OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2020-08-31-accounts

Registered number: 6451012 Charity number: 1123692

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

CONTENTS

Page
Reference and administrative details of the Charity, its Trustees and advisers 1
Trustees' report 2 - 8
Independent auditor's report on the financial statements 9 - 11
Statement of financial activities 12
Balance sheet 13 - 14
Statement of cash flows 15
Notes to the financial statements 16 - 32

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 AUGUST 2020

Trustees D P Johnson
S A Frost
Z Ahmed
P G Douglas
A Mohammed
M P Hannigan
K Thomas
J Arechiga
Company registered
number
6451012
Charity registered number
1123692
Registered office
The Goal Zone
New York Stadium
New York Way
Rotherham
S60 1AH
Independent auditor
BHP LLP
Chartered Accountants
2 Rutland Park
Sheffield
S10 2PD
Chief executive officer
Paul Douglas
Key management personnel Jamie Noble
Zanib Rasool
Carole Foster
James Mahoney
Trudi Race
Emma Schofield
Gary Bricknell

Page 1

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

TRUSTEES' REPORT FOR THE YEAR ENDED 31 AUGUST 2020

The Trustees present their annual report together with the audited financial statements of the Charity for the year 1 September 2019 to 31 August 2020. The Annual Report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (published in October 2019).

Since the Charity qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.

Objectives and activities

Policies and objectives

The Charity's objectives (the Objects) are for the benefit of the public generally and in particular, the inhabitants of South Yorkshire and surrounding areas:-

The charity has the broad aim of providing increased opportunities for children and young people to engage in qualified football coaching and other sporting activities.

Strategies for achieving objectives

The strategies employed to achieve the charity's objectives are to:

Page 2

(A company limited by guarantee)

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2020

Objectives and activities (continued)

The Trust is reliant not only on paid staff but volunteers from within the many communities it works. Many of the volunteers start as participants and then progress to help organise the activities. Over the course of the pandemic, RUCST worked in partnership with VAR and RMBC to support the management and deployment of volunteers to support those isolating or in crisis. The volunteers were not just recruited from activities but from the fans of RUFC who wanted to give something back at a challenging time. Some volunteers are also recruited via our Education and NCS programme as a big part of our values is going above and beyond. The students value the work we do and find it a good opportunity to gain additional skills alongside their studying with the Rotherham United Sports College.

Achievements and performance

Main achievements of the Charity

2019/20 was a challenging period for the Trust, this was primarily as a result of the outbreak of the Covid-19 pandemic which paused much of society including schools, care settings and all football activity and then subsequently, when football was allowed to resume it was, and continues to be, played behind closed doors. This has had a significant impact on the Trust. Despite these challenges, the Trust is proud that we have continued to see growth in terms of the work we deliver in the community and the resilience and commitment shown by staff to the delivery in under very challenging circumstances.

The original outlook for 2019/20 looked promising, the business plan was set and the staff had clear goals for the year ahead. There was optimism in the staff that a renewed approach to budgeting and targeting of resources in the community would lead to a record year, plans were in place to roll out new projects and open our first community facility in the heart of the community, Parkgate Astro Came online and we had our outdoor delivery space we had so craved for such a long time.

In October 2019 Parkgate Astro was officially RUCST’s. We had an outdoor 3G facility which had classrooms space, a Café, Delivery space and floodlights and thanks to a Football Foundation grant, we were able to add to and transform the site over a period of 6 months whilst maintaining its functionality to maximise is usage. We were then hit by localised flooding and severe bad weather which somehow was forgotten as it was soon superseded by the COVID 19 pandemic. The weather problems resulted in a slower progress and far more work needed to be carried out than expected. New boilers, heating system, fuse board, new windows, painting and decorating and roof leaks meant the grants obtained were not enough so we had to access additional support and local CSR to ensure everything done was not only the required quality to last but also benefited the customers.

In February 2020, the trust added the COVID 19 pandemic to the risk register and started to consider what might happened should our work be affected and how we can keep staff safe in the workplace. Plans and contingencies were made and in March 2020 the country went into a national lock down and the work of the trust abruptly stopped. Soon after the government announcement, our Education learners went to remote learning, PE lessons went online and the plans we had went live.

Staffing plans were reviewed in line with government advice and were led by the work we were able to deliver. Staff were encouraged to volunteer where safe to do so in their communities and we began supporting the NHS and RMBC “local Hero’s” initiative which provided volunteer support for those who needed it the most. Shopping, dog walking, prescriptions and conversations with those alone were on the menu and the staff rose to the challenge and proved what outstanding human beings they are. In their own time, they supported not only their loved ones but also those who needed help, often putting themselves in danger of contracting the deadly virus. Lives were undoubtedly saved by their efforts and the feeling of immense pride was evident on the many Zoom socials we had to keep up morale and listen to each other’s stories of heroism.

Page 3

(A company limited by guarantee)

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2020

Achievements and performance (continued)

The subsequent 6 months of national restrictions were nothing short of a roller coaster. Many project were cancelled, some repurposed whilst others were delayed until it was safe to deliver. Who would have known that we would have further national restrictions and that Rotherham would be in the highest tier of these for the rest of the year and beyond.

As a group of people, we reacted as quickly as we could. At times we were reactive but that was inevitable as the world changed overnight. Not one person in this country could say that COVID hasn’t effected them in some ways, some harder than others, but one thing we said as a team was we were going to do the right thing by our staff, participants and the business to ensure we are here for years to come.

Education

The Trust has seen a positive organic growth in numbers recruited to its study programme run in partnership with the RNN Group. Enrolment was extremely positive for the forthcoming academic year and is on target to hit key milestones set with the College.

All learning went remote at various periods of the year, however every student who started finished the year.

Health and Wellbeing

Much of the work went to online delivery, a big emphasis went to checking on vulnerable and isolated people. Some face to face socially distanced work happened and garden gate conversations proved very popular.

Inclusion

The need for this work has seen a spike in delivery, specifically around the work with BME communities and enabling social mobility is happening. Key partners such as the Police and local authority have seen us respond to targeted needs of communities ensuring our delivery is getting into the communities who need it most.

Sports Participation

We have seen Premier League funding further extended which will allow us to continue to do targeted work with schools and help more young people get into regular sport and physical activity. Although our school delivery was severely hindered, numbers remained high on those activities we could do and those which were able too be done face to face safely.

Future Stars and the sports festivals have been particular highlights for the team and the usage of Park Gate Astro has enabled us to start bedding in roots and thinking about the long term delivery from the venue.

NCS

Whilst we continue to deliver one of the best programmes in the country and the quality has been recognised as high, we did have to adapt and run an alternative model inline with government guidelines.

Feedback has been that we were one of the highest delivery partners in the EFLT network.

Page 4

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2020

Achievements and performance (continued)

Public benefit

The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Given the nature of our work, partnerships are key to our success. We have strong relationships with statutory organisations including the local authority, police and health parts inc NHS/CCG/RDASH. We are a strategic partner with the Voluntary Action board and sit on the local consortium for third sector partners. We not only partner with the Football club, we also partner with the leagues which the professional game is associated to including the Premier League, English Football League and FA. Many of our local partnerships are with other voluntary providers, nurseries, schools and older people settings.

Structure, governance and management

Constitution

Rotherham United Community Sports Trust is registered as a charitable company limited by guarantee governed by its Memorandum and Articles of Association dated 11 December 2007. It is registered as a charity with the Charity Commission. The liability of the members is limited to an amount not exceeding £10.

Methods of appointment or election of Trustees

When considering appointing new trustees, the Board has regard to the requirement for any specialist skills needed in order to support the charity's work. Trustees are appointed at the AGM by first and second nomination.

Policies adopted for the induction and training of Trustees

New trustees are invited and encouraged to attend activity sessions and meet team members to familiarise themselves with the organisation and the context within which it operates. Additionally, trustees are already familiar with the practical work of the organisation having been briefed by the Chief Executive on such issues as:

Feedback from new trustees regarding their induction has been very positive.

Page 5

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2020

Structure, governance and management (continued)

Pay policy for key management personnel

Key management personnel comprises of the trustees and senior employees. Only the senior employees receive remuneration for their work and their salary is set by the board of trustees. Advice on remuneration is obtained from the Trust's solicitors and annual reviews are undertaken to assess key management performance against remuneration levels.

Jamie Noble is the Head of the Trust taking responsibility for the day to day management. Jamie is supported by the Chair and Finance Director on a weekly basis. Other Trustees support and work closely with the Trust on regular basis. A strong team of long serving managers spanning Finance, Administrations , NCS, Health and Education, report to the Head of the Trust.

Financial risk management

The trustees have a risk management strategy which comprises:

Particular attention has focused on risk assessment of all activities delivered ensuring the safety and well being of the service user. A key element in the management of the financial risk is the implementation of the reserves policy which is reviewed annually by the board of trustees.

Financial review

2019/20

Following a challenging 2018/19, management focused on streamlining resources. After careful planning the aim was to to break even in 2020 whilst continuing to deliver an extensive programme of Health, Education and Sport to the community. When the Covid pandemic hit in March 2020, management were able to react very quickly to deliver and support the community using online technology and socially distance support. Staff were furloughed and the Trust took advantage of the Covid Job Retention Scheme (CJRS) to support staff wages (£119k) and government business support grants (£22k). 2019/20 has resulted in a surplus of £218k against a deficit of £124k in the prior year. Whilst income for charitable activities and grants (£1.3m) was lower than budget (£1.5m), direct costs were reduced as a result of more virtual delivery and less class room/workshops activities. The charity carried forward funds at 31 August 2020 of £506,268 of which £103,548 are restricted funds and £402,720 are general funds. Of the general funds, £212,182 has been set aside as designated funds .

Page 6

(A company limited by guarantee)

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2020

Reserves policy

The trustees' policy is to hold free reserves of six months unrestricted expenditure. The reserves are needed in the event of lost funding, unexpected costs or reduced income levels. In order to enable trustees to monitor the reserves, the trustees report prepared by the Chief Executive, submitted to the board of trustees every three months, will include details of the reserve fund. Actual unrestricted reserves at 31 August 2020 were £402,720. Of these unrestricted reserves, £212,182 has been set aside as designated funds. Free reserves at 31 August 2020 were £61,540 which consists of unrestricted funds, less designated funds, less unrestricted tangible fixed assets (£402,720 - £212,182 - £128,998).

By monitoring project costs on a more regular basis and improving the budgeting process the trustees will strive to increase reserve levels to be more in line with the policy in future years.

Plans for future periods

With the safety and well being of staff and the community being a priority, the charity will continue to develop its range of projects and courses in future period. Following the Government Covid road map the charity will deliver education and support to the community. Facilities at Parkgate Astro and the AESSEAL New York Stadium will continue to be key for delivery. Additional delivery space at the stadium has been let on the ground floor of the existing unit currently being leased by the charity.

Fundraising activities

The Trust does not actively fundraise however, we will sometimes fundraise for specific projects or items. For example, last year we raised £500 towards a defibrillator via bucket collections and cake sales in town. The money raised then went towards the cost of a new defibrillator which was match funded by the Start a Heart campaign. NCS also fundraise, however that is part of the project to find a worthy local project and work with them. This is done by either raising money for a reason or to do something which will make a difference to their organisation, which could be renovating a room or garden.

The Trust employs a full time Community Projects Manager whose sole purpose is to apply for funding. Her role is to source grants, work with key stakeholders and then formulate a bid. Any money generated is recorded appropriately and then wither spent in the spirit or handed over to the third party.

The Trust remains GDPR compliant to ensure all personal infomation is protected.

Page 7

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2020

Statement of Trustees' responsibilities

The Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial . Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Disclosure of information to auditor

In so far as the Trustees are aware:

Auditor

The auditors, BHP LLP, has indicated his willingness to continue in office. The Trustees will propose a motion reappointing the auditor at a meeting of the Trustees.

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.

Approved by order of the members of the board of Trustees and signed on their behalf by:

K Thomas KThomas 20/05/2021

Date:

Page 8

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF ROTHERHAM UNITED COMMUNITY SPORTS TRUST

Opinion

We have audited the financial statements of Rotherham United Community Sports Trust (the 'charity') for the year ended 31 August 2020 which comprise the Statement of Financial Activities, the Balance sheet, the Statement of cash flows and the related notes, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the United Kingdom, including the Financial Reporting Council's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

We have nothing to report in respect of the following matters in relation to which the ISAs (UK) require us to report to you where:

Page 9

(A company limited by guarantee)

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF ROTHERHAM UNITED COMMUNITY SPORTS TRUST (CONTINUED)

Other information

The Trustees are responsible for the other information. The other information comprises the information included in the Annual report, other than the financial statements and our auditor's report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinion on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Matters on which we are required to report by exception

In the light of our knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Trustees' Report.

We have nothing to report in respect of the following matters in relation to which Companies Act 2006 requires us to report to you if, in our opinion:

Page 10

Philip Allsop Philip Allsop (May 20, 2021 16:34 GMT+1)

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 AUGUST 2020

Note
Income from:
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Other income
6
Total income
Expenditure on:
Charitable activities
7
Total expenditure
Net income/(expenditure)
Transfers between funds
14
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward		 Unrestricted
funds
2020
£
46,447
816,637
28,766
119,082
1,010,932
789,055
789,055
221,877
(26,393)
195,484
207,236
195,484
402,720		 Restricted
funds
2020
£
-
305,795
89,455
22,220
417,470
421,840
421,840
(4,370)
26,393
22,023
81,525
22,023
103,548		 Total
funds
2020
£
46,447
1,122,432
118,221
141,302
1,428,402
1,210,895
1,210,895
217,507
-
217,507
288,761
217,507
506,268		 Total
funds
2019
£
59,760
1,355,230
14,617
-
1,429,607
1,553,737
1,553,737
(124,130)
-
(124,130)
412,891
(124,130)
288,761

The Statement of Financial Activities includes all gains and losses recognised in the year.

Page 12

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee) REGISTERED NUMBER: 6451012

BALANCE SHEET AS AT 31 AUGUST 2020

Note
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within one year
13
Net current assets
Total assets less current liabilities
Total net assets
Charity funds
Restricted funds
14
Unrestricted funds:
Designated funds
14
General funds
14
Total unrestricted funds
14
Total funds		 54,458
540,357
594,815
(217,545)
212,182
190,538		 2020
£
128,998
128,998
377,270
506,268
506,268
103,548
402,720
506,268		 31,304
445,841
477,145
(237,061)
36,958
170,278		 2019
£
48,677
48,677
240,084
288,761
288,761
81,525
207,236
288,761

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

Page 13

ROTHERHAM UNITED COMMUNITY SPORTS TRUST (A company limited by guarantee) REGISTERED NUMBER: 6451012

BALANCE SHEET (CONTINUED) AS AT 31 AUGUST 2020

KThomas 20/05/2021

K Thomas

Date: Complete 'ACCOUNTS COMPLETION' section

The notes on pages 16 to 32 form part of these financial statements.

Page 14

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 AUGUST 2020

Note
Cash flows from operating activities
Net cash used in operating activities
17
Cash flows from investing activities
Purchase of tangible fixed assets
Net cash used in investing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
18		 2020
£
196,932
(102,416)
(102,416)
94,516
445,841
540,357		 2019
£
(106,434)
(15,000)
(15,000)
(121,434)
567,275
445,841

Page 15

(A company limited by guarantee)

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

1. General information

The charity is a charity limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £10 towards the assets of the charity in the event of liquidation.

Rotherham United Community Sports Trust meets the definition of a public benefit entity.

The charity's registered office is: -

The Goal Zone New York Stadium New York Way Rotherham S60 1AH

The Charity is incorporated in England & Wales and it's company number is 6451012.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Rotherham United Community Sports Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

Page 16

(A company limited by guarantee)

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

2. Accounting policies (continued)

2.2 Going concern

The trustees have considered the impact of COVID-19 on the charity’s activities, workforce and supply chain, as well as the wider economy. Whilst it is not considered practical to accurately assess the duration and extent of the disruption, the trustees are confident that they have in place plans to deal with any financial losses that may arise. The possible material impacts on the business and the plans to mitigate them include, but are not limited to:

The trustees do however recognise that uncertainty exists surrounding the duration and impact of COVID-19 and hence there is inherent risk regarding the success and sustainability of these plans. This risk represents a material uncertainty which may cast significant doubt about the charity’s ability to continue as a going concern. However, the Trustees have concluded that the charity remains a going concern whilst such viable options are available to it. The trustees therefore continue to adopt the going concern basis of preparation for these financial statements.

2.3 Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

Page 17

(A company limited by guarantee)

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

2. Accounting policies (continued)

2.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

2.5 Tangible fixed assets and depreciation

Tangible fixed assets costing £2,000 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives .

Depreciation is provided on the following bases:

Leasehold property - Straight line basis over 7 years
Plant and machinery - Straight line basis over 20 years
Motor vehicles - Straight line basis over 3 years
Fixtures and fittings - Straight line basis over 10 years
Office equipment - Straight line basis over 12 years

2.6 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.7 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Page 18

(A company limited by guarantee)

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

2. Accounting policies (continued)

2.8 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.

2.9 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.10 Pensions

Contributions in respect of the company's defined contribution pension schemes are charged to the profit and loss account for the year in which they are payable to the scheme. Differences between contributions payable and contributions actually paid in the year are shown as either accruals or prepayments at the year end.

2.11 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Page 19

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

3. Income from donations and legacies

Donations
Grants
Total 2020
Total 2019		 Unrestricted
funds
2020
£
11,447
35,000
46,447
35,150		 Restricted
funds
2020
£
-
-
-
24,610		 Total
funds
2020
£
11,447
35,000
46,447
59,760		 Total
funds
2019
£
24,760
35,000
59,760

4. Income from charitable activities

Sports, inclusion and participation
Education programme
Health programme
Total 2020
Total 2019		 Unrestricted
funds
2020
£
34,597
782,040
-
816,637
955,581		 Restricted
funds
2020
£
204,396
-
101,399
305,795
399,649		 Total
funds
2020
£
238,993
782,040
101,399
1,122,432
1,355,230		 Total
funds
2019
£
435,812
852,361
67,057
1,355,230

Page 20

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

5. Income from other trading activities

Income from fundraising events

Events income
Total 2019		 Unrestricted
funds
2020
£
28,766
10,049		 Restricted
funds
2020
£
89,455
4,568		 Total
funds
2020
£
118,221
14,617		 Total
funds
2019
£
14,617

6. Other incoming resources

CJRS grant
Other COVID grants
Total 2020
Total 2019		 Unrestricted
funds
2020
£
119,082
-
119,082
-		 Restricted
funds
2020
£
-
22,220
22,220
-		 Total
funds
2020
£
119,082
22,220
141,302
-		 Total
funds
2019
£
-
-
-

Page 21

(A company limited by guarantee)

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

7. Analysis of expenditure on charitable activities

Staff costs
Facility hire costs
Motor and travel expenses
Direct costs and equipment
Post, stationery and advertising
General property and overhead costs
Legal and professional fees
Depreciation
Audit fees
Total 2020
Total 2019		 Unrestricted
funds
2020
£
523,195
112,886
29,233
54,197
12,235
21,956
21,229
7,464
6,660
789,055
1,072,919		 Restricted
funds
2020
£
264,343
54,858
12,260
45,204
3,059
27,485
-
14,631
-
421,840
480,818		 Total
funds
2020
£
787,538
167,744
41,493
99,401
15,294
49,441
21,229
22,095
6,660
1,210,895
1,553,737		 Total
funds
2019
£
890,494
380,119
60,441
124,604
17,799
41,177
22,763
7,280
9,060
1,553,737

8. Auditor's remuneration

Fees payable to the Charity's auditor for the audit of the Charity's annual accounts

2020 2019
£ £
6,660 9,060

Page 22

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

9. Staff costs

Wages and salaries
Social security costs
Contribution to defined contribution pension schemes		 2020
£
722,631
51,754
13,153
787,538		 2019
£
824,614
54,530
11,350
890,494

The average number of persons employed by the Charity during the year was as follows:

2020 2019
No. No.
Employees 66 85

No employee received remuneration amounting to more than £60,000 in either year.

Key management remuneration in the year amounted to £226,164 (2019 - £217,359).

Contributions to the employee pension schemes for the year totaled £13,153 (2019 - £11,350).

The pension costs are allocated between activities and restricted and unrestricted funds based on the individual staff members direct/ indirect on each activity.

10. Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2019 - £NIL).

During the year ended 31 August 2020, no Trustee expenses have been incurred (2019 - £NIL).

Page 23

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

11.
Tangible fixed assets
Cost or valuation
At 1 September 2019
Additions
At 31 August 2020
Depreciation
At 1 September 2019
Charge for the year
At 31 August 2020
Net book value
At 31 August 2020
At 31 August 2019		 Leasehold
property
£
-
102,416
102,416
-
14,631
14,631
87,785
-		 Plant and
machinery
£
15,000
-
15,000
565
748
1,313
13,687
14,435		 Motor
vehicles
£
8,127
-
8,127
4,246
2,682
6,928
1,199
3,881		 Fixtures and
fittings
£
35,220
-
35,220
10,406
3,522
13,928
21,292
24,814		 Office
equipment
£
12,021
-
12,021
6,474
512
6,986
5,035
5,547		 Total
£
70,368
102,416
172,784
21,691
22,095
43,786
128,998
48,677

12. Debtors

Trade debtors
Other debtors
Prepayments and accrued income		 2020
£
38,398
12,806
3,254
54,458		 2019
£
20,722
-
10,582
31,304

Page 24

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

13. Creditors: Amounts falling due within one year

Trade creditors
Other taxation and social security
Other creditors
Accruals and deferred income		 2020
£
26,008
11,878
270
179,389
217,545		 2019
£
30,384
21,758
270
184,649
237,061

Page 25

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

14. Statement of funds Statement of funds - current year

Unrestricted funds
Designated funds
Designated funds
General funds
General funds
Total Unrestricted funds
Restricted funds
Sports, inclusion and participation
Health
Education
General
Other coronavirus grants
Total of funds		 Balance at 1
September
2019
£
36,958
170,278
207,236
-
63,097
5,499
12,929
-
81,525
288,761		 Income
£
786,455
224,477
1,010,932
204,396
101,399
-
89,455
22,220
417,470
1,428,402		 Expenditure
£
(476,591)
(312,464)
(789,055)
(241,145)
(94,901)
-
(82,849)
(2,945)
(421,840)
(1,210,895)		 Transfers
in/out
£
(134,640)
108,247
(26,393)
50,910
(3,385)
-
(17,159)
(3,973)
26,393
-		 Balance at 31
August 2020
£
212,182
190,538
402,720
14,161
66,210
5,499
2,376
15,302
103,548
506,268

Page 26

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

14. Statement of funds (continued)

Statement of funds - prior year

Unrestricted funds
Designated funds
Designated funds
General funds
General funds
Total Unrestricted funds
Restricted funds
Sports, inclusion and participation
Health
Education
General
Total of funds		 Balance at
1 September
2018
£
59,284
199,962
259,246
121,649
26,497
5,499
-
153,645
412,891		 Income
£
898,844
101,936
1,000,780
343,081
56,568
-
29,178
428,827
1,429,607		 Expenditure
£
(688,368)
(384,551)
(1,072,919)
(463,686)
(7,377)
-
(9,755)
(480,818)
(1,553,737)		 Transfers
in/out
£
(232,802)
252,931
20,129
(1,044)
(12,591)
-
(6,494)
(20,129)
-		 Balance at
31 August
2019
£
36,958
170,278
207,236
-
63,097
5,499
12,929
81,525
288,761

Page 27

(A company limited by guarantee)

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

Purpose of Restricted funds

Sports, inclusion and participation - delivering a range of initiatives for social integration and Community cohesion including Premier League Kicks and Sport England funded projects.

The projects within participation included: Sport England - Sports Activation Fund Premier League Kicks Sports England - Inclusive Sport Community Sports Foundation - Street Sports Sheffield University - Taking Yourself Seriously Voluntary Action Rotherham - Befriending Plus and Active Citizens

Health - delivering health related activities in the most deprived communities of Rotherham. Funded by grants from Children in Need and Kinder Sports Plus.

The projects within health were as follows: BBC Children in Need BUPA UK Foundation

Education - delivering education courses primarily to post 16 learners through a partnership with the RNN group and the partners of the English Football League Trust.

The projects within education were as follows: SYCF Youth Forum Talk Talk Good Things Foundation

General - essential core running of the business to support the charity operating within the constraints of the funding partners.

Purpose of Designated funds

The designated funds represent the net incoming resources from the NCS and educational services provisions undertaken by the charity. The funds are held with a view to meeting the short term costs anticipated to be incurred should one of these sources of income be withdrawn.

Inter fund transfers

The transfers from designated funds to unrestricted funds during the year ended 31 August 2020 represent the apportionment of general costs from general unrestricted funds. Other transfers included in the year ended 31 August 2020 are for the salaries of specific members of staff where the members of staff worked specifically for the projects within restricted funds.

Page 28

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

15. Summary of funds

Summary of funds - current year

Designated funds
General funds
Restricted funds
Summary of funds - prior year
Designated funds
General funds
Restricted funds		 Balance at 1
September
2019
£
36,958
170,278
81,525
288,761
Balance at
1 September
2018
£
59,284
199,962
153,645
412,891		 Income
£
786,455
224,477
417,470
1,428,402
Income
£
898,844
101,936
428,827
1,429,607		 Expenditure
£
(476,591)
(312,464)
(421,840)
(1,210,895)
Expenditure
£
(688,368)
(384,551)
(480,818)
(1,553,737)		 Transfers
in/out
£
(134,640)
108,247
26,393
-
Transfers
in/out
£
(232,802)
252,931
(20,129)
-		 Balance at 31
August 2020
£
212,182
190,538
103,548
506,268
Balance at
31 August
2019
£
36,958
170,278
81,525
288,761

16. Analysis of net assets between funds

Analysis of net assets between funds - current period

Tangible fixed assets
Current assets
Creditors due within one year
Total		 Unrestricted
funds
2020
£
128,998
491,267
(217,545)
402,720		 Restricted
funds
2020
£
-
103,548
-
103,548		 Total
funds
2020
£
128,998
594,815
(217,545)
506,268

Page 29

(A company limited by guarantee)

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

16. Analysis of net assets between funds (continued)

Analysis of net assets between funds - prior period

Tangible fixed assets
Current assets
Creditors due within one year
Total		 Unrestricted
funds
2019
£
48,677
395,620
(237,061)
207,236		 Restricted
funds
2019
£
-
81,525
-
81,525		 Total
funds
2019
£
48,677
477,145
(237,061)
288,761

17. Reconciliation of net movement in funds to net cash flow from operating activities

Net income/expenditure for the period (as per Statement of Financial Activities)
Adjustments for:
Depreciation charges
Decrease/(increase) in debtors
Decrease in creditors
Net cash provided by/(used in) operating activities		 2020
£
217,507
22,095
(23,154)
(19,516)
196,932		 2019
£
(124,130)
7,280
26,352
(15,926)
(106,424)

18. Analysis of cash and cash equivalents

Cash in hand
Total cash and cash equivalents		 2020
£
540,357
540,357		 2019
£
445,841
445,841

Page 30

(A company limited by guarantee)

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

19. Analysis of changes in net debt

Cash at bank and in hand
20.
Capital commitments
Contracted for but not provided in these financial statements
Purchase, construction or development of property		 At 1
September
2019
£
445,841
445,841		 Cash flows
£
94,516
94,516
2020
£
-		 At 31 August
2020
£
540,357
540,357
2019
£
99,541

Funding has been obtained from the Football Foundation for 65% of the project costs.

21. Operating lease commitments

At 31 August 2020 the Charity had commitments to make future minimum lease payments under non-cancellable operating leases as follows:

Not later than 1 year
Later than 1 year and not later than 5 years
Later than 5 years		 2020
£
56,579
200,112
792,000
1,048,691		 2019
£
45,827
142,854
537,290
725,971

Amounts recognised in the statement of financial activities as an expense during the period in respect of operating lease arrangements were £47,028.

Page 31

(A company limited by guarantee)

ROTHERHAM UNITED COMMUNITY SPORTS TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

22. Related party transactions

During the year the charity made the following related party transactions:

Rotherham United Football Club (RUFC) Limited

Mr P Douglas and Mrs K Thomas are trustees/ directors of both the charity and RUFC. The charity also has close links with the football club. During the year the charity paid £32,629 (2019: £35,335) to Rotherham United Football Club (RUFC) Limited for goods and services provided. The charity received £116 (2019: £nil) from Rotherham United Football Club (RUFC) Limited for room hire and services provided by an employee.

The transactions were undertaken on normal terms.

At the balance sheet date the amount due to Rotherham United Football Club (RUFC) Limited was £2,481 (2019: £1,691).

ASD Lighting Plc

Mrs. K Thomas is a director of ASD Lighting Plc. During the year, the charity engaged with ASD Lighting for the provision of services related monthly HR, payroll, and administrative support. The charity paid £23,235 (2019: £23,674) for these services. As at the balance sheet date the amounts owed to ASD Lighting Plc was £1,562 (2019: £1,743).

South Yorkshire Community Foundation Limited

Mrs Z Ahmed is a trustee of South Yorkshire Community Foundation Limited. During the year the charity received £5,000 (2019: £nil) for COVID response relief.

S66 Media Limited

Mr M Hannigan is a director of S66 Media Limited. During the year the charity paid £1,642 (2019: £505) to S66 Media Limited for goods. The transactions were undertaken on normal terms.

Page 32

Rotherham United Community Sports Trust 2020 - final accounts

Final Audit Report

2021-05-20

Created: 2021-05-20 By: Laura Green (laura.green@bhp.co.uk) Status: Signed Transaction ID: CBJCHBCAABAAU3n6ZJuZnKj9pEUUhs1jfWHxq1pk9M7s

"Rotherham United Community Sports Trust 2020 - final account s" History

Document created by Laura Green (laura.green@bhp.co.uk)

2021-05-20 - 3:13:45 PM GMT- IP address: 81.23.52.242

Document emailed to Philip Allsop (philip.allsop@bhp.co.uk) for signature

2021-05-20 - 3:14:13 PM GMT

Email viewed by Philip Allsop (philip.allsop@bhp.co.uk)

2021-05-20 - 3:33:34 PM GMT- IP address: 149.12.164.110

Document e-signed by Philip Allsop (philip.allsop@bhp.co.uk)

Signature Date: 2021-05-20 - 3:34:05 PM GMT - Time Source: server- IP address: 81.23.52.242

Agreement completed.

2021-05-20 - 3:34:05 PM GMT