AVIATION SOCIETY 

## TRUSTEES’ REPORT 

## For the year ended 31 March 2024 

## OBJECTIVES AND ACTIVITIES 

To advance the education of the public in the history of RAF Bentwaters and RAF Woodbridge, in particular, but not exclusively by the provision of a museum. 

Bentwaters Aviation Society was formed primarily to operate and administer the Bentwaters Cold War Museum. 

The purpose of the Bentwaters Cold War Museum is to collect, preserve, display, and provide for scholarship, material relating to the history of RAF Bentwaters and RAF Woodbridge and aviation generally wherea link with Bentwaters and Woodbridge is established, for the public benefit in perpetuity. As well as museum tasks, the Society meets on a monthly basis in a dedicated meeting room within the museum itself. The meetings take the form of slide shows and talks from guest speakers. Talks and slide shows are intended to further promote and preserve the history of RAF Bentwaters and RAF Woodbridge. 

Membership to the Society is open to anyone on receipt of an annua! subscription fee. 

The Society and museum are entirely run by volunteers. 

## ACHIEVEMENTS AND PERFORMANCE 

The Society now has 258 members in total, including 45 members located in the United States of America, 2 in Poland and 1 each in France, the Netherlands, Ireland and Switzerland. 

Visitor numbers have recovered from the effects of the Covid pandemic, and the museum continues to grow in popularity. 

The new shop and café have again proved to be very popular with visitors, providing a very welcome income stream. 

A few improvements are in the pipeline, which include installing LED lighting in the museum main corridor to replace failing fluorescent tubes. It is also hoped that we can add a large hardstanding area outside the museum to improve the display of our vehicles and aircraft. The latter is a costly project so its implementation will be determined by available funds. 

The trustees have had due regard to the Charity Commission guidance on public benefit and have complied with the duty in section 4 of the Charities Act 2011. 

: 

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## BENTWATERS AVIATION SOCIETY 

## TRUSTEES’ REPORT (Continued) 

For the year ended 31 March 2024 

## FINANCIAL REVIEW 

The charity had income of £47,326 and expenditure of £35,591 for the financial year ended 31 March 2024. This resulted in a net surplus for the year of £11,735. With opening bank and cash balances of £28,477 available, there is a closing total funds position of £40,212. It is the Trustee’s intention to achieve a minimum cash reserve of no less than £6,000 by the end of each financial year. This reserve is held to cover any unplanned expenses relating to building repairs and exhibit conservation and restoration costs. 

The museum is largely self-funding due to the policy of charging for admission to adults (children are free). Additional income is derived from net revenues generated by fundraising events, Society membership subscriptions, a shop and cafe, donations and local authority grants to support specific restoration or display projects. 

The trustees have considered whether the charity is a going concern and have concluded that there are no uncertainties affecting the charity's ability to continue at this time. 


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Andrew Horrex Vice Chairman 


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## INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF BENTWATERS AVIATION SOCIETY FOR THE YEAR ENDED 31 MARCH 2024 

| report to the members on my examination of the accounts of Bentwaters Aviation Society for the year ended 31 March 2024, which are set out on pages 5 to 8. 

## Responsibilities and basis of report 

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

| report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## Independent examiner’s statement 

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect: 

- i. the accounting records were not kept in accordance with section 130 of the Act; or 

- ii. the accounts did not accord with those accounting records; or 

- ii. the accounts did not comply with the applicable accounting requirements concerning the form and contents of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. 

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Carl Page FCCA 

Ensors Accountants LLP 

Member of the Institute of Chartered Accountants in England and Wales (ICAEW) 

Blyth House Rendham Road Saxmundham Suffolk IP17 1WA 

## Dated .."2. loq \ om... 

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## BENTWATERS AVIATION SOCIETY 

## RECEIPTS AND PAYMENTS ACCOUNT 

## For the year ended 31 March 2024 

||||||2024|2023|
|---|---|---|---|---|---|---|
|||Unrestricted|Restricted|Designated|Total|Total|
||Note|£|£|£|£|£|
|Receipts|||||||
|VoluntaryIncome:|||||||
|Donations||500|-|-|500|699|
|Membership||5,287|-|-|5,287|4,350|
|Gift Aid||712|-|-|712|5,628|
|Activities forgenerating funds:|||||||
|Museum admissions||25,403|-|-|25,403|16,680|
|Shop sales||5,902|-|-|5,902|3,205|
|Café sales||4,459|-|-|4,459|669|
|Open day income||-|-|-|-|2,614|
|Jaguar run days income||3,138|-|-|3,138|-|
|Private tours and trips||732|-|-|732|495|
|TV filming fees||250|-|-|250|-|
|Photography rights||773|-|-|773|-|
|Bank interest||170|-|-|170|110|
|Total receipts||47,326|-|-|47,326|34,450|
|Payments|||||||
|Museum|2a|21,159|-|-|21,159|23,685|
|Premises expenses|2b|12,586|-|-|12,586|18,506|
|Fundraising|2c|-|-|-|-|-|
|Administration|2d|1,846|-|-|1,846|2,179|
|Total payments||35,591|-|-|35,591|44,370|
|Excess of receipts over payments||11,735|-|-|11,735|(9,920)|
|Transfer offunds||200|(200)|-|-|-|
|Net movement offunds||11,935|(200)|-|11,735|(9,920)|
|Bank/cash balance at 1 April 2023||28,277|200|-|28,477|38,397|
|Bank/cashbalanceat31March2024||40,212|-|-|40,212|28,477|



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## BENTWATERS AVIATION SOCIETY 

## STATEMENT OF ASSETS AND LIABILITIES 

As at 31 March 2024 


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|||||||||
|---|---|---|---|---|---|---|---|
|2024|2023|
|Unrestricted|Restricted|Designated|Total|Total|
|£|£|£|£|£|
|Cash|at|bank|and|in|hand|
|HSBC|Community|Account|18,347|-|-|18,347|6,582|
|HSBC|Business|Manager|21,525|-|-|21,525|21,355|
|Barclays|Community|Account|-|-|-|-|200|
|Cash|in|hand|340|-|-|340|340|
|40,212|-|-|40,212|28,477|

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## Assets retained for the charity's own use 

## Stock 


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|||||||
|---|---|---|---|---|---|
|Jaguar|Aircraft|13,133|
|Jaguar|engines|15,000|
|Hawker|Hunter|8,113|
|Lightning|6,700|
|Harrier|25,000|
|Phantom|25,000|
|Bloodhound|missile|launcher|5,196|
|Café|diner/shop|building|32,704|
|Staffroom|building|2,040|
|Portacabin|100|
|Access|equipment|446|
|Hard|standing|9,948|
|Ground|power|unit|5,100|
|Ground|power|unit|08/01/2024|1,800|
|Office|furniture|1,052|
|Display|case|708|
|Shop|desk|60|
|Ice|cream|machine|900|
|Ipad|379|
|Minibus|purchase|(second|hand)|1,200|
|Coffee|machine|423|
|Gazebo|180|
|Matting|for|picnic|area|05/03/2024|600|
|Ipad|04/04/2023|231|
|156,013|
|Stock|of museum|shop|contents|4,940|

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## Liabilities 

Independent examiners fee (inc VAT) 534 

Approved by the Board of Trustees on 24le 8.) Z4-....cand signed on its behalf by: 

Andrew Horrex - Vice Chairman 

Karen Haynes - Treasurer 

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## BENTWATERS AVIATION SOCIETY 

## NOTES TO THE ACCOUNTS 

For the year ended 31 March 2024 

- 1 ACCOUNTING POLICIES 

## Basis of preparation 

The accounts have been prepared in accordance with the Charities Act 2011 and using the Receipts and Payments basis. 

## Fixed Assets 

Assets owned by the Society are shown at cost. Assets recognised but not valued in the Statement of Assets and Liabilities include: 

## Jaguar XX741 Aircraft purchased for renovation and display. 

Hawker Hunter GA11 purchased for renovation and display. 

Lightning F53 donated by British Aerospace. 

Harrier GR3 purchased for renovation and display. A donation from Brian Smee assisted this purchase. 

Phantom FGR2 purchased for renovation and display. A donation from Brian Smee assisted this purchase. 

Bloodhound missile launcher donated by the RAF Museum. 

## Restricted Funds 

The restricted fund comprises donations and grants which are given for a specific purpose and are only expended for that purpose. 

During the year, the one restricted fund held to raise funds for a specific memorial to POW/MIA within the grounds has had to be reconsidered and the funds repurposed as it became apparent that it would not be possible to get planning permission for the memorial to be sited. With the agreement of the speaker who was largely responsible for giving the talks that lead to donations for the memorial fund, the funds have been transferred back to the general fund and that money used to create a display area for POW/MIA in the entrance area to the museum. This is a best fit for raising awareness and remembrance which was the original purpose of the donations collected to date. 

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## BENTWATERS AVIATION SOCIETY 

## NOTES TO THE ACCOUNTS 

## For the year ended 31 March 2024 

## 2 EXPENDITURE ANALYSIS 

|2|EXPENDITURE ANALYSIS|||||||
|---|---|---|---|---|---|---|---|
|||||||2024|2023|
|||Unrestricted||Restricted|Designated|Total|Total|
|||£||£|£|£|£|
|2a|Museum|||||||
||Shop and café||8,735|-|-|8,735|4,617|
||Collection care||5,357|-|-|5,357|6,419|
||Insurance||3,038|-|-|3,038|2,720|
||Open day expenses||788|-|-|788|488|
||Signs||-|-|-|-|287|
||Repairs and maintenance||186|-|-|186|7,828|
||Ipad forcafé||231|-|-|231|-|
||Stafftraining and welfare||311|||311|-|
||Staff uniforms and clothing||713|-|-|713|426|
||Staffevents||-|-|-|-|900|
||GPU for aircraft||1,800|-|-|1,800|-|
|||21,159||-|-|21,159|23,685|
|2b|Premises expenses|||||||
||Rent and service charges||2,543|-|-|2,543|1,825|
||Insurance||4,133|-|-|4,133|761|
||Electricity||4,117|-|~|4,117|4,241|
||Water||121|-|-|121|90|
||Repairs and maintenance||559|-|-|559|-|
||Refuse||513|-|-|513|469|
||Key cutting||-|-|-|-|145|
||Bus hire||-|-|-|-|440|
||Minibus purchase||-|-|-|-|1,200|
||Gazebo||-|-|-|-|180|
||Coffee machine||-|-|-|-|423|
||Café/diner refit expenditure||-|-|-|-|8,732|
||Picnic area matting||600|-|-|600|~|
|||12,586||-|-|12,586|18,506|
|2c|Fundraising|||||||
||Leaflets||-|-|-|-|-|
||Advertising||-|-|-|-|-|
|2d|Administration|||||||
||Subscriptions and fees||311|-|-|311|372|
||Printing and stationery||434|-|-|434|798|
||Postage||216|-|-|216|327|
||Broadband charges||190|-|-|190|-|
||Website costs||14|-|-|14|13|
||Accountancy||570|-|-|570|480|
||Card payment machine||-|-|-|-|105|
||Bank charges||111|-|-|111|84|
|||_______|1,846|-|-|1,846|2,179|



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