## Totteridge & District Community Centre **Report of the Trustees For the financial year 1[st] April 2020 – 31[st] March 2021** **Charities principle objectives.....................................................3** 1 **Summary of main activities for public benefit in support of charities principle objectives.....................................................3 Charitable activities vs trading activities....................................3 Supervision..............................................................................4 Staffing & Management.............................................................4 COVID-19..................................................................................4** 2 ## Charities principle objectives THE CHARITY'S OBJECTIVES ARE TO USE THE PROPERTY SITUATED IN TOTTERIDGE FOR THE GENERAL BENEFIT OF THE RESIDENTS OF TOTTERIDGE BY PROVIDING A FACILITY TO ENABLE:- - THE PROVISION OF A GENERAL MEETING PLACE FOR RESIDENTS - THE PROVISION OF FACILITIES FOR EDUCATIONAL PURPOSES - THE PROVISION OF FACILITIES FOR HEALTH & FITNESS PURPOSES - TO PROMOTE COMMUNITY FELLOWSHIP Summary of main activities for public benefit in support of charities principle objectives During this period, the community centre was used by various groups. Centre usage fell into the following categories: - Social gatherings including private hires for parties, funeral services and general socialising principally from the centres public bar. - Support groups, principally the Stroke Victims Support group. - Private providers offering keep fit, martial arts and Slimming programmes to the general public. ## Charitable activities vs trading activities The community centres’ operating model is to use income generated via its principle trading activity of operating a members bar to pay for its general running costs and remuneration for staff who work both in support of the trading activity as well as in support of the charities main objectives. The community centre typically only conducts fund raising activities for specific projects, and in this period, no such fund-raising projects were undertaken. The centre is currently included as a good cause in the local Wycombe Lottery. The centre received a small income from this which is detailed in the financial statements attached to this report. 3 ## Supervision Before the formation of the community centre, the land and buildings were operated for approximately 50 years as a social members club. To preserve that heritage, the community centre operates a ‘members’ group. This is a group of people who join as stakeholders in the community centre, and as per the community centres articles of association operate similar to shareholders in a normal company. As such, this group has a deep working relationship with the centre and plays a vital role in its operation. Our members observe, scrutinise, assist and provide advice as well as volunteer for community activities. ## Staffing & Management During this period, the community centre employed 8 members of staff, with varying working patterns dependant on demand. During this period the community centre has undertaken a review of staffing contracts to specify a minimum number of monthly hours for each member of staff. Management of the centre is done by the management group (or committee), which is made up of at least 1 trustee representative, 3 of our long-standing staff members and representatives from the community centres members group who join to provide the committee with views as expressed by the patrons of the centre. This group meets almost daily informally, but has a formal meeting at least monthly. ## COVID-19 From February 2020 the community centre saw a decline in visitor numbers in relation to the concern in the community with the COVID pandemic becoming more and more serious. In line with government restrictions the community centre closed to the public on 20[th] March 2020. During this period, the community centre was closed (in line with Government closures) for the following periods: 21[st] March 2020 – 4[th] July 2020 (3 Months, 13 days) 5[th] November 2020 – 17[th] May 2021 (6 Months, 12 days) The community centre was closed for approximately 8 Months during this period. The management committee established a 4-phase covid operating model to define how the centre will operate under various restrictions as set out by the government. The centre followed these phases throughout this 4 period – moving from phase to phase as required. Provision for social distancing, mask wearing, sanitisation and operating rules (for example: rule of 6 and 2 household seating) was set out along with restrictions on private hires and the types of activities which could be hosted at the centre. 5 TOTTERIDGE & DISTRICT COMMUNITY CENTRE LTD Companv limited b!- guarantee Compan). Registration liumber: 06521736 ff ngland and W"ales) Unaudited micro entity accounts for the Trear ended 31 March 2021 Period of accounts Slarl da¢e= 01 April 2020 End date: 31 March 2021 Page I TOTTERIDGE & DISTRICT COMMUNITY CENTRE LTD Companv limited b!- guarantee Contents of the Financi21 Statements for the Period Ended 31 l¥larch 2021 Inl-oi'n1411ion 3 Il¥laiJcL' %hix't thL' B￿lI￿n¢t SI)L￿'t- Page 2 TOTTERIDGE & DISTRICT COMMUNITY CENTRE LTD Companv limited b!- guarantee Company Jnformatiom for the Period Ended 31 l¥larch 2021 Registered office: Tutreridge Cominunity Centre Tottcrid¥c Drive Totteridge High M"'"y¢ombe Buckinghamshirt HP136XG Company ReEiStratioD Number: 1kn521736 (En¥larwJ and Wales) Page ! TOTTERIDGE & DISTRICT COMMUNITY CENTRE LTD Companv limited b!- guarantee Balance sheet AS #t31 M4r¢h 2021 2021 211211 Current assets: 2,188 4,038 Creditors-. amounts falling thje within one year. (4.437) (4,320) Net cllrrent 8ssets {Ilabffillti*s): (12491 1282) Toial assets less current liabiliii¢s- (12491 1282) Total net assetg Illablllrfes): 12.249 1 1282) Reserves: 12.249 1 1282 } Page 4 TOTTERIDGE & DISTRICT COMMUNITY CENTRE LTD Companv limited b!- guarantee Balance sheet Continued For the y¢ar ¢nding 31 March 2021 ih¢ wrnwany w&% entitled 10 exemption under S¢Ctioii 477 of ih¢ Ci)mpanies Aci 2006 r¢latin( small Companie to The members have not required the company to obthin an audll in aCCo￿nce wilh secrion 476 of the Companies Act 2006. Th¢ dir¢clors dcknuw'lEdgFe Iheir ￿TK￿nSibIlI11¢s forcomplying wilh Ihe requirements of Ihe Act wilh res￿¢( to ac¢ouniin¥ records and lh¢ prcparation of acwunts. These a¢¢ounts have been prepared and d¢liv¢r¢d in ac¢ordane¢ ￿'11h the provisions of the irnall companies r¢gim¢ appli¢able lo mi¢rLWltities. Thls report approi'ed bv the board of directo￿ tsn 21 Iketmber 21121 And Signed On Beh#lfOf The Bbxrd By: N&me.' Kevin Jones Stat￿.. Direetor The tJOiei form of financial %Tatement Page 5 TOTTERIDGE & DISTRICT COMMUNITY CENTRE LTD Companv limited b!- guarantee Footnotes to the Financial Statements for the Period Ended 31 l¥larch 2021 l. Employee Information Average number of employees= 7 Page 6 TOTTERIDGE & DISTRICT COMMUNITY CENTRE LTD Companv limited b!- guarantee Footnotes to the Financial Statements for the Period Ended 31 l¥larch 2021 2. Off balance sheet disclosure On the 12th April 2021 the cenlre received the final t()vid business supp)rt grant ioialling t¥lKM).()O Page 7 This document was delivered using electronic communications and authenticated in accordan￿ with the registrar's rules relating lo el￿troniC form, authentication and rronner of delivery under Ser￿on 1072 of the Companies Act 2006. * Totteridge & District Community Centre Tthter*e DrfW-Tth*1W-H￿w￿fftb•-Hp156 1123743 Financial statements report 2021 FY 2020/21 Contents covir&19 business lockdown closures ............................. .......... Income.................................................................................................................................................. Income from primary trading activity...........................................,.........,,............,........,.................. Income from charitable activities . Grant incomes................................................................................................................................... Expenditure.. Cost of Sales...................................................................................................................................... Administration Expenses .............................................,..................,,.....,............,....... Stsffing C05ts........ ...... Creditors/Debtors.......................................................................................................,,........................ Reserves............................................................,...........,,.............. Cash reserves.................................................................................................................................... Stock..........................................................................,......,.......,.....,........................,.,...,.,...........,.... Borrowing...... .... ..... Approval . Appendlces....................................................,..................,......,.....,.....,,........................,......,,...........,.. Machine income............................................................................................................................... Members Box 21 Raffle..,..........,,......,....,,,.................,.....,.,....,.. Assets................................................................................................................................................ Members...............................................................................................,............,......,........,.............. Staff Pensions statement...............................................................,,..........,,........ PAYE For Employers- Annual Statement . VAT A¢¢ount statement,..,,.............................,........ .10 Corporation Tax Account. .10 These ststements are presented to the fflembers a5 a record of tradlng actlvltles ofTotterldge & Olstrlct Commvnlty Centre for the perlod I" Aprll 2020 to 31" March 2021. COVID-19 business lockdown closures The communlry centre dosed to the publlc due to 8ovemment lockdown buslness dosures between the followln8 dates: 21° March 2020-4° July 2020 (3 months, IJ days) 5 November 2020- 17 May 2021 {6 months, 12 days) The communlty centre was dosed for approxlmatety 8 months durlng thls peflod. Income The centre qenenjtes Income by the Sale of beveroge at It5 public bor, direct donctions and hall hires. We 0150 receive incomefrom goming mochines in our public bar, special raffles ond events. Income from primary trading activity Hall hire & Invoiced sales KeepFIt Class, Land Rents15 & Other sales Income Bar Sales Income Machlne Income Bar Sales via CreditlDebit Card Bèrclays Loyalty Reward (Current Accl 1,275 833 21,698 20,864 17,857 126 Income from charitable activities Oonatlons recelved via Wycombe Lottery Donatlon5 from Individuals Donations from Charity Pots Donations received at coffee mornings Membership donations 195 381 Grant incomes COVID.. Job Retention Scheme Grants COVID.. Buckin8harnshire Business Support Grants 59,008 21,666 TOTAL INCOME TURNOVER 14 Notei: 11 Frorn December 2019 machine provlder was chan8ed to Éssex LelsurÈ. Iniroduclng i new blllln8 $ystem for thelr Share of rnachine profits. Thi5 change is rellected In the machlne Income reconclllation Iwhlch Includes El share). but Ls balanced by an ￿dItIonal 0￿101ng In cost of sales rnarked as'rnathlnes outgoln Expenditure Cost of Sales Cost of Sales Materials Meat Raffle / Buffet Equipment Hire Ma¢hlnes out8oin8 21,464 210 7.595 TAL Administration Expenses Building improvements & maintenance Heat & Light Sky & BT Sport Centre Costs Computer Software Computer Hardware Centre Equipment Ileasing & repair51 Internet & Telephone Mobile Phone Printing Stationery Sundries Motor Expen$e5 inc Fuel & RFL Advertising and Promotion Accountsncy F￿S Interest Payable BanklFinance Charges Ico%1 ofaccwiw¢•rd p￿•DIs> Insurance Imlnlbus, Pouncycistle, Publle Ll•blllty & Employe￿) Postage Subscriptions (Bar Billlardsl & Trade Subs 686 8,942 2,403 3,821 703 35 700 923 2,284 69 97 146 33 350 1,775 3,444 TAL ADMIN COST 412 Staffing Costs Salaries Employer NICS Staff Pensions Trustees, Salaries 73,913 454 1,465 Creditors/Debtors Tr due In less than on Total outstandlng as at 31" March 2019 £1.406.76 Deferred VAT Il" Feb- 30 Aprll 20201 £3,030.10 Note: On the i* Aprll 2021 the untre recelwd thè fln•l ¢ovld buslness wpport ir•nt toi•lllni £8CW.(KI Trade debtors due In less than one ear £ NILL Reserves C,28h reserve Cash at bank as at 31" March 2020 {8arclaysl £1,756.63 Cash at bank as at 31st March 2020 {Metrol £432.08 StoLIc Stock at 31" March 2021 IBevera8es, snacks and other consumables, food): £ NILL Ai • fesult of ctrI￿ LOCk&￿ThI. mNt Iio¢l w•$ prnp•r•tk)n lor l¢xkdown wh•n It b•um• ¢l•ir • thkdgwn wis ¥proKhln8. Foll￿1n1 th•t Ill passed It5consumible date durlnu the fi￿1 lockdov4n Df 2011, BoT-i-owing The community centre has no outstsnding loans as at 3110312021. Approval It is our oplnlon to the bestof our knowled8e and having reviewed all records and transattions that these statements are a true and accurate report of the trading activities for the financial year 1st April 2020- 31" March 2021. Signed.. . Mr K Jones BklHON5I ITrusteel Signed: . Ms Z Pearson Icentre Man•8erl Si8ne , Ms K Westbrook Bsc IHONSI FCC4 (external iudhorlexaminerl . D•¢ernber 2021 Appendices Notes Reference Information Ind b•￿* oful¢u14￿ons age Machine income The communSty centre host$ 3 8amlng machln•s owned and malntained by Wycornbe Coin LTD. All Income and prlzes ar• audlted by Wycombe Coin or Ess•x L•lsuro 8v•ry 2 weeks. The community centrè recelvts 50% ofthe proc••ds Iprofltsl. 2 of th• ymln8 machlnes are category 83A mathlnès whlch attract no machlnes iam•s d￿¥ or VAT•5 t￿Y ar• stralqht lotterles. The Temainlr* mathlnt Is a caiegory C machin• and lames duty at 20% bs payabl• on th• total profit. Th• community ￿ntr¢ poys the full MGD on th• profits, but r•t•ins only half. Members Box 21 Raffle The Box 2110tt¢ry 1$ a M•m￿rs-r•StrlCt•d 21c3 style lottery w4th a flxed odds of 133011 of wlnnlng th• cUT￿nI Jackpot amount. jackpot •mounts are rolled over untll a '80￿ reaeh•s £IOJO. A s•cond'bo< Is opened and accrues. Il a winnlng tlck•t Is submltt•d th• winner r•celves the jackpot In box, In th• ca5• of th• I" box r•KhI￿ £IOOO th¢v would wln £IO(MJ, and th• box would ￿ •mpti•d. If both boxes reach £IOOO and thère has b••n no winner. 8ox I Is subdlvld•d Into IOXÉIOO prli•s. Th•s• ar• dlstrlbLrt•d Indlvldually to tlck•ts whlch are plcked randornlv, Th• Box 2110tt•ry Is h•ld •very Sunday b•twe•n 3 Jnd 3..30 pm, •t)d Is h•ld In the op•n under the full s¢rutlnv of the m•rnbers patrons pr•s•nt. Th• cornmunlty c•nti• do•s not r•c•iv• a yl•ld from the in¢om• of tl¢k•t 5•1¢s, all proc••ds ar• dlstrlbuted to winMrs. Th• box 21 lottery 1$ m•naièd by th• m•mb•rs, and Is not reported 4S P¥lrt of th• ¢entr•'s statutory r•turns. Assets I, Th• ¢ommunlty c•ntr•; land and bulldln8s. For th• purpos• of r•portln81 w• do not11st the land and bulldlnis of th• communlty c•ntr• •s an ass•t b•cau there would Ilkely b* Constrnlnts impos•d should the sc•narlo arls• whereby the land/buildlngs ar• to b• sold. Th•4 ¢onstralnts would Ilk•ty impos• ¢onditllM5 05 to W￿r• any moni•s b• sp•nt. The trustee's vlew Is any yl•ld from a sal• could only b• dlstrSbut•d In l of 2 way5'. 11 as a fund ral$ln8 actlvltv to r•loc•te the current ¢ommunlty tenir• to a n•w slt•, or 21 In th• advent of a dlssolvement of th¢ ¢harity'. In whieh eas• yl•ld•d funds would b• constraffjn•d for charltabl• purpows, most likely alon8 th• Iln•s of th• ¢harlt1•5 obj•¢tiv•$ l•ft•r any outstandlng d•bts •r• pildl 2. Flxtur¢ and flttln8$ All fixture and fittin8s that were directly bought bythe centre were recorded as 4 purchase of a capltal awt and d•preclat•d •c¢ordln8ly. There was no purchase of Such assets In thls pérlod. Members The community centre operates a membershlp group. Membership differs from an assoclated members or8anlsatlon wh•reby m•mb•rs hav• a stak• In the organlsation such that In the ev•nt of a dlssolv•m•nt, remaininB funds after all outstanding debts have been paid are not divided amon85t mernbers. The communlty centre Is Const5t￿ed as a LimSted company by iuarantee, as such rt has sh•r•holders with a dlrecl stake. Th* communlty centre doe5 not, as a result, pay dividends. How•ver. the memb•rs do have slmllar powers as shar•hold•ts In thatthey havt the rliht to inspect, advls• and vote on 5ignlficant rnatter5 andlor chonge5 to the centTe's articles of assoclatlon15ee by-laws and votln81. Staff Pensions statement Th• community c•ntr• op•rat•s a staff p•nslon schem• op•rat•d by N•st Penslons. srATUS Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid Paid PAYMENT DUE DATE PAYMENT FREQUENCY EARNINGS PERIOD 10-May-21 Monthly l Apr- 30 Apr 2021 10-Apr.21 Monthly l Mar- 31 Mar 2021 IfyMar-21 Monthly l Feb- 28 Feb 2021 10-Feb-21 Monthly ljan. 31Jan 2021 10-Jan-21 Monthly l Dec. 31 Dec 2020 10-Dec-20 Monthly l Nov- 30 Nov 2020 II>Nov-20 Monthly l Oct- 31 Oct 2020 10-Oct-20 Monthly I Sep- 305ep 2020 10-Sep-20 Monthly l Aug- 31 Aug 2020 10.Aug.20 Monthly Ilul 31Jul 2020 10-lul-20 Monthly l Jun- 30 Jun 2020 I￿JUn-20 Monthly l May- 31 May 2020 10-May-20 Monthly l Apr. 30 Apr 2020 10-Apr-20 Monthly l Mar- 31 Mar 2020 10-Mar-20 Monthly l Feb- 29 Feb 2020 PAYF For Fmployers - Annual Statement 2020 to 2021 Tax Ye•r Tax period 6 Mar to 5 Apr Imonth 121 6 Feb to 5 Mar Imonth 111 6 Jan to 5 Feb (month 101 6 Dec to 5 Jan (month 91 6 Nov to 5 De¢ (month 81 Charges £837.53 £1,131.47 £1,131.67 £980.61 £1,093.87 Credits £o.LN) £174.44 £358.30 £313.98 £308.34 Payments £837.53 £957.03 £773.37 £666.63 £785.53 Cmed £0.00 £0.00 £0.00 £0.00 £0.00 11111 6 Oct to 5 Nov Imonth 71 6 Sep to 5 Oct (month 61 6 Au8 to 5 Sep Imonth 51 6 Jul to S Aug (month 41 6 Jun to 5 Jul (month 31 6 May to S Jun Imonth 21 6Aprto 5 May Imonth l} £1,515.76 £774.39 £1.476.22 £1,256.35 £1,340.47 £1,189.21 £1.841.21 £479.77 £1,035.99 £774.39 £0. £404.81 £1,071.41 £467.90 £788.45 £358.30 £982.17 £313.98 £875.23 £524.19 £1,317.02 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Totsl PAYE ¢hèrges £14,568.76 £4,478.40 £10,090.36 £0.00 VAT Account statement litil GOV.UK Manage your VAT account BEYA This ts a new sorvicc- your'ccdt,..11 b willholp us to improvo it. Homc Nan3ge account Messa(jes Holg and contact Whatyou owe Return for the period l Feb to 30 Apr 2020 PJYJO £909.03 dueby ljun 20?0 OVERDUE Corporation Tax Account I O HM Revenue & Customs Home Lymraeg (A)niart HMII elp sign o Yr>iJr IIMIt(' wrvi¢ p5 Totteridge & District Coinniuiiity CeiilrL TaN Refttepce Plumber Your balance Corpor•tion T•x Amount duè.. £0.00 !**• d•t•i15 b•lov4! Th*r• •r* no oyt5t4ndinp a