EYAM SPORTS ASSOCIATION (ESA) ## A CHARITABLE INCORPORATED ORGANISATION (CIO) Charity Registration Number 1123735 ## Trustees’ Annual Report for Year Ending 2021 The trustees present their annual report for the period 1 January 2021 to 31 December 2021. Trustees at 31 December 2021: S Brook D Cameron E Drake J Hancock M Killingley A Nicholls P Silley J Wright R Wright Charity Registration Number: 1123735 Registered Office: Mechanics Institute Church Street Eyam S32 5QH Executive Officers; M Killingley, Chair A Nicholls, Vice-Chair J Wright, Secretary R Wright, Treasurer Bank: National Westmisnster Bank plc Page | 1 as submitted to Charities Commission, August 2022 EYAM SPORTS ASSOCIATION (ESA) ## A CHARITABLE INCORPORATED ORGANISATION (CIO) Charity Registration Number 1123735 ## Trustees’ Annual Report for Year Ending 2021 ## **Introduction** 2021 was a significant year for the Eyam Sports Association (ESA) as we moved from a charitable limited company to a charitable incorporated organisation (CIO) during the time of restrictions, caused by the COVID pandemic. In effect, the activities of the Eyam Sports Association Limited were curtailed through the first half of 2021 by the COVID pandemic although as lockdown restrictions eased the Trustees of the Eyam Sports Association Limited called an AGM that took place on July 22[nd] , 2021. At that AGM most of the exiting Trustees expressed their desire to stand down from office and a new Committee was elected, including some of the original Trustees. ## **Trustees** The following is a listing of Trustees that served the Eyam Sports Association Limited for the period January 1[st] , 2021 to July 22[nd] , 2021: Diana Cameron, Judith Hancock, Sangat Campbell-Bans, Paul Humphries, Peter Jackson, Stafford Rowland. The current Trustees thank the abovementioned Trustees for their work in maintaining the Eyam Sports Association Limited through a difficult period. The AGM of July 2021 elected additional Trustees and additionally agreed other members join the ESA committee. The Trustees elected to the Eyam Sports Association Limited at the July 2021 AGM were: Diana Cameron, Judith Hancock, Matt Killingley, Julian Wright Additionally the following agreed to join the ESA committee, Elaine Drake, Alan Nicholls, Rachel Wright, Peter Silley, Penny Raybould, Susie Brooks. An Extraordinary General meeting held on November 18[th] , 2021 approved the conversion of the Eyam Sports Association Limited to a Charitable Incorporated Organisation accepting the Charity Commission Model Constitution for a members based organisation. The conversion was accepted by the Charities Commission on December 17[th] , 2021. The Trustees elected to the Eyam Sports Association at the November 18[th] 2021 AGM were: S Brook, D Cameron, E Drake, J Hancock, M Killingley, A Nichols, P Silley, J Wright, R Wright. ## **Objectives and Activities** To promote for the benefit of the inhabitants of Eyam, Derbyshire and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants. In essence this is the provision and maintenance of sport and recreation facilities for Eyam village and surrounding area. The village has a cricket field, pavilion, football pitch, a children's play area and a multi-use games area. A cycling pump track started construction in December 2021. ## **Review of Achievements and Performance During the Year** - Progression to build of the Pump Track has been a massive achievement and much thanks must be made to the Pump Track sub-group of the ESA. Page | 2 as submitted to Charities Commission, August 2022 EYAM SPORTS ASSOCIATION (ESA) ## A CHARITABLE INCORPORATED ORGANISATION (CIO) Charity Registration Number 1123735 ## Trustees’ Annual Report for Year Ending 2021 - Use of the ESA facilities has shown growth throughout the latter half of 2021 as COVID restrictions have eased. Alongside this a maintenance programme has been put in place and managed by Alan Nichols. Alan has recruited an enthusiastic group of volunteers who have helped to greatly improve the maintenance of the ESA facilities. - The significant move from a charitable limited company to a CIO will help to streamline the operation and management of the ESA and we look forward to the election of a new Board of Trustees in early 2022 to move this forward whilst maintaining the objectives of the ESA. - Modernisation of the ESA systems has also allowed a more efficient administration, eg electronic banking, online memberships and an automated facilities booking website. ## **Structure, Management and Recruitment of Trustees** The ESA is made up of a Board of Trustees, nominally 9 Trustees that meet monthly to manage the charity. Currently there is a Chair, Secretary and Treasurer, additionally one Trustee has responsibility for maintenance of facilities, one for Governance and one for management of the Play Area. Additional persons with required interests/skill sets can be co-opted to Trustees monthly meetings to provide management expertise to the Trustees. Recruitment of Trustees is an ongoing process through personal contact and a call for potential new Trustees through a village ESA newsletter, delivered to homes in the village, as well as a call through the ESA Facebook page. Future management will focus on setting up of appropriate sub-groups, each with at least one Trustee, reporting back to the Board of Trustees ## **Forward Plans** - Get Eyam ACTIVE! - The ESA wishes to work closely with all organisations within the village and will in 2022 be reviewing all activities and its structural operation so that we can best support the people of Eyam, maintain traditional events and build upon these events. - Improve the Pavilion so that it is fit for purpose and can be used in conjunction with other sports activities. - Improve the MUGA lighting controls, carpet and drainage. - Strongly support the Village in bringing about a series of teams, eg football, cricket. - Build on the existing activities of tennis, 5-a-side, pump track, netball, shooting, running and cycling. - Help older residents to be involved as much as possible. - Get the Carnival up and running again. - Develop a robust finance policy to work against. Develop a Risk Register. Develop other policies as necessary. - Get a new logo and consider a more functional website. Page | 3 as submitted to Charities Commission, August 2022 EYAM SPORTS ASSOCIATION (ESA) ## A CHARITABLE INCORPORATED ORGANISATION (CIO) ## Charity Registration Number 1123735 ## Trustees’ Annual Report for Year Ending 2021 ## **Financial Review** See Receipts and Payments Accounts Form CC16a, attached as a separate file. The current ESA Trustees have received no payments throughout the reporting period and do not hold any ESA funds. A reserves policy will be agreed within 2022 but it is clear from the financial assets that the ESA has sufficient funds to maintain operation at the current rate of spend, throughout 2022. As part of the reserves policy we will detail the fundraising objectives of the ESA moving forward. Matt Killingley Chair of the Eyam Sports Association Page | 4 as submitted to Charities Commission, August 2022 CHARITY COMMISSION FOR ENGLAND AND WALES Eyam Sports Associatiijn Llmlted Receipts and payments accounts CC16a For the period To 01K)1r2021 3111212021 Section A Receipts and payments Unrestri¢ted funds Restricted funds Endowment funds Total funds Last ye iothE nW•St£ to the r*¥4st È tothè n&vest£ to the nearo8t£ A1 Receipts tA)nabons and leyaues Charitable aclilies Other Ir?diw actiwbe5-fwK1rai￿n9 Inte￿s1 Grants Sale of assts 439 1.217 7.621 1.325 1,764 1,397 11.786 1.026 422 4.165 52 10.000 100 Sub total(Gross income for AR) S671 14,953 12,495 9,282 A2 Asset and investment salès. (see table). Sub total Total Y￿elpt5 9.282 5.671 14953 12A95 A3 Payments Raisiry funds Grounds fflainlffFa￿e Pay park In5pe¢iion Lighi & heal R&Thi &waier PnnliDg. po$iage & statiotwy Insurance Ac¢￿ntrncY Legal. professK)nal fe85 833 147 167 8.765 143 222 26 68 1931 1,560 13 147 334 167 108 1.962 162 1,290 100 100 Sub total 6.034 3.317 .411 13,7 A4 A55et and irtvtstmont purchases, Isee table) 9.225 Sub total 9,225 6.034 12.602 18,636 13.748 Net of receiptsl(payments) A5 Transfers between funds A6 Cash funds last year end Cash fvnds thffs year end 3.248 263 85,725 88,710 6,931 263 18,472 25.140 3,683 1.253 67.253 63.570 68,506 67,253 CCXX R1 attounts ISSI 31107r2022 Section B Statement of assets and liabilities at the end of the period Unrestricted fvnds to n•arest £ Restricted fvnds to nèarest£ Endowment funds Categories Details to noar8st£ B1 Cash funds Bank accounts 4,727 100 Total ¢ash funds 727 100 Un￿StriCted funds Restricted funds to nearest£ Endowment funds to nearest£ to 82 Other monetary assèts 5,157 30.397 30,391 r*epayrt*nls 97Z FuDd towhieh asset belon Detai15 Cost Current Yaluo onal B3 Investrnent assets Fund to whith svt belo Restrici8d Culrènt value tyonal 27,027 Details MUGA Cosi lopuonall 100,744 84 Assèts retained for the charitys own use Pawlion 2,475 Fwtball field 15,000 15.QO PlayArva ResthGIfj 91,152 Pump Tr￿k Restrfcw 9.225 9.225 Fund lo whlch relates un￿5￿￿ted Amount duE al ndue titynal Details B5 Liabiliti¢$ 154 Restrct& Signed by one or tru5W on half of 811 the twstees Date of proval SvJnatur8 Prinl Narne ,6_ LILLI LL CCXX R2 accounts ISSI 3110712022