**Charity Number: 1123809** ## **Grayshott Cricket Club** **Financial Statements for the year ended 30th November 2020** **Wenn Townsend** Chartered Accountants **Oxford** ## **Grayshott Cricket Club** ## **Contents** ||**Page**| |---|---| |Legal and Administrative Information|1| |Trustees Report|2 - 4| |Independent Examiner’s Report|5| |Statement of Financial Activities|6| |Balance Sheet|7| |Notes|8 - 12| |_Non-statutory pages_|| |Detailed Statement of Financial Activities|13 - 14| ## **Grayshott Cricket Club** ## **Legal and Administrative Information** **Registered Charity Number:** 1123809 **Trustees:** Phil Coleshill Graham Sampson Paul Roberts Andreas Oosthuizen Duncan Willows Jayne Neaves Helen Foulds **Registered Office:** Camlan 9 Hurstmere Close Grayshott Hindhead GU26 6TR **Independent Examiner:** Lee Baker FCA Wenn Townsend Chartered Accountants 30 St Giles Oxford OX1 3LE **1** ## **Grayshott Cricket Club** ## **Report of the Trustees for the year ended 30th November 2020** The Trustees present their report with the financial statements of the charity for the year ended 30th November 2020. ## **Address** Camlan, 9 Hurstmere Close, Grayshott, Hindhead, GU26 6TR ## **Structure, governance and management** Grayshott Cricket Club is an unincorporated charity and is governed by a constitution dated 15 December 2020, which is reviewed and updated annually for approval at the Annual General Meeting. A Board of Trustees administers the charity through periodic Trustees’ meetings. Trustees are appointed annually at the Annual General Meeting. In year Trustee vacancies are filled by appointment as necessary by the existing board and briefed on the objectives of the charity, and trustees’ responsibilities and duties in general. ## **Aims and objectives** The objects of the charity are to promote cricket at all levels within the local community and to manage the cricket facilities at the Grayshott sports field. ## **Activities** The principal activity of the Charity is supporting cricket in the local community for all age groups and skill levels. ## **Achievements and performance** Despite limited opportunities to play cricket due to Covid 19 the committee focused on regular communication with players and parents. The successful crowdfunding campaign in support of our capital projects is a testament to these efforts and the loyalty shown by our community. ## **Financial Review** The Income and Expenditure and Capital Investment section below provides the detail and insights on both the impacts of Covid 19 and well as our continue investment in the future sustainability of the club. ## **Income & Expenditure** The Statement of Financial Activities reflects an excess of expenditure over income for the year of £2,013 (2019 - Surplus: £4,448). Membership remained strong despite Covid 19, however income was impacted due to lowering of adult subscriptions due to reduced games and a reduced All Stars program. Other traditional income sources such as Match Fees and fundraising were severely impacted due to the Covid 19 lockdowns. Grant funding increased by £11,904 to £42,250 thanks to the £10,000 Government and £3,000 ECB Covid 19 Grants and the continued efforts of Graham Sampson to secure project funding. In addition, donations were raised through crowdfunding contributions from club members to support the numerous projects On the expenditure front normal operating costs were managed down in line with reduced activity to minimise the overall impacts of Covid 19 on club reserves whilst £9,400 was utilised on capital projects to maintain and improve the club facilities for the benefit of the local community post Covid 19. ## **Capital Investments** The following table details the numerous capital projects undertaken together with the source of funding. **2** ## **Grayshott Cricket Club** ## **Report of the Trustees (continued) for the year ended 30th November 2020** |**Project**|**Donor/Grantor/Contr**
**ibution**|**Name**|**Donor/Grantor**
**Amount**|
**Club**
**Contribution**
**from Reserves**|


**Total**| |---|---|---|---|---|---| |Grant
East Hants District Council
11,757
Grant
Whitehill Town Council
1,000
Crowdfunding
Donations (Incl Gift Aid)
1,927
**Water Harvesting &**
**ii hd**|||||11,757
1,000
1,927| |Crowdfunding
Sport England
375
Contribution
Grayshott Cricket Club
3,002
**Irrgaton Broxea**|||||375
3,002| ||||||18,061| ||||||| |Grant
Sport Haslemere
500
Grant
Natwest
175|||||500
175| |Grant - 2019
HICWF - Three Parishes Fund
2,000|||||2,000| |Grant
EHDC CLLR
646
**ll hd**|||||646| |Grant
Whitehill Town Council
600
Grant
East Hants District Council
3,868
Trade-In
Old Roller
425
Contribution
Grayshott Cricket Club
680
**New Roer Broxea**|||||600
3,868
425
680| ||||||8,894| ||||||| |Grant
EHDC - Ferris Cowper
1,000
Crowdfunding
Donations (Incl Gift Aid)
1,927
**Gh N Rfb**|||||1,000
1,927| |Crowdfunding
Sport England
375
Contribution
Grayshott Cricket Club
2,123
**raysott ets eur**|||||375
2,123| ||||||5,425| ||||||| |Grant
EHDC
6,554
Contribution
Grayshott Cricket Club
-
**Broxhead Chafer Grubs**
**and Outfield Treatment**|||||6,554
-| ||||||6,554| ||||||| |Contribution
Parents
858
Sponsor
Square Int
500|||||858
500| |Grant - 2019
HCC
700
**New Coloured Kit**|||||700| |Grant
Haslemere Town Council
1,000
|||||1,000| |Grant
Haslemere Halfpenny Trust
500
Contribution
Grayshott Cricket Club
1,645|||||500
1,645| ||||||5,204| ||||||| |Grant
Michael May Foundation
550
Contribution
Grayshott Cricket Club
-
**Girls Cricket Equipment**|||||550
-| ||||||550| ||||||| |Grant
EHDC CLLR
350
Contribution
Grayshott Cricket Club
50
(Mower £313.30; Signage £86.40) )
**Second Hand Mower &**
**Signage**|||||350
50| ||||||400| ||||||| |**Private Donation to**
**support groundsmen**
Donation
Private
500
Contribution
Grayshott Cricket Club
75|||||500
75| ||||||575| ||||||| |Contribution
Grayshott Cricket Club
1,400
**Solar Panels Broxhead**|||||1,400| ||||||1,400| ||||||| |TOTALS
37,662
9,400|||||47,062| **3** ## **Grayshott Cricket Club** ## **Report of the Trustees (continued) for the year ended 30th November 2020** ## **Reserves policy** The attached financial statements show the current state of the finances. The Trustees consider that the current state of the charity’s finances is sound. The Trustees have determined that it should be the general policy of the Charity to maintain unrestricted funds, which are the free reserves of the Charity, at a level which equates at least to approximately twelve months’ unrestricted expenditure plus amounts necessary to fund future facility refurbishment costs such as re-carpeting of artificial pitches as well as a sum to cover unplanned major equipment repairs. This policy would provide sufficient funds to cover the ongoing maintenance and repair of the leasehold property and equipment, together with the associated support costs. The balance on unrestricted funds at 30th November 2020 stood at £37,706 (2019: £38,885). ## **Future Plans** With the continued uncertainty of Covid 19 impacts the only key project being planned is the refurbishment of the artificial pitch on the main field at the Broxhead ground subject to continuing to secure grant funding. ## **Risk review** The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks. ## **Public benefit** The Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties. ## **Trustees** The Trustees who served in the period are as detailed on the charity information page appended to these accounts. Approved by the Trustees and signed on their behalf by: ………………………….. **Andreas Oosthuizen** Chairman Date: 16 September 2021 **4** **Independent Examiner's Report to the Trustees of Grayshott Cricket Club for the year ended 30th November 2020** I report to the charity trustees on my examination of the accounts of the charity for the year ended 30th November 2020 which are set out on pages 5 to 11. ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Lee Baker FCA Partner Wenn Townsend Chartered Accountants Oxford** ## **16 September 2021** **5** **Grayshott Cricket Club** ## **Statement of Financial Activities for the year ended 30th November 2020** ## **Note** ||**Unrestricted**|**Total**|**Unrestricted**|**Total**| |---|---|---|---|---| ||**Funds**|**Funds**|**Funds**|**Funds**| ||**2020**|**2020**|**2019**|**2019**| ||**£**|**£**|**£**|**£**| |**Income**||||| |Voluntary Income|68,854|68,854|59,807|59,807| |Activities for Generating Funds|6,327|6,327|23,643|23,643| |Bank Interest|30|30|67|67| ||**–––––––**|**–––––––**|**–––––––**|**–––––––**| |**Total income**|75,211|75,211|83,517|83,517| ||**–––––––**|**–––––––**|**–––––––**|**–––––––**| |**Expenditure**||||| |Costs of generating voluntary income|12,478|12,478|6,705|6,705| |Expenditure on charitable activities|64,746|64,746|72,564|72,564| ||**–––––––**|**–––––––**|**–––––––**|**–––––––**| |**Total expenditure**|77,224|77,224|79,269|79,269| ||**–––––––**|**–––––––**|**–––––––**|**–––––––**| |**Net (expenditure)/income**|(2,013)|(2,013)|
4,248|4,248| |Transfers between funds|-|-|-|-| ||**–––––––**|**–––––––**|**–––––––**|**–––––––**| |**Net movement in funds**|(2,013)|(2,013)|
4,248|4,428| ||**–––––––**|**–––––––**|**–––––––**|**–––––––**| |**Total funds brought forward**|38,885|38,885|34,637|34,637| ||**–––––––**|**–––––––**|**–––––––**|**–––––––**| |**Total funds carried forward**|36,872|36,872|38,885|38,885| ||═════|═════|═════|═════| **6** ## **Grayshott Cricket Club** ## **Balance Sheet at 30th November 2020** |**Note**
**Fixed Assets**
Tangible Assets
**2**
**Current assets**
Stock
Debtors
**3**
Prepayments
Cash in bank and in hand
**Creditors**
Amounts falling due within one year
**4**
**Net current assets**
**Total assets less current liabilities**
**Creditors**
Amounts falling due after one year
**5**
**Net assets**
**Funds**
Unrestricted funds
**9**
**Total Funds**|**2020**
**£**
**£**
-
190
6,592
1,677
31,916
_______
40,375
(1,703)
_______
(1,703)
38,672
_______
38,672
(1,800)
_______
36,872
═════
36,872
_______
36,872
═════||**£**
613
3,517
3,831
36,154
______
(2,530)
______|**2019**
**£**
-
44,115
(2,530)
41,585
_______
41,585
(2,700)
_______
38,885
═════
38,885
_______
38,885
═════| |---|---|---|---|---| |||_||| Approved by the Trustees and signed on their behalf by: ## ........................................ **Andreas Oosthuizen Chairman** Date: 16 September 2021 The annexed notes form part of these financial statements. **7** **Grayshott Cricket Club** ## **Notes to the Financial Statements** ## **for the year ended 30th November 2020** ## **1. Accounting policies** Grayshott Cricket Club is a charity in the United Kingdom. The address of the registered office is given in the charity information on page 1 of these financial statements. The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Accounting Practice. The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A. The financial statements are prepared on a going concern basis under the historical cost convention modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. ## **Incoming resources** All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probably that the income will be received. For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probably that they will be fulfilled. Investment income is earned through holding assets for investment purposes and includes interest. It is included when the amount can be measured reliably. Interest is recognised using the effect vie interest method. ## **Resources expended** All expenditure is accounted for on an accrual basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probably that the settlement will be required and the amount of the obligation can be measured reliably. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with use of the resources. ## **Support costs allocation** Support costs are those that assist the work of the charity but do not directly represent charitable activities and include admin costs and governance costs. They are incurred directly in support of expenditure on the objects of the charity. Where support costs cannot be directly attributed to particular headings, they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources. ## **Staff Costs** The charity has no paid employees but relies on the work of 50 volunteers. **8** **Grayshott Cricket Club** ## **Notes to the Financial Statements (continued) for the year ended 30th November 2020** ## **Fund accounting** General funds are unrestricted funds, which are available for use at the discretion of the Trustees for the day to day furtherance of the charity's objects. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. ## **Value Added Tax** Value added tax is not recoverable by the Charity, and as such is included in the relevant costs in the Statement of Financial Activities. ## **Charitable activities** The expenditure on charitable activities includes donations made and support costs. ## **Tangible fixed assets** Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended. Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows: Equipment - 100% Straight line Plant & Machinery - 100% Straight line Leasehold Improvements - 100% Straight line Furniture & Fittings - 100% Straight line ## **Debtors and creditors receivable / payable within one year** Debtors and creditors with no stated interest rate and payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. ## **Stock** Stock consists of purchased goods for resale. Stocks are valued at the lower of cost and net realisable value. ## **Tax** The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. ## **Going concern** The financial statements have been prepared on a going concern basis as the Trustees believe no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements, including a revision of expectations for any further potential impacts of COVID-19 on the charity. They have concluded that the budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern. **9** ## **Grayshott Cricket Club** ## **Notes to the Financial Statements (continued)** **for the year ended 30th November 2020** |**2.**|**Tangible Assets**||||||| |---|---|---|---|---|---|---|---| ||||**Plant &**|**L/hold**|**Furniture**||| |||**Equipment**|**Machinery**|**Imp’ments**|**& Fittings**|**Total**|| |||**£**|**£**|**£**|**£**|**£**|| ||**Cost / valuation**||||||| ||At 1st December 2019|7,302|35,960|25,643|5,230|74,135|| ||Additions|-|9,207|19,460|-|28,354|| ||At 30th November 2020|7,302|45,167|45,103|5,230 102,802||| ||
**Depreciation**||||||| ||At 1st December 2019|7,302|
35,960|25,643|5,230|74,135|| ||Charge for year|-|9,207|19,460|-|28,354|| ||At 30th November 2020|7,302|45,167|45,103|5,230 102,802||| ||**Net book value**||||||| ||At 30th November 2020|
-|-|-|-|-|| ||At 30th November 2019|-|
-|-|-|-|| |**3.**|**Debtors**||||**2020**|**2019**|| ||||||**£**||**£**| ||Other Debtors||||6,592|
3,517|| ||||||`──────`|`──────`|| ||||||6,592|
3,517|| ||||||`══════`|
`══════`|| |**4.**|**Creditors: Amounts falling due within one-year**||||**2020**|**2019**|| ||||||**£**||**£**| ||Trade Creditors||||-||270| ||Accruals||||803|
2,260|| ||Long Term Loan instalment due within 12 months||||900||-| ||||||`──────`|`──────`|| ||||||1,703|
2,530|| ||||||`══════`|
`══════`|| **10** ## **Grayshott Cricket Club** ## **Notes to the Financial Statements (continued) for the year ended 30th November 2020** ## **5. Creditors: Amounts falling due after one-year** |**Creditors: Amounts falling due after one-year**||| |---|---|---| ||**2020**|**2019**| ||**£**|**£**| |Long Term Loan|2,700|2,700| |Less Amounts due with 12 months|(900)|-| ||`──────`|`──────`| ||1,800|2,700| ||`══════`|`══════`| Long term loan from the Lindford Sports Association totalling £4,500 paid in yearly instalments of £450. 2019 Instalment delayed by a year due to Covid 19 resulting in £900 being due within a year. ## **6. Governance Costs** |**Governance Costs**||| |---|---|---| ||**2020**|**2019**| ||**£**|**£**| |Independent Examiner’s fee|300|900| ||`──────`|`──────`| ||300|900| ||`══════`|`══════`| ## **7. Independent examiners remuneration** The independent examiners remuneration amounts to an independent examination fee of £300 (2019 - £300) and an accountancy fee of £0 (2019 - £600). ## **8. Trustees remuneration** The trustees neither received nor waived any remuneration during the year (2019: £Nil). ## **9. Funds** |**Funds**||| |---|---|---| ||**2020**|**2019**| ||**£**|**£**| |Unrestricted funds|36,872|38,885| ||`──────`|`──────`| ||36,872|38,885| ||`══════`|`══════`| ## **10. Related party disclosures** There were no related party transactions in the year. **11** ## **Grayshott Cricket Club** ## **Notes to the Financial Statements (continued) for the year ended 30th November 2020** ## **11. Summary of Net Assets by Funds** ||**Unrestricted**|| |---|---|---| ||**Funds**|**Total**| ||**£**|**£**| |**2020**||| |Current Assets|40,375|40,375| |Current Liabilities|(1,703)|(1,703)| |Non-current Liabilities|(1,800)|(1,800)| ||─────|─────| ||36,872|36,872| ||═════|═════| ||**Unrestricted**|| ||**Funds**|**Total**| ||**£**|**£**| |**2019**||| |Current Assets|44,115|44,115| |Current Liabilities|(2,530)|(2,530)| |Non-current Liabilities|(2,700)|(2,700)| ||─────|─────| ||38,885|38,885| ||═════|═════| **12** ## **Grayshott Cricket Club** ## **Detailed Statement of Financial Activities for the year ended 30th November 2020** |**Income**|**2020**|**2019**| |---|---|---| ||**£**|**£**| |**Voluntary Income**||| |_Membership_||| |Seniors|875|2,370| |Youth|13,852|14,367| |Social|75|105| |_Donations & Legacies_||| |Donations|3,863|1,243| |Grants|44,250|32,346| |Sponsorship|3,233|6,190| |Gift Aid|2,690|3,186| ||─────|─────| ||68,854|59,807| |**Activities for Generating Funds**||| |Match Fees|-|3,101| |Masterclasses/Coaching|-|2,453| |Dinner Dance|-|1,890| |Profit on sale of Equipment|850|203| |Interest Received|30|67| |Winter Nets|2,421|3,601| |Club Clothing|-|1,389| |_Fundraising_||| |Bar|646|4,416| |Venue Hire|2,410|5,028| |Coffee Mornings|-|1,562| ||──────|──────| ||6,357|23,710| ||──────|──────| |**Total income**|75,211|83,517| ||──────|──────| |**Expenditure**||| |**Costs of Generating Voluntary Income**||| |Advertising & Website|212|1,142| |Balls|1,119|1,258| |Club Clothing|5,199|-| |Competition Fees & Subscriptions|497|498| |Cricket Equipment|193|930| |Social Events|70|575| |Training|2,868|85| |Umpire Fees|300|675| |Winter Nets|2,020|1,542| ||──────|──────| ||12,478|6,705| **13** ## **Grayshott Cricket Club** ## **Detailed Statement of Financial Activities (continued) for the year ended 30th November 2020** ||**2020**|**2019**| |---|---|---| ||**£**|**£**| |**Expenditure on Charitable Activities**||| |Broadband|360|343| |Club Clothing|-|521| |Credit Card & Collection Charges|751|949| |Depreciation of Leasehold Improvements (Note 2)|19,460|23,869| |Depreciation of Other Assets (Note 2)|9,207|14,682| |Dinner Dance|-|2,163| |First Aid|568|98| |_Fundraising_||| |Bar|459|905| |Coffee Mornings||15| |Social Events|-|25| |Gifts & Donations|5,465|300| |Ground/Equip Maintenance & Repairs|22,033|16,372| |Independent Examiner Fees|300|900| |Insurance|1,342|1,277| |Licences|284|469| |Match Fees|-|380| |Masterclasses/Coaching|-|1,212| |Printing Postage & Stationary|28|73| |Prizes & Trophies|-|1,756| |Rent|2,100|2,313| |Security|755|948| |Sundry Expenditure|371|531| |Utilities & Council Tax|1,263|2,463| ||──────|──────| ||64,746|72,564| ||──────|──────| |**Total Expenditure**|77,224|79,269| ||──────|──────| |**Net (Expenditure)/Income**|(2,013)|4,248| ||══════|══════| **14**