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← Ty Cariad Africa

2024-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2023 To 31/03/2024

Charity name: Tŷ Cariad Africa

Charity registration number: 1124100

Objectives and Activities

SORP
reference
Summary of
the
purposes of
the charity
as set out in
its
governing
document		 Para 1.17 To relieve poverty, sickness and distress and to provide access to education
amongst orphans and vulnerable children in sub-Saharan Africa.
We partner with organisations that promote tracing, re-linking and reunification
of children in their families and extended communities wherever possible.
Summary of
the main
activities in
relation to
those
purposes
for the
public
benefit, in
particular,
the
activities,
projects or
services
identified in
the
accounts.		 Para 1.17
and 1.19		 Victory Child Care Project (VCCP) is a child care institution providing a safe and
loving home for orphans and vulnerable children on the outskirts of Kampala,
Uganda. Our charity's primary objective is to raise funds to support VCCP in its
work to provide these children with access to education, healthcare, and other
essential services.
The funds we raise are utilised to:
•
Cover school fees, food, and medical care for the children at VCCP.
•
Assist in reunifying children with their families or foster families.
•
Support the Community Education Support Project (CESP), which
sponsors local children's education.
•
Provide emergency medical aid through health support programmes.
•
Distribute food hampers and gifts to local Ugandan families at Christmas.
We raise money for VCCP through general fundraising activities in the UK and
individual sponsorships. Donations are directly transferred to VCCP to ensure
optimal care for the children. When feasible, we also allocate funds to support
VCCP's expansion and development.
Beyond our support for VCCP, we occasionally assist other similar non-
governmental organisations (NGOs) operating in Uganda. This assistance
includes advice, encouragement, and, in certain cases, financial aid.
We firmly believe that every child deserves a safe and loving home. Our
commitment lies in helping the children at VCCP and other Ugandan NGOs
reach their full potential.
Statement
confirming
whether the
trustees
have had
regard to
the
guidance
issued by
the Charity
Commission
on public
benefit		 Para 1.18 As Trustees of the charity, we are committed to ensuring that all funds are spent
in support of the key objectives of the charity and in accordance with the Charity
Commission’s guidance on public benefit.
During the financial year, we have spent funds on the following activities, which
are all aligned with our key objectives:
•
Providing food, shelter, and medical care to orphans and vulnerable
children.
•
Providing educational opportunities to orphans and vulnerable children,
including school fees, uniforms, and supplies.
•
Supporting the tracing and re-linking of orphans and vulnerable children
with their families.

We have also had due regard for the Charity Commission’s guidance on public benefit and have ensured that our activities comply with the key principles of this requirement. These principles state that charities must:

We are confident that we have met all these requirements and that our activities have been in the best interests of the beneficiaries of our charity.

Additional information (optional) You may choose to include further statements where relevant about:

SORP
reference
Policy on
grant
making		 Para 1.38 Tŷ Cariad Africa is a charity that supports partner charities and NGOs (Non-
Government Organisations) operating within sub-Saharan Africa with similar
values to us. We do not award grants based on applications or requests, but we
may sometimes provide financial support from our unrestricted funds to partners
who are working to improve the lives of orphans and vulnerable children in the
region.
In addition to financial support, we also look to either support or receive support
from our partners to strengthen the joint impact of our work. This non-financial
support can include, but is not limited to:
•
Management support
•
Financial and accounting assistance
•
Project management
•
Project delivery
•
Sharing of funding news
•
General encouragement
Before supporting any projects, we take the time to develop relationships with our
partners, conduct financial due diligence to ensure full financial accountability, and
draw up a Memorandum of Understanding (MOU) that outlines the responsibilities
and procedures of both parties.
We believe that by working together, we can make a greater impact on the lives
of orphans and vulnerable children in sub-Saharan Africa.
Policy on
social
investment
including
program
related
investment		 Para 1.38 N/A
Contribution
made by
volunteers		 Para 1.38 Trustees and volunteers visited VCCP in February 2024 – the first time since
November 2019. The Trustees were delighted with the progress made by VCCP
and it’s staff over the previous years, and spent their time in Uganda encouraging
the staff and children.
The support from our volunteers is amazing – thank you – without your support,
we would not be able to make such an amazing difference in the lives of these
children!
Other

Achievements and Performance

Exchange rates for the £64,450 sent to Uganda ranged from 4,524 to 4,893 (UGX/£). The total UGX received into the VCCP bank account was 302,788,419 which equates to an exchange rate of 4,698 UGX/£. This exchange rate is used in all calculations for this financial year.

At the start of the financial year, there were 37 children living at the Children's Home. During the year, 13 children were admitted for care; 16 children were reunified with family members, of whom 11 children require ongoing financial support for medical bills and school fees, and 4 children require no further financial support. One child was fostered and needs ongoing financial support for medical bills and school fees. The financial year ended with 33 children living at the Children's Home.

During the financial year, 7 children exited the support system as they either completed their education or started work. Of these 7 children, 3 were previously reunified with support, 3 were reunified without support and one was fostered with support.

The project is committed to providing a safe and loving home for all children in its care. It works tirelessly to trace and re-unify children with their families, and to provide ongoing support to those who cannot be reunified.

The school year in Uganda runs from February to November, so our financial year covers Terms 2 and 3 of one academic year, and Term 1 of the next academic year.

In the 2023 academic year, we supported 67 children with their education by paying school fees and contributions towards their school requirements as and when needed. At the end of the 2023 academic year, a number of children's support ended:

In 2024, we are supporting the education of 76 children:

Of these children:

A total of £12,895 was raised to support the education of the children in Uganda.

The total cost of education (school fees, requirements, and scholastic materials for the children from the Home and the local community children) was £16,259 this financial year, up £344 from the previous year.

We are committed to providing access to quality education. We believe that education is the key to a better future for children, and we are grateful for the support of our donors who make this possible.

In raising these funds, there were bank charges of £97.16, printing costs of £45.85, and postage costs of £12.88.

The social work team plays a vital role in supporting children and families in need. They provide a range of services, including:

The social work team is committed to providing high-quality services to the children and families they serve. They are grateful for the support of the charity’s donors who make this work possible.

• Other Costs

of £2,956 on the previous year. The main reason for this is the appointment of a Country Director – Mrs Atlanta Serwadda – in November 2023; The balance of £4,505 was spent on food & other project costs.

A summary of this year’s highlights:-

(“VCCP” – refers to Victory Child Care Project-Ty Cariad Children’s Home)

• August 2023

 LOTS & LOTS of MAIZE!!

• December 2023

Children's Christmas Party. '.t4

• February 2024

o Maintenance programme started. As well as using a local firm to carry out some much needed maintenance work, we have also had a team of volunteers from Victory Church who have been busy spring cleaning and preparing the site in readiness for further works to be completed.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements
against
objectives set		 Para 1.41 This year, we have continued to evaluate our support levels and impact. We will
continue to do so in the years ahead to ensure that we are better placed to make
a more significant difference to the lives of orphans and vulnerable children in
sub-Saharan Africa.
We are building on the foundations already laid, and as we continue to
strengthen our supporter base, both personal and corporate, we hope that we
will be in a better position year on year to support more children and create a
lasting impact on their lives.
We are committed to providing these children with the care, education, and
support they need to thrive. We believe that every child deserves a safe and
loving home, and we are working to make that dream a reality.
Performance
of fundraising
activities
against
objectives set		 Para 1.41 During the financial year our overall income has increased by 39.8% (£26,876)
from the previous year.
Expenditure has decreased by 1.77% (£1,325), but is expected to increase.
Investment
performance
against
objectives		 Para 1.41 Tŷ Cariad Africa holds no financial investments.
Other

Music, Drama and Dance competitions in school

Financial Review

Review of the
charity’s
financial
position at
the end of
the period		 Para 1.21 At the end of the financial year, there are UK reserves of £11,769 in restricted
funds, and £10,209 in unrestricted funds.
This is substantially higher than the previous financial year.
Statement
explaining
the policy for
holding
reserves
stating why
they are held		 Para 1.22 The charity aims to hold 3 months of core costs for the VCCP project either in
the UK, or in the VCCP account.
At the end of the year, VCCP held £4,114.43 (19,329,593 ugx) – £3,807.84 in
the bank account, and £306.59 in cash.
Amount of
reserves held		 Para 1.22 At the end of the financial year, we were in a position where we held 3 month
reserves plus funds allocated for maintenance work to continue in VCCP.
Reasons for
holding zero
reserves		 Para 1.22 N/A
Details of
fund
materially in
deficit		 Para 1.24 N/A
Explanation
of any
uncertainties
about the
charity
continuing as
a going
concern		 Para 1.23 N/A
Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s
principal
sources of
funds
(including
any
fundraising)		 Para 1.47 Finances have been raised mainly through word of mouth and through existing
contacts.
Gift Aid totalling £13,122 was received in the financial year, £4,790 more than
the previous year (up 56%).
All funds spent during the financial year have been in support of the key
objectives of the charity.
Investment
policy and
objectives
including any
social
investment
policy
adopted		 Para 1.46 Tŷ Cariad Africa does not have any investments, and therefore, has no
investment policy.
A description
of the
principal risks
facing the
charity		 Para 1.46 Tŷ Cariad Africa continues to strengthen its regular giving and increase its one-
off donations. This is necessary in order to continue supporting the work of the
Victory Child Care Project (VCCP).
In 2023-24, VCCP has increased it’s local funding and support which has made
a huge difference to the project and its sustainability. This is mainly due to the
leadership and efforts of the newly appointed Country Director for VCCP, Atlanta
Serwadda. Atlanta continues to work tirelessly to explore ways of gaining local
support for the project, and works well with the VCCP staff to look for local
solutions for the challenges the project faces.
Since 2018-19, we have made the difficult decision to reduce our financial
support for our partners other than the Victory Child Care Project (VCCP). This
was done in order to protect our funding for VCCP, which is our main project and
the one that we believe has the greatest impact on the lives of orphans and
vulnerable children in sub-Saharan Africa.
No financial support was given to other partners during the 2023-2024 financial
year. We continue to monitor the situation and explore ways to increase our
support for other partners in the future.
The amount of money required by Tŷ Cariad Africa to support VCCP depends
on the exchange rate between sterling and Ugandan shillings. The exchange
rate has been stable for a number of years, and we monitor it regularly.
As always, we will monitor all relevant situations and respond swiftly with due
diligence to do as much as possible to limit and reduce risks as they arise.
We will also closely monitor and explore any ways in which we can increase
donations and decrease costs over the coming years.
A review is held annually to look at how best we can provide sustainable support
for VCCP in the years to come.
Other

Structure, Governance and Management

Description of
charity’s trusts:
Type of
governing
document
(trust deed,
royal charter)		 Para
1.25		 Trust Deed - dated 18thApril 2008 and amended 2ndJune 2015
How is the
charity
constituted?
(e.g
unincorporated
association,
CIO)		 Para
1.25		 Trust Deed
Trustee
selection
methods
including
details of any
constitutional
provisions e.g.
election to post
or name of any
person or body
entitled to
appoint one or
more trustees		 Para
1.25		 Appointed by Trustees

Additional information (optional) You may choose to include further statements where relevant about:

Policies and
procedures
adopted for
the induction
and training of
trustees		 Para
1.51		 All trustees are required to read and agree to adhere to guidelines of “The
Essential Trustee”. Trustees are updated regularly, and further training is
available upon request.
The Trustees have extensive knowledge and expertise in numerous areas e.g.
Education, Finance, Health and Safety, and Child Care.
The charity’s
organisational
structure and
any wider
network with
which the
charity works		 Para
1.51		 TheTrustees of Tŷ Cariad Africa are responsible for ensuring that the charity
operates within its remit from the Charity Commission and according to its
charitable objects. They do this by:
•
Approving the charity's strategic plan and budget.
•
Monitoring the charity's performance against its objectives.
•
Ensuring that the charity's finances are managed prudently.
•
Appointing and overseeing the charity's staff.
•
Ensuring that the charity complies with all relevant laws and
regulations.
Tŷ Cariad Africa has one employee who is also a trustee. This means that he is
responsible for the day-to-day operations of the charity, but he must act in
accordance with the wishes of the Board of Trustees.

The Board of Trustees meets regularly to discuss the charity's activities and make decisions about its future. They are committed to ensuring that Tŷ Cariad Africa operates in a transparent and accountable manner, and that it is always acting in the best interests of the children it supports.

Mr Jones is employed on a 0.2 FTE (Full Time Equivalent) contract of 1 day per week. The cost of employment this financial year was £5,750, down from £7,000 in the previous year.

As Tŷ Cariad Africa’s employee, Mr Jones’ duties are (but are not limited to):-

Decisions regarding which projects to fund are made by the Trustees.

Day to day decisions such as social media content, which grants to apply for, etc. are Mr Jones’ responsibility. If decisions about anything are required by the Trustees before the next committee meeting is due to be held, Trustees are informed about the matter/matters needing a decision, and discussions and votes are given by email, telephone or video call.

Tŷ Cariad Africa partners with organisations in sub-Saharan Africa that promote
tracing, re-linking and reunification of children in their families and extended
Relationship Para communities wherever possible. The main project we support and work in
with any 1.51 partnership with is Victory Child Care Project.
related parties

Before supporting projects, relationships are developed, financial studies undertaken to ensure full financial accountability, and a Memorandum of Understanding drawn up between both parties outlining responsibilities and procedures. Other The Trustees of Tŷ Cariad Africa have a duty to identify and review any risks that the charity may be exposed to. They also ensure that appropriate controls are in place to provide reasonable assurance against fraud and error. Specifically, the Trustees are responsible for: • Identifying and assessing the risks that the charity faces, including financial, operational, and reputational risks. • Developing and implementing appropriate controls to mitigate these risks. • Monitoring the effectiveness of these controls on an ongoing basis. • Reporting on the risks and controls to the Charity Commission and other relevant stakeholders. The Trustees take their responsibilities for risk management very seriously. They are committed to ensuring that Tŷ Cariad Africa operates in a safe and secure environment, and that the charity's assets are protected.

Reference and Administrative details

Charity name Tŷ Cariad Africa
Other name the charity uses
Registered charity number 1124100
Charity’s principal address c/o Graham Paul Chartered Accountants
Court House
Court Road
Bridgend
CF31 1BE

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
David Paul
Thomas		 Trustee of Tŷ Cariad Africa
Janet Lloyd
Thomas		 Trustee of Tŷ Cariad Africa
Edwin Harvey
Jones		 Treasurer Resigned 31/03/24 Trustee of Tŷ Cariad Africa
Janet Jones Trustee of Tŷ Cariad Africa
Debra Jane Jones Chairperson 20/06/23 Trustee of TŷCariad Africa
Patrick Bernard
Quinn		 Trustee of Tŷ Cariad Africa
Steven Wilds Trustee of TŷCariad Africa

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 None
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Edwin Harvey Jones – appointed as Charity Director on a part-time basis since the beginning of July 2016. Mr Jones was also a Trustee of Tŷ Cariad Africa, but resigned on 31/03/2024.

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Slgnature(s) Full name{s) Position (eg Secretary, Chalr. etc) JANET JONES Trustee Date 92. 10.21F

Charity Name No (if any) No (if any)
Ty Cariad Africa 1124100
Receipts andpayments accounts CC16a
For the period
from
~~ee~~		 Period start date
01/04/2023
~~ee~~		 To
~~ee~~		 Period end date
31/03/2024
Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
All Unrestricted Income forgeneral funds 59,829 - - 59,829 37,552
Education - 12,895 - 12,895 15,182
Keeping Girls In School - AFRIpads -
reusable sanitarytowels - - - - -
Christmas FeedingProgramme - 13,174 - 13,174 6,447
Education Resettlement Support - 8,456 - 8,456 8,349
Maintenance - 50 - 50
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for
AR) AR)
59,829		 34,576 - 94,405 67,530
A2 Asset and investment sales,
(see table).
-
-
-
-
-
-
~~Sub total~~
-
-
-
Total receipts
59,829
34,576
-
~~== ~~		 -
-
-
94,405
 -
-
67,530
~~—~~
A3 Payments
VictoryChild Care Project - TyCariad 42,914 - - 42,914 34,707
Maintenance - 50 - 50 -
Christmas FeedingProgramme - 13,018 - 13,018 6,391
Education - 6,500 - 6,500 15,915
Education Resettlement Support - 3,350 - 3,350 8,592
Admin & Print Costs 43 59 - 101 155
Advertising& Website 476 - - 476 695
Bank Charges 169 292 - 461 363
IT Software & Consumables 72 - - 72 162
Insurance 235 - - 235 250
Professional Fees 480 - - 480 503
Salary 5,750 - - 5,750 7,000
- - - - -
- - - - -
Sub total 50,139 23,269 - 73,408 74,733
A4 Asset and investment
purchases, (see table)
-
-
-
-
-
-
-
-
Sub total
-
-
-
-
-
Total payments
50,139
23,269
-
73,408
74,733
~~—=————~~
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end		 9,690
11,307
-
-
-
519
462
-
10,209
11,769
-
~~SS~~		 20,997
-
981
21,978		 20,997
-
7,204
-
8,185
21,978
981
~~—_~~

CCXX R1 accounts (SS)

20/09/2024

1

Section B Statement of assets and liabilities at the end of the period Unrestricted funds to ne8rest £ Restricted funds to nearest £ Endowment funds to neare8t £ Categories Details B1 Cash funds Community Account 6,261 11.76S Gift Aid Account 4,161 stnpe Bardaycard Commercial 245 Cash 32 rotal cash funds 10,209 11,769 lagree ba18ncos wlh recèipt$ and paymenis 8ccounlls1) Unrestricted funds to nearest £ Restricted fund8 to nèamt £ Endowment funds to nearest £ Detalls Fund to whlch a$8et belon Cuftent valug lonal Details Cost loptlonall Fund to whlch asset belon Current valu• lonal Details Co$t loptlonall 84 Assets retained for tho charity's own use Fund to whlch r•lat•8 Amount d lonal When du? lonal Details BS Liabilities Signed by one or Iwo Iruslees on behall of all the trustees Signature Print Name Date of roval 21 i(J CCXX R2 accotjnts ISSI

INDEPENDENT EXAMINER'S REPOltr TO THE TRUSTEES OF TY CARIAD AFRICA I report to the charty trustees on my examination of the accounts of the charity for the year ended 31 March 2024 set olrt on pages one to two and the trustees report as set out on pages one to twenty. Re8pon8lbllltle8 and ba￿9 ol report As tho charity's trustees you are responsible for the preparation of the accounts in accordance with the requiremenls of Ihe Charilies Act 2011 ('the AcYI- I report in respect of my examination of the charitys ac¢ounts carried oul under sec*ion 145 of the Act and in carrying out my examinalion I have followed all the applicable Dir8Ctions given by the Charity Commission under section 145{51{b) of th8 Acl. Independent examlnerfs slalement I have completed my examination. I confirm that no malerial matters have come to my attention in connection wrth the examinalion giving me cause to believe that in any material respect: accounting re¢ords were nol kept in resre¢t of Ihe charity as required by section 130 01 the Act; or 2. the accounts do not accord with tI￿se records I have no concerns and have come across no other rnatters in connection with the examination lo which attention should be drawn in this report in order to enable a byoper urKlerstsnding of Ihe accounts lo be reached. J E Payne ACA Graham Paul Limited Court House Court Road Bridgend CF31 1BE %24