REGISTERED COMPANY NUMBER: 05947709 (England and Wales) REGISTERED CHARITY NUMBER: 1123920
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
FOR
BRACKENHALL COMMUNITY TRUST LTD (A COMPANY LIMITED BY GUARANTEE)
Sheards Chartered Accountants Vernon House 40 New North Road Huddersfield West Yorkshire HD1 5LS
BRACKENHALL COMMUNITY TRUST LTD
CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 March 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 12 |
| Detailed Statement of Financial Activities | 13 | to | 14 |
BRACKENHALL COMMUNITY TRUST LTD
REPORT OF THE TRUSTEES for the year ended 31 March 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
To promote the benefit of the inhabitants of Brackenhall/Sheepridge and surrounding areas without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together with the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
To establish, or secure the establishment of, a community centre and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects.
To promote such other charitable purposes as may from time to time be determined.
Significant activities
To oversee the effective management of Northfield Hall community centre and support community activity.
Public benefit
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the aims and objectives and in planning for future activities.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
This last financial year has been another extremely challenging one. Unfortunately, as a result of the Covid 19 pandemic not all regular users returned to delivering their activities at Northfield Hall. Additionally, one-off bookings and the parties and events hire remain well below the pre pandemic levels. This continues to improve but remains a significant risk and area of concern for us to ensure the operation of Northfield Hall remains viable and sustainable.
More recently, the cost of living, high inflation and utilities have all impacted the operation of Northfield Hall. We remain grateful to all our users, especially our regular community users who provide a range of activities and services for the benefit of the local community. Staff have also been exemplary as always. We are heartened by the increase in use for activities for young people. This is an area Trustees wish to encourage and support.
Trustees remain optimistic that Northfield Hall will remain viable but recognise this remains challenging. We are continually investigating several different options and opportunities to ensure Northfield Hall remains a vibrant local community facility, which is sustainable into the future for the benefit of the local community.
FINANCIAL REVIEW
Financial position
The charity has made a loss for the year of £52,237 (2022 £45,776). Included within these figures is the depreciation, on the building, and other assets owned by the trust.
The Trust has reserves of £1,688,549 at 31 March 2023 (2022 £1,740,786). Fixed assets included within this figure amount to £1,678,642 (2022 £1,720,355).
Reserves policy
The trustees have not adopted a formal reserves policy as the balance is relatively low and is expected to be so for some time.
Page 1
BRACKENHALL COMMUNITY TRUST LTD
REPORT OF THE TRUSTEES for the year ended 31 March 2023
FINANCIAL REVIEW
Going concern
There are no material uncertainties about the charity's ability to continue for the next twelve 12 months.
FUTURE PLANS
The Trustees are now looking at their priorities over the coming years.
The development and sustainability of Northfield Hall will remain a top priority for the Trust.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, the memorandum and articles of association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £5.
Recruitment and appointment of new trustees
The trustees of the charity are appointed by the members at the AGM.
Organisational structure
The charity has two different types of members who make up the twelve trustees of the charity: -
Organisational (appointed by member organisations) and these include Brackenhall United Reformed Church, Deighton and Brackenhall Initiative Limited and user groups of the existing centre. Each organisation can appoint up to three members each as trustees of the charity.
Community members - individuals who reside in the charity's primary 'area of benefit' can seek election to the charity as one of the three community members of the trustees.
Decision making is through consensus wherever possible with a show of hands on each item or resolution to record decisions of the trustees. Sub groups of the main trustee board operate with clearly defined responsibilities and delegated powers reporting at all times to the main trustees board.
Additionally the charity can appoint advisors with specific skills, experience or knowledge to advise the trustees in a non-voting capacity.
Induction and training of new trustees
The Trust aims to ensure that all new trustees are aware of their personal and legal responsibilities on becoming formal trustees of the charity. Whilst no formal induction is currently in place new trustees are encouraged to read information provided and raise any questions that may arise with other trustees or appointed advisors to the charity. All trustees are provided with a copy of the charity's Memorandum and Articles of Association and are required to sign a trustee declaration form.
Related parties
There were no related party transactions during this year or the previous financial year.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
05947709 (England and Wales)
Registered Charity number
1123920
Page 2
BRACKENHALL COMMUNITY TRUST LTD
REPORT OF THE TRUSTEES for the year ended 31 March 2023
Registered office Northfield Hall 40 Norfolk Avenue Sheepridge Huddersfield West Yorkshire HD2 1GS
Trustees
Miss M Lees Chair E Lewis (resigned 26.10.23) A Bottomley D Alexandra Ms G Gill Treasurer D Adams (appointed 7.9.22) J Homewood (appointed 7.9.22)
Company Secretary Mrs P M Fellows
Independent Examiner
Sheards Chartered Accountants Vernon House 40 New North Road Huddersfield West Yorkshire HD1 5LS
Bankers
Lloyds TSB Bank Plc 1 Westgate Huddersfield HD1 2DN
Non-voting advisers A Briggs
OTHER
The trustees have complied with the duty in section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission.
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on 5 December 2023 and signed on its behalf by:
Miss M Lees - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BRACKENHALL COMMUNITY TRUST LTD
Independent examiner's report to the trustees of Brackenhall Community Trust Ltd ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Kevin Winterburn
Sheards Chartered Accountants Vernon House 40 New North Road Huddersfield West Yorkshire HD1 5LS
5 December 2023
Page 4
BRACKENHALL COMMUNITY TRUST LTD
STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2023
| Notes INCOME AND ENDOWMENTS FROM Charitable activities General Other trading activities 2 Total EXPENDITURE ON Charitable activities General Community IT Projects Other Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted fund £ 500 64,476 64,976 - - 117,213 117,213 (52,237) 1,740,786 1,688,549 |
Restricted funds £ - - - - - - - - - - |
2023 Total funds £ 500 64,476 64,976 - - 117,213 117,213 (52,237) 1,740,786 1,688,549 |
2022 Total funds £ 13,400 45,942 |
|---|---|---|---|---|
| 59,342 | ||||
| 1,260 3,700 100,158 |
||||
| 105,118 | ||||
| (45,776) 1,786,562 |
||||
| 1,740,786 |
The notes form part of these financial statements
Page 5
BRACKENHALL COMMUNITY TRUST LTD
BALANCE SHEET 31 March 2023
| Notes FIXED ASSETS Tangible assets 6 CURRENT ASSETS Debtors 7 Cash at bank and in hand CREDITORS Amounts falling due within one year 8 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 9 Unrestricted funds TOTAL FUNDS |
Unrestricted fund £ 1,678,642 1,510 14,819 16,329 (6,422) 9,907 1,688,549 1,688,549 |
Restricted funds £ - - - - - - - - |
2023 Total funds £ 1,678,642 1,510 14,819 16,329 (6,422) 9,907 1,688,549 1,688,549 1,688,549 1,688,549 |
2022 Total funds £ 1,720,355 1,362 35,372 |
|---|---|---|---|---|
| 36,734 (16,303) |
||||
| 20,431 | ||||
| 1,740,786 | ||||
| 1,740,786 | ||||
| 1,740,786 | ||||
| 1,740,786 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
BRACKENHALL COMMUNITY TRUST LTD
BALANCE SHEET - continued 31 March 2023
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 5 December 2023 and were signed on its behalf by:
M Lees - Trustee
A Bottomley - Trustee
The notes form part of these financial statements
Page 7
BRACKENHALL COMMUNITY TRUST LTD
NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Fixtures and fittings - 15% on reducing balance Computer equipment - Straight line over 3 years
Assets are recorded at cost in the balance sheet.
The building was completed in the financial year ended 30 September 2012 and will be depreciated over it's estimated useful life of 50 years starting 1 October 2012.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Government grants
Government grants relate to local authority grants and furloughed employee costs .The income has been matched to the period in which the costs relate.
continued...
Page 8
BRACKENHALL COMMUNITY TRUST LTD
NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 March 2023
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| Hire of venue and facilities Service charges |
2023 £ 60,076 4,400 64,476 |
2022 £ 42,642 3,300 |
| 45,942 |
3. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 41,713 | 41,972 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
5. STAFF COSTS
The average monthly number of employees during the year was as follows:
| 2023 | 2022 | |
|---|---|---|
| Operational | 2 | 3 |
No employees received emoluments in excess of £60,000.
continued...
Page 9
BRACKENHALL COMMUNITY TRUST LTD
NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 March 2023
6. TANGIBLE FIXED ASSETS
| COST At 1 April 2022 and 31 March 2023 DEPRECIATION At 1 April 2022 Charge for year At 31 March 2023 NET BOOK VALUE At 31 March 2023 At 31 March 2022 |
Community Centre £ 2,091,959 381,435 40,239 421,674 1,670,285 1,710,524 |
Plant and machinery £ 613 215 59 274 339 398 |
Fixtures and fittings £ 44,443 35,010 1,415 36,425 8,018 9,433 |
Computer equipment £ 409 409 - 409 - - |
Totals £ 2,137,424 |
|---|---|---|---|---|---|
| 417,069 41,713 |
|||||
| 458,782 | |||||
| 1,678,642 | |||||
| 1,720,355 |
Included in cost or valuation of land and buildings is freehold land of £80,000 (2022 - £80,000) which is not depreciated.
7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Prepayments 8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Other creditors Accrued expenses Deferred income |
2023 £ 1,510 2023 £ 4,060 202 900 1,260 6,422 |
2022 £ 1,362 2022 £ 2,760 10,548 830 2,165 |
2022 £ 1,362 |
|
|---|---|---|---|---|
| 16,303 |
9. MOVEMENT IN FUNDS
| Unrestricted funds General fund TOTAL FUNDS |
At 1.4.22 £ 1,740,786 1,740,786 |
Net movement in funds £ (52,237) (52,237) |
At 31.3.23 £ 1,688,549 |
|---|---|---|---|
| 1,688,549 |
continued...
Page 10
BRACKENHALL COMMUNITY TRUST LTD
NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 March 2023
9. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming resources £ Unrestricted funds General fund 64,976 TOTAL FUNDS 64,976 Comparatives for movement in funds At 1.4.21 £ Unrestricted funds General fund 1,782,862 Restricted funds Community IT Projects 3,700 TOTAL FUNDS 1,786,562 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 59,342 Restricted funds Community IT Projects - TOTAL FUNDS 59,342 |
Resources expended £ (117,213) (117,213) Net movement in funds £ (42,076) (3,700) (45,776) Resources expended £ (101,418) (3,700) (105,118) |
Movement in funds £ (52,237) (52,237) At 31.3.22 £ 1,740,786 - 1,740,786 Movement in funds £ (42,076) (3,700) (45,776) |
|
|---|---|---|---|
continued...
Page 11
BRACKENHALL COMMUNITY TRUST LTD
NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 March 2023
9. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Community IT Projects TOTAL FUNDS |
At 1.4.21 £ 1,782,862 3,700 1,786,562 |
Net movement in funds £ (94,313) (3,700) (98,013) |
At 31.3.23 £ 1,688,549 - |
|---|---|---|---|
| 1,688,549 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Community IT Projects TOTAL FUNDS |
Incoming resources £ 124,318 - 124,318 |
Resources Movement expended in funds £ £ (218,631) (94,313) (3,700) (3,700) (222,331) (98,013) |
|---|---|---|
10. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
11. ULTIMATE CONTROLLING PARTY
Brackenhall Community Trust is managed by the board of directors, the members of which are the trustees of the charity.
Page 12
BRACKENHALL COMMUNITY TRUST LTD
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2023
| INCOME AND ENDOWMENTS Other trading activities Hire of venue and facilities Service charges Charitable activities Grants Government Grants Total incoming resources EXPENDITURE Charitable activities Project costs Support costs Finance Bank charges Other Wages Pensions Rates and water Insurance Light and heat Telephone Postage and stationery Sundries Maintenance and decoration Administration Repairs and renewals Computer expenses Cleaning Consultancy fee Freehold property depreciation Plant and machinery Fixtures and fittings depreciation |
2023 £ 60,076 4,400 64,476 500 - 500 64,976 - 172 14,286 1,481 1,878 3,539 13,399 464 183 2,552 8,020 233 10,373 749 10,893 6,379 40,239 60 1,415 116,143 |
2022 £ 42,642 3,300 |
|---|---|---|
| 45,942 1,400 12,000 |
||
| 13,400 | ||
| 59,342 4,960 162 12,607 1,376 1,541 3,041 5,354 373 306 985 9,585 153 8,743 363 8,248 4,518 40,239 69 1,665 |
||
| 99,166 |
This page does not form part of the statutory financial statements
Page 13
BRACKENHALL COMMUNITY TRUST LTD
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2023
| Other Governance costs Accountancy Total resources expended Net expenditure |
2023 £ 898 117,213 (52,237) |
2022 £ 830 105,118 (45,776) |
|---|---|---|
This page does not form part of the statutory financial statements
Page 14