GRAYSHOTT CRICKET CLUB
Founded 1896
Constitution as from 9[th] February 2024
1. Name
The name of the Club is Grayshott Cricket Club, hereafter to be referred to as "the Club" and the club shall be affiliated to the England and Wales Cricket Board through the Hampshire Cricket Board.
2. Object
The promotion of community participation in healthy recreation in particular by the provision of facilities for the playing of cricket.
3. Powers
In addition to any other powers it has, the Club may exercise any of the following powers in order to further the objects;
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a) To ensure that all members, playing and non-playing, abide by the ECB Code of Conduct which incorporates the Spirit of Cricket and by the Laws of Cricket.
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b) The Club shall adopt and implement the ECB Safe Hands – Cricket’s Policy for Safeguarding Children and any future versions of the policy. The Club must also have a separate club safeguarding Policy Statement, as required by the ECB.[1]
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c) To ensure a duty of care to all members of the club by adopting and implementing the ECB Club Inclusion & Diversity Policy and any future versions of the Policy
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d) The Club shall adopt and implement the ECB Anti-Discriminaton Code of Conduct and any future versions of this policy.”[1]
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e) Acquire and provide grounds, equipment, coaching, training and playing facilities, clubhouse, transport, medical and related facilities.
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f) Take out any insurance for club, employees, contractors, players, guests and third parties.
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g) Raise funds by appeals, membership, loans and charges. In exercising this power, the trustees must not undertake any substantial permanent trading activity and must comply with any relevant statutory regulations.
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1 This clause is compulsory for ECB Clubmark.
Version: December 2023
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h) To sell, lease or otherwise dispose of, all or any part of the property belonging to the Club. In exercising this power the trustees must comply as appropriate with sections 36 and 37 of the Charities Act 1993.
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i) To borrow money and to change the whole or any part of the property belonging to the Club, as security for repayment of the money borrowed. The trustees must comply as appropriate with sections 38 and 39 of the Charities Act 1993.
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j) Buy, lease or licence property and sell, let or otherwise dispose of the same.
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k) Make grants and loans and give guarantees and provide other benefits.
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l) Set aside funds for special purposes or as reserves.
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m) Invest funds in any lawful manner.
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n) Employ and engage staff and others and provide services.
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o) Co-operate with or affiliate firstly to any bodies regulating or organising the sport of cricket and secondly any club or body involved with cricket and thirdly with government and related agencies.
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p) Do all other things reasonably necessary to advance the objects of the club. NONE of the above powers may be used other than to advance the objects in a manner consistent with the Rules and the general law.
4. Charity Trustees
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a) The Charity Trustees will be elected at the Annual General Meeting each year and will be a member of the management committee. The number of trustees appointed will be seven.
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b) Trustees will be elected for a period of one year, but shall be eligible for re-election the following year.
5. Membership
- a) Membership of the club shall be open to anyone interested in the sport of cricket on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.
However, limitation of membership according to available facilities is allowable on a non discriminatory basis.
- b) The club may have different classes of membership and subscription on a non discriminatory and fair basis. The club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
Version: December 2023
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c) Application for membership of the club shall be by completion of a membership application form and by payment of membership fees as determined by the Annual General Meeting of the club.
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d) Annual Adult Membership Fees are due by 31[st] March each year and Junior Membership Fees are due by 28[th] February each year and shall be set at the preceding Annual General Meeting.
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e) Adult playing members who have not paid their Membership Fees by 31st May will not be considered for selection after that date.
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f) No person shall be eligible to take part in the business of the club or eligible for selection for any club team unless the appropriate subscription has been paid by the specified date or membership has been agreed by the Committee.
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g) All Club members over eighteen years of age shall be entitled to vote on attendance at a General Meeting except that only playing members may vote on the appointment of team captains and vice captains.
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h) The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or cricket into disrepute. Appeal against refusal or removal may be made to the Committee who shall appoint an Appeals Committee to hear the appeal.
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i) All members will be subject to the regulations of the Constitution and by joining the club will be deemed to accept these regulations and any Codes of Conduct that the club has adopted. The Constitution shall identify those members eligible to vote at any General Meetings.
6. Categories of Membership
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a) There shall be four categories of membership available. These are:
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Full Adult Member > 6 games or more
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Reduced Adult Member <6 games
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Junior Member (Under 18 years of age at the beginning of the current year & those in full time education).
Junior membership of the club for children under the age of 18 also provides that the parent(s) / carer(s) / guardian(s) of the child are given non-voting membership of the club as part of that junior membership.
Version: December 2023
This entitles the parent(s) / carer(s) / guardian (s) no additional privileges that would otherwise be gained by paying the appropriate adult membership fee(s). Any use of facilities (for example; training / playing) may incur such charges as applicable to relevant adult membership.
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Associate or Social Member
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Life Member
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b) A list of members in each category shall be maintained by the Treasurer or other Officer of the club. Life members shall be elected at the Annual General Meeting.
7. Honarary Officers
Honarary Officers are;
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President
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Vice-President(s)
8. Election of Officers
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a) All Officers shall be elected at the Annual General Meeting of the club from, and by, the members of the club.
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b) All Officers shall be elected for a period of one year, but shall be eligible for reelection to the same office or to another office the following year.
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c) In the event of a position becoming vacant the Committee has the authority to appoint an interim until the next Annual General Meeting
9. Management Committee
The affairs of the club shall be conducted by a Management Committee (the committee) comprising the Chairperson, Deputy Chair Persons, Club Captain, Club Safeguarding Officer, Fixtures Secretary, Ground Manager, Club Development Manager, Treasurer, Secretary, Sports Field Committee Representative, Parents of Youth Players Representatives, Youth Player Representative and such additional members as shall be elected at the Annual General Meeting. The Charity Trustees will have roles and be part of the Committee.
- a) Only these members of the Committee shall be entitled to vote at Committee meetings.
Version: December 2023
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b) The Committee will be convened by the Secretary and shall meet at least every two months throughout the year.
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c) The quorum required for business to be agreed at Committee meetings shall be five members of which three must be trustees.
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d) At least three of the Committee must be unrelated to each other and not cohabiting[2]
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e) The Committee members shall consider skills needed and diversity on the Committee.[3]
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f) Whenever a Committee member has a personal interest in a matter to be discussed he/she must declare it, withdraw from that part of the meeting (unless asked to stay), not be counted in the quorum for that agenda item and withdraw during the vote and have no vote on the matter concerned. Conflicts of Interest must be recorded and minuted.
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g) The duties of the Committee shall be:
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i. To control the affairs of the club on behalf of the members.
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ii. To keep accurate accounts of the finances of the club through the Treasurer. These should be available for reasonable inspection by members and should be subject to an independent examination before every Annual General Meeting. The club shall maintain a bank current account and the following Committee Members shall be authorised to sign club cheques: any two from the Chair, Deputy Chairperson,Treasurer,, Youth Manager. Online banking payments require pre-approval of the expense by any two from the Chairman, Deputy Chair Person,and Youth Manager.
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iii. To co-opt additional members of the Committee as the Committee feel is necessary. Co-opted members shall not be entitled to a vote on the Committee and shall serve until the end of the next Annual General Meeting.
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iv. To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chair shall be entitled to an additional casting vote.
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2 This is a requirement of Clubmark
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3 This is a requirement of Clubmark
Version: December 2023
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i) The Committee shall appoint a Club Welfare Officer to ensure compliance with safeguarding legislation and the ECB Safe Hands policy. The Club Welfare Office shall be a Committee member and report to relevant Committee meetings and the reports, together with any action taken, must be minuted.
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j) Playing matters shall be administered by a Playing Committee consisting of the Club Captain, Saturday Captains and Youth Manager, who will meet regularly to select teams and at other times to review any other cricket matters.
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k) Youth Cricket and connected matters shall be administered by a Youth Committee consisting of the Youth Manager and the youth team coaches, who will meet as needed to discuss and organise all youth matters with the Youth Manager reporting back to the Management Committee.
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l) The Committee shall have powers to appoint other sub-committees as necessary and to co-opt advisers who may be non club members invited to advise on specialist subjects.
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m) An elected Committee member ceases to be such if he or she ceases to be a member of the club, resigns by written notice, or is removed by the Committee for good cause after the member concerned has been given the chance of putting their case to the Committee.
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n) Appeal against removal may be made to the Appeals Committee. The Committee shall fairly decide time limits and formalities for these steps.
10. General Meetings
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a) The Annual General Meeting of the club shall be held not later than the end of March each year. 21 clear days written notice of the Annual General Meeting shall be given to members by a posting on the club website and an electric notification via email.
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b) Members must advise the Secretary in writing of any other business to be moved at the Annual General Meeting at least 14 days before a meeting.
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c) The Secretary shall circulate or give notice of the agenda for the meeting to members not less than 7 days before the meeting.
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d) The business of the Annual General Meeting shall be to:
Version: December 2023
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i. Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting.
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ii. Receive the accounts which have been subject to an independent examination for the year from the Treasurer.
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iii. Receive the annual report of the Committee from the Secretary iv. Elect an independent examiner
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v. Elect the Honarary Officers of the Club (i.e. President; Vice Presidents,.) vi. Review club membership rates and agree them for the forthcoming year vii. Transact such other business received in writing by the Secretary from members 14 days prior to the meeting and included on the agenda.
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(e) Nominations of candidates for election of Offices shall be made to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member.
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(f) Special General Meetings may be convened by the Committee or on receipt by the Secretary of a request in writing specifying the business to be covered and signed by nine Full members of the club. At least 21 days notice of the meeting shall be given.
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(g) At all General Meetings, the Chair will be taken by the Chair or, in their absence, by a deputy appointed by Full Members attending the meeting. Decisions made at a General Meeting shall be by a simple majority vote from those Full Members attending the meeting. In the event of equal votes, the Chair of the meeting shall be entitled to an additional casting vote.
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(h) A quorum for a General Meeting shall be twelve Full Members and any other categories of membership entitled to vote (as outlined by the membership section of this Constitution) including at least 2 from the Chair, Secretary Treasurer, Youth Manager.
11. Alterations to the Constitution
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a) Any proposed alterations to the club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal.
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b) Any alteration or amendment must be proposed by a Full Member of the club and seconded by another Full Member.
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c) Such alterations shall be passed if supported by not less than two-thirds of those Full Voting Members present at the meeting, assuming that a quorum has been achieved.
Version: December 2023
- d) No amendment maybe made to the following sections without prior consent in writing of the Charity Commissioners;
Section 1 (name of charity), Section 2 (the objects) Section 15 (dissolution)
12. Finance
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a) All club monies shall be banked in an account in the name of the club.
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b) The Treasurer shall be responsible for the finances of the club and for providing a report on the financial position as required by the Committee.
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c) The Treasurer shall ensure that the club maintains adequate and appropriate insurance to cover the activities of the club.
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d) The financial year will end on 31st October each year.
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e) The Treasurer will present the statement of annual accounts which have been subject to an independent examination at the Annual General Meeting. The examiner shall be elected at the AGM each year.
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f) Any cheques drawn against club funds should hold the signatures of any two officers with online payments pre-approved by any two officers.
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g) Match Fees shall be set at the Annual General Meeting preceding the season.
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h) Match Fees, where due, shall be paid for each match where play commences.
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i) The Management Committee shall have the power to vary the Membership Fees or match fees of an individual if they consider that circumstances justify such action.
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j) All monies due to the Club shall be paid into a banking account in the name of the Club as soon as is practical.
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k) The Hon Treasurer shall monitor the account and have the authority, if there is more than one account, to transfer funds between the accounts in the best interests of the Club.
13. Property and Funds
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a) The property and funds of the club cannot be used for the direct or indirect private benefit of members. All surplus income or profits shall be reinvested in the club.
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b) Any property of the Club shall be vested in not less than two and not more than four Holding Trustees appointed for this purpose by the Management Committee. They will act in accordance with the lawful directions of the Management Committee and, providing they act only in accordance with these directions, they will not be liable for the acts and defaults of its members.
Version: December 2023
The club may also in connection with the sports purposes of the club:
i) sell and supply food, drink and related sports clothing and equipment ii) employ members and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present. iii) pay for reasonable hospitality for visiting teams and guests iv) indemnify the Committee and members acting properly in the course of the running of the club against any liability incurred in the proper running of the club (but only to the extent of its assets).
14. Discipline and Appeals
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a) All complaints regarding the behaviour of members should be lodged in writing with the Secretary.
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b) The Committee shall appoint a Disciplinary sub-committee who will meet to hear complaints within ten days of a complaint being lodged.
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c) Any member requested to attend a Disciplinary sub-committee shall be entitled to be accompanied by a friend or other representative and to call witnesses. The Committee (or its sub-committee) has the power to take appropriate disciplinary action, including the termination of membership.
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d) The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the member against whom the complaint was made within ten days following the hearing.
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e) There shall be a right of appeal to the Committee against either the finding or the sanction imposed or both following disciplinary action being taken.
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f) The Committee shall appoint an Appeals Committee (a maximum of three) which shall not include members involved with the initial disciplinary hearing but may include non members of the club.
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g) The Appeals Committee shall consider the appeal within ten days of the Secretary receiving the appeal. The individual submitting the appeal shall be entitled to be accompanied by a friend or other representative and to call witnesses.
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h) The decision of the Appeals Committee shall be final and binding on all parties.
15. Dissolution
- a) If at any General Meeting of the club, a resolution be passed calling for the dissolution of the club, the Secretary shall immediately convene a Special General
Version: December 2023
Meeting of the club to be held not less than one month thereafter to discuss and vote on the resolution.
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b) If at that Special Meeting, the resolution is carried by at least two-thirds of the Full Voting Membership present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the club and discharge all debts and liabilities of the club.
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c) The Committee will then be responsible for the orderly winding up of the club’s affairs.
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d) After discharging all debts and liabilities the remaining assets shall not be paid or distributed amongst the members of the Club, but shall be given or transferred to another voluntary cricket organisation or local charity/organisation in the area which has similar objectives to the Club.
16. Club Trophies
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a) Qualification for Club Trophies shall be as follows:-
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b) League XIs Batting - 9 innings including not outs and minimum of 150 runs.
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c) League XIs Bowling - 9 Matches and a minimum of 50 overs.
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d) Fielding Cup - Most League catches excluding wicket keeping catches.
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e) Youth Shield - Most improved Youth Player who has played in senior XIs on Saturdays and/or Sundays.
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f) Clubman’s Cup - For outstanding services to the Club.
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g) In the event of a player topping the averages for more than one batting or more than one bowling trophy he shall receive the higher XI award and the lower will be awarded to the runner up.
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h) 100 runs and 7 wickets trophies - Awarded to the first members to achieve each target in a competitive adult weekend match each season. If two players achieve the same feat on the same day, the trophy will be shared.
Version: December 2023
17. Environment & Sustainability Policy
Grayshott Cricket Club has an environment and sustainability policy and is committed to making a positive contribution to the quality of life of people involved in any way with the club (including local residents and visitors) and to the long-term sustainability of club grounds and the wider environment.
18. Declaration
Grayshott Cricket Club hereby adopts and accepts this Constitution as a current operating guide regulating the actions of all members.
Version: December 2023
Charity Number: 1123809
Grayshott Cricket Club
Financial Statements
for the period ended 31[st] October 2023
Wenn Townsend
Chartered
Accountants
Oxford
Grayshott Cricket Club
Contents
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Trustees Report | 2 - 5 |
| Independent Examiner’s Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes | 9- 13 |
| Non-statutory pages | |
| Detailed Statement of Financial Activities | 14 - 15 |
| Grayshott Cricket | |
| Club | |
| Legal and Administrative Information |
| Registered Charity Number: | 1123809 |
|---|---|
| Trustees: | Phil Coleshill |
| Paul Roberts | |
| Duncan Willows | |
| Michael Curry | |
| Helen Foulds | |
| Registered Office: | Grayshott Sports Pavilion |
| Beech Hanger Road, | |
| Grayshott Hindhead | |
| Surrey | |
| GU26 | |
| 6LS |
Independent Examiner:
Lee Baker FCA Wenn Townsend Chartered Accountants 30 St Giles Oxford OX1 3LE
Grayshott Cricket Club
Report of the Trustees for the year ended 31st October 2023
The Trustees present their report with the financial statements of the charity for the period ended 31[st ] October 2023.
Address
Grayshott Sports Pavilion, Beech Hanger Road, Grayshott, Hindhead, Surrey GU26 6LS
Structure, governance and management
Grayshott Cricket Club is an unincorporated charity and is governed by a constitution dated 9th December 2022, which is reviewed and updated annually for approval at the Annual General Meeting. A Board of Trustees administers the charity through periodic Trustees’ meetings.
Trustees are appointed annually at the Annual General Meeting. In-year Trustee vacancies are filled by appointment as necessary by the existing board and briefed on the objectives of the charity, and trustees’ responsibilities and duties in general.
Aims and objectives
The objects of the charity are to promote cricket at all levels within the local community and to manage the cricket facilities at the Grayshott sports field and Broxhead Common Cricket Ground.
Activities
The principal activity of the Charity is supporting cricket in the local community for all age groups and skill levels.
Achievements and performance
The club continues to provide cricket, good coaching and game opportunities for children of all ages and abilities, men and women. Enjoyment levels and achievements are high, and we have seen significant success in children being represented at district level (one of the highest in the South East area).
We now have excellent entry opportunities for children and adults, and we stand in good stead for another exciting season in 2024.
Financial Review
This financial review covers a 12-month period. The Income and Expenditure section below provides the detail and insights of the Club’s activities during the year as well as our continued investment in the future sustainability of the club.
Income & Expenditure
The statement of financial activities for the year reflects a deficit of income over expenditure of £1,588 (2022 Deficit £2,531).
Income
Our total income increased by £22,516 when compared to 2022. Fundamental changes related to:
- An increase in grant income of £20,736 largely due to the grant received to construct a borehole at the Grayshott ground.
Grayshott Cricket Club
Report of the Trustees for the year ended 31st October 2023
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The continued growth in our junior membership and All-Star/Dynamo programmes at £25,699, an increase of £1,548 on 2022, reflects the efforts made to attract children to the game.
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Venue Hire at £12,663, an increase of £2,641 on 2022. The venue hire has continued to increase with a full year effect of the art class hire at our Broxhead Pavilion.
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Adult membership fees received increased by £150.
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Income from the Bars at Grayshott and Broxhead decreased by £1,031.
Expenditure
Our total expenditure in 2022 was £103,417 (2022 £81,844), an increase of £21,573.
Fundamental changes compared to last year are;
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This largely reflects expenditure on the borehole at Grayshott ground – covered by a grant.
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Repairs and Maintenance was down by £5,167 largely reflecting grant funded refurbishment work on our pavilions in 2022.
Reserves policy
The attached financial statements show the current state of the finances. The Trustees consider that the current state of the charity’s finances is sound.
The Trustees have determined that it should be the general policy of the Charity to maintain unrestricted funds, which are the free reserves of the Charity, at a level which equates at least to approximately twelve months’ unrestricted expenditure plus amounts necessary to fund future facility refurbishment costs such as re-carpeting of artificial pitches as well as a sum to cover unplanned major equipment repairs. This policy would provide sufficient funds to cover the ongoing maintenance and repair of the leasehold property and equipment, together with the associated support costs. The balance on unrestricted funds at 31st October 2022 stood at £43,046 (2022: £44,674)
Future Plans
The Club has almost maximised its income levels and continues to look at options to grow income without increasing membership fees. Sustaining this may not be possible in the forthcoming seasons, e.g. should the Art Class move to an alternative venue, finding another hirer at an equivalent income level that also fits in with the running of the Club is unlikely.
The Club is also already seeing a further increase in its costs for 2024 against our major cost headings. In 2023 a mitigation for treatment of chafer grubs was allowed which we hope going forward will reduce the resources required voluntary and financial to manage the problem.
The Club has also started work on an irrigation solution for the Sportsfield at Grayshott, which, we hope to complete in the next financial year with mainly grant funding
Risk review
The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.
Grayshott Cricket Club
Report of the Trustees for the year ended 31st October 2023
Public benefit
The Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties.
Trustees
The Trustees who served in the period are as detailed on the charity information page appended to these accounts.
Approved by the Trustees and signed on their behalf by:
…………………………..
Duncan Willows Chairman
Date: 12th April 2024
Independent Examiner’s Report to the Trustees of Grayshott Cricket Club for the year ended 31st October 2023
I report to the charity trustees on my examination of the accounts of the charity for the period ended 31st October 2023 which are set out on pages 5 to 11.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Lee Baker FCA Partner Wenn Townsend Chartered Accountants Oxford
12th April 2024
Grayshott Cricket Club
Statement of Financial Activities for the year ended 31st October 2023
Note |
Unrestricted | Total | Unrestricted | Total | |
|---|---|---|---|---|---|
| Funds | Funds | Funds | Funds | ||
| 2023 | 2023 | 2022 | 2022 | ||
| £ | £ | £ | £ | ||
| Income | |||||
| Voluntary Income | 76,428 | 76,428 | 55,484 | 55,484 |
| Activities for Generating Funds | 25,402 | 25,402 | 23,829 | 23,829 | |
|---|---|---|---|---|---|
| ––––––– | ––––––– |
––––––– | ––––––– | ||
| Total income | 101,830 | 101,830 |
79,313 | 79,313 | |
| ––––––– | ––––––– |
––––––– | ––––––– | ||
| Expenditure | |||||
| Costs of generating voluntary income | 13,835 | 13,835 | 16,849 | 16,849 | |
| Expenditure on charitable activities | 89,583 | 89,583 | 64,995 | 64,995 | |
| ––––––– | ––––––– |
––––––– | ––––––– | ||
| Total expenditure | 103,418 | 103,418 |
81,844 | 81,844 | |
| ––––––– | ––––––– |
––––––– | ––––––– | ||
| Net income / (expenditure) | (1,588) | (1,588) | (2,531) | (2,531) | |
| Transfers between funds | - | - | - | - | |
| ––––––– | ––––––– |
––––––– | ––––––– | ||
| Net movement in funds | (1,588) | (1,588) | (2,531) | (2,531) | |
| ––––––– | ––––––– |
––––––– | ––––––– | ||
| Total funds brought forward | 44,674 | 44,674 | 47,205 | 47,205 | |
| ––––––– | ––––––– |
––––––– | ––––––– | ||
| Total funds carried forward | 43,086 | 43,086 | 44,674 | 44,674 | |
| ═════ | ═════ | ═════ | ═════ | ||
| Grayshott Cricket Club | |||||
| Balance | Sheet at 31st October 2023 | ||||
Note |
2023 |
2022 | |||
| £ £ |
£ | £ | |||
| Fixed Assets | |||||
| Tangible Assets | 2 | - |
- | ||
| Current assets | |||||
| Stock | 568 | 531 | |||
| Debtors | 3 | 8,519 | 5,322 | ||
| Prepayments | 3,271 | 3,650 | |||
| Cash in bank and in hand | 36,989 | 37,132 | |||
| ––––––– | ––––––– | ||||
| 49,347 | 46,635 |
Creditors
| Creditors | |||||
|---|---|---|---|---|---|
| Amounts falling due within one year | 4 | (6,261) | (1,961) | ||
| ––––––– | ––––––– | ||||
| (6,261) | (1,961) | ||||
| ––––––– | ––––––– | ||||
| Net current assets | 43,086 | 44,674 | |||
| ––––––– | ––––––– | ||||
| Net assets | 43,086 | 44,674 | |||
| ═════ | ═════ | ||||
| Funds | |||||
| Unrestricted funds | 9 | 43,086 | 44,674 | ||
| ––––––– | ––––––– | ||||
| Total Funds | 43,086 | 44,674 | |||
| ═════ | ═════ |
Approved by the Trustees and signed on their behalf by:
........................................
Duncan Willows Chairman
Date: 12th April 2024
The annexed notes form part of these financial statements.
Grayshott Cricket Club
Notes to the Financial Statements for the year ended 31st October 2023
1. Accounting policies
Grayshott Cricket Club is a charity in the United Kingdom. The address of the registered office is given in the charity information on page 1 of these financial statements.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the
Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Accounting Practice.
The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A.
The financial statements are prepared on a going concern basis under the historical cost convention modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all periods presented unless otherwise stated.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probably that the income will be received.
For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probably that they will be fulfilled.
Investment income is earned through holding assets for investment purposes and includes interest. It is included when the amount can be measured reliably. Interest is recognised using the effect vie interest method.
Resources expended
All expenditure is accounted for on an accrual basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probably that the settlement will be required and the amount of the obligation can be measured reliably. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with use of the resources.
Support costs allocation
Support costs are those that assist the work of the charity but do not directly represent charitable activities and include admin costs and governance costs. They are incurred directly in support of expenditure on the objects of the charity. Where support costs cannot be directly attributed to particular headings, they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources.
Staff Costs
The charity has no paid employees but relies on the work of 50 volunteers.
Grayshott Cricket Club Notes to the Financial Statements (continued) for the year ended 31st October 2023
Fund accounting
General funds are unrestricted funds, which are available for use at the discretion of the Trustees for the day-to-day furtherance of the charity's objects.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund.
Value Added Tax
Value added tax is not recoverable by the Charity, and as such is included in the relevant costs in the Statement of Financial Activities.
Charitable activities
The expenditure on charitable activities includes donations made and support costs.
Tangible fixed assets
Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.
Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:
Equipment - 100% Straight line Plant & Machinery - 100% Straight line Leasehold Improvements - 100% Straight line Furniture & Fittings - 100% Straight line
Debtors and creditors receivable / payable within one year
Debtors and creditors with no stated interest rate and payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
Stock
Stock consists of purchased goods for resale. Stocks are valued at the lower of cost and net realisable value.
Tax
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.
Going concern
The financial statements have been prepared on a going concern basis as the Trustees believe no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. They have concluded that the budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
Grayshott Cricket Club Notes to the Financial Statements (continued) for the year ended 31st October 2023
| Tangible Assets Cost / valuation At 31st October 2022 Additions Disposals At 31st October 2023 |
Equipment Plant & Machinery L/hold Imp’ments Furniture & Fittings Total £ £ £ £ £ 7,302 47,539 51,494 7,087 113,422 - 35,266 48 35,314 - - - - - 7,302 82,805 51,494 7,135 148,736 7,302 47,539 51,494 7,087 113,422 - 35,266 - 48 35,314 - - - - - 7,302 82,805 51,494 7,135 148,736 - - - - - |
|---|---|
2. Tangible Assets
Depreciation
At 31st October 2022 Charge for period Eliminated on disposal
At 31st October 2023
Grayshott Cricket Club Notes to the Financial Statements (continued) for the year ended 31st October 2023
Net book value
At 31st October 2023
At 31st October 2022 - - - - -
| 3. | Debtors | 2023 | 2022 | |
|---|---|---|---|---|
| £ | £ | |||
| Other Debtors | 8,519 | 5,322 | ||
| ────── | ────── | |||
| 8,519 | 5,322 | |||
| ══════ | ══════ | |||
| 4. | Creditors: Amounts falling due within one-year | 2023 | 2022 | |
| £ | £ | |||
| Accruals | 4,289 | 1,526 | ||
| Receipts in Advance | 1,972 | 435 | ||
| ───── | ───── | |||
| 6,261 | 1,961 | |||
| ═════ | ═════ | |||
| 5. | Governance Costs | |||
| 2023 | 2022 £ |
£ |
||
| Independent Examiner's Fee | 760 | 380 |
||
| ───── | ───── |
|||
| 760 | 380 |
|||
| ═════ | ═════ |
6. Independent examiners remuneration
The independent examiners remuneration amounts to an independent examination fee of £760 (2022 - £380).
Grayshott Cricket Club Notes to the Financial Statements (continued) for the year ended 31st October 2023
7. Trustees remuneration
The trustees neither received nor waived any remuneration during the period (2023: £ Nil).
8. Funds
----- Start of picture text -----
2023 2022 £ £
----- End of picture text -----
----- Start of picture text -----
Unrestricted Funds
----- End of picture text -----
43,216 44,674 ───── ───── 43,216 44,674
═════ ═════
9. Related party disclosures
There were no related party transactions in the period.
Grayshott Cricket Club Notes to the Financial Statements (continued) for the year ended 31st October 2023
11. |
Summary of Net Assets by Funds |
||
|---|---|---|---|
| Unrestricted | |||
| Funds | Total | ||
| £ | £ | ||
| 2023 | |||
| Current Assets | 49,977 | 49,977 | |
| Current Liabilities | (6,761) | (6,761) | |
| ────── | ────── | ||
| 43,216 | 43,216 | ||
| ═════ | ═════ | ||
| Unrestricted | |||
| Funds | Total | ||
| £ | £ | ||
| 2022 | |||
| Current Assets | 46,635 | 46,635 | |
| Current Liabilities | (1,961) | (1,961) | |
| ────── | ────── | ||
| 44,674 | 44,674 | ||
| ═════ | ═════ |
Grayshott Cricket Club Detailed Statement of Financial Activities for the period ended 31st October 2023
| Income Voluntary Income £ | £ | ||
|---|---|---|---|
| 2023 | 2022 | ||
| Membership | |||
| Seniors | 3,850 | 3,730 | |
| Youth | 25,699 | 24,151 | |
| Social | - | - | |
| Donations & Legacies | |||
| Donations | 71 | 4,085 |
| Grants | 36,912 | 16,175 | ||
|---|---|---|---|---|
| Sponsorship | 5,425 | 4,243 | ||
| Gift Aid | 4,471 | 3,100 | ||
| ───── | ───── | |||
| 76,428 | 55,484 | |||
| Activities for | Generating Funds | |||
| Match Fees | 4,092 | 4,226 | ||
| Profit on sale of Equipment | - | 41 | ||
| Interest Received | - | - | ||
| Winter Nets/Masterclass | 4,019 | 2,598 | ||
| Training | - | - | ||
| Club Clothing | - | 174 | ||
| Social Events | 790 | 1,150 | ||
| Fundraising | ||||
| Bar | 2,277 | 4,176 | ||
| Venue Hire | 12,663 | 10,021 | ||
| Coffee Mornings | 1,561 | 1,443 | ||
| ────── | ────── | |||
| 25,402 | 23,829 | |||
| ────── | ────── | |||
| Total income | 101,830 | 79,313 | ||
| ────── | ────── | |||
| Expenditure | Costs of Generating Voluntary Income |
|||
| Advertising & | Website | 1,695 | 523 | |
| Balls | 2,298 | 1,848 | ||
| Club Clothing | 1,179 | 3,111 | ||
| Competition Fees & Subscriptions | 1,442 | 1,145 | ||
| Cricket Equipment 479 | 2,562 Social Events | 1,230 1,035 | ||
| Training | 1,800 | 3,330 | ||
| Umpire Fees | 675 | 810 | ||
| Winter Nets | 3,037 | 2,485 | ||
| ───── | ────── |
13,835 16,849 Grayshott Cricket Club
Detailed Statement of Financial Activities (continued) for the period ended 31st October 2023
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Expenditure on Charitable Activities | ||
| Broadband | 1,179 | 432 |
| Credit Card & Collection Charges | 4,792 | 4,323 |
| Depreciation of Leasehold Improvements (Note 2) | 388 | 444 |
| Depreciation of Other Assets (Note 2) | 35,314 | 7,987 |
|---|---|---|
| First Aid | 245 | 367 |
| Gifts & Donations | 780 | 506 |
| Ground/Equip Maintenance & Repairs | 32,345 | 37,512 |
| Independent Examiner Fees | 760 | 380 |
| Insurance | 2,154 | 1,599 |
| Licenses | 1,867 | 257 |
| Printing Postage & Stationery | 39 | 187 |
| Prizes & Trophies | 871 | 1,808 |
| Rent | 2,343 | 3,512 |
| Security | 1,360 | 1,315 |
| Sundry Expenditure | 3,430 | 3,210 |
| Utilities & Council Tax | 1,716 | 1,156 |
| ────── | ────── | |
| 89,583 | 64,995 | |
| ────── | ────── | |
| Total Expenditure | 103,418 | 81,844 |
| ────── | ────── | |
| (1,588) | (2,531) | |
| Net (Expenditure)/Income | ══════ | ══════ |
Charity Number: 1123809
Grayshott Cricket Club
Financial Statements
for the period ended 31[st] October 2023
Wenn Townsend
Chartered
Accountants
Oxford
Grayshott Cricket Club
Contents
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Trustees Report | 2 - 5 |
| Independent Examiner’s Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes | 9- 13 |
| Non-statutory pages | |
| Detailed Statement of Financial Activities | 14 - 15 |
| Grayshott Cricket | |
| Club | |
| Legal and Administrative Information |
| Registered Charity Number: | 1123809 |
|---|---|
| Trustees: | Phil Coleshill |
| Paul Roberts | |
| Duncan Willows | |
| Michael Curry | |
| Helen Foulds | |
| Registered Office: | Grayshott Sports Pavilion |
| Beech Hanger Road, | |
| Grayshott Hindhead | |
| Surrey | |
| GU26 | |
| 6LS |
Independent Examiner:
Lee Baker FCA Wenn Townsend Chartered Accountants 30 St Giles Oxford OX1 3LE
Grayshott Cricket Club
Report of the Trustees for the year ended 31st October 2023
The Trustees present their report with the financial statements of the charity for the period ended 31[st ] October 2023.
Address
Grayshott Sports Pavilion, Beech Hanger Road, Grayshott, Hindhead, Surrey GU26 6LS
Structure, governance and management
Grayshott Cricket Club is an unincorporated charity and is governed by a constitution dated 9th December 2022, which is reviewed and updated annually for approval at the Annual General Meeting. A Board of Trustees administers the charity through periodic Trustees’ meetings.
Trustees are appointed annually at the Annual General Meeting. In-year Trustee vacancies are filled by appointment as necessary by the existing board and briefed on the objectives of the charity, and trustees’ responsibilities and duties in general.
Aims and objectives
The objects of the charity are to promote cricket at all levels within the local community and to manage the cricket facilities at the Grayshott sports field and Broxhead Common Cricket Ground.
Activities
The principal activity of the Charity is supporting cricket in the local community for all age groups and skill levels.
Achievements and performance
The club continues to provide cricket, good coaching and game opportunities for children of all ages and abilities, men and women. Enjoyment levels and achievements are high, and we have seen significant success in children being represented at district level (one of the highest in the South East area).
We now have excellent entry opportunities for children and adults, and we stand in good stead for another exciting season in 2024.
Financial Review
This financial review covers a 12-month period. The Income and Expenditure section below provides the detail and insights of the Club’s activities during the year as well as our continued investment in the future sustainability of the club.
Income & Expenditure
The statement of financial activities for the year reflects a deficit of income over expenditure of £1,588 (2022 Deficit £2,531).
Income
Our total income increased by £22,516 when compared to 2022. Fundamental changes related to:
- An increase in grant income of £20,736 largely due to the grant received to construct a borehole at the Grayshott ground.
Grayshott Cricket Club
Report of the Trustees for the year ended 31st October 2023
-
The continued growth in our junior membership and All-Star/Dynamo programmes at £25,699, an increase of £1,548 on 2022, reflects the efforts made to attract children to the game.
-
Venue Hire at £12,663, an increase of £2,641 on 2022. The venue hire has continued to increase with a full year effect of the art class hire at our Broxhead Pavilion.
-
Adult membership fees received increased by £150.
-
Income from the Bars at Grayshott and Broxhead decreased by £1,031.
Expenditure
Our total expenditure in 2022 was £103,417 (2022 £81,844), an increase of £21,573.
Fundamental changes compared to last year are;
-
This largely reflects expenditure on the borehole at Grayshott ground – covered by a grant.
-
Repairs and Maintenance was down by £5,167 largely reflecting grant funded refurbishment work on our pavilions in 2022.
Reserves policy
The attached financial statements show the current state of the finances. The Trustees consider that the current state of the charity’s finances is sound.
The Trustees have determined that it should be the general policy of the Charity to maintain unrestricted funds, which are the free reserves of the Charity, at a level which equates at least to approximately twelve months’ unrestricted expenditure plus amounts necessary to fund future facility refurbishment costs such as re-carpeting of artificial pitches as well as a sum to cover unplanned major equipment repairs. This policy would provide sufficient funds to cover the ongoing maintenance and repair of the leasehold property and equipment, together with the associated support costs. The balance on unrestricted funds at 31st October 2022 stood at £43,046 (2022: £44,674)
Future Plans
The Club has almost maximised its income levels and continues to look at options to grow income without increasing membership fees. Sustaining this may not be possible in the forthcoming seasons, e.g. should the Art Class move to an alternative venue, finding another hirer at an equivalent income level that also fits in with the running of the Club is unlikely.
The Club is also already seeing a further increase in its costs for 2024 against our major cost headings. In 2023 a mitigation for treatment of chafer grubs was allowed which we hope going forward will reduce the resources required voluntary and financial to manage the problem.
The Club has also started work on an irrigation solution for the Sportsfield at Grayshott, which, we hope to complete in the next financial year with mainly grant funding
Risk review
The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.
Grayshott Cricket Club
Report of the Trustees for the year ended 31st October 2023
Public benefit
The Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties.
Trustees
The Trustees who served in the period are as detailed on the charity information page appended to these accounts.
Approved by the Trustees and signed on their behalf by:
…………………………..
Duncan Willows Chairman
Date: 12th April 2024
Independent Examiner’s Report to the Trustees of Grayshott Cricket Club for the year ended 31st October 2023
I report to the charity trustees on my examination of the accounts of the charity for the period ended 31st October 2023 which are set out on pages 5 to 11.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Lee Baker FCA Partner Wenn Townsend Chartered Accountants Oxford
12th April 2024
Grayshott Cricket Club
Statement of Financial Activities for the year ended 31st October 2023
Note |
Unrestricted | Total | Unrestricted | Total | |
|---|---|---|---|---|---|
| Funds | Funds | Funds | Funds | ||
| 2023 | 2023 | 2022 | 2022 | ||
| £ | £ | £ | £ | ||
| Income | |||||
| Voluntary Income | 76,428 | 76,428 | 55,484 | 55,484 |
| Activities for Generating Funds | 25,402 | 25,402 | 23,829 | 23,829 | |
|---|---|---|---|---|---|
| ––––––– | ––––––– |
––––––– | ––––––– | ||
| Total income | 101,830 | 101,830 |
79,313 | 79,313 | |
| ––––––– | ––––––– |
––––––– | ––––––– | ||
| Expenditure | |||||
| Costs of generating voluntary income | 13,835 | 13,835 | 16,849 | 16,849 | |
| Expenditure on charitable activities | 89,583 | 89,583 | 64,995 | 64,995 | |
| ––––––– | ––––––– |
––––––– | ––––––– | ||
| Total expenditure | 103,418 | 103,418 |
81,844 | 81,844 | |
| ––––––– | ––––––– |
––––––– | ––––––– | ||
| Net income / (expenditure) | (1,588) | (1,588) | (2,531) | (2,531) | |
| Transfers between funds | - | - | - | - | |
| ––––––– | ––––––– |
––––––– | ––––––– | ||
| Net movement in funds | (1,588) | (1,588) | (2,531) | (2,531) | |
| ––––––– | ––––––– |
––––––– | ––––––– | ||
| Total funds brought forward | 44,674 | 44,674 | 47,205 | 47,205 | |
| ––––––– | ––––––– |
––––––– | ––––––– | ||
| Total funds carried forward | 43,086 | 43,086 | 44,674 | 44,674 | |
| ═════ | ═════ | ═════ | ═════ | ||
| Grayshott Cricket Club | |||||
| Balance | Sheet at 31st October 2023 | ||||
Note |
2023 |
2022 | |||
| £ £ |
£ | £ | |||
| Fixed Assets | |||||
| Tangible Assets | 2 | - |
- | ||
| Current assets | |||||
| Stock | 568 | 531 | |||
| Debtors | 3 | 8,519 | 5,322 | ||
| Prepayments | 3,271 | 3,650 | |||
| Cash in bank and in hand | 36,989 | 37,132 | |||
| ––––––– | ––––––– | ||||
| 49,347 | 46,635 |
Creditors
| Creditors | |||||
|---|---|---|---|---|---|
| Amounts falling due within one year | 4 | (6,261) | (1,961) | ||
| ––––––– | ––––––– | ||||
| (6,261) | (1,961) | ||||
| ––––––– | ––––––– | ||||
| Net current assets | 43,086 | 44,674 | |||
| ––––––– | ––––––– | ||||
| Net assets | 43,086 | 44,674 | |||
| ═════ | ═════ | ||||
| Funds | |||||
| Unrestricted funds | 9 | 43,086 | 44,674 | ||
| ––––––– | ––––––– | ||||
| Total Funds | 43,086 | 44,674 | |||
| ═════ | ═════ |
Approved by the Trustees and signed on their behalf by:
........................................
Duncan Willows Chairman
Date: 12th April 2024
The annexed notes form part of these financial statements.
Grayshott Cricket Club
Notes to the Financial Statements for the year ended 31st October 2023
1. Accounting policies
Grayshott Cricket Club is a charity in the United Kingdom. The address of the registered office is given in the charity information on page 1 of these financial statements.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the
Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Accounting Practice.
The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A.
The financial statements are prepared on a going concern basis under the historical cost convention modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all periods presented unless otherwise stated.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probably that the income will be received.
For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probably that they will be fulfilled.
Investment income is earned through holding assets for investment purposes and includes interest. It is included when the amount can be measured reliably. Interest is recognised using the effect vie interest method.
Resources expended
All expenditure is accounted for on an accrual basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probably that the settlement will be required and the amount of the obligation can be measured reliably. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with use of the resources.
Support costs allocation
Support costs are those that assist the work of the charity but do not directly represent charitable activities and include admin costs and governance costs. They are incurred directly in support of expenditure on the objects of the charity. Where support costs cannot be directly attributed to particular headings, they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources.
Staff Costs
The charity has no paid employees but relies on the work of 50 volunteers.
Grayshott Cricket Club Notes to the Financial Statements (continued) for the year ended 31st October 2023
Fund accounting
General funds are unrestricted funds, which are available for use at the discretion of the Trustees for the day-to-day furtherance of the charity's objects.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund.
Value Added Tax
Value added tax is not recoverable by the Charity, and as such is included in the relevant costs in the Statement of Financial Activities.
Charitable activities
The expenditure on charitable activities includes donations made and support costs.
Tangible fixed assets
Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.
Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:
Equipment - 100% Straight line Plant & Machinery - 100% Straight line Leasehold Improvements - 100% Straight line Furniture & Fittings - 100% Straight line
Debtors and creditors receivable / payable within one year
Debtors and creditors with no stated interest rate and payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
Stock
Stock consists of purchased goods for resale. Stocks are valued at the lower of cost and net realisable value.
Tax
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.
Going concern
The financial statements have been prepared on a going concern basis as the Trustees believe no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. They have concluded that the budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
Grayshott Cricket Club Notes to the Financial Statements (continued) for the year ended 31st October 2023
| Tangible Assets Cost / valuation At 31st October 2022 Additions Disposals At 31st October 2023 |
Equipment Plant & Machinery L/hold Imp’ments Furniture & Fittings Total £ £ £ £ £ 7,302 47,539 51,494 7,087 113,422 - 35,266 48 35,314 - - - - - 7,302 82,805 51,494 7,135 148,736 7,302 47,539 51,494 7,087 113,422 - 35,266 - 48 35,314 - - - - - 7,302 82,805 51,494 7,135 148,736 - - - - - |
|---|---|
2. Tangible Assets
Depreciation
At 31st October 2022 Charge for period Eliminated on disposal
At 31st October 2023
Grayshott Cricket Club Notes to the Financial Statements (continued) for the year ended 31st October 2023
Net book value
At 31st October 2023
At 31st October 2022 - - - - -
| 3. | Debtors | 2023 | 2022 | |
|---|---|---|---|---|
| £ | £ | |||
| Other Debtors | 8,519 | 5,322 | ||
| ────── | ────── | |||
| 8,519 | 5,322 | |||
| ══════ | ══════ | |||
| 4. | Creditors: Amounts falling due within one-year | 2023 | 2022 | |
| £ | £ | |||
| Accruals | 4,289 | 1,526 | ||
| Receipts in Advance | 1,972 | 435 | ||
| ───── | ───── | |||
| 6,261 | 1,961 | |||
| ═════ | ═════ | |||
| 5. | Governance Costs | |||
| 2023 | 2022 £ |
£ |
||
| Independent Examiner's Fee | 760 | 380 |
||
| ───── | ───── |
|||
| 760 | 380 |
|||
| ═════ | ═════ |
6. Independent examiners remuneration
The independent examiners remuneration amounts to an independent examination fee of £760 (2022 - £380).
Grayshott Cricket Club Notes to the Financial Statements (continued) for the year ended 31st October 2023
7. Trustees remuneration
The trustees neither received nor waived any remuneration during the period (2023: £ Nil).
8. Funds
----- Start of picture text -----
2023 2022 £ £
----- End of picture text -----
----- Start of picture text -----
Unrestricted Funds
----- End of picture text -----
43,216 44,674 ───── ───── 43,216 44,674
═════ ═════
9. Related party disclosures
There were no related party transactions in the period.
Grayshott Cricket Club Notes to the Financial Statements (continued) for the year ended 31st October 2023
11. |
Summary of Net Assets by Funds |
||
|---|---|---|---|
| Unrestricted | |||
| Funds | Total | ||
| £ | £ | ||
| 2023 | |||
| Current Assets | 49,977 | 49,977 | |
| Current Liabilities | (6,761) | (6,761) | |
| ────── | ────── | ||
| 43,216 | 43,216 | ||
| ═════ | ═════ | ||
| Unrestricted | |||
| Funds | Total | ||
| £ | £ | ||
| 2022 | |||
| Current Assets | 46,635 | 46,635 | |
| Current Liabilities | (1,961) | (1,961) | |
| ────── | ────── | ||
| 44,674 | 44,674 | ||
| ═════ | ═════ |
Grayshott Cricket Club Detailed Statement of Financial Activities for the period ended 31st October 2023
| Income Voluntary Income £ | £ | ||
|---|---|---|---|
| 2023 | 2022 | ||
| Membership | |||
| Seniors | 3,850 | 3,730 | |
| Youth | 25,699 | 24,151 | |
| Social | - | - | |
| Donations & Legacies | |||
| Donations | 71 | 4,085 |
| Grants | 36,912 | 16,175 | ||
|---|---|---|---|---|
| Sponsorship | 5,425 | 4,243 | ||
| Gift Aid | 4,471 | 3,100 | ||
| ───── | ───── | |||
| 76,428 | 55,484 | |||
| Activities for | Generating Funds | |||
| Match Fees | 4,092 | 4,226 | ||
| Profit on sale of Equipment | - | 41 | ||
| Interest Received | - | - | ||
| Winter Nets/Masterclass | 4,019 | 2,598 | ||
| Training | - | - | ||
| Club Clothing | - | 174 | ||
| Social Events | 790 | 1,150 | ||
| Fundraising | ||||
| Bar | 2,277 | 4,176 | ||
| Venue Hire | 12,663 | 10,021 | ||
| Coffee Mornings | 1,561 | 1,443 | ||
| ────── | ────── | |||
| 25,402 | 23,829 | |||
| ────── | ────── | |||
| Total income | 101,830 | 79,313 | ||
| ────── | ────── | |||
| Expenditure | Costs of Generating Voluntary Income |
|||
| Advertising & | Website | 1,695 | 523 | |
| Balls | 2,298 | 1,848 | ||
| Club Clothing | 1,179 | 3,111 | ||
| Competition Fees & Subscriptions | 1,442 | 1,145 | ||
| Cricket Equipment 479 | 2,562 Social Events | 1,230 1,035 | ||
| Training | 1,800 | 3,330 | ||
| Umpire Fees | 675 | 810 | ||
| Winter Nets | 3,037 | 2,485 | ||
| ───── | ────── |
13,835 16,849 Grayshott Cricket Club
Detailed Statement of Financial Activities (continued) for the period ended 31st October 2023
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Expenditure on Charitable Activities | ||
| Broadband | 1,179 | 432 |
| Credit Card & Collection Charges | 4,792 | 4,323 |
| Depreciation of Leasehold Improvements (Note 2) | 388 | 444 |
| Depreciation of Other Assets (Note 2) | 35,314 | 7,987 |
|---|---|---|
| First Aid | 245 | 367 |
| Gifts & Donations | 780 | 506 |
| Ground/Equip Maintenance & Repairs | 32,345 | 37,512 |
| Independent Examiner Fees | 760 | 380 |
| Insurance | 2,154 | 1,599 |
| Licenses | 1,867 | 257 |
| Printing Postage & Stationery | 39 | 187 |
| Prizes & Trophies | 871 | 1,808 |
| Rent | 2,343 | 3,512 |
| Security | 1,360 | 1,315 |
| Sundry Expenditure | 3,430 | 3,210 |
| Utilities & Council Tax | 1,716 | 1,156 |
| ────── | ────── | |
| 89,583 | 64,995 | |
| ────── | ────── | |
| Total Expenditure | 103,418 | 81,844 |
| ────── | ────── | |
| (1,588) | (2,531) | |
| Net (Expenditure)/Income | ══════ | ══════ |