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# **ANNUAL REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2021**
## **REFERENCE & ADMINISTRATIVE INFORMATION**
Charity name: The Friends of Thames Ditton Junior School Charity Number: 1123621 Charity’s principal address: Mercer Close Thames Ditton Surrey KT7
The trustees listed below have all served in office for all or part of the year ending at the date of this report:
- Lyndsey Lough
- Holly Goodyear
- Marie Jago
- Helen Grove
- David Merchant
The management committee for the period to 31[st] August 2021 has consisted of the following members:
Chair Marie Jago (Trustee) Secretary Helen Grove (Trustee) Treasurer David Merchant (Trustee) Members Fionna Staritt Lindsay Lough (Trustee) Holly Goodyear (Trustee) Katie Traub Deridre Davies Madeline Stevens Sarah Holt Independent examiner Laura Kenyon Bank HSBC, Kingston
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## **Changes to the Committee**
## **Resignations**
- The Sept 2020 to August 2021 committee all resigned on 31[st] August 2021
- **Trustee resignations**
- 4 trustee resignation on the 31[st] August 2021
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is governed by the constitution and rules adopted in February 2008.
## **Management of the charity**
The management committee consists of all of the appointed trustees and members of the charity. Under the constitution, the trustees must number at least three and no more than five. All of the trustees are elected for a period of 12 months.
2020/2021 was the eleventh full year of operation of the School Development Fund which is a stream of funding from voluntary parental contributions.. This fund is managed by the TDJS Business Manager, this includes all banking and administration of the school development fund bank account.
Full committee meetings were held at regular intervals (every half term) throughout the academic year, with additional sub-committees created to plan and organise each event. These were all held via zoom dur to COVID 19.
The committee reviewed financial matters at each full committee meeting. The Treasurer presented a financial report of earnings, expenditure and forecast for the remainder of the year to the Trustees at each of those meetings and its implications were considered and discussed. As expenditure on items for the school is only considered on the basis of revenue already earned and cash in bank, the Committee feels there is no need to agree a reserves policy.
The accounts are presented annually to the membership for discussion and approval at the Annual General Meeting, following independent inspection.
## **Risk management**
Risks are reviewed regularly throughout the year on an event by event basis both before and after the event. There is no formal risk register but a Risk Assessment report is produced for each event.
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## **OBJECTIVES & ACTIVITIES OF THE CHARITY**
The objectives of the Charity, as set out in the constitution, shall be to advance the education of pupils at Thames Ditton Junior School, in particular by:
- Developing effective relationships between the staff, parents and others associated with the School
- Engaging in activities or providing facilities or equipment which support the School and advance the education of the pupils
## **Activities of the Charity**
The main activity of the charity continues to be the organisation of social and fundraising events with the purpose of;
- building the sense of community within the school and wider Thames Ditton community;
- • raising funds for items which will enrich the children’s enjoyment of the school and its environment, supporting both curricular and non-curricular activities.
A number of planned events for the year September 2020 to August 2021 were cancelled due to COVID-19. Funds raised for this financial year are below previous years due to COVID-19.
The highlights for the year August 2020 to August 2021 were as follows (supporting detail is in the attached accounts):
|•|Summer Fund raising|£1,911|Cancelled 2020|
|---|---|---|---|
|•|Christmas Fund Raising (no fair)|£2,910|(2019/20: £3,923 incl fair)|
|•|New year party (online)|£835|One-off event|
Due to COVID-19 the following events were not able to take place:
|•|Annual Ball|Not held 2021|Cancelled 2020|
|---|---|---|---|
|•|Halloween Disco|Not held 2021|(2019/20: £2,388)|
|•|Comedy Night|Not held 2021|
(2019/20: £2,080)|
|•|Sponsored Run|
Not held 2021|(2019/20: £5,028)|
|•|Virtual Balloon Race|Not held 2021|(2019/20: £570)|
Events are organised to optimise enjoyment for children and parents, and to maximise the fundraising potential, whilst still focussing on affordability for both children and parents. Due to COVID-19, it was not possible to hold events in person. Alternative fundraising was targeted where possible. In addition to the Christmas Raffle whch raised £1,591 a net £1,319 was raised for Christmas calendars. There was no Summer Fair again but the raffle returned with a travel theme with country specific gifts donated and raised £1,911. The online donations including Amazon and Easygiving increased to £471 from £185.
It is hoped that key events targeted at the participation of the children that were succuesful in the past may return (including the Halloween disco and the Christmas Fair) and for a main fund raiser the annual summer ball.
Great effort was put into continuing the uniform sales with online ordering and payment and were well received by parents, sales for this year total £859 (2019/20 £623).
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## **Forthcoming events**
Proposed events during the year ahead (up to August 2022) - These were all subject to Covid 19 restrictions being lifted or removed. Virtual Events may replace these as they have during 2020/2021.
- _Halloween Disco October - 2020_
- _Christmas Fair December - 2020_
- _Quiz Night - February 2021_
- _Easter Event - March 2021_
- _Summer Fair - May 2021_
- _Summer Ball - June 2021_
## **ACHIEVEMENTS & PERFORMANCE**
## **Chair’s Statement**
The AGM for 2020/21 is held again via Zoom. Despite continued impacts of COVID-19, the filing of accounts has been accelerated from prior years to begining of second term after the prior school year.
This year’s fundrising for the School was again down on previous year, raising £7,358 compared to £12,220 last year. This was a good achievement considering the prior year had 4 attended/participative events as compared to none this year. Due to Covid-19 all of the events held during the year 2020/2021 were virtual and fundrisging opportunities were limited.
Cash funds held at the end of the year remain strong at £40,103 (2019/20: £34,062)
This reflects the fantastic support and commitment from the Committee, Class Reps, Willing Helpers and the Office and Teaching staff at the School.
Our thanks are extended to the previous Committee members for the work that they did in raising funds for the school.
## **Use of funds**
Due to the unusual circumstances there was little drawdown from The Friends funds with only £551 being spent as compared to £34,555 in the prior year for the following key items:
- Library - £366
- • Year 6 Leavers Gifts - £185
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The net inflow after expense was £6,223 before approved expenditure.
Committed expenditure approved but not paid amounts to £11,188 and includes:
- Hall sound system £3,000
- Sensory room £2,500
- Tutoring £2,970
- First Aid £950
- Gardening and greenhouse £800
These amounts can be drawn down by the school and reimbursed. During a school year the list of approved expenditure is reviewed and can be added to and reduced with the approval of the Friends.
The Friends have appointed a local accountant on an annual basis to produce the Independent Examiner’s report on the accounts for Charity Commission. Those accounts are prepared on a cash-flow basis and show an additional net outflow for expenditure of £182 with net total outflow £6,041 for school year 2020/21.
The cash funds at the end of 2019/20 was £40,103 of which £462 was due to be paid out during school year 2021/22 for 2020/21 expenses.
## **School Development Fund**
The School Development Fund is administered via the Friends, with funds raised by this route being channelled into educational resources for the children, principally the provision of teaching assistants. The School Development Fund raised £43,336 (2019/20: £67,487) including GiftAid in donations during the 2020/21 year. The reduction was mainly due to the timing of gift aid claims with underlying parental contributions being £36,055 (2019/20: £38,230). Outgoings were £45,670 (2019/20: £48,038) in the year. Contributions were previously used to fund the provision of TAs for the school but now the funds are more widely used with funds raised by this route being channelled into educational resources for the children.
The fundraising objectives of the School Development Fund are different to those of the Friends of TDJS. Consequently, the TDJS governors are investigating setting up a separate charity to manage this aspect of school fundraising
The School Development Fund made a deficit of (£2,334) versu surplus of £19,449. The school continues campaigning to raise more funds from parents and manages the costs taking into account future income forecasts.
The School Development Fund finances are manged by TDJS Business Manager, this includes all banking administration.
The cash funds at the end of the year were £12,710 (2019/20 £184,052) after funds previously due to the school £161,727 were transferred over.
## **Communication with parents**
FTDJS communicates consistently with parents through a series of FTDJS Parent mails outlining forthcoming events and highlighting projects being funded or part funded by the Friends.
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We produced an end of year newsletter highlighting the amount raised by each event and how those funds were spent.
The Friends of TDJS Facebook page continues to be used to promote forthcoming events.
## **Committee and succession**
Recruitment for a replacement Committee from Sept 2021 was successful with a number of new members joining the committee. All formal positions within the Committee have been successfully filled to allow the FTDJS to continue to operate as intended.
## **VALUE OF PUBLIC GOOD BY THE CHARITY**
The events run by the Friends of Thames Ditton Junior School are true community events, with the active involvement of staff, parents, pupils and local businesses, as sponsors/prize donors. Local community media have also been actively engaged in promoting events.
Parental feedback indicates that FTDJS events go from strength to strength, and are appreciated by the school community as landmarks in the social year of the school.
FTDJS continues to fund important and valued projects for the school, improving the overall school environment for learning and play, and enriching children’s experience of their time at TDJS.
Going forward, the emphasis will continue to be on full community engagement and enjoyment, while raising valuable funds to meet needs which cannot be accommodated with available government funding.
_**Marie Jago , Chair August 2020 to August 2021 Report Date – January, 2022**_
|**Friends of Thames Ditton Junior School**|**Friends of Thames Ditton Junior School**|**Friends of Thames Ditton Junior School**|**1123621**|||
|---|---|---|---|---|---|
|**Receipts andpayments accounts**|||||**CC16a**|
|**For the period**
**from**|01/09/2020|**To**|31/08/2021|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**471**
**7,629**
**1**
**-**
**-**
**-**
**-**
**-**
**8,101**
**-**
**-**
**-**
**8,101**
**936**
**123**
**551**
**-**
**450**
**-**
**-**
**-**
**2,060**
**-**
**-**
**-**
**2,060**
**6,041**
**-**
**34,062**
**40,103**|**Restricted**
**funds**
**to the nearest £**
**36,055**
**-**
**-**
**-**
**-**
**-**
**-**
**36,055**
**-**
**-**
**-**
**36,055**
**-**
**-**
**-**
**207,397**
**-**
**-**
**-**
**207,397**
**-**
**-**
**-**
**207,397**
**- 171,342**
**-**
**184,052**
**12,710**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**36,526**
**7,629**
**1**
**-**
**-**
**-**
**-**
**-**
**44,156**
**-**
**-**
**-**
**44,156**
**936**
**123**
**551**
**207,397**
**450**
**-**
**-**
**-**
**209,457**
**-**
**-**
**-**
**209,457**
**- 165,301**||**Last year**
**to the nearest £**|
|Donations, legacies and Grants|**471**|||||**38,415**|
|Fundraisingevents|**7,629**|||||**17,763**|
|Interest and dividends|**1**|||||**17**|
|Gift Aid|**-**|||||**12,218**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**8,101**|||||**68,413**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||
|||||||**68,413**|
||||||||
|Cost of fundraisingevents|**936**|||||**6,639**|
|General expenses|**123**|||||**1,930**|
|Purchases for school|**551**|||||**52,562**|
|Donations and Grants|**-**|||||**17,278**|
|Accountant cost|**450**|||||**450**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**2,060**|||||**78,859**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**78,859**|
||||||||
||**6,041**|**- 171,342**|**-**|**- 165,301**||**- 10,446**|
||**-**|**-**|**-**|**-**||**-**|
||**34,062**|**184,052**|**-**|**218,114**||**228,560**|
||**40,103**|**12,710**|**-**|**52,813**||**218,114**|
04/01/2022
CCXX R1 accounts (SS)
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**
CCXX R2 accounts (SS)|Signature
Other expenses
**Details**
**Details**
**Details**
**Details**
Gift aid claim
Cash at bank
Cash
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
~~2~~|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**39,411**
**12,710**
**692**
**-**
**-**
**-**
**40,103**
**12,710**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**24,268**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**462**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
||||~~04/01/2022~~|
CCXX R2 accounts (SS)
**----- Start of picture text -----**
Friends of Thames Ditton Junior School 1123621
Receipts and payments accounts CC16a
For the period 01/09/2020 31/08/2021
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations, legacies and Grants 471 36,055 - 36,526 38,415
Fundraising events 7,629 - - 7,629 17,763
Interest and dividends 1 - - 1 17
Gift Aid - - - 12,218
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
8,101 36,055 - 44,156 68,413
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 8,101 36,055 - 44,156 68,413
A3 Payments
Cost of fundraising events 936 - - 936 6,639
General expenses 123 - - 123 1,930
Purchases for school 551 - - 551 52,562
Donations and Grants - 207,397 - 207,397 17,278
Accountant cost 450 - 450 450
- - - - -
- - - - -
- - - - -
Sub total [ 2,060 ] 207,397 - 209,457 78,859
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 2,060 207,397 - 209,457 78,859
Net of receipts/(payments) 6,041 - 171,342 - - 165,301 - 10,446
A5 Transfers between funds - - - - -
A6 Cash funds last year end 34,062 184,052 - 218,114 228,560
Cash funds this year end 40,103 12,710 - 52,813 218,114
**----- End of picture text -----**
06/01/2022
CCXX R1 accounts (SS)
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|(agree balances with receipts and payments
account(s))
**Details**
Cash at bank
Cash
**_Total cash funds_**
**Details**
Gift aid claim
**Details**
**Details**
**Details**
Other expenses
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**39,411**
**12,710**
**692**
**-**
**-**
**-**
**40,103**
**12,710**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**24,268**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**462**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|
06/01/2022
CCXX R2 accounts (SS)
2