Grayshott Cricket Club
Charity Number: 1123809
Financial Statements
for the period ended 31[st] October 2025
Grayshott Cricket Club
Contents
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Trustees Report | 2 - 5 |
| Independent Examiner’s Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes | 9- 13 |
| Non-statutory pages | |
| Detailed Statement of Financial Activities | 14 - 15 |
Grayshott Cricket Club
Legal and Administrative Information
Registered Charity Number: 1123809 Trustees: Toby John Joyce Alexandra Grant Michael Curry Helen Foulds Duncan Willows Phil Coleshill Registered Office: Grayshott Sports Pavilion Beech Hanger Road, Grayshott Hindhead Surrey GU26 6LS Independent Examiner: Raveen Sriharan ACCA 27 Liphook Road Lindford Hampshire GU35 0PU
Grayshott Cricket Club
Report of the Trustees for the year ended 31st October 2025
The Trustees present their report with the financial statements of the charity for the period ended 31[st] October 2025
Address
Grayshott Sports Pavilion, Beech Hanger Road, Grayshott, Hindhead, Surrey GU26 6LS
Structure, governance and management
Grayshott Cricket Club is an unincorporated charity and is governed by a constitution dated 9th February 2024, which is reviewed and updated annually for approval at the Annual General Meeting. A Board of Trustees administers the charity through periodic Trustees’ meetings.
Trustees are appointed annually at the Annual General Meeting. In-year Trustee vacancies are filled by appointment as necessary by the existing board and briefed on the objectives of the charity, and trustees’ responsibilities and duties in general.
Aims and objectives
The objects of the charity are to promote cricket at all levels within the local community and to manage the cricket facilities at the Grayshott sports field and Broxhead Common Cricket Ground.
Activities
The principal activity of the Charity is supporting cricket in the local community for all age groups and skill levels.
Achievements and performance
The club continues to provide cricket, good coaching and game opportunities for children of all ages and abilities, men and women. Enjoyment levels and achievements are high, and we have seen significant success in children being represented at district level (one of the highest in the South East area).
We now have excellent entry opportunities for children and adults, and we stand in good stead for another exciting season in 2025.
Financial Review
This financial review covers a 12-month period. The Income and Expenditure section below provides the detail and insights of the Club’s activities during the year as well as our continued investment in the future sustainability of the club.
Income & Expenditure
The statement of financial activities for the year reflects a surplus of income over expenditure of £3,431 (2024: £1,824).
Grayshott Cricket Club
Report of the Trustees for the year ended 31st October 2025
Income
Our total income in 2025 decreased by £37,094 when compared to 2024. Fundamental changes related to:
-
An decrease in grant income of 37,011 largely due to the grant received to construct a borehole at the Grayshott ground in 2023 and 2024. The amount relating to this grant was expensed so the effect on net income is close to zero.
-
Membership fees increased by £2,784, £1,954 of this increase came specifically from youth membership fees.
-
Match Fees and winter net fees both increased by £1,447 and £1,302 respectively
-
Venue hire income decreased by £2,821 or 20%.
-
Other income of £2,128 in 2024 was due to insurance claims made at Broxhead.
Expenditure
Our total expenditure in 2025 was £77,380 (2024 £103,417), an increase of £12,666. Fundamental changes compared to last year are;
-
The cost of cricket balls have fallen by £1,628.
-
Equipment at Grayshott decreased by £4,631 as CCTV equipment was installed in 2024 - a one-off expense. Generally 2024 saw more spend on equipment at both venues.
Reserves policy
The attached financial statements show the current state of the finances. The Trustees consider that the current state of the charity’s finances is sound.
The Trustees have determined that it should be the general policy of the Charity to maintain unrestricted funds, which are the free reserves of the Charity, at a level which equates at least to approximately twelve months’ unrestricted expenditure plus amounts necessary to fund future facility refurbishment costs such as re-carpeting of artificial pitches as well as a sum to cover unplanned major equipment repairs. This policy would provide sufficient funds to cover the ongoing maintenance and repair of the leasehold property and equipment, together with the associated support costs. The balance on unrestricted funds at 31st October 2025 stood at £48,343 (2024: £43,910).
Future Plans
The Club continues to look at options to grow income without increasing membership fees. Sustaining this may not be possible in the forthcoming seasons, e.g. should the Art Class move to an alternative venue, finding another hirer at an equivalent income level that also fits in with the running of the Club is unlikely.
Risk review
The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.
Grayshott Cricket Club
Report of the Trustees for the year ended 31st October 2025
Trustees
The Trustees who served in the period are as detailed on the charity information page appended to these accounts.
Approved by the Trustees and signed on their behalf by:
………………………….. Duncan Willows Chairman
Date: 6th February 2026
Grayshott Cricket Club
Independent Examiner’s Report to the Trustees of Grayshott Cricket Club for the year ended 31st October 2025
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts and for ensuring that they meet the requirements of the Charities Act 2011 and the charity’s governing document. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is appropriate.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act 2011;
-
follow the procedures laid down in the General Directions given by the Charity Commission under
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section 145(5)(b) of the Charities Act 2011;
-
and to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination consists of a review of the accounting records kept by the charity and of a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts give a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in any material respect:
-
the requirements to keep accounting records in accordance with section 130 of the Charities Act 2011; and
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the requirements to prepare accounts which accord with those records and comply with the accounting requirements of the Charities Act 2011 have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Raveen Sriharan
Association of Chartered Certified Accountants 27 Liphook Road Lindford Hampshire GU35 0PU
Date: 14th April 2026
Grayshott Cricket Club
Statement of Financial Activities for the year ended 31st October 2025
| NoteUnrestricted | Total | Unrestricted | Total | |
|---|---|---|---|---|
| Funds | Funds | Funds | Funds | |
| 2025 | 2025 | 2024 | 2024 | |
| £ | £ | £ | £ | |
| Income | ||||
| Voluntary Income | 52,712 | 52,712 | 86,906 | 86,906 |
| Activities for Generating Funds | 28,105 | 28,105 | 31.002 | 31.002 |
| ––––––– | ––––––– | ––––––– | ––––––– | |
| Total income | 80,817 | 80,817 | 117,908 | 117,908 |
| ––––––– | ––––––– | ––––––– | ––––––– | |
| Expenditure | ||||
| Costs of generating voluntary income | 16,025 | 16,025 | 18,767 | 18,767 |
| Expenditure on charitable activities | 61,359 | 61,359 | 97,317 | 97,317 |
| ––––––– | ––––––– | ––––––– | ––––––– | |
| Total expenditure | 77,384 | 77,384 | 116,084 | 116,084 |
| ––––––– | ––––––– | ––––––– | ––––––– | |
| Net income / (expenditure) | 3,433 | 3,433 | 1,824 | 1,824 |
| Transfers between funds | - | - | - | - |
| ––––––– | ––––––– | ––––––– | ––––––– | |
| Net movement in funds | 3,433 | 3,433 | 1,824 | 1,824 |
| ––––––– | ––––––– | ––––––– | ––––––– | |
| Total funds brought forward | 44,910 | 44,910 | 43,086 | 43,086 |
| ––––––– | ––––––– | ––––––– | ––––– | |
| Total funds carried forward | 48,343 | 48,343 | 44,910 | 44,910 |
| ═════ | ═════ | ═════ | ═════ |
Grayshott Cricket Club
Balance Sheet at 31st October 2025
| Note | 2025 | 2024 | |||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Fixed Assets | |||||
| Tangible Assets | 2 | - | - | ||
| Current assets | |||||
| Stock | 420 | 455 | |||
| Debtors | 3 | 6,011 | 6,847 | ||
| Prepayments | 2,922 | 2,926 | |||
| Cash in bank and in hand | 44,422 | 44,419 | |||
| ––––––– | ––––––– | ||||
| 53,775 | 54,647 | ||||
| Creditors | |||||
| Amounts falling due within one year | 4 | (5,432) | (9,737) | ||
| ––––––– | ––––––– | ||||
| (5,432) | (9,737) | ||||
| ––––––– | ––––––– | ||||
| Net current assets | 48,343 | 44,910 | |||
| ––––––– | ––––––– | ||||
| Net assets | 48,343 | 44,910 | |||
| ═════ | ═════ | ||||
| Funds | |||||
| Unrestricted funds | 9 | 48,343 | 44,910 | ||
| ––––––– | ––––––– | ||||
| Total Funds | 48,343 | 44,910 | |||
| ═════ | ═════ |
Approved by the Trustees and signed on their behalf by:
........................................ Duncan Willows
Chairman
Date: 6th February 2026
The annexed notes form part of these financial statements.
Grayshott Cricket Club
Notes to the Financial Statements for the year ended 31st October 2025
1. Accounting policies
Grayshott Cricket Club is a charity in the United Kingdom. The address of the registered office is given in the charity information on page 1 of these financial statements.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Accounting Practice.
The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A.
The financial statements are prepared on a going concern basis under the historical cost convention modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all periods presented unless otherwise stated.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.
For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained, then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probably that they will be fulfilled.
Investment income is earned through holding assets for investment purposes and includes interest. It is included when the amount can be measured reliably. Interest is recognised using the effect vie interest method.
Resources expended
All expenditure is accounted for on an accrual basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with use of the resources.
Support costs allocation
Support costs are those that assist the work of the charity but do not directly represent charitable activities and include admin costs and governance costs. They are incurred directly in support of expenditure on the objects of the charity. Where support costs cannot be directly attributed to particular headings, they have been allocated to the cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources.
Staff Costs
The charity has no paid employees but relies on the work of 50 volunteers.
Grayshott Cricket Club
Notes to the Financial Statements (continued) for the year ended 31st October 2025
Fund accounting
General funds are unrestricted funds, which are available for use at the discretion of the Trustees for the day-to-day furtherance of the charity's objects.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund.
Value Added Tax
Value added tax is not recoverable by the Charity, and as such is included in the relevant costs in the Statement of Financial Activities.
Charitable activities
The expenditure on charitable activities includes donations made and support costs.
Tangible fixed assets
Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.
Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:
| Equipment | - 100% Straight line |
|---|---|
| Plant & Machinery | - 100% Straight line |
| Leasehold Improvements | - 100% Straight line |
| Furniture & Fittings | -100% Straight line |
Debtors and creditors receivable / payable within one year
Debtors and creditors with no stated interest rate and payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
Stock
Stock consists of purchased goods for resale. Stocks are valued at the lower of cost and net realisable value.
Tax
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.
Going concern
The financial statements have been prepared on a going concern basis as the Trustees believe no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. They have concluded that the budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
Grayshott Cricket Club
Notes to the Financial Statements (continued) for the year ended 31st October 2025
2. Tangible Assets
| Cost / valuation At 31st October 2024 Additions Disposals At 31st October 2025 Depreciation At 31st October 2024 Additions Disposals At 31st October 2025 Net book value At 31st October 2025 At 31st October 2024 |
Equipment Plant & Machinery L/hold Imp’ments Furniture & Fittings Total £ £ £ £ £ 7,302 127,332 51,494 7,135 193,263 - 7,359 - - 7,359 - - - - - |
|---|---|
| 7,302 134,691 51,494 7,135 200,622 |
|
| 7,302 127,332 51,494 7,135 193,263 - 7,359 - - 7,359 - - - - - |
|
| 7,302 134,691 51,494 7,135 200,622 |
|
| - - - - - |
|
| - - - - - |
| 3. | Debtors | 2025 | 2024 |
|---|---|---|---|
| £ | £ | ||
| Other Debtors | 6,011 | 6,847 | |
| ────── | ────── | ||
| 6,011 | 6,847 | ||
| ══════ | ══════ | ||
| 4. | Creditors: Amounts falling due within one-year | 2025 | 2024 |
| £ | £ | ||
| Accruals | 4,675 | 3,874 | |
| Receipts in Advance | 757 | 5,839 | |
| ───── | ───── | ||
| 5,432 | 9,737 | ||
| ═════ | ═════ |
Grayshott Cricket Club
Notes to the Financial Statements (continued) for the year ended 31st October 2025
5. Governance Costs
| Governance Costs | ||
|---|---|---|
| 2025 | 2024 | |
| £ | £ | |
| Independent Examiner's Fee | 0 | 760 |
| ───── | ───── | |
| 0 | 760 | |
| ═════ | ═════ |
6. Independent examiners remuneration
The independent examiners remuneration amounts to an independent examination fee of £0(2024 - £760).
7. Trustees remuneration
The trustees neither received nor waived any remuneration during the period (2024: £ Nil). Two trustees received payments for reimbursements for out of pocket expenses.
8. Funds
| Funds | ||
|---|---|---|
| 2025 | 2024 | |
| £ | £ | |
| Unrestricted Funds | 48,343 | 44,910 |
| ───── | ───── | |
| 48,343 | 44,910 | |
| ═════ | ═════ |
9. Related party disclosures
There were no related party transactions in the period.
Grayshott Cricket Club Notes to the Financial Statements (continued) for the year ended 31st October 2025
11. Summary of Net Assets by Funds
| Unrestricted | ||
|---|---|---|
| Funds | Total | |
| 2025 | ||
| Current Assets | 53,773 | 53,773 |
| Current Liabilities | (5,432) | (5,432) |
| ────── | ────── | |
| 48,341 | 48,341 | |
| ═════ | ═════ | |
| Unrestricted | ||
| Funds | Total | |
| £ | £ | |
| 2024 | ||
| Current Assets | 54,647 | 54,6447 |
| Current Liabilities | (9,737) | (9,737) |
| ────── | ────── | |
| 44,910 | 44,910 | |
| ═════ | ═════ |
Grayshott Cricket Club
Detailed Statement of Financial Activities for the period ended 31st October 2025
| Income | ||
|---|---|---|
| 2025 | 2024 | |
| Voluntary Income | £ | £ |
| Membership | ||
| Seniors | 4,305 | 3,475 |
| Youth | 27,005 | 24,773 |
| Donations & Legacies | ||
| Donations | 144 | 1,050 |
| Grants | 9,818 | 46,829 |
| Sponsorship | 6,325 | 5,850 |
| Gift Aid | 5,115 | 4,929 |
| —------- | —-------- | |
| 52,712 | 86,906 | |
| Activities for Generating Funds | ||
| Match Fees | 5,121 | 3,671 |
| Interest Received | 386 | - |
| Winter Nets/Masterclass | 5,124 | 4,600 |
| Other Income | - | 2,128 |
| Social Events | 1,443 | 1,326 |
| Fundraising | ||
| Bar | 3,896 | 4,025 |
| Venue Hire | 10,948 | 13,769 |
| Coffee Mornings | 1,187 | 1,483 |
| ────── | —-─── | |
| 28,105 | 31,002 | |
| ────── | ────── | |
| Total income | 80,817 | 117,908 |
| ────── | ────── | |
| Expenditure | ||
| Costs of Generating Voluntary Income | ||
| Advertising & Website | 1,952 | 2,168 |
| Balls | 2,010 | 3,638 |
| Club Clothing | 1,080 | 929 |
| Competition Fees & Subscriptions | 1,407 | 1,633 |
| Cricket Equipment | 1,547 | 1,846 |
| Social Events | 1,444 | 1,117 |
| Training | 2,386 | 2,665 |
| Umpire Fees | 175 | 830 |
| Winter Nets | 4,024 | 3,941 |
| ───── | ───── | |
| 16,025 | 18,767 |
Grayshott Cricket Club
Detailed Statement of Financial Activities (continued) for the period ended 31st October 2024
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Expenditure on Charitable Activities | ||
| Broadband | 338 | 324 |
| Bank, Credit Card & Collection Charges | 3,866 | 2,407 |
| Depreciation of Other Assets (Note 1) | 7,358 | 44,527 |
| First Aid | 358 | 417 |
| Gifts & Donations | 1,075 | 1,530 |
| Ground/Equip Maintenance & Repairs | 33,058 | 33,175 |
| Accounting Fees | 1,220 | 2,040 |
| Insurance | 2,449 | 2,118 |
| Licenses | 286 | 190 |
| Printing Postage & Stationery | 0 | 71 |
| Prizes & Trophies | 1,433 | 1,191 |
| Rent | 3,667 | 3,220 |
| Security | 1,145 | 1,768 |
| Sundry Expenditure | 3,166 | 2,585 |
| Utilities & Council Tax | 1,940 | 2,304 |
| ────── | ────── | |
| 61,359 | 97,317 | |
| ────── | ────── | |
| Total Expenditure | 77,384 | 116,084 |
| ────── | ────── | |
| Net (Expenditure)/Income | 3,433 | 1,824 |
| ────── | ────── |