Company Registration No. 06428225 (England and Wales) THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS ANNUAL REPORT ANO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 AEHYVCFD 2211212025 COMPANIES HOUSE
194
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS LEGAL AND ADMINISTRATIVE INFORMATION Trust••$ Mrs J Cooke Rev S M Small Mr Philip Bradley Mrs R Coward (Appointed 13 May 2024) Secretary Mr M Davies Charity number (England and Wales) 1123796 Company number 06428225 Registered office Meadow Brook Little Minsterley Shrewsbury Shropshire SY5 OBP Auditor James Holyoak & Parker Limited 1 Knights Court Archers Way Bottlefield Enterprise Park Shrewsbury SY13GA
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS CONTENTS Pag• Trustees, report Stalement of Trustees, responsibilities Independent auditorfs report Statement of finanal activities 10 Balance sheet 11 Statement of cash flows 12 Notes lo the finanrial statements 13-22
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2025 The Trustees presenl their annual report and financial slatements for the year ended 31 March 2025. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's goveming document. the Companies Act 2006 and "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 {eff8clive 1 January 2019)" Oblectlv•8 and actlvllles The Ponlesbury Project is a charity, with a Christian ethos, for publi¢ benefit and its objects are.. to provide a support Service for people with learnlng disabilities, some of whom have assoclated mental health needs and behaviours that may challenge. lo ensure that all ac¢ommodallon where such a Service is provlded is affordable, safe and allows for community integration lo promote such individual's privacy. dignity, choice. rights and fulfilment through the quality of experience and providing services without discrimination and based on need The Ponlesbury Project fijlfils these objects by providing support sep4ices for adults with learning and other disabilities. These services are commissioned by the Local Authoiily. The charity is registered with the Care Quality Commission to provide care and specialist support for those with learning disabilities. The people that we support benefit from round the clock care and lead fulfilled. meaningful lives experiencing choice, privacy and social inclusion. We believe that society benefits from having adults with learning di$abililies livin9 in, and contributing to, the local community. The Trustees confirm thal they have complied with the duty in section 4 of Ihe Charities Act 2011 to have due regard lo Ihe public benefii guidance published by the Charilies Commission. Golng concern On 1 July 2025, the operation of Ihe organisation was tranSferd lo Walslngham Support, a registered charity in the UK (Company registered no. 02016251 in England & Wales. Charity registered number 294832). As al the date of approval of these financial statements, there has been no break or chang8 in the operation of the charity's activities, and the intention is very much for this to continue.
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Achlevements and perform•n¢• Operational perforfflance The Ponlesbury Project, as it is known, is contracted to provide support services for local authorities., our services are commissioned wilhin the framework of Individual Service Fund ¢onlracls. We were last formally inspected by the Care Quality Commission on 6th July 2023 and rated as °Good" in all areas. The Charity has a close working relationship with the Ponlesbury Housing Trust as described on page 3 of this report. This symbiotic relationship is key to the success of the Charity because the supporl we deliver is Inlrinsi¢ally linked with the provision of accommodation which Is exempt from the housing benefit cap. This means that good quality local aceommodation is available and affordable for the people we support. If our people were unable to live in their own homes, then we would be unable to provide support SeiceS within the Community. The ongoing recruitment crisis across the social care sector has continued to affect Ihe work of the Charity. resulting in a modest fall in staff numbers. Consequently, there has been a redudion in the support hours that we were able to deliver. We are hopeful that in the future it will be easier lo recruit especially as there are so many people with learning disabilities who are wailing for a suitable placement in a supported service. Whist the number of contra¢tèd support hours has fallen the quality of the support we deliver has not been compromised in any way. We continue to provide spe¢ialist bespoke services and were able to respond to hanges in need for those we Support. Flnanclal revlew Total unreslricled income for the year was £2.3,256 and the Charity had surplus of £131,827. YeaT-end resetves include net unrestricted current assets of £1,363,091, which is the equivalent of 31.8 weeks running expense. lIe the level of reserves is higher thar) set out in our reserves policy, set out below, they are ¢onsidered reasonable given uncèrtainty in th8 care sector. high inflation rates and our ability to fulfil our contracts given recruitment and retention difficulties in the sector. Our servlces are procured by the council within the framework of Individual seiCe Fund contracts which can be lerminaled by the Council with only one month's notice. Reserves policy Al the year end, unrestricted reserves totalled £1,390,775. The Trustees have reviewed Ihe Charity's needs for reseeS in line with the guidance issued by the Charity Commission. The Trustees consider it prudent that unrestricted reserves should be sufficient lo-. Ideally cover a minimum of 12 weeks running costs lo ensure that the Charity can run efficiently and meel Ihe needs of the service users. Additional reserves have been set aside due lo uncertainlies within the sector where we operate. As referred to in Ihe financial review al Ihe year ended 31 March 2021 the reserves are sufficient lo ¢over 26 weeks running cost5. Finance any specific project that has been identified to b8 undertaken within a year. To meet any anticipaled addilional rA)st associated with the sector in which we operate and the economy as a whole. Investment policy and objectlves Cash in hand is needed to cover the running Costs of the Charity. Cash is invested in safe, short nolice accounts with major recognised banks and building sooeties. Po$t y•ar end developments
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 On 1 July 2025. The Pontesbury Project for People with Special Needs and The Ponlesbury Housing Trust and became subsidiaries of Walsingham Support by way of merger. Walsingham Support is a registered charity (294832} whose activities are aligned with The Ponlesbury Project's chafilabl8 aclivilies. The Charity's primary strategy is to ensure that the people we support Continue lo receive the best quality Care and support and in considering the merger, the Trustees agreed the need lo secure the long8r-tem charitable objectives into the future and ensure the seNces and tenan¢ies being provided are sustalnable from a financial and quality perspective. The Ponlesbury Project for People with Special Needs and The Ponlesbury Housing Trust became subsidiaries of Walsingham Support on 111 July 2025 with an objecllve of the transfer over of continuing operations, assets and liabilities to become a single operating entity. resulting in the future voluntary dissolution of the charity and ompany shells for The Ponlesbury Project for People with Special Needs and The Pontesbury Housing Trust. Structure. governance and management The Pontesbury Project for People with Speclal Needs was incorporated on 15 November 2007 (Company Number.. 06428225> and is a company limited by guarantee. The company was granted charitable status on 21 April 2008 and is registered with the Charity Commission (Charity Number.. 11237961. The ¢ompany is ¢on$lituted under a Memorandum ofAssociation. The Trust8es, who are also the directors for the purpose of company law, and who served during ihe year and up lo the dale of signature of the financial slatemenls were.. Mrs J Cooke Rev S M Small Mr Philip Bradley Mrs R Coward {Appointed 13 May 2024) We continue to seek to recrurt more trustees to strengthen the board. Re¢ruitment and appointment of Trustees Direclorsrrruslees are required lo be practicing Christian and are appointed by the serving Directorsrrrustees. New Trustees are invited to visit services operated by the Ponlesbury Project and attend a management meeting before appointment. This helps them lo understand the nature and work of the Charity. Trustees have a role description and subscribe to a code of conduct. All Trustees have access to Charity Commission and NCVO publications and resources and keep up lo dale, attending training ¢ourses when able. Board members have a varied skill set and are well qualffied to manage Ihe work of the Charity. The Tnjstees have carried out a skills audit to ensure that all requisite skills were fepfesented on the Board. All Trustees afe passionate about meeting the needs of people with leaming disabilities in the community. Trustees receive no remuneralion and meet within the Management Committee to receivè reports, review Ihe adivities of the Chanty and plan for future developments. Management of the Charty The Board of Trustees has mel regulatty through Ihe year and up to the merger date to oversee the work and dévelopment of the Charlly. These meetings are also attended by members of the Senior Leadership Team. The Senior Management Team have been appointed to be responsible for the day to day running of the Charrty. Mrs Helen Haigh was the appolnled Registered Manager and CQC Nominated Indivldual. Payrnent ol key p•rsonnel The pay of the executive management team is reviewed regularfy. Rolationship with related parties
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Risk Management The Truslees have a duty to identify and review the risks lo which the charity is exposed and lo ensure appropriate controls are in place lo provide reasonable assurance against fraud and error. During the year the Board reviewed all risks and ensured that systems and procedures are in pla¢e to mitigate and manage Ihose risks. The Trustees are fesponsible for keeping accounting records and disdose with reasonable a¢¢ura¢y ihe financial position of the Charity and thal the financial slalements comply with applicable law and regulations. They are also responsible for safeguardin9 the assets of the Charity, laking reasonable step$ for the prevention and detection of fraud and other irregularilies. Dl•clo8ur• of Inf¢miation to audltor Each of the Trustees has confirmed that there is no information of which Ihey are aware which is relevant lo the audit, but of which Ihe auditor is unaware. They have further confirmed that they have taken appropriate steps to identify such relevant information and lo establish that the audilor is aware of such information. The report has been prepared having taken advantage of the small companles exemption in the Companies Act 2006. The Trustees, report was approved by the Board ol Trustees. J Cooke Trustee Dated.. 12 December 202S
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORT) {CONTINUEDI FOR THE YEAR ENDED 31 MARCH 2025 The Financial Review on page 2 discloses our close working relationship with Ihe Ponlesbury Housing Trust and the benefits of that relationship. The Pontesbury Housing Trust provides homes for people with leaming disabilities who are supported by a care provider commissioned by the Local Aulhority. The Pontesbury Housing Trust is responsible for ensuring that tenants are supported by a suitable and registered provider in order that they can provide exempt and affordable accommodation. Their preferred provider is the Pontesbury Project. This working relationship also enables the Ponlesbury Housing Trust lo maintain, adapt and dèvelop accommodation to meet the specific needs of people supported by the Pontesbury Project. The chanty rents an office suite and recreational facilities, including a multisensory room, from the Pontesbury Housing Trust.
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS STATEMENT OF TRUSTEES. RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2025 The Trustees, who are also the directors of The Ponlesbury Project for People Wlh Special Needs for the purpose of company law, are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare financial statements for each financial yeaf which give a true and fair view of the state of affairs of the charity and of the incomin9 resour$ and application of resources, including the income and expenditure, of the charitable company for that year. In preparing these financial statements. the Trustees are required to.. select suitable accounling policies and then apply them consistently., observe the methods and principles in the Charities SORP., make judgements and estimates that are reasonable and prudent; state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements., and prepare the financial slalemenls on the going concern basls unless il is inappropriat8 to presume that the charlty will continue in operation. The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy al any time Ihe financial position of the charity and enable them to ensure Ihal the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable sleps for the prevention and detection of fraud and other irregularities.
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES OF THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS Opinion We have audited the financial statements of The Pontesbury Project for People With Special Needs (the 'charity') for the year ended 31 March 2025 which comprise the stalement of financial activities. th8 balance sheet, the statement of cash flows and notes to the financial slatemenls, including significant accounting policies. The financial reportlng framework thal has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Repothng Standard applicable in th8 UK and Republic of1rn18nd (United Kingdom Generally Accepied Accounting Practice>. In our opinion. the financial statements. give a Ifue and fair view of the state of the charitable company's affairs as at 31 March 2025 and of Its Incoming resources and application of resources, for the year then ended., have been properly prepared in accordance with United Kingdom Generally Arxepted A¢untIng Practice; and have been prepared in accordance wilh the requirements of the Companies Act 2006. Basls for opinion We conducted our audit in accordance with Inlemalional Standards on Auditing (UK) (ISAS (UKI) and applicable law. Our responsibilities under those standards are further described in the Auditols rgsponsibilitigs lor the audit of lh9 financial $181èments section ol our report. We are independent of the ¢harily in a¢¢ordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC'S Elhi¢al Standard. and we have lulfilled our other ethical responsibilities in accordance with these requirements. We believe Ihat the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclusions relating to golng concern In auditing tha financial slalemenls, we have concluded that the Trustees, use ol the going concern basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have nol identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubl on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for Issue. Our responsibilities and the responsibilities of the Trustees with respect to going concem are described In the relevant sections of this report. Other infornmtion The other information comprises Ihe infomation induded in the annual report other than the financial statemenls and our audilorfs report Ihereon. The Trustees are iesponsible for the other information contained within the annual report. Our opinlon on the financial slatemenls does not cov8r the other information and we do not express any form of assurance condusion thereon. Our responsibility is to read the other infom)ation and, in doing so, consider whether the other information is materlally Inconsistent with the flnancial slalemenls or our knowledge obtalned in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies OT apparent material misstatèments. we are required lo determine whether this gives rise to a material misslatement in the financial statements themselves. If. based on the work we have performed. we conclude that there is a material misstatement of this other infomiation, we are required to report thal fact. We have nothing to report in this regard.
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS Matters on which we are required to report by exception We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 requires us to report lo you if. in our opinion.. the information given in the financial statements is inconsistent in any material respect with the Trustees, report.. or sufficient accounting records have not been kept; or the financial statements are not in agreement with the accounting records, or certain disclosures of trustees, remuneration specified by law are not made., or we have not received all the information and explanations we require for our audit. Ihe Trustees were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies, exemptions in preparing the Trustees, report and from the requirement to prepare a strategic report. Responslbllltles of Trustees As explained more fully in the slatemenl of Trustees, responsibilities, the Trustees, who are also the directors of the charity for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view. and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial slatemenls, the Trustees are responsible for assessing the ¢harily'S ability to continue as a going concem, disclosing. as applicable, matters related to going concern and using ihe going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. Auditor's responslbillties for the audlt of the financial statements Our objectives are to obtain reasonable assurance about whether the financial slatements as a whole are free from material misslatement, whether due to fraud or error, and to issue an auditorfs report that includes our opinion. Reasonable assurance is a high level of assurance bul is not a guarantee that an audit conducted in accordance wlth ISAS (UK) will always detect a malenal misstatement when it exisls. Misstalemenls can arise from fraud or error and are considered malerial if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities. outlined above, to delect material misslatemenls in respect of irregularities, including fraud The extent to which our procedures are capable of detecling irregularities, including fraud. is detailed below. The audit team obtained an understanding of the legal and regulatory frameworks that are applicable to the Company and determined that the most significant are those thal relate to the reporting framework (FRS102 and the Companies Act 2006), the relevant lax compliance regulations, employment law, Care Quality Commission compliance, Health and Safely Regulations and the EU General Data Protection Regulation (GDPR>. We understood how the cornpany is complying with these frameworks by making enquiries of management and those responsible for legal and compliance procedures. We assessed the susceptibility of the Company's financial statements to material misstatement, including how fraud might occur by meeting with key management to understand where they considered there was a susceptitilily to fraud. Based on our understanding, our procedures involved enquiries of management and those charg&J with governance, manual journal entry testing and the challenge of significant accounting estimates used in preparing the financial statements. Because of the inherent limitations of an audil, there is a risk that we will not detecl all irregularities, induding those leading to a material mlsstatement in the financial statements or noTrcompliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely lo become aware of instances of noTrcompliance. The nsk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS A further description of our responsibilities is available on the Financial Reporting Council's website at: https'.11 vwfvw.frc.org.uklauditorsresponsibilities. This description forms part of our auditor's report. Use of our report This report is made solely to the company's members, as a body, in accordance with section 391 of the Companies Act 2006, Our audit work has been undertaken so that we might slate to the company's members those matters we are required to slate to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the company and the company's members as body, for our audit work, for this report. or for the opinions we have formed. Mr Robert Humphreys BEng FCA Isenlor Statutory AudStor) for and on behalf of James Holyoak & Parker Limited 12 December 2025 Chartered Accountants Statutory Audltor 1 Knights Court Archers Way Battlefield Enterprise Park Shrewsbury SY13GA
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 Unrestricted Restricted fund$ lund8 2025 2025 Total Unrestricted Restrfcted funds funds 2024 2024 Total 2026 2024 Notes Income and endowments from: Donations and legacie5 Charitable activities Investments Other income 28 2,331,947 31,281 1,161 28 220,343 2,552.290 31,281 1,161 125 2,284,910 19,854 2,746 125 216,632 2,501,542 19,854 2,746 Total Income 2,364,417 220,343 2,584.760 2,307,635 216.632 2,524,267 Expènditure on.. Charitable activities 2.232,592 220,343 2.452,935 2,145.281 216.632 2.361,893 Total oxp•ndltur• 2.232,592 220,343 2.452.935 2,145.261 216,632 2.361.893 Net Incom• and movement in funds 131.825 131,825 162.374 162,374 Reconciliation of fund•: Fund balances at 1 April 2024 1,258,950 1,258.950 1,096,576 1,096,578 Fund balan¢o• at 31 March 2025 1,390,775 1,390.77S 1,258,950 1,258,950 The statement of financial activities includes all galns and losses recognlsed in the year. All income and expenditure deriv8 from conlinuing activities. 10-
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS BALANCE SHEET AS AT31 MARCH 2025 2025 2024 Not•8 Fixed assets Tangible assets 13 27.683 40.174 Current as80ts Debtors Cash al bank arKI In hand 14 176,436 1,448.934 142,080 1.353,829 1,625,370 1.495,909 Credltor4: amounts falllng due wlthln on• y•ar 15 (262,278) (277,133) Net Current assets 1.363.092 1,218.776 Total a•••ts le89 current Ibabilltle• 1.390,775 1,258.950 Income fundg Unrestricted funds 1.390,775 1,2Jf8.950 1,390,775 1,258,950 These finanaal statements have been prepared in accordance with the provisions applicablè to companies subject to the Small companies regime. The nancial statements were approved by the Tfustees on 12 December 2025 Mr Tr J Cooke stee Company Registration No. 06428225 11
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Notes Cash flow8 from operatlng actlvlties Cash generated from operations 20 75,958 29.639 Investlng activitles Purchasè of tangible fixed assels Proceeds on disposal of tangible fixed assets Investment income received {13,295) (32.480) 1.161 31,281 1,000 19,854 Net cash generated fromllused In) Inv•stlng actlvltles 19,147 (11,626) Net cash used in financlng activiti Net Increase In ca8h and cash equlvalents 9S,105 18.013 Cash and cash equivalenls at beginning of year 1,353,829 1,335.818 Cash and cash equivalents at end of year 1.448,934 1,353.829 12-
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Accountlng pollcle• Company Informatlon The Ponlesbury Project for People With Special Needs is a private Company limited by guarantee Incorporated in England and Wales. The registered office is Meadow Brook, Little Minsterley. Shrewsbury. Shropshire, SY5 OBP. 1.1 A¢¢ounting convention The financial statements have been prepared In accordance with the charity's governing document, the Companies Act 2006 and "A¢¢ounling and Reportin9 by Charities.. Statement of Recommended Practice applicable to charities preparing thèir a¢counls in accordance with the Finan¢ial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 (effective 1 January 2019)" The charity is a Public Benefrt Entity as defined by FRS 102. The financial slalemenls have departed from the Charities (Accounts and Reports) Regulations 2008 only lo the extent required lo provide a true and fair view. This departure has involved following the Stalemenl of Re¢ommended Practice for charities applying FRS 102 rather Ihan the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded lo the nearest £. The accounts have been prepared on the historical cost Convenlion. modified to include the revaluation of certain financial in8lrumentG al fair value. The principal accountlng policies adopted are Sel out below. 1.2 Golng concorn At the lime of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Truslees continue to adopt the going concern basis of accounting in preparing the financial slatemer)ts. 1.3 Charltablo funds Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives. Restricted funds are subject lo specific conditions by donors or grantors as to how they may be used, The purposes and uses of the restricted funds are set out in Ihe notes to the financlal statements. 1.4 Incorning resources All income. including grant funding, Is recognised when the charity Is legally enlilled lo it, the amounts can be measured reliably. and it is prs)bable that income will be received. 13-
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies Icontinued) 1.5 Re80urces expended Expenditure is recognised once there is a legal or constructive obligation lo transfer economic benefit lo a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligalion can be measured reliably. Expenditure is classified by adivity. The costs of each activity are made up of the total of direct costs and shared costs. including support costs involved in undertaking each activity. Direct ¢osls attributable to a single activity are allocated direclty to thal activity. Shared costs which contribute to more than one activity and support costs which are not attributable lo a single activity are apportioned behveen those a1vIlle$ on a basis consistent with the use of resources. Central staff costs are allocated on the basis of lime spent. and depreciation charges are allocated on the portion of the asset's use. Expenditure is accounted for on an accrual basis and has been dasslfied under headings that aggregate all cost related to the category. Where costs cannot be dife¢tly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject lo condrtions which have not been met al the year end dale are noted as a commitment bul not accrued as expenditure. 1.6 Tanglble fixèd assets Tangible fixed assets are initially measured at cost and subsequently measured at cost, net of depreciation and any impaimi8nt losses. The policy of the charitable company is to capitalise fixed assets over £SOO. Depfe¢ialion is recognlsed $0 as to write off th8 Cost or valuation of ass81s less their resldual values over their useful lives on the following bases.. Fixtures and fittlngs Computers Motor vehicles 33% on ¢ost 33Qh on cost 339A on cost The gain or loss arising on the disposal of an asset is determined as the difference beeen the sale proceeds and the carrying value of the asset. and is recognised in the Slatement of financial activities. 1.7 Impalmient of flxed assets Al each reporting end dale. the charity reviews the earrying amounts of Its tangible and intangible assèls to detemine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable arnount of the asset is estimated in order to determine the extent of the Impairment loss {if any). 1.8 Cash and cash equivalents Cash and cash equivalents include cash in hand. deposits held at call wllh banks, other short-lerm liquid investments with original maturities of three months or less. and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 14-
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies {Continued) 1.9 Financial instruments The charity has elecled lo appty the provisions of Section 11 'Basic Financial Instrumenls, and Section 12 'Other Financial Instrufflents Issues, of FRS 102 to all of ils financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right lo set off the recognised afflounts and there is an intention lo settle on a net basis or lo realise the asset and settle the liability simultaneously. Basic financial assèts Basic financial assets, which include debtors and cash and bank balances, are initially measured at transa¢lion price including transadion costs and are subsequently carried at amortised cost using the effective interest method unless the arrangemenl wnslilules a financlng Iransaclion. where the transaction is measured at the present value of the future receipts dis¢ounled at a markel rale of interest. Financial assets ¢la$sifi8d as recelvable within one year are not amortised. 8aslc flnanclal Ilabllltles Ba*Ic financial liabilities, including creditors and bank Inans, are initially recognised al Iransaction price unless the arrangement constilules a financing transaction. where the debt instrument is measured at the present value of the future payments discounted at a market rale of interest. Financial Ilabilitles Classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cosl. using ihe effective interesl rate method. Trade ¢redilors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Accounts payable are classified as current liabllities If payment Is due withln one year or less. If not, they are presented as non-current liabilities. Trade ¢redilors are recognised initially at transaction price and subsequèntly measured at amortised cost using the effective interest method. D•r•cognition of finanel•l Ilabilities Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled. 1.10 Taxatlon The charity is exempl from corporation lax on its charitable activities. 1.11 Employee benefits The cost of any unused holiday entitlement Is recognised in the period in which the employee's seNices are re¢eived. Temiination benefits are recognised immediately as an expense when the charity is demon&trably committed to temiinale the employment of an employee or lo prowde termination benefits. 1.12 Retirement benefits The charitable company operates a defined contribution pension scheme. Contrlbutions payable to the charitable company's pension scheme are charged to the Statement of Financial Activity in the period to which Ihey felate. 15-
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Accounting poli¢i•• Icontlnued) 1.13 Fund accounting Unrestricted funds can b8 used in accordance with the Charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objecls of the charity. ReslriGlions arise when specified by Ihe donor or when funds are raised for parti¢ular restricted purposes. Further explanation of the nature and purpose of each fund is induded in the notes to the financial statements. 1.14 Debtors Prepayments are valued al the amount PpaId. Ac¢nJed in¢ome is recognised al the settlemenl amount due. 1.15 Creditors Creditors and provisions are recognised where the charity has a present obligation resulting from a past 8V8nt that will probably result in the transfer of funds lo a third party and the amount due lo settl8 the obligatlon can be measured reliably. Credilors and provisions are normally re¢ognised at their settlement amount. Crltl¢41 a¢countlng estlmatss and Judgom•nt• In Ihe appllcalion of the charily's a¢¢ounling policies, the TNste8s are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The eslimales and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to a¢¢ounting estimates are recognised in the period in which the estimate is revised where the revision affects only ihal period, or In the period of the revision and future periods where the rewsion affe¢ls both Current and fulure perlods. In¢ome from donatlon• and l•gacle• Unrestricted Unre8tricted nds funds 2025 2024 Donations and gifts 28 125 Income from investments Unrestrlctod Unrestrfctod fundg funds 2025 2024 Interest receivable 31,281 19.854 16-
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Charitable activities Charitable Charitable Income Incomo 2025 2024 Local authority grant income Contributions toward5 administration and vehicles Client contributions 2,246,731 30,312 275,247 2,211.949 30,312 259.281 2,552,290 2.501.542 Analysis by fund Unréslricled fund8 Restricted funds 2.331,947 2,284,910 220,343 216,632 2,552,290 2,Jf01,fJ42 othor income Unrestrlcted Unrestrlcted funds funds 2025 2024 Nei gain on disposal of tangible fixed assets Compensation and other charitable income 1.161 1.000 1,746 1,161 2,746 17-
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Expendlture on eh•ritabl• actlvltles Charitable Expenses 2025 Charitable Expense8 2024 Direct Gosts Staff costs Depreciation and impaim)ent Rent & rates Housekeeping Premises Vehicles General expenses 2,077,292 25,786 26,998 220,343 7,677 26,102 44,043 1,985,735 27,748 27,001 216,632 8.823 29,460 43.382 2,428,241 2,338.781 Share of support and governance costs (see note 111 Governance 24.693 23,112 2,452.934 2,361,893 Anatysls by fund Unrestricted funds Restricted funds 2,232,S92 220,343 2,145.261 216.632 2,452,935 2,361,893 N•t mov•m•nt In fund• 2026 2024 The net movement in funds is slated after chargingl(crediting)'. Fees payable for the audit of the charity's financial statements Depreciation of owned tangible fixed assets Profrt on dlsposal of tangible fixed assets 5,464 25,787 (1.181) 5.433 27.749 (1,000> Trustee$ No Temuneration or other benefits were paid to any trustee for the year ended 31 March 2025 nor for the year ended 31 March 2024. There were no trustees. expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. 10 Termination benefits Included in wages and salaries is £nil (2024: £5.298) which is made up of a termination payment and pay in lieu of notice. Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to tenninate the employment of an employee or to provide temiination benefits. 18-
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 11 Support ¢osts allo¢•t•d to activits•• 2025 2024 Governance costs 24.693 23,112 Analysed between: Charitable activities 24,693 23,112 Govemance costs include payments to the auditor$ of £5,464 {2024.' £5,433) for audit fees. 12 Employees The average monthly number of employees during the year was.. 202S Number 2024 Number 58 58 Employment costs 2025 2024 Wages and salaries Social security costs Other pension costs 1,857,134 172,501 66,886 1,779,852 160,731 82,831 2,096.521 2,003,414 The number of employees whose annual remuneration was £60.Ot)O or more were.. 2025 Numbef 2024 Number £70,001 to £80,000 19-
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 13 Tangible fixod a880ts Flxtur•s and llttlngs Comput•rn Motor v•hl¢les Total Cost At 1 April 2024 Additions Disposals 812 36.262 1.016 127,009 12,280 (6,850) 163,883 13.296 (6,850> At 31 March 2025 612 37.278 132,439 170,329 Oepr•¢latlon and Impalmiont At 1 April 2024 Depreciation charged In the year Eliminated in respect of disposals 612 34,932 1.669 88,165 24,118 {6.8501 123,709 25,787 {6,850) At 31 March 2025 612 36,601 105,433 142,648 Carrying amount Al 31 March 2025 677 27.006 27,883 At 31 March 2024 1,330 38.844 40,174 14 Debtors 2026 2024 Amounts falllng due wlthln one year: Other debtors Prepayments and accrued income 159,586 16,850 128,683 13,397 176.436 142,080 16 Cr•ditor8: amounts falllng du? wlthln ono year 2025 2024 Other taxats'on and social security other Creditors Client money fund Accruals and deferred income 51,439 146,749 53,258 10.834 46,255 167.276 55.890 7,712 262,278 277,133 -20-
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 16 Unrestrlcted funds The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject lo specific wnditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for spe¢ifi¢ purposes. At 1 Aprll 2024 In¢omlng resources Resour¢e• At 31 March expended 2025 General funds 1.258,950 2,364,417 {2,232,592) 1,390.775 Prevlous year". At 1 April 2023 Incoming Resources At 31 March r•sourc •xp•nded 2024 General funds 1,096,576 2,307,635 (2,145,261) 1.258,950 17 R•tirnm¢nt b•nefit $cheme8 Defined contrlbution schemes The tharity contributes to personal pension schemes for the majority of its staff. They are defined contribution schemes and contributions are Charged to the SOFA as they accrue. The total pension charge In respect of defined contribution schemes was £66,888 (2024 - £62,831). 18 Analygls of net assets between funds Unrestricted R¢$tri¢t•d lunds funds 2025 202S Total Unreslricted Restricted funds funds 2024 2024 Total 202S 2024 Fund balances at 31 March 2025 are represented by.. Tangible assets Current assetsl(liabilities) 27,683 1,363,092 27,683 1,363,092 40.174 1,218,776 40.174 1,218,776 1,390,775 1,390,775 1,258,950 1.258.950 21
THE PONTESBURY PROJECT FOR PEOPLE WITH SPECIAL NEEDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 19 Relatsd party tr•n•a¢tion$ Remuneration of key management personnel The remuneration of key management personnel was a8 follows: 2025 2024 Aggregate compensation 97,015 81,648 Transactlons wlth related partles During the year the charity entered into the following transactions wlth related parties.. The Pontesbury Project for People with Special Needs shares a close working relationship with The Ponlesbury Housing Trust (PHT), another charitable company with common trustees. Many of the service users supported by the Domiciliary Care Agency rent their accommodation from The Ponlesbury Housing Trust. The Project rents offices at Meadow Brook from The Pontesbury Housing Trust, along with other premises from which the support services are provided. A total of £27,000 was paid during the year in rent for these premises (2024- £27,000). The Pont8sbury Project for People with Special Needs also provides adminlstratlon services. use of a vehicle and mainlenance charges lor The Ponlesbury Housing Trust. During thè year £30,312 was paid lo The Pontesbury Project for People wilh Special Needs for these services (2024 - £33,400). 20 Cash generatsd from operatlon$ 2025 2024 Surplus for the year 131,825 162.375 Adjustments for.. Investment in¢ome recognised In Statement of financial activities Gain on disposal of tangible fixed assets Depreciation and impairment of tangible fixed asse18 (31.281) (1,161) 25,786 (19,854) (1,000) 27,748 Movements in working capital.. (Increase)Ide¢rease in debtors (Decrease) in creditors (34,356) (14,855> (27.512) (112,118) Cash g•norated from operation• 75,958 29,639 21 Analysls of changwJ in net funds The charity had no material debt during the year. -22-