Company registration number: 06490820 Charity registration number: 1123710 

Ben Rhydding Pre-School Playgroup (A company limited by guarantee) 

Annual Report and Financial Statements for the Year Ended 31 July 2023 



**Ben Rhydding Pre-School Playgroup** 

## **Contents** 

|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2 to 7|
|Statement of Trustees' Responsibilities|8|
|Independent Examiner's Report|9|
|Statement of Financial Activities|10|
|Balance Sheet|11|
|Notes to the Financial Statements|14 to 20|





**Ben Rhydding Pre-School Playgroup** 

## **Reference and Administrative Details** 

## **Trustees** 

Yvonne Burkinshaw (appointed 1[st] November 2023 Abigail Cullen (appointed 12 January 2024 Eleanor Somers (appointed 1[st] November 2023) 

Joanne Quaife (appointed 4[th] May 2022. Resigned 1[st] November 2023) Sarah Irwin (appointed 27[th] September 2021) Amy Sellers (appointed 27[th] September 2021, resigned 1[st] November 2023) Stephanie Lawson (appointed 22[nd] October 2022, resigned 1[st] November 2023) Victoria Thomas (appointed 22[nd] October 2022, resigned 12[th] January 2024) 

Sally Millar West (appointed 4th July 2019, resigned 22[nd] September 2022) Jessica Morgan Smith (appointed 13[th] July 2020, resigned 22[nd] September 2022) Andrew Smith (appointed 27[th] September 2021, resigned 22[nd] September 2022)) Angela Chappell (appointed 27[th] November 2021, resigned 22[nd] September 2022) 

## **Principal Office** 

Annexe Classroom C/O Ben Rhydding Primary School Bolling Road Ilkley LS29 8QH 

The charity is incorporated in England and Wales 

. 

## **Company Registration Number** 

06490820 

## **Charity Registration Number** 

1123710 



**Ben Rhydding Pre-School Playgroup** 

## **Trustees Report for the year ended 31 July 2023** 

The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 July 2022. 

## **Objectives and activities** 

The aims of the charity are: 

To enhance the social, intellectual and physical development of children prior to starting school, through appropriate and high-quality play, education and care facilities 

To provide a safe and secure environment for children that is stimulating and caring; To work together with the parents and carers of children to endeavour to meet the needs of each individual child; 

To encourage children to develop self-confidence and self-esteem and to feel valued as individuals; To prepare children for a smooth transition from Pre-School to Primary To follow the guidelines and requirements of the registering bodies. 



**Ben Rhydding Pre-School Playgroup** 

## **Trustees' Report for the year ended 31[st] March 2023** 

## **Ben Rhydding Pre-School Playgroup** 

## **Chair’s Report 2022** 

I would like to take this opportunity to look back on what we have achieved in the academic year 2022/2023. 

This year we have: 

- We had a brilliant year with Jo Quaife as manager but she resigned at the end of February wanting to focus more on her family. 

- New manager Sarah Irwin was hired in March and started with a phased start from June and joining us full time from July 10[th] 2023. 

- We supported our 33 families including children with SEN and other family’s needs. 

## **Staffing** 

Pre-school has employed 12 wonderful people this year who make Pre-School the successful and caring environment that it is. 

- Jo Quaife resigned in February 2023 but continued to stay managing Pre-school until Sarah Irwin could join the team in July 2023. Thank you Jo! Jo has also agreed to stay on as bank staff if needed in the academic year 2023/2024. 

- Helen Northway continues to work as Business Manager and continues to do an excellent job working above and beyond to support Pre-School and their families. 

- Helen Northway completed safer recruitment training this year and we now have a robust safer recruitment policy. 

- Helen Northway, Hannah Lyons and Jo Quaife also completed Designated Safeguarding Lead training. 

- Becky Nash (Deputy Manager) is continuing her studies for Level 3 Childcare and will be due to finish this in July 2024. 

- The rest of the teaching team this year was Janelle Hein, Hannah Lyons, Helen Tear, Imy Gurney, Jill Kealey and Heidi Hoad who have continued to support and nurture the children in their care. 

- Joanne Higgs was contracted on a ‘bank’ contract due to an increase in numbers of children in each session and is an excellent addition to the team. 

- Lana Saveska is crucial to the running of Pre-School behind the scenes, preparing and planning resources and does much of the ‘deep cleaning’ 

- Other compulsory training has been renewed where applicable. 

- Staff pay was increased in line with minimum wage. 



**Ben Rhydding Pre-School Playgroup** 

## **Trustees' Report for the year ended 31[st] March 2023** 

## **Admissions** 

The numbers for admissions in September were in line with expectations. 

The Little Caterpillars, before and after Pre-School club on a Monday, Tuesday and Wednesday sessions were still quiet however it has definitely met the needs of more parents who wouldn’t be able to use us without it. 

Baby & Toddler group restarted in November 2022, led by Mrs Hein and Mrs Northway. It has been lovely to welcome families from all over Ilkley into our setting and has been a fantastic marketing tool for Pre-school. Since November we have raised nearly £600 from Toddler Group, which help to cover its costs. 

Early Bird club, dropping off at 8.45, was introduced to help support working families and children who were struggling to come in to Pre-school on a morning. This worked well. 

We use community events and social media to promote Pre-school in and around Ilkley. 

## **Review of developments, activities and achievements** 

Over the years continued government funding cuts, increases in running costs, including minimum wage have made things financially challenging for those in early years settings – our Pre School included. 

The committee agreed to increase fees from March 2023 in line with the increase of minimum wage. To support families through the cost-of-living crisis the committee agreed to stagger the increase with 5% increase in March for the Summer Term and further 5% in September 2023. 

The additional charges from parents (who receive free hours of childcare) increased from £1.10 an hour for additional services to £1.22. 

The private rate was increased from £6.50 an hour to £7.17, in Sept 23. Little Caterpillars before and after school club continued to be private only.  Meaning NEF funding hours cannot be used for these sessions. 

We received financial support from Bradford Council (Early Years Inclusions Funding) for one child with SEN needs. 

We are looking at more training next year and to increase the use of our amazing outdoor space for 

learning. 

The new bike stall was built which has enhanced our outdoor provision and allowed the children to freely access the resources. 



**Ben Rhydding Pre-School Playgroup** 

## **Trustees' Report for the year ended 31[st] March 2023** 

Activities: 

In October the children went to Ben Rhydding school Harvest festival at St John’s Church. In December, the children did a Nativity which was a huge success and it was lovely to invited our families in to watch the children. 

Also in December, a Christmas Disco was organised. This was huge fun and Santa visited and delivered a gift for all the children. There was also a Wreath making workshop and Christmas raffle. Finally, in December the children were invited to watch Sacred Heart School’s dress rehearsal of the Nativity. 

We had a very successful Open Morning in May, lots of parents attended with their children, current and prospective.  We had really positive feedback and was a great marketing event. In May we also took a school trip to Nell Bank for a special field trip! 

July saw a successful Ben Rhydding School Fayre where Pre-School had a tattoo and hook a duck stand. 

## **Fundraising** 

Fundraising is an essential part of Pre-School funding.  It has allowed us to purchase new equipment and maintain and renew our current resources.  The following fundraising events were carried out : 

- Cross-country - £558 

- Wreath making - £560 

- Christmas raffle & disco - £271 

- Ben Rhydding School Fayre - £178 

- Cake sale - £48 

- Graduation balloon sale - £27.23 

Total = £1912.52 

The Tesco grant and the funding from the round table was applied for but unfortunately, we were unsuccessful. 

## **Relationships and the community** 

Pre-School continues to play a vital role in the Ben Rhydding community and we endeavour to source goods and services locally wherever possible. 

We ran a very successful open day for new parents to visit and for existing families to look around the Pre-School with their children. 

Pre-School took part in the Ilkley Carnival dressed as Red Arrows in May and had a wonderful turn-out from children and families which raised lots of smiles from the crowd. 

## **Schools** 

We have children who go on to attend many of the schools in the area and we have an established and successful transition process to help children settle into whichever “big school” they may choose. The transition to Ben Rhydding Primary school was very successful with lots of opportunities for the children to visit ’big school’ we continue to work closely with Ben Rhydding Primary School, their headmaster and the reception teacher, Ms Alston. Other teachers from local primary schools were invited in to meet the children in Pre-School. 



**Ben Rhydding Pre-School Playgroup** 

## **Trustees' Report for the year ended 31[st] March 2023** 

## **Finances and Reserves Policy** 

In summary, as shown in the Statement of Financial Activities the result for the year ended 31 July 2022 was a loss of £8,990 compared to a profit of £114 in the previous year. 

The reserves are £78,489.  The aim is to hold 6 months running cost including the statutory redundancy costs in the event the Pre-School had to wind down.  The trustees consider the current level of reserves to more than meet this requirement and it was agreed some of the reserves were spent. 

The trustees have adopted a reserves policy to maintain a minimum level of reserves to ensure that the Pre-School can continue to provide its current level of services having regard to possible future fluctuations in income and expenditure. The reserves are drawn from unrestricted funds. 

Estimated figures 1[st] August 2022 - 31[st] July 2023 

Last years accounts are not yet finalised however we made a significant loss. 

The committee agreed that some money would be made available from the reserves, to cover the increase in wages, replacement of the wet pore flooring and Bike Store. 

Money will also be needed from the reserves to cover the cost of increased staffing required to meet the needs of a child with SEN without funding for a term.  We have now obtained funding to help towards the extra cost but there is still a shortfall. 

|Learning Landscapes (capitalised)|£1260|
|---|---|
|Outside raised beds and bike store|£1590|
|Wet pour floor (capitalised)|£5800|
|Wage increase 5% (April – August)|£2772|
|Wages for 1:1 without funding|£3150|
|Shortfall (24 weeks)|£2100|
|**Total**|**£16,672**|



We are starting this academic year with 19 children on our books, we have some sessions which are very quiet although we have a number of children on our waiting list who will hopefully be joining us when eligible. 

Again, thank you to Jody Kendall for preparing our Annual Report and Accounts. 



**Ben Rhydding Pre-School Playgroup** 

## **Trustees' Report for the year ended 31[st] March 2023** 

## **Public Benefit** 

The Pre-School undertakes activities to enhance the development and education of children primarily under the statutory school age. 

The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. 

## _**Investment policy and objectives**_ 

The trustees hold excess bank balances in a bank monthly term deposit account from which Pre-School receives interest. 

## **Structure, governance and management** 

## _**Nature of governing document**_ 

The company is limited by guarantee and as such does not have share capital. The liability of the members is limited to a value not exceeding £1 per member upon winding up of the company. The company is governed by its memorandum and articles of association. 

## **Future Developments** 

As always, we will continue to work together with the staff to meet and exceed the requirements of the new Early Years Foundation Stage framework and to continue to work to an OFSTED Outstanding rating. 

We aim to continue to enhance our amazing outdoor space, to increase our capability for learning outdoors. 

We will continue to look at ways to increase Pre- School’s revenue. The ratio of 1:5 will be in place from September 2023, for two year olds. 

We will continue to educate our families of the funding issues, for pre schools.  Especially with the new Government 30 hour for 2 year olds due to be available in April 2024. 

To update the Staff Handbook to bring it up to date and ensure compliance with current employment laws. 

To review and update all policies from September 2023. 

I would like to thank the current Pre-School Committee and the Pre-School staff who continue to give up their free time to support our school. Staff have been supportive with further management changes and feedback from families is positive. 

We hope that the next academic year is a success and the Pre-School continues to thrive.  It has been a pleasure to be the Chair of Pre-School for 2022/2023. 

Sarah Irwin 

Chair 

Committee Members 2022/2023 – Steph Lawson (Treasurer), Victoria Thomas (Secretary) Amy Sellars, Joanna Foley, Cat Morgan, Amelia Mounsey, Faye Connell, Geri Haung Faulkner 



**Ben Rhydding Pre-School Playgroup** 

## **Trustees' Report** 

## _**Organisational structure**_ 

The trustees meet as a board as required but at least 4 times a year to determine the general policy and strategy of the Pre-School and to review its overall management and control, for which they are legally responsible. The day to day running of the Pre-School is delegated to the Pre-School Managers Joanne Quaife and Helen Northway, supported by the wider team. 

## **Financial instruments** 

## _**Objectives and policies**_ 

The charity's activities expose it to a number of financial risks including credit risk, cash flow risk and liquidity risk. The charity does not use financial derivatives. 

## _**Cash flow risk**_ 

The charity’s activities expose it to the financial risk of changes in interest rates. 

## _**Credit risk**_ 

The charity’s principal financial assets are bank balances, cash and trade debtors. 

The charity’s credit risk is primarily attributable to its trade debtors. The amounts presented in the balance sheet are net of allowances for doubtful debts. An allowance for impairment is made where there is an identified loss event which, based on previous experience, is evidence of a reduction in the recoverability of the cash flows. 

The charity has no significant concentration of credit risk. 

## _**Liquidity risk**_ 

In order to maintain liquidity to ensure that sufficient funds are available for ongoing operations and future developments, the charity holds money in a current account and a monthly term deposit account. 

The annual report was approved by the trustees of the charity on 23/3/23: 

and signed on its behalf by: 

Sarah Irwin 25/4/24 



**Ben Rhydding Pre-School Playgroup** 

## **Ben Rhydding Pre-School Playgroup** 

## **Statement of Trustees' Responsibilities** 

The trustees (who are also the directors of Ben Rhydding Pre-School Playgroup for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations. 

Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to: 

- select suitable accounting policies and apply them consistently; 

- observe the methods and principles in the Charities SORP; 

- make judgements and estimates that are reasonable and prudent; 

- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. 

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

Approved by the trustees of the charity on 25/4/24 

and signed on its behalf by: 



**Ben Rhydding Pre-School Playgroup** 

## **Ben Rhydding Pre-School Playgroup** 

## **Independent Examiner's Report to the trustees of Ben Rhydding Pre-School Playgroup** 

I report on the accounts of the charity for the year ended 31 July 2022 which are set out on pages 10 to 20. 

## **Respective responsibilities of trustees and examiner** 

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. 

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: 

- examine the accounts under section 145 of the 2011 Act; 

- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and 

- to state whether particular matters have come to my attention. 

## **Basis of independent examiner’s report** 

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. 

## **Independent examiner's statement** 

In connection with my examination no matter has come to my attention: 

(1) which gives me reasonable cause to believe that in any material respect the requirements: 

- to keep accounting records in accordance with section 386 of the Companies Act 2006; and 

- to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities 

have not been met; or 

- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Date 25/4/24 

J Kendall ACA 

- 8 Craiglands Park, Ilkley , LS29 8SX 

9 



**Ben Rhydding Pre-School Playgroup** 

## **Ben Rhydding Pre-School Playgroup** 

## **Statement of Financial Activities for the Year Ended 31 July 2023 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)** 

||**Unrestricted**<br>**funds**<br>**£**<br>**Restricted**<br>**funds**<br>**£**<br>**Total**<br>**2023**<br>**£**<br>41<br>41<br>124,743<br>353<br>125,096<br>2,966<br>2,966<br>1,245<br>1,245<br>128,995<br>353<br>129,348<br>(1,157)<br>(1,157)<br>(136,828)<br>(353)<br>(137,181)<br>(137,985)<br>(353)<br>(138,338)<br>(8,990)<br>-<br>(8,990)<br>(8,990)<br>-<br>(8,990)<br>85,592<br>-<br>85,592<br>76,602<br>-<br>76,602<br>**Unrestricted**<br>**funds**<br>**£**<br>**Restricted**<br>**funds**<br>**£**<br>**Total**<br>**2022**<br>**£**<br>-<br>-<br>-<br>135,311<br>135,311<br>3,955<br>3,955<br>66<br>66<br>139,332<br>139,332<br>(2,255)<br>(2,255)<br>(138,964)<br>-<br>(138,964)<br>(141,219)<br>-<br>(141,219)<br>(1,887)<br>-<br>(1,887)<br>(1,887)<br>-<br>(1,887)<br>87,479<br>*<br>87,479<br>85,592<br>-<br>87,592|
|---|---|
|**Note**||
|**Income and Endowments from:**||
|Donations and legacies<br>3||
|Charitable activities<br>4||
|Other trading activities<br>5||
|Investment income<br>6||
|Total Income||
|**Expenditure on:**||
|Raising funds<br>7||
|Charitable activities<br>8||
|Total Expenditure||
|Net income||
|Net movement in funds||
|**Reconciliation of funds**||
|Total funds brought forward||
|Total funds carried forward<br>17||
|||
|**Note**||
|**Income and Endowments from:**||
|Donations and legacies<br>3||
|Charitable activities<br>4||
|Other trading activities<br>5||
|Investment income<br>6||
|Total Income||
|**Expenditure on:**||
|Raising funds<br>7||
|Charitable activities<br>8||
|Total Expenditure||
|Net Income||
|Net movement in funds||
|**Reconciliation of funds**||
|Total funds brought forward||
|Total funds carried forward<br>17||



All of the charity's activities derive from continuing operations during the above two periods. 

10 



**Ben Rhydding Pre-School Playgroup** 

## **Ben Rhydding Pre-School Playgroup** 

**(Registration number: 06490820) Balance Sheet as at 31 July 2023** 

||**2023**|**2022**|
|---|---|---|
|**Note**|**£**|**£**|
|**Fixed assets**|||
|Tangible assets<br>14|8,320|2,846|
|**Current assets**|||
|Debtors<br>15|5,063|2,771|
|Cash at bank and in hand|61,633|81,964|
||68,225|84,735|
|**Creditors: Amounts falling due within oneyear**<br>16|(56)|(1,989)|
|**Net current**assets|76,602|85,592|
|**Net**assets|76,602|85,592|
|**Funds of the charity:**|||
|Restricted funds|-|-|
|Unrestricted funds|76,602|85,592|
|**Total funds**<br>17|76,602|85,592|



For the financial year ending 31 July 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. 

Directors' responsibilities: 

- The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and 

- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. 

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. 

25/4/24 

11 



**Ben Rhydding Pre-School Playgroup** 

## **Ben Rhydding Pre-School Playgroup** 

## **Notes to the Financial Statements for the Year Ended 31 July 2023** 

## **1 Charity status** 

The charity is a charity limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation. 

## **2 Accounting policies** 

## **Summary of significant accounting policies and key accounting estimates** 

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated. 

## **Statement of compliance** 

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. 

## **Basis of preparation** 

Ben Rhydding Pre-School Playgroup meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. 

## **Going concern** 

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity. 

## **Income and endowments** 

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received, and the amount of the income receivable can be measured reliably. 

## _**Donations and legacies**_ 

Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period. 

12 



**Ben Rhydding Pre-School Playgroup** 

## **Ben Rhydding Pre-School Playgroup** 

## **Notes to the Financial Statements for the Year Ended 31 July 2023** 

## **2 Accounting policies (continued)** 

## _**Grants receivable**_ 

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released. 

## **Expenditure** 

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs. 

## _**Raising funds**_ 

These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds. 

## _**Charitable activities**_ 

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. 

## **Governance costs** 

These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees’s meetings and reimbursed expenses. 

## **Taxation** 

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. 

## **Tangible fixed assets** 

Individual fixed assets costing £100.00 or more are initially recorded at cost. 

## **Depreciation and amortisation** 

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows: 

**Asset class** Office equipment 

**Depreciation method and rate** straight line over 3 years 

13 



**Ben Rhydding Pre-School Playgroup** 

## **Ben Rhydding Pre-School Playgroup** 

**Notes to the Financial Statements for the Year Ended 31 July 2023** 

## **2 Accounting policies (continued)** 

Fixtures and fittings 

straight line over 5 years 

## **Trade debtors** 

Trade debtors represent fees due from parents. 

Trade debtors are recognised initially at the invoiced price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables. 

## **Cash and cash equivalents** 

Cash and cash equivalents comprise cash on hand and cash held on short term deposits, that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. 

## **Fund structure** 

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity. 

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes 

## **Financial instruments** 

## _**Recognition and measurement**_ 

The charity only has assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially measured at transaction value and subsequently measured at their settlement value, with the exception of bank loans (when held) which are subsequently measured at the carrying value plus accrued interest less repayments. 

## _**Investments**_ 

The charity does not hold any investments. 

## **3 Income from donations and legacies** 

|**3**<br>**Income from donations and legacies**||
|---|---|
||**Unrestricted**<br>**Restricted**|
||**funds**<br>**funds**|
||**General**<br>**Total**<br>**Total**|
||**General**<br>**£**<br>**2023**<br>**2022**|
||**£**<br>**£**<br>**£**|
|Donations and legacies;||
|Donations from individuals|41<br>-<br>41<br>-|
|Community funds;|-<br>-<br>-<br>-|
|Trusts and foundations|-<br>-<br>-<br>-|
||41<br>-<br>41<br>-|



14 



**Ben Rhydding Pre-School Playgroup** 

## **Ben Rhydding Pre-School Playgroup** 

## **Notes to the Financial Statements for the Year Ended 31 July 2023** 

## **4 Income from charitable activities** 

|**4**<br>**Income from charitable activities**||||
|---|---|---|---|
||**Unrestricted**|||
||**funds**|||
|||**Total**|**Total**|
||**General**|**2023**|**2022**|
||**£**|**£**|**£**|
|Fees from parents|52,600|52,600|48,492|
|Early Years funding|71,563|71,563|85,288|
|Trips and extra activities|580|580|1,531|
||124,743|124,743|135,311|
|Restricted fund income £353 (22: £0)||||



## **5 Income from other trading activities** 

|**5**<br>**Income from other trading activities**||||||
|---|---|---|---|---|---|
||**Unrestricted**|||||
||**funds**|||||
|||**Total**||**Total**||
||**General**|**2023**||**2022**||
||**£**|**£**||**£**||
|Events income;||||||
|Fundraisingincome|2,966||2,966||3,944|
||2,966||2,966||3,944|



## **6 Investment income** 

|**6**<br>**Investment income**||
|---|---|
||**Unrestricted**|
||**funds**|
||**Total**<br>**Total**|
||**General**<br>**2023**<br>**2022**|
||**£**<br>**£**<br>**£**|
|Interest receivable and similar income;||
|Interest receivable on bank deposits|1,245<br>1,245<br>66|



15 



**Ben Rhydding Pre-School Playgroup** 

## **Ben Rhydding Pre-School Playgroup** 

**Notes to the Financial Statements for the Year Ended 31 July 2023** 

## **7 Expenditure on raising funds** 

## **Costs of generating donations and legacies** 

||**Unrestricted**|
|---|---|
||**funds**|
||**Total**<br>**Total**|
||**General**<br>**2023**<br>**2022**|
|**Note**|**£**<br>**£**<br>**£**|
|Marketing and publicity|-<br>-<br>-|
|Other direct costs of generating voluntary||
|income|1,157<br>1,157<br>2,256|
||1,157<br>1,157<br>2,256|
|||
||**Total**<br>**Total**|
||**Direct costs**<br>**2023**<br>**2022**|
||**£**<br>**£**<br>**£**|
|Costs ofgeneratingdonations and legacies|-<br>-<br>-|
|**8**<br>**Expenditure on charitable activities**||
||**Activity**|
||<br>**undertaken**<br>**Total**<br>**Total**|
||**directly**<br>**2023**<br>**2022**|
||<br>**£**<br>**£**<br>**£**|
|Operation of Pre-School|137,181<br>137,181<br>138,964|



£136,828 (2022 - £138,964) of the above expenditure was attributable to unrestricted funds and £353 (2022 - £0) to restricted funds. 

## **9 Analysis of governance and support costs** 

## **Governance costs** 

||**Unrestricted**||||||
|---|---|---|---|---|---|---|
||**funds**||||||
|||**Total**||**Total**|||
||**General**|**2023**||**2022**|||
||**£**|**£**||**£**|||
|Independent examiner fees|||||||
|Examination of the financial statements|200||200||200||
|Other feespaid to examiners|-||-||-||
||200||200||200||



16 



**Ben Rhydding Pre-School Playgroup** 

## **Ben Rhydding Pre-School Playgroup** 

## **Notes to the Financial Statements for the Year Ended 31 July 2023** 

## **10 Trustees remuneration and expenses** 

During the year the charity made the following transactions with trustees: 

**Joanne Quaife** Joanne Quaife received remuneration of £16,951 (2022 Patricia Darlow: £14,344) during the year. 

Joanne Quaife, a Trustee, was also employed as Pre-School Leader for which she received a salary. She did not receive a fee for her role as trustee. No trustees received remuneration for their role as trustee. 

During the year the Pre-School paid contributions of £313 (2022 Patricia Darlow: £263) into a personal pension for Ms Joanne Quaife. 

The remuneration of a trustee for their position as an employee of the charity is allowed under the PreSchool’s articles of association. 

No trustees have received any reimbursed expenses from the charity during the year. 

## **11 Staff costs** 

The aggregate payroll costs were as follows: 

|**11**<br>**Staff costs**<br>The aggregate payroll costs were as follows:||
|---|---|
||**2023**<br>**2022**|
||**£**<br>**£**|
|**Staff costs during the year were:**||
|||
|Wages and salaries|107,067<br>107,021|
|Staff Pensions – defined contribution scheme|1,282<br>963|
||108,349<br>107,984|



The monthly average number of persons employed by the charity during the year expressed as full time equivalents was as follows: 

|equivalents was as follows:||
|---|---|
||**2023**<br>**2022**|
||**No**<br>**No**|
|Playgroup workers|11<br>11|
|Admin staff|1<br>1|
||12<br>12|



10 (2022 - 7) of the above employees participated in the Defined Contribution Pension Schemes. 

Contributions to the employee pension schemes for the year totalled £1,282 (2022 - £963). 

No employee received emoluments of more than £60,000 during the year. 

The Playgroup Leader, as the highest paid member of staff, received benefits totalling £16,951 (2022 - £14,344). 

17 



**Ben Rhydding Pre-School Playgroup** 

## **Ben Rhydding Pre-School Playgroup** 

## **Notes to the Financial Statements for the Year Ended 31 July 2023** 

## **12 Independent examiner's remuneration** 

|**12**<br>**Independent examiner's remuneration**|||||
|---|---|---|---|---|
||**2023**||**2022**||
||**£**||**£**||
|Examination of the financial statements||200||200|



## **13 Taxation** 

The charity is a registered charity and is therefore exempt from taxation. 

## **14 Tangible fixed assets** 

|**14**<br>**Tangible fixed assets**|||
|---|---|---|
||**Furniture and**||
||**equipment**<br>**£**|**Total**<br>**£**|
|**Cost**|||
|At 1 August 2022|35,825|35,825|
|Additions|8,650|8,650|
|At 31 July2023|44,476|44,476|
|**Depreciation**|||
|At 1 August 2022|32,980|32,980|
|Charge for theyear|3,176|3,176|
|At 31 July2023|36,155|36,155|
|**Net book value**|||
|At 31 July2023|8,320|8,320|
|At 31 July2022|2,846|2,846|
||||



## **15 Debtors** 

|**15**<br>**Debtors**||
|---|---|
||**2023**<br>**2022**|
||**£**<br>**£**|
|Trade debtors|5,063<br>254|
|Prepayments and accrued income|1,528<br>2,517|
||6,592<br>2,771|



18 



**Ben Rhydding Pre-School Playgroup** 

## **Ben Rhydding Pre-School Playgroup** 

## **Notes to the Financial Statements for the Year Ended 31 July 2023** 

|**16**<br>**Creditors: amounts falling due within one year**|**16**<br>**Creditors: amounts falling due within one year**|**16**<br>**Creditors: amounts falling due within one year**|
|---|---|---|
||**2023**<br>**2022**||
||**£**<br>**£**||
|Trade Creditors|||
|Other taxation and social security|(582)<br>1,571||
|Accruals and deferred income|254<br>418||
||56<br>1,989||
|**17**<br>**Funds**|||
||**Balance at 1**<br>**Incoming**<br>**Resources**<br>**Balance at 31**||
||**August 2022**<br> <br>**resources**<br>**expended**<br>**July 2022**||
||<br>**£**<br>**£**<br> <br>**£**<br> <br>**£**||
|**Unrestricted funds**|||
|General|||
||85,592<br>128,954<br>(137,944)<br>76,602||
||||
|**Restricted funds**|||
|General|-<br>353<br>(353)<br>-||
||||
||**Balance at 1**<br>**Incoming**<br>**Resources**|**Balance at 31**|
||**August 2021**<br> <br>**resources**<br>**expended**|**July 2022**|
||<br>**£**<br>**£**<br> <br>**£**|<br>**£**|
|**Unrestricted funds**|||
|General|||
||87,479<br>139,332<br>(141,219)<br>85,592||
||||
|**Restricted funds**|||
|General|-<br>-<br>-|-|




19 



**Ben Rhydding Pre-School Playgroup** 

## **Ben Rhydding Pre-School Playgroup** 

## **Notes to the Financial Statements for the Year Ended 31 July 2023** 

## **18 Analysis of net assets between funds** 

|||||**2023**||
|---|---|---|---|---|---|
||**Unrestricted**|**Restricted**||||
||**Funds**|**Funds**||**Total Funds**|**2022**|
||**£**|**£**||**£**|**£**|
|Tangible fixed assets|8,320||-|8,320|2,846|
|Current assets|68,225||-|68,225|84,735|
|Current liabilities|(56)||-|(56)|(1,989)|
|Total net assets|76,602||-|76,602|85,592|



|**19**|**Analysis of net funds**|||||
|---|---|---|---|---|---|
|||**At 1 August**||**At 31**|**July**|
|||**2022**|**Cash flow**|**2023**||
|||**£**|**£**|**£**||
|Cash at bank and in hand||81,964|(20,331)||61,633|
|Net debt||81,964|(20,331)||61,633|



20