Company Registration No:'05377534
BRISTOL COMMUNITY FM LTD FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH
Charity Number 1123827
Archie & Kingsley Associates
62 Wootton Road St Annes Bristol BS4 4AL
BRISTOL COMMUNITY FM LTD FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023
CONTENTS PAGE
| Reference and administration details of the charity and its advisors | Reference and administration details of the charity and its advisors | |
|---|---|---|
| 2 | ||
| Trustees annual report | 3 to | |
| 5 | ||
| Independent Examiners Report | 6 | |
| Statement of fnancial activities (including income and | ||
| expenditure account) | 7 | |
| Balance sheet | 8 | |
| Notes to the fnancial statements | 9 to | |
| 14 |
BRISTOL COMMUNITY FM LTD Reference and administration details of the charity and its advisors YEAR ENDED 31 MARCH
Status
Bristol Community FM Ltd is a company ltd by guarantee (registration number 05377534) incorporated on 28th February 2005 and granted charitable status by the Charity Commission
on 22nd April 2008 under number 1123827.
Directors and Trustees
The Board of Directors, who are Trustees for the purpose of charity law, who served during
the year and up to the date of this report are collectively referred to as the trustees.
Trustees
Sherrie Eugene-Hart Philip Vickery Jeremy Cowhig Michael Macmahon
Registered Office
Easton Community Centre, Kilburn Street, Easton, Bristol, BS5 6AW
Independent Examiner
Archie & Kingsley Associates Ltd 62 Wootton Road Bristol BS4 4AL
Bankers
Metro Bank, 40 – 46 Broadmead, Bristol BS1 3HB ( Formerly) HSBC, Grosvenor Court, 149 Whiteladies Road, Bristol, BS8 2RR
BRISTOL COMMUNITY FM LTD Reference and administration details of the charity and its advisors YEAR ENDED 31 MARCH
The Trustees present their report and the unaudited financial statements of the charity for
the year ended 31st March 2023.
Reference and administrative information set out on page 2 forms part of this report. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland
(FRS 102) (effective 1 January 2019).
Structure, Governance and Management
The number of directors, not including persons co-opted in accordance with article 31 shall
not be more than twelve nor less than three. Directors are elected for a two year term after
which they are eligible to stand for re-election.
Public Benefit
In shaping the objectives for the year and planning activities, the trustees have considered the
Charity commission’s guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.
Objectives and activities
Objects of the Charity:
-
To promote the provision of a community radio station as a recreational facility for individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances; in particular but not exclusively for the inhabitants of Bristol and the surrounding area, or for the public at large, including members of the public attending charitable and not for profit
-
community festivals elsewhere within the UK, in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.
-
To advance education, in particular but not exclusively in vocational education and training in audio and general broadcasting skills.
-
To promote racial harmony in the city of Bristol by promoting knowledge and understanding in particular but not exclusively of the diversity of heritage, history and cultures within the community.
-
Any other charitable purpose agreed by special resolution under the articles of the company, and notified to, and accepted by the Charity Commission as charitable.
BRISTOL COMMUNITY FM LTD
Reference and administration details of the charity and its advisors YEAR ENDED 31 MARCH 2023
Summary of the main achievements of the charity during the year
The Trustees were happy with the standard of output, programming and the overall presentation achieved by BCfm.
The main programmes of breakfast, midday and drive have all be maintained with a compliment of diverse output reflecting the rich diversity of Bristol.
Broadcasting environment has continued to be challenging at times with some remote from
home working still necessary. We’ve also invested in tech to ensure our digital offer is reflective of the increased demands of DAB and online listening that now accounts for over 60% of listening nationally.
The charity also sustained itself financially over the 2022-2023 period.
Outgoings were covered by donations and through revenue received from commercial advertisers and their agencies. Income was also generated from publicly funded campaigns, on behalf of NHS England, Bristol City Council. Additional funding was received from Resourcing Racial Justice.
The HLF podcast projects have continued the impetus and purpose around the organisation with several major media partners recognising our organisations strong links
to the community. The unique ability to capture previously untold oral history from a diverse
range of voices has been critical in establishing BCFM as a highly fundable and credible media
outlet.
In September 2022 we lost our main engineer Mike Edney to a heart attack. His skillset and commitment to the organisation was a major factor to it’s technical success. He will of course be sadly missed and we are working on succession planning to ensure all aspects of out tech are covered.
Reserves policy and risk management
There is currently no major risk factor in terms of operations. Expenditure on staff has always
been dependant on grant funding. We are aware of the need to constantly fundraise and secure new service level agreements, however, we are self-sufficient and have no core funding, meaning not much scope to currently create any reserves.
BRISTOL COMMUNITY FM LTD Reference and administration details of the charity and its advisors YEAR ENDED 31 MARCH
Trustees’ responsibilities in relation to the financial statements
The trustees are responsible for preparing the Annual Report and the financial statements in
accordance with applicable law and regulations.
The trustees are required to prepare financial statements for each financial year in accordance
with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting
Standards and applicable law). The financial statements are required by law to give a true and
fair view of the state of affairs of the charity and of its incoming resources and application of
resources of the charity for that period. In preparing these financial statements, the trustees
are required to:
-
select suitable accounting policies and then apply them consistently;
-
make judgments and estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards have been followed, subject to any
-
material departures disclosed and explained in the financial statements, and
-
prepare the financial statements on the going concern basis unless it is inappropriate
-
to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps
for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on their behalf by:
Signature
Sherrie Eugene-Hart - Trustee Date 28[th] December 2023
BRISTOL COMMUNITY FM LTD INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS FOR THE YEAR ENDED 31st MARCH
I report on the accounts of the Company for the year ended 31 March, which are set out on pages 7 to 16.
Charity no: 1097907.
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act,
-
to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees
concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 386 of the Companies Act 2006; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities.
Have not been met: or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Peninah Achieng-Kindberg (CPFA) Archie & Kingsley Associates 62 Wootton Road - St Annes - Bristol BS4 4AL
Date: 16/12/23
BRISTOL COMMUNITY FM LTD
CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure) FOR THE YEAR ENDED 31 MARCH
| Not e Incoming resources Income Resources from Donations and Grants 2 Income Resources from Charitable Activities 3 Income Resources from Other Trading Activities 4 Total Incoming resources Resources Expended Cost of generating funds Charitable activities 6 Other Cost 7 Total resources expended Net incoming resources Total funds at 31 March 2022 Gross transfers between funds Other recognised gains or losses (adjustments for depreciation previous years) Total funds at 1 April 13 |
Unrestrict ed Funds £ Restrict ed Funds £ Total Funds £ |
Total Funds 2022 £ |
|---|---|---|
| 631.88 143,593 144,225 - - - 7,396 - 7,396 |
64,262 3,106 21,945 |
|
| 8,028 143,593 151,621 |
89,313 | |
| - 23,064 138,644 161,708 2,356.50 - 2,356.50 |
- 76,980 1,357 |
|
| 25,420 138,644 164,065 |
78,337 | |
| (17,392) 4,948 (12,444) |
10,976 | |
| 16,173 8,369 24,542 |
13,566 | |
| - | ||
| (1,219) 13,317 12,098 |
24,542 |
All of the activities of the charity are classed as continuing
The notes on pages 11 to 16 form part of these financial statements
1
BRISTOL COMMUNITY FM LTD CHARITY BALANCE SHEET
FOR THE YEAR ENDED 31 MARCH
| Not e Fixed Assets Tangible Assets 10 Current Assets Debtors 11 Cash at bank and in hand 15 Current Liabilities Creditors Amounts falling due within one year 12 Deferred Income Net current assets Net assets Funds Restricted Funds 13 Unrestricted Funds 13 |
Total Funds £ |
Total Funds 2022 £ |
Total Funds 2022 £ |
Total Funds 2022 £ |
Total Funds 2022 £ |
|
|---|---|---|---|---|---|---|
| 1,466 1,466 - 11,856 11,856 1,224 1,224 10,632 12,098 13,317 (1,219) 12,098 |
- | |||||
| - | ||||||
| - 25,261 |
||||||
| 25,261 | ||||||
| 719 | ||||||
| 719 | ||||||
| 24,542 | ||||||
| 24,542 | ||||||
| 8,369 16,173 |
||||||
| 24,542 |
The company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The organisation has incorporated the trading arm previously referred to as Jamafrique into the charity arm, however accounts for the trading arm are shown separately.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies’ regime and in accordance with FRS102 SORP.
These financial statements were approved by the trustees on
……………………………….
and are signed on their behalf by:
..........................................................................
Sherie-Eugene-Hart
1
The notes on pages 11 to 16 form part of these financial statements
1
BRISTOL COMMUNITY FM LTD NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH
1. Accounting Policies
(1.1) Basis of preparation of accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Bristol Community FM Ltd meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
- (1.2) These financial statements consolidate the results of the Charity and its wholly owned trading arm on a line-by-line basis and balances between the two arms have been eliminated on consolidation.
(1.3) Income
All income is recognised once the charity has entitlement to that income, it is probably that the income will be received and the amount of income receivable can be measured reliably
Donations are recognised when the Charity has been notified in writing of both the amount and the settlement date.
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.
Income from grants, whether capital or revenue grants, is recognised when the charity has entitlement to the funds.
(1.4 Expenditure )
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity that expenditure, it is probable that the settlement will be required and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accrual’s basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings.
(1.5 Tangible fixed assets and ) depreciation
Tangible fixed assets are stated at cost less depreciation.
Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:
Studio Equipment – 25% straight line Office Equipment – 25% per annum
| Assets | Year |
|---|---|
| s | |
| Studio Equipment | 4 |
| Ofice Equipment | 4 |
(1.6 Fund Accounting )
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
10
BRISTOL COMMUNITY FM LTD Financial statements FOR THE YEAR ENDED 31 MARCH Notes to the financial statements
2 Income resources from donations and grants
| Donations Grants Donations & Grants prior year Donations Grants Income resources from charitable activities Service Contract Charitable activities prior year - All unrestricted Income resources from other trading activities On air advertisement |
Unrestrict ed Funds £ |
Restrict ed Funds Total Funds Total Funds 2022 £ £ £ |
|---|---|---|
| 132 500 |
- 132 264 143,593 144,093 63,998 |
|
| 632 | 143,593 144,225 64,262 |
|
| Unrestrict ed Funds £ |
Unrestrict ed Funds Restricted Funds Total Funds 2022 £ £ £ |
|
| 264 - 264 - 63,998 63,998 |
||
| 264 63,998 64,262 |
||
| Restrict ed Funds Total Funds Total Funds 2022 £ £ £ |
||
| - 3,106 |
||
| - | - - 3,106 |
|
| Unrestrict ed Funds £ |
Restrict ed Funds Total Funds Total Funds 2022 £ £ £ |
|
| 7,396 | - 7,396 21,945 |
|
| 7,396 | - 7,396 21,945 |
3 Income resources from charitable activities
4 Income resources from other trading activities
Other trading activities prior year - All unrestricted
11
BRISTOL COMMUNITY FM LTD Financial statements FOR THE YEAR ENDED 31 MARCH Notes to the financial statements
5 Government Grants
The charitable company received government grants, defined as funding from Bristol City Council and the National Heritage Lottery Fund to fund charitable activities. The total value of such grants in the period ended 31 March was £143,593 (2022: £44,198). There are no unfulfilled conditions of continencies attaching to these grants in the current or prior years.
6 Resources Expended
| Equipment, hire and maintenance Volunteer expenses Subscriptions and license fees Telephone Insurance Website & streaming Ofice costs Production cost Project cost Rent Sales commission Contract & Training services Consumables ICT expenses Transport & Travel Bank Charges Depreciation |
Unrestrict ed Funds Restrict ed Funds Total Funds Total Funds Charitable Activities Governanc e Activities 2022 £ £ £ £ |
|---|---|
| 900 - 900 8,684 4,579 - 4,579 8,426 8,859 - 8,859 6,243 - - - 82 987 - 987 1,109 288 - 288 1,158 - - - 1,116 610 64,034 64,643 42,290 - 70,000 70,000 3,286 5,157 2,000 7,157 1,400 - 2,611 2,611 3,186 - - - - 26 - 26 - 986 - 986 - 179 - 179 - 4 - 4 - 489 - 489 |
|
| 23,064 138,644 161,708 76,980 |
| Charitable activities prior year Equipment, hire and maintenance Volunteers and expenses Subscriptions and license fees Telephone Insurance Website & streaming Ofice costs Production cost Rent Sales commission Contract & Training services |
Unrestrict ed Funds Restricted Funds Total Funds 2022 £ £ £ |
|---|---|
| 5,565 3,119 8,684 7,606 820 8,426 6,143 100 6,243 82 - 82 1,109 - 1,109 905 253 1,158 1,106 10 1,116 6,744 35,546 42,290 - 3,286 3,286 1,400 - 1,400 2,096 1,090 3,186 |
|
| 32,756 44,224 76,980 |
12
BRISTOL COMMUNITY FM LTD
Financial statements
FOR THE YEAR ENDED 31 MARCH Notes to the financial statements
7 Other Cost
| Independent examiner’s fee Accountancy fee Late fling fee |
Unrestricte d Restricted Funds Funds Total Funds Total Funds £ £ £ 202 2 £ |
|---|---|
| 375 - 375 499 482 - 482 358 1,500 - 1,500 500 |
|
| 2,357 - 2,357 1,357 |
Other cost prior year -All unrestricted
8 Operating Profit
| Operating proft This is stated after charging Depreciation Independent Examiners fee and other services |
Unrestricte d Restricted Funds Funds Total Funds Total Funds £ £ £ 202 2 £ |
|---|---|
| 489 - 489 - 857 - 857 499 |
|
| 1,345 - 1,345 499 |
9 Taxation
The charity is exempt from corporation tax on its charitable activities
13
BRISTOL COMMUNITY FM LTD
Financial statements FOR THE YEAR ENDED 31 MARCH Notes to the financial statements
| 10 Tangible fxed assets Cost At 1 April 2022 Additions Disposals At 31 March Accumulated depreciation At 1 April 2022 Charge for the year At 31 March Net book value At 1 April 2022 At 31 March |
Property Improvem ent Studio Equipme nt Furniture & Fitting Total £ £ £ £ |
|---|---|
| - - 1,954 - 1,954 - - - - |
|
| - 1,954 - 1,954 |
|
| - 489 489 |
|
| - 489 - 489 |
|
| - - - |
|
| - 1,466 - 1,466 |
11 Debtors
12 Creditors
Accruals
| Unrestricted | Restricte | |||
|---|---|---|---|---|
| Funds | d | Total Funds | Total | |
| Funds | Funds | |||
| 2022 | ||||
| £ | £ | £ | £ | |
| - | ||||
| - | - | |||
| - | - | |||
| - | - | - | - | |
| Unrestricted | Restricte | |||
| Funds | d | Total Funds | Total | |
| Funds | Funds | |||
| 2022 | ||||
| £ | £ | £ | £ | |
| 1,224 | 1,224 | 719 | ||
| 1,224 | - | 1,224 | 719 |
14
BRISTOL COMMUNITY FM LTD
Financial statements FOR THE YEAR ENDED 31 MARCH Notes to the financial statements
13 Movement of Funds
| Unrestrict | Restrict | Transfer | |||||
|---|---|---|---|---|---|---|---|
| ed | ed | s/ | Total Funds | ||||
| Funds | Funds | Reserve | |||||
| s | |||||||
| At 1.4.2022 | Income Resourc |
Outgoin g |
At 31.3.23 | ||||
| es | Resourc | ||||||
| es | |||||||
| £ | £ | £ | £ | £ | |||
| Restricted Funds | |||||||
| Your Bristol Life Project | (11,130 | 59,993 | (55,044) | (6,182) | |||
| ) | |||||||
| Covid 19 Emergency Support | 19,499 | - | 19,499 | ||||
| Quartet Community | - | 3,000 | - | ||||
| 3,000 | |||||||
| Resourcing Racial Justice | - | 10,600 | - | ||||
| 10,600 | |||||||
| City Funds Lp Funds | - | 70,000 | - | - | |||
| 70,000 | 0 | ||||||
| 8,36 | 143,593 | - | - | 13,317 | |||
| 9 | |||||||
| 138,644 | |||||||
| - | |||||||
| Unrestricted Funds | - | ||||||
| General funds | 16,17 | 8,028 | (25,420) | - | |||
| 3 | |||||||
| 1,219 | |||||||
| - | |||||||
| 24,54 | 151,621 | (164,065) | - | 12,098 | |||
| 2 |
Purpose of restricted funds
National Heritage Lottery - Your Bristol Life Project Prism The Gift - Resourcing Racial Justice Project National Heritage Lottery - Covid 19 Emergency Support Bristol City Council - Quartet Community Foundation
14 Analysis of Charitable Funds - prior year (as required by paragraph 4.2. of the SORP)
| Incoming resources Income Resources from Donations and Grants Income Resources from Charitable Activities Income Resources from Other Trading Activities Total Incoming resources |
Note | Unrestrict ed Funds Restricted Funds Total Funds 2022 £ £ £ |
|---|---|---|
| 2 3 4 |
14,664 49,598 64,262 3,106 - 3,106 21,945 - 21,945 |
|
| 39,715 49,598 89,313 |
Resources Expended
- 44,224 76,980
Charitable activities
6
32,756
15
| Other Cost 7 Total resources expended Net incoming resources Total funds at 31 March 2021 Gross transfers between funds Total funds at 31 March 2022 13 |
1,357 - 1,357 |
|---|---|
| 34,113 44,224 78,337 |
|
| 5,602 5,374 10,976 |
|
| 11,611 1,955.00 13,566 |
|
| (1,040) 1,040 - |
|
| 16,173 8,369 24,542 |
16
BRISTOL COMMUNITY FM LTD Financial statements FOR THE YEAR ENDED 31 MARCH Notes to the financial statements
15 Analysis of net assets between funds
| Tangible fxed assets Cash at bank and at hand Net current assets Analysis of net assets between funds- Prior year Tangible fxed assets Cash at bank and at hand Net current assets |
Unrestrict ed Funds £ |
Restrict ed Funds 2022 £ £ £ |
|---|---|---|
| 1,466 11,856 10,632 |
1,466 - 11,856 25,261 - 10,632 (719) |
|
| 23,955 | - 23,955 24,542 |
|
| Unrestrict ed Funds Restricted Funds Total Funds £ £ £ |
||
| - - - 16,892 8,369 25,261 (719) - (719) |
||
| 16,173 8,369 24,542 |
16 Related Party Transactions
The trustees have considered personal and other interests, in which as a result of a decision made, an individual may benefit financially or otherwise, either directly or indirectly.
In order to comply with their duties, the trustees confirm the person affected does not take part in any discussions relating to the issue concerned other than to clarify facts.
During the year, the charity paid £17,937.41(2022: £16,087) to Pat Hart in respect of fees for administration of the Radio Station, work on behalf of restricted projects and reimbursement of expenses incurred during the year. Pat Hart is the partner of Sherri Eugene-Hart, a trustee of the charity.
Other than disclosed above, there have been no other related party transactions during the year (2022: £NiI)
17 Trustee Expenses & Reimbursement
The charity trustees were not paid or received any other benefits from employment with the charity in the year (2022:
£Nil) No trustees were reimbursed expenses during the year (2022: £Nil). No charity trustee received payment for professional or other services supplied to the charity (2022: £nil).
18 Company limited by guarantee
The company is limited by guarantee and as such has no issued share capital. In the event of the company being wound up the liability of the members is limited to £1 each.
17