Charity Number: 1123809
Grayshott Cricket Club
Financial Statements
for the period ended 31[st] October 2022
Wenn Townsend
Chartered Accountants
Oxford
Grayshott Cricket Club
Contents
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Trustees Report | 2 - 5 |
| Independent Examiner’s Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes | 9- 13 |
| Non-statutory pages | |
| Detailed Statement of Financial Activities | 14 - 15 |
Grayshott Cricket Club
Legal and Administrative Information
Registered Charity Number: 1123809 Trustees: Phil Coleshill Paul Roberts Duncan Willows Jayne Neaves Helen Foulds Registered Office: Grayshott Sports Pavilion Beech Hanger Road, Grayshott Hindhead Surrey GU26 6LS Independent Examiner: Lee Baker FCA Wenn Townsend Chartered Accountants 30 St Giles Oxford OX1 3LE
1
Grayshott Cricket Club
Report of the Trustees for the period ended 31st October 2022
The Trustees present their report with the financial statements of the charity for the period ended 31[st ] October 2022.
Address
Grayshott Sports Pavilion, Beech Hanger Road, Grayshott, Hindhead, Surrey GU26 6LS
Structure, governance and management
Grayshott Cricket Club is an unincorporated charity and is governed by a constitution dated 15[th ] December 2020, which is reviewed and updated annually for approval at the Annual General Meeting. A Board of Trustees administers the charity through periodic Trustees’ meetings.
Trustees are appointed annually at the Annual General Meeting. In year Trustee vacancies are filled by appointment as necessary by the existing board and briefed on the objectives of the charity, and trustees’ responsibilities and duties in general.
Aims and objectives
The objects of the charity are to promote cricket at all levels within the local community and to manage the cricket facilities at the Grayshott sports field.
Activities
The principal activity of the Charity is supporting cricket in the local community for all age groups and skill levels.
Achievements and performance
The club continues to provide cricket, good coaching and game opportunities for children of all ages and abilities, men and women. Enjoyment levels and achievements are high, and we have seen significant success in children being represented at district level (the highest in the South East area).
We now have excellent entry opportunities for children and adults, and we stand in good stead for another exciting season in 2023.
Financial Review
This financial review covers a 12-month period (2021-11 months). The Income and Expenditure section below provides the detail and insights of the Club’s activities during the year as well as our continued investment in the future sustainability of the club.
Income & Expenditure
The statement of financial activities for the year reflects a deficit of income over expenditure of £2,530 (2021 Surplus £10,602), lowering our reserves in line with pre-COVID levels.
This figure was impacted by the planned funding initiatives outlined at last year's AGM: kit purchases for men and women and the refurbishment of the artificial pitch at Broxhead. The Club also took the opportunity to refurbish both pavilions, partly funded through grants but has also incurred the cost of scarification and reseeding of the upper field at Broxhead because of the ongoing problem relating to chafer grubs. Unplanned expenditure was also incurred to improve our cricket nets' security at Grayshott following spates of vandalism.
.
2
Grayshott Cricket Club
Report of the Trustees (continued) for the period ended 31st October 2022
Income
Our total income increased by £30,085 when compared to 2021. Fundamental changes related to;
-
Reallocation of costs £5,870, previously netted off within income to expenditure for All Stars/Dynamos application fees, an indoor hall hire.
-
The continued growth in our junior membership and All-Star/Dynamo programmes at £20,764, an increase of £2,870 on 2021, reflects the efforts made to attract children to the game.
-
Venue Hire at £10,021, an increase of £4,769 on 2021. This increase is mainly due to the hire of Broxhead Pavilion to JS Art Group (£3,400).
With the good weather, the Club was also able to maximise ground hire at £3,850, together with three holiday camps run by the Martin Bicknell Academy at Grayshott at £1,530.
The hire of Broxhead for functions has also generated a steady income during the year.
-
Adult membership fees increased by £865 above pre-COVID levels with the addition of a second women's team.
-
Match fees increased by £1,933, reflective of the amount of cricket played due to good weather and fewer match cancellations. Teamo also assisted in the more manageable collection of match fees.
-
Income from the Bar at Grayshott at £2,309 benefitted from the jubilee celebrations.
-
The re-introduction of coffee mornings at Grayshott generated £1,442.
In addition to grants from EHDC totalling £6,180 (artificial pitch and spraying of nematodes), the Club also received £6,450 from the ECB, to support the pavilion improvements at both grounds aimed at creating a more welcoming environment/social space. The tennis, football and supporters clubs also contributed a total of £3,000 towards the upgrades at Grayshott.
Expenditure
Our total expenditure in 2022 was £81,844 (2021 £38,895), an increase of £42,949.
Fundamental changes compared to last year are;
-
Reallocation of costs £5,870, previously netted off within income to expenditure for All Stars/Dynamos application fees, an indoor hall hire.
-
Refurbishment of our Pavilions which was partly grant funded, £6,820.
-
Nematode spray treatment £3,180 and Outfield Repairs £4,000 at Broxhead.
-
Purchase of shirts for both men and women players £2,998.
-
Artificial pitch refurbishment at Grayshott £1,897.
3
Grayshott Cricket Club Report of the Trustees (continued) for the period ended 31st October 2022
-
Our Capital Investments increased to £7,987 (2021 £2,372) for the refurbishment of the artificial pitch on the Upper field at Broxhead £6,129 and £1,857 for a new TV, baby changing table and refurbished iPad at Grayshott.
-
Increase in the number of volunteers attending Coaching Course Costs £2,795
Reserves policy
The attached financial statements show the current state of the finances. The Trustees consider that the current state of the charity’s finances is sound.
The Trustees have determined that it should be the general policy of the Charity to maintain unrestricted funds, which are the free reserves of the Charity, at a level which equates at least to approximately twelve months’ unrestricted expenditure plus amounts necessary to fund future facility refurbishment costs such as re-carpeting of artificial pitches as well as a sum to cover unplanned major equipment repairs. This policy would provide sufficient funds to cover the ongoing maintenance and repair of the leasehold property and equipment, together with the associated support costs. The balance on unrestricted funds at 31st October 2022 stood at £44,674 (2021: £47,205)
Future Plans
The Club has almost maximised its income levels and also benefitted this year with such a good "cricket weather season". Sustaining this may not be possible in the forthcoming seasons, e.g. should the Art Class move to an alternative venue, finding another hirer at an equivalent income level that also fits in with the running of the Club is unlikely.
The Club is also already seeing an increase in its costs for 2023 against our major cost headings. In addition, in 2023, our fixed-term price electricity contract at Broxhead expires, guaranteeing a significant increase in utility costs. We will also incur further costs to mitigate the outfield damage caused by Chafer Grubs.
The Club has also started looking at an irrigation solution for the Sportsfield at Grayshott, which, if we can find funding, is likely to be over a minimum two-year period.
Risk review
The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.
Public benefit
The Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties.
Trustees
The Trustees who served in the period are as detailed on the charity information page appended to these accounts.
4
Grayshott Cricket Club Report of the Trustees (continued) for the period ended 31st October 2022
Approved by the Trustees and signed on their behalf by:
…………………………..
Duncan Willows Chairman
Date: 29[th] November 2022
5
Independent Examiner's Report to the Trustees of Grayshott Cricket Club for the period ended 31st October 2022
I report to the charity trustees on my examination of the accounts of the charity for the period ended 31st October 2022 which are set out on pages 5 to 11.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Lee Baker FCA Partner Wenn Townsend Chartered Accountants Oxford
29th November 2022
6
Grayshott Cricket Club
Statement of Financial Activities for the period ended 31st October 2022
| Note | |||||
|---|---|---|---|---|---|
| Unrestricted | Total | Unrestricted | Total | ||
| Funds | Funds | Funds | Funds | ||
| 2022 | 2022 | 2021 | 2021 | ||
| £ | £ | £ | £ | ||
| Income | |||||
| Voluntary Income | 55,484 | 55,484 | 39,478 | 39,478 | |
| Activities for Generating Funds | 23,829 | 23,829 | 9,747 | 9,747 | |
| Bank Interest | - | - | 3 | 3 | |
| ––––––– | ––––––– | –––––– | –––––– | ||
| Total income | 79,313 | 79,313 | 49,228 | 49,228 | |
| ––––––– | ––––––– | –––––– | ––––––– | ||
| Expenditure | |||||
| Costs of generating voluntary income | 16,849 | 16,849 | 6,126 | 6,126 | |
| Expenditure on charitable activities | 64,995 | 64,995 | 32,769 | 32,769 | |
| ––––––– | ––––––– | ––––––– | ––––––– | ||
| Total expenditure | 81,844 | 81,844 | 38,895 | 38,895 | |
| ––––––– | ––––––– | ––––––– | ––––––– | ||
| Net income / (expenditure) | (2,531) | (2,531) | 10,333 | 10,333 | |
| Transfers between funds | - | - | - | - | |
| ––––––– | ––––––– | ––––––– | ––––––– | ||
| Net movement in funds | (2,531) | (2,531) | 10,333 | 10,333 | |
| ––––––– | ––––––– | ––––––– | ––––––– | ||
| Total funds brought forward | 47,205 | 47,205 | 36,872 | 36,872 | |
| ––––––– | ––––––– | ––––––– | ––––––– | ||
| Total funds carried forward | 44,674 | 44,674 | 47,205 | 47,205 | |
| ═════ | ═════ | ═════ | ═════ |
7
Grayshott Cricket Club
Balance Sheet at 31st October 2022
| Note Fixed Assets Tangible Assets 2 Current assets Stock Debtors 3 Prepayments Cash in bank and in hand Creditors Amounts falling due within one year 4 Net current assets Net assets Funds Unrestricted funds 8 Total Funds |
2022 £ £ - 531 5,322 3,650 37,132 46,635 (1,961) (1,961) 44,674 44,674 ═════ 44,674 44,674 ═════ |
2021 £ £ - 251 300 5,404 48,398 54,353 (7,148) (7,148) 47,205 47,205 ═════ 47,205 47,205 ═════ |
|---|---|---|
Approved by the Trustees and signed on their behalf by:
........................................ Duncan Willows Chairman
Date: 29[th] November 2022
The annexed notes form part of these financial statements.
8
Grayshott Cricket Club
Notes to the Financial Statements for the period ended 31st October 2022
1. Accounting policies
Grayshott Cricket Club is a charity in the United Kingdom. The address of the registered office is given in the charity information on page 1 of these financial statements.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Accounting Practice.
The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A.
The financial statements are prepared on a going concern basis under the historical cost convention modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all periods presented unless otherwise stated.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probably that the income will be received.
For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probably that they will be fulfilled.
Investment income is earned through holding assets for investment purposes and includes interest. It is included when the amount can be measured reliably. Interest is recognised using the effect vie interest method.
Resources expended
All expenditure is accounted for on an accrual basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probably that the settlement will be required and the amount of the obligation can be measured reliably. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with use of the resources.
Support costs allocation
Support costs are those that assist the work of the charity but do not directly represent charitable activities and include admin costs and governance costs. They are incurred directly in support of expenditure on the objects of the charity. Where support costs cannot be directly attributed to particular headings, they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources.
Staff Costs
The charity has no paid employees but relies on the work of 50 volunteers.
9
Grayshott Cricket Club
Notes to the Financial Statements (continued) for the period ended 31st October 2022
Fund accounting
General funds are unrestricted funds, which are available for use at the discretion of the Trustees for the day-to-day furtherance of the charity's objects.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund.
Value Added Tax
Value added tax is not recoverable by the Charity, and as such is included in the relevant costs in the Statement of Financial Activities.
Charitable activities
The expenditure on charitable activities includes donations made and support costs.
Tangible fixed assets
Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.
Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:
- Equipment 100% Straight line Plant & Machinery - 100% Straight line Leasehold Improvements - 100% Straight line Furniture & Fittings - 100% Straight line
Debtors and creditors receivable / payable within one year
Debtors and creditors with no stated interest rate and payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
Stock
Stock consists of purchased goods for resale. Stocks are valued at the lower of cost and net realisable value.
Tax
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.
Going concern
The financial statements have been prepared on a going concern basis as the Trustees believe no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements, including a revision of expectations for any further potential impacts of COVID-19 on the charity. They have concluded that the budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
10
Grayshott Cricket Club
Notes to the Financial Statements (continued) for the period ended 31st October 2022
2. Tangible Assets
| Cost / valuation At 31st October 2021 Additions Disposals At 31st October 2022 Depreciation At 31st October 2021 Charge for period Eliminated on disposal At 31st October 2022 Net book value At 31st October 2022 At 31st October 2021 |
Equipment £ Plant & Machinery £ L/hold Imp’ments £ Furniture & Fittings £ Total £ 7,302 47,539 45,364 5,230 105,435 - - 6,130 1,857 7,987 - - - - - |
|---|---|
| 7,302 47,539 51,494 5,230 113,422 |
|
| 7,302 47,539 45,364 5,230 105,435 - - 6,130 1,857 7;987 - - - - - |
|
| 7,302 47,539 51,494 7,087 113,422 |
|
| - - - - - |
|
| - - - - - |
| 3. | Debtors | 2022 | 2021 |
|---|---|---|---|
| £ | £ | ||
| Other Debtors | 5,322 | 300 | |
────── |
────── |
||
| 5,322 | 300 | ||
══════ |
══════ |
||
| 4. | Creditors: Amounts falling due within one-year | 2022 | 2021 |
| £ | £ | ||
| Accruals | 1,526 | 3,148 | |
| Receipts in Advance | 435 | 4,000 | |
────── |
────── |
||
| 1,961 | 7,148 | ||
══════ |
══════ |
11
Grayshott Cricket Club
Notes to the Financial Statements (continued) for the period ended 31st October 2022
5. Governance Costs
| Governance Costs | ||
|---|---|---|
| 2022 | 2021 | |
| £ | £ | |
| Independent Examiner’s fee | 380 | 300 |
────── |
────── |
|
| 380 | 300 | |
══════ |
══════ |
6. Independent examiners remuneration
The independent examiners remuneration amounts to an independent examination fee of £380 (2021 - £330) and an accountancy fee of £0 (2021 - £0).
7. Trustees remuneration
The trustees neither received nor waived any remuneration during the period (2022: £Nil).
8. Funds
| Funds | ||
|---|---|---|
| 2022 | 2021 | |
| £ | £ | |
| Unrestricted funds | 44,674 | 47,205 |
────── |
────── |
|
| 44,674 | 47,205 | |
══════ |
══════ |
9. Related party disclosures
There were no related party transactions in the period.
12
Grayshott Cricket Club
Notes to the Financial Statements (continued) for the period ended 31st October 2022
10. Summary of Net Assets by Funds
| Unrestricted | ||
|---|---|---|
| Funds | Total | |
| £ | £ | |
| 2022 | ||
| Current Assets | 46,635 | 46,635 |
| Current Liabilities | (1,961) | (1,961) |
| ───── | ───── | |
| 44,674 | 44,674 | |
| ═════ | ═════ | |
| Unrestricted | ||
| Funds | Total | |
| £ | £ | |
| 2021 | ||
| Current Assets | 54,353 | 54,353 |
| Current Liabilities | (7,148) | (7,148) |
| ───── | ───── | |
| 47,205 | 47,205 | |
| ═════ | ═════ |
13
Grayshott Cricket Club
Detailed Statement of Financial Activities for the period ended 31st October 2022
| Income | 2022 | 2021 |
|---|---|---|
| £ | £ | |
| Voluntary Income | ||
| Membership | ||
| Seniors | 3,730 | 2,865 |
| Youth | 24,151 | 17,895 |
| Social | - | 204 |
| Donations & Legacies | ||
| Donations | 4,085 | 1,848 |
| Grants | 16,175 | 9,250 |
| Sponsorship | 4,243 | 3,950 |
| Gift Aid | 3,100 | 3,466 |
| ───── | ───── | |
| 55,484 | 39,478 | |
| Activities for Generating Funds | ||
| Match Fees | 4,226 | 2,293 |
| Profit on sale of Equipment | 41 | 594 |
| Interest Received | - | 3 |
| Winter Nets/Masterclass | 2,598 | - |
| Training | - | 35 |
| Club Clothing | 174 | - |
| Social Events | 1,150 | - |
| Fundraising | ||
| Bar | 4,176 | 1,573 |
| Venue Hire | 10,021 | 5,252 |
| Coffee Mornings | 1,443 | - |
| ────── | ────── | |
| 23,829 | 9,750 | |
| ────── | ────── | |
| Total income | 79,313 | 49,228 |
| ────── | ────── | |
| Expenditure | ||
| Costs of Generating Voluntary Income | ||
| Advertising & Website | 523 | 493 |
| Balls | 1,848 | 1,810 |
| Club Clothing | 3,111 | 617 |
| Competition Fees & Subscriptions | 1,145 | 733 |
| Cricket Equipment | 2,562 | 1,085 |
| Social Events | 1,035 | 290 |
| Training | 3,330 | 535 |
| Umpire Fees | 810 | 563 |
| Winter Nets | 2,485 | - |
| ────── | ────── | |
| 16,849 | 6,126 |
14
Grayshott Cricket Club
Detailed Statement of Financial Activities (continued) for the period ended 31st October 2022
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Expenditure on Charitable Activities | ||
| Broadband | 432 | 352 |
| Credit Card & Collection Charges | 4,323 | 786 |
| Depreciation of Leasehold Improvements (Note 2) | 444 | 261 |
| Depreciation of Other Assets (Note 2) | 7,987 | 2,372 |
| First Aid | 367 | 71 |
| Gifts & Donations | 506 | 183 |
| Ground/Equip Maintenance & Repairs | 37,512 | 20,734 |
| Independent Examiner Fees | 380 | 300 |
| Insurance | 1,599 | 1,442 |
| Licences | 257 | 96 |
| Printing Postage & Stationary | 187 | 257 |
| Prizes & Trophies | 1,808 | 886 |
| Rent | 3,512 | 2,282 |
| Security | 1,315 | 1,038 |
| Sundry Expenditure | 3,210 | 746 |
| Utilities & Council Tax | 1,156 | 963 |
| ────── | ────── | |
| 64,995 | 32,769 | |
| ────── | ────── | |
| Total Expenditure | 81,844 | 38,895 |
| ────── | ────── | |
| Net (Expenditure)/Income | (2,531) | 10,333 |
| ══════ | ══════ |
15