George Abbot Parent Teacher Association
Trustees, Annual Report and Accounts
For the year ended 31 July 2023 Registered Charity No. 1124156
George Abbot School, Woodruff Avenue, Guildford, GU1 1XX
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George Abbot Parent Teacher Association
(Registered Charity No. 1124156)
Trustees’ Annual Report for the year ended 31 July 2023
Administrative Information
The principle address of the George Abbot Parent Teacher Association (“the PTA”) is given on the front page of the Annual Report.
Officers of the PTA are elected by the members of the PTA at the AGM or otherwise in accordance with the constitution.
During the year the following served as officers of the PTA, positions are those held at 31 July 2023 and at the date of signing these accounts.
| Name | Position | DateJoining | |
|---|---|---|---|
| Audrey Bean | Chair | Elected | October 2021 |
| DustyWeaver | Vice Chair | Elected | October 2021 |
| Laura Richards | Secretary | Elected | October 2022 |
| TonyMainee | Treasurer | Elected | March2020 |
Structure, governance and management
The PTA is governed by a constitution modelled primarily on the Charities Commission model.
The PTA is administered on a day to day basis by committee “the PTA Committee”. The committee is comprised of the officers of the PTA plus other volunteers. All members of the PTA are eligible and encouraged to join the committee.
The officers of the PTA are elected at the AGM.
If an officer of the PTA resigns during a year then another person may be appointed to the position by the PTA committee to serve until the next AGM.
Objectives and activities
To advance the education of pupils in the school in particular by:
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Developing effective relationships between the staff, parents and others associated with the school and,
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» Engaging in activities or providing facilities/equipment which supports the school and the pupils.
Achievements and performance
The PTA has met online regularly over the year and held fewer than normal the number of fund-raising events due to the COVID-19 pandemic and government advisory guidelines. The PTA has been able to provide support at school events where it was physically possible to do so whilst maintaining the safety of parents and children alike. The financial highlights are given below.
George Abbot School, Woodruff Avenue, Guildford, GU1 1XX
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George Abbot Parent Teacher Association
(Registered Charity No. 1124156)
Trustees’ Annual Report for the year ended 31 July 2023 (continued)
Financial Review
We are pleased to be able to report another reasonably successful year, providing for the backdrop of the COVID-19 pandemic in 2022-23, generating a net income for the year of £ 11,327 (2022: £ 10,320) before Charitable activities of £ 17,033 (2022: £ 27,943).
Projects:
During 2022-23, the PTA agreed to provide funding this year of £ 17,033 for school activities including the amount of £ 6,643 for playground water fountains, £ 2,987 for classroom chairs, £ 2,390 for sports equipment and £ 738 for a classroom projector.
Trustees
During the year the following served as Trustees of the PTA:
Philip Grainger Christina Kantartzi Marion Lewis Rahim Saeidi (resigned 3 July 2023) David Clarke (appointed 3 July 2023)
Reserves
All reserves are maintained to support the objectives of the PTA. All reserves are unrestricted.
It is the policy of the PTA to maintain sufficient funds to continue operating — for example it is necessary to be able to purchase certain items ahead of fund-raising events. This level of reserves is kept under constant review.
Declaration
The trustees declare that they have approved the trustees' report above.
Signed on behalf of the charity's trustees:
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Philip Grainger
Dia December 2023
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David Clarke VEL December 2023
George Abbot School, Woodruff Avenue, Guildford, GU1 1XX
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George Abbot Parent Teacher Association
(Registered Charity No. 1124156) Statement of Financial Activities (“SOFA”) For the year ended 31 July 2023
| 2023 | 2022 | |||
|---|---|---|---|---|
| [unrestricted | funds] | |||
| Note | £ | £ | ||
| Income from: | ||||
| Donations and legacies | 140 | 618 | ||
| Charitable activities | 90,229 | 97,315 | ||
| Other income | 199 | 4 | ||
| Total income | 90,568 | 97,937 | ||
| Expenditure on: | ||||
| Raising funds | (78,940) | (87,377) | ||
| Charitable activities | (17,033) | (27,943) | ||
| Other expenditure | (301) | (240) | ||
| Total | (96,274) | (115,560) | ||
| Net (deficit)/income | (5,706) | (17,623) | ||
| Transfers between funds | 0 | 0 | ||
| Net movement in funds | 3 | £ | (5,706) | £ (17,623) |
| Reconciliation offunds | ||||
| Total funds brought forward | 25,141 | 42,764 | ||
| Totalfundscarriedforward | 3 | £19,435 | £25,141 |
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George Abbot Parent Teacher Association (Registered Charity No. 1124156)
Balance sheet
As at 31 July 2023
| 2023 | 2022 | ||
|---|---|---|---|
| Note | £ | £ | |
| {unrestricted | funds] | ||
| Current assets | |||
| Debtors | 1 | 265 | 739 |
| Cash at bank and in hand | 20,694 | 24,814 | |
| 20,959 | 25,553 | ||
| Current liabilities | |||
| Creditors: amounts falling due within oneyear | 2 | (1,524) | (412) |
| Net current assets | 19,435 | 25,141 | |
| NETASSETS | £19,435 | £25,141 | |
| FUNDS | |||
| Unrestricted | 3 | 19,435 | 25,141 |
| £19,435 | £25,141 |
Approved by the Trustees and signed on their behalf by:
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Philip Grainger David Clarke
ye December 2023 \ve December 2023
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George Abbot Parent Teacher Association (Registered Charity No, 1124156) Cash flow statement
For the year ended 31 July 2023
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|---|---|---|---|---|---|---|---|---|---|---|
|2023|2022|
|Note|£|£|
|Cash|flows|from|operating|activities:|
|Net|cash|from|operating|activities|5|(4,458)|(18,211)|
|Net cash from|operating|activities|(4,458)|(18,211)|
|Cash|flow from|investing|activities:|
|Interest|received|198|4|
|Net|cash|provided|by|investing|activities|198|4|
|Cash|flow from|financing|activities;|
|Receipt|from|donations|140|618|
|Net|cash|provided|by|financing|activities|140|618|
|Net|increase|in|cash|and|cash|equivalents|(4,120)|(17,589)|
|Cash|and|Cash|equivalents|at|the|beginning|of the|year|24,814|42,403|
|Cash|and|Cash|equivalents|at|the|end|of the year|20,694|24,814|
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George Abbot Parent Teacher Association (Registered Charity No. 1124156) Notes to the accounts For the year ended 31 July 2023
Accounting policies
The Accounts have been prepared in accordance with applicable accounting standards and the Charities SORP (FRS 102),
There have been no changes to the accounting policies since last year. No changes have been made to the accounts for the previous year.
The Accounts have been prepared under the historical cost convention and on a going concern basis. There are no material uncertainties about the charity’s ability to continue,
Funds
The PTA records income and expenditure by activity, each is tracked as a separate fund. None of these funds are for a designated purpose or restricted in any way and so are shown here as a single fund. An analysis of the funds is shown for information only.
The accounts include all transactions, assets and liabilities for which the PTA is responsible.
Incoming resources
Income from fund raising activities is recognised on an accruals basis. Income received in advance of a fund-raising event is only recognised after the event has happened.
Donations are recognised when there is an unconditional entitlement to the resources,
Incoming resources from tax claims are included in the SOFA at the same time as the gift to which they relate.
Sainsbury scheme
The PTA is a customer of Argos Business Solutions Limited which allows the PTA to enable scheme members to utilise their Sainsbury gift card by funding the PTA on a monthly basis and then expending the funds available on their respective gift card. The PTA earn an income of 4% of the gross funds from this scheme. The PTA accounts gross up the amounts funded by the scheme members and the invoices settled by the PTA in Income and Expenditure respectively in the Statement of Financial Activities.
Other income
Interest income is recognised when it is receivable.
Cash at bank represents amounts held in the PTA bank accounts at the bank.
Liability recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out the resources. They are measured as the settlement amount due after any discounts.
Debtor measurement
Debtors are measured at the settlement amount due after any discounts,
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George Abbot Parent Teacher Association
Notes to the accounts
(Registered Charity No. 1124156)
For the year ended 31 July 2023
| 2023 | 2022 | |||||
|---|---|---|---|---|---|---|
| £ | £ | |||||
| 1. | Debtors | |||||
| Other debtors | 265 | 739 | ||||
| 2. | Creditors: amounts fallingdue within one year | |||||
| 2023 | 2022 | |||||
| £ | £ | |||||
| Tax and social security (HMRC) | 0 | 112 | ||||
| Other creditors | 1,524 | 300 | ||||
| 1,524 | 412 | |||||
| _ | _ | —_ | ||||
| All creditors are paid after the year end. | ||||||
| 3. | Analysis offunds | |||||
| Opening | Closing | |||||
| Balance | Net | Transfers/ | Balance | |||
| 1August2022 | movement | Donations | 31 July 2023 | |||
| £ | £ | £ | £ | |||
| Unrestrictedfunds | 25,141 | (5,706) | (0) | 19,435 |
None of these funds are held for any specific purpose.
4. Related party transactions
No amounts were paid to the independent examiner of these financial statements.
None of the trustees have been paid any remuneration or received any benefits from an employment with the charity. No trustee expenses have been incurred.
There were no related party transactions in the reporting period that require disclosure.
- Net cash from operating activities
| Net cash from operating activities | ||||
|---|---|---|---|---|
| 2023 | 2022 | |||
| £ | E | |||
| Net revenue forthe reporting period | (5,706) | (17,623) | ||
| Adjustments for: | ||||
| Donations received | (140) | (618) | ||
| Interest received | (198) | (4) | ||
| (Increase)/decrease in debtors | 474 | (241) | ||
| Increase/(decrease) in creditors | 1,142 | 275 | ||
| —_ | 7 | |||
| Netcashfromoperatingactivities | (4,458) | (18,211) |
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George Abbot Parent Teacher Association
(Registered Charity No. 1124156) Accounts for the year ended 31 July 2023
Independent Examiner’s report to the Trustees of George Abbot Parent Teacher Association
| report on the accounts of the George Abbot PTA for the year ended 31 July 2023, which are set out on pages 4 to 8,
Respective Responsibilities of the Trustees and the Examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (“the 2011 Act”) and that an independent examination is required.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act, and
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to state whether particular matters have come to my attention.
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiners Statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
c 14 Vis Corte lel Coons December 2023
V E Cazalet, FCA,
53 Mattock Lane, Ealing, London W13 9LA
George Abbot School, Woodruff Avenue, Guildford, GU1 1XX
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