IDCTA Annual Report 2024-25
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- PaTavelcial
Annual Review 2024-2025 Serving our community for thirty two years 1993—2025
IDCTA Annual Report 2024-25
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Ivybridge & District Community Transport Association
Contents
CHAIRMANS REPORT
STAFF AND TRUSTEES
The aim of the charity is to provide transport services for elderly, disabled or isolated people who have difficulty accessing or using public transport. Either because there is none available or because they have physical or mental difficulty using conventional private or public transport.
CO-ORDINATORS REPORT BUS SERVICES REPORT
RING AND RIDE FIGURES
VOLUNTARY CAR SERVICES
TREASURERS REPORT
The service comprises a Ring & Ride (Dial-aRide) Shopping Service and a Voluntary Car Service for appointments to doctors, dentists, hospital and when possible for social & wellbeing visits.
INCOME AND EXPENDITURE ACKNOWLEDGEMENTS
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Our Year in numbers 2024-2025
2076 Bus Passengers
37 Volunteers
1734 Volunteer Car 22,055 Bus Miles Passenger Journeys
16832 Volunteer Car Average Bus Fare Miles Driven £6.45 2110 Volunteer Driver Hours
Total Cost £100,225 Income £118,281
Cost to provide 2675 Volunteer Total Volunteer Car Hours service £18,290
19 Towns & Parishes
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’ - IDCTA CHAIRMAN S REPORT 2024 2025
This is my first report as IDCTA chairman. It has been an interesting year with a few challenges.
The good news is that we broke even with our finances. This was primarily due to the funding Jessica obtained in the 2023/2024 financial year.
Jessica left in March 2024 and we immediately started to look for a replacement. With the reduced funding in real terms that we receive from Devon Count Council, South Hams council and Ivybridge council our financial viability relies on external support. Finding a replacement fundraiser proved difficult and it was not until January 2025 that Carey joined on a part time basis, The funding landscape at the moment is challenging but the good news is that Carey has just obtained £30,000 from the Postcode Lottery which will safeguard our 2025/2026 operations.
Voluntary car journeys are down slightly and we continue to turn away clients because of a lack of available drivers. The number of clients who use the Ring and Ride service has slightly reduced as many potential clients use internet shopping or help from relatives. However we do have a core number of passenger who rely on our assistance and enjoy the camaraderie of these journeys. We have considered cancelling routes, especially in winter when demand goes down but each passenger relies on us. We continued to support the memory café although attendances were very variable.
We have run a number of recruitment campaigns especially to get D1 drivers, however the best advert is by word and mouth from our existing volunteers.
I would like to thank Lauren, Dawn, Tricia, Alex, Steve, Gwen and Bob who are the heart of the organization who are all regularly commended for their service. I must also thank all our volunteers and supporting councilors without whom we would not exist. Finally I thank our trustee committee who have helped guide me through a number of difficult decisions.
My focus next year will be on recruiting more volunteers and clients and deciding if we need to fund raise for a new bus.
Jack Aust
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Staff & Trustees
Ivybridge & District Community Transport Association
Unit 15, The Watermark
Erme Court, Leonards Rd, Ivybridge. Tel. 01752 690444 Devon. E-mail info@ringandride.net PL21 0SZ Web www.ringandride.net
Registered Charity Number 1123577 Registered Company Number 6519453
Honorary Officers & Trustees
Chairman Jack Aust Vice Chair Andrew Bawn Treasurer Alan Hutson
Committee
Mr Andrew Bawn Mr Kevin Bell Dr David Hawkes Mr Jack Aust Mrs Christine Gunning Mr Alan Hutson
Mr John Lassan Mr Clive Mahoney Mr David Simpson Mr Brian Swaddling Mrs Iris Willis
Volunteer Staff
Dawn Laver Volunteer Office Admin Patricia Smith Volunteer Office Admin Jack Aust Volunteer Bus Driver Andrew Bawn Volunteer Bus Driver Christine Gunning Volunteer Bus Driver David Simpson Volunteer Bus Driver Chris Varker Volunteer Bus Driver
Paid Staff
Co-ordinator Assistant Co-ordinator Bus Driver Bus Driver
West Dart Bus Maintenance West Dart Bus Driver West Dart Liaison Office West Dart Liaison Office
Accountants
Pawlyn & Co.
Company Secretary
Alex Thom
Volunteer Staff (Continued)
Andrew Rickard Johnny Moulsdale Claudia Benzies Caroline Charnley Dave Hawkes Peter Gardner Jacqueline Kerslake
Alex Thom Lauren Grindle Stephen Maslen Robert Claassen Gwen Grey Gwen Grey Claudia Benzies Rebecca Rumble
Costly Street Ivybridge
Volunteer Bus Driver
Volunteer Bus Driver (WDB) Volunteer Bus Driver (WDB) Volunteer Bus Driver (WDB) Volunteer Bus Driver (WDB) Volunteer Bus Driver (WDB) Volunteer Bus Driver (WDB)
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Co-ordinators Report 2024-25
After a promising start to the year bus passenger numbers disappointingly reduced again in the latter half.
Last financial year we carried 2076 compared to 2425 last year and 3287 in 2019-20 (4411 in 2014-15). The trend in reduced numbers had been notable before the pandemic but has been hastened dramatically (cf 4236 in 2017-18). During the pandemic years numbers were down to 1358 & 1854 respectively. The trend so far appears after a very modest rise to have plateaued.. Fare income is slightly decreased due to passenger numbers despite fare increases.
The office has been operated Lauren, Dawn and more recently Trish. We are so sad to be losing Dawn from the office ( but thankfully not as a volunteer driver just yet) after 10 years of invaluable help. We welcome Trish to our team as a volunteer administrator. I continue to work remotely to a considerable degree.
I cannot begin to express sufficient appreciation for all the help and support Dawn has given to the organisation over the last decade. The last decade has been extremely challenging for all Community Transport Associations, and whilst Devon County has been much more supportive than most councils, we have seen around 30% of Devon’s C.T.A.’s disappear in the last decade. I do not think it is an exaggeration to say that without Dawn’s unfailing help and support myself and the other office staff would have been unable to dedicate as much time to enabling Ivybridge CTA to keep running, so it is in no small measure thanks to Dawn that we have been able to survive!
Another thanks and farewell must go to David Simpson, having been Coordinator in the past for nearly as long as I have now been, he then continued to support us for a further 13 years as both a volunteer driver and minibus driver, and more recently, committee member, Vice Chair and Chair. His quiet support and guidance will be very much missed.
Excursions have continued to be popular and we have thanks to continued grants been able to offer them at affordable rates.
We raised our Ring & Ride fares again this year (by an average of 3%) to help cover increasing costs and keep up with inflation making our average fare for core journeys £6.46.; this is still below last year’s Devon wide Ring & Ride average of £6.60
The Staffing levels are still a considerable challenge, but we seem to be just coping for the time being thanks to Lauren, Bob & Steve and to the Claudia Gwen and Dave at the West Dart Bus. Thanks too to Dawn & Tricia for help in the office, Jack Aust, Andy Rickard and David Simpson for regular relief driving.
After losing Jessica (who was extremely successful and a great asset) as our fund raiser we are very glad to welcome Carey McKenzie to that role & commend her for her early successes in that role.
The West Dart Bus was on track to break-even last year but the bus is getting elderly for the school contract and we have lost our fall back replacement bus from Totnes & Rural CTA as they have retired it. The cost of running the School contract has increased dramatically over the last two years, considerably more than the annual increase allowed by Devon County Council. Devon County Council have been very
IDCTA Annual Report 2024-25
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supportive of our efforts to keep the West Dart Bus going and have allowed us to re-tender for that contract. I can announce that we have been awarded that contract again at a new rate, which hopefully will enable us to acquire a new bus, keep the old one as a relief bus for not only the West Dart area but the whole of IDCTA and allow the West Dart Bus to remain on a sustainable footing for the foreseeable future, adding assets security and backup busses to the whole organisation. Thanks go to David Hawkes for his help with renegotiating & creating a future plan for that area of our operations. Thanks to to Gwen Grey for all her help keeping the old bus operational. Thanks to Claudia, Dave & the team of volunteer drivers, the WDB has been undertaking more excursions bringing in a steady flow of funds and donations as well as supplying a very real community need where there is no other public transport.
We have become used to the new booking system ‘Optimise’ which is working well so we have retired ‘Tabstrans’ with its somewhat quirky operation. Optimise we have found to be considerably more user friendly.
After introducing a booking fee for volunteer car journeys (to reduce the loss the volunteer car section drew down on the organisation) but are reduced the mileage rate for passengers. This has been reasonably successful & has improved the managing of volunteer driver expenses. Thanks to Alan & Jack for all their efforts designing a cost calculation tool for drivers and training.
As always, finding sufficient volunteer car drivers to fill demand is proving to be a perennial challenge. I note that we are undertaking around half the number of volunteer car journeys now than when I started, but would emphasise that because we have fewer drivers available, placing those journeys now involves more time and work for Lauren, Dawn and Trish than the greater number with more drivers. It really is a considerable undertaking for them.
A special thanks goes to Jack Aust who as Chair this year has taken on far more administrative tasks to alleviate pressure on the office.
Thanks to a new Volunteer Alex Pettett (who does not otherwise appear in this report as he came to us in the subsequent financial year) but has been of great help in compiling this year’s annual report, as well as reorganising our electronic filing.
Financially we seem to be on a stable footing & thanks to Carey we seem to have an optimistic outlook for the coming financial year.
Thanks again especially to Dawn, Trish & Lauren for their tireless efforts in the office (and out), and a fond farewell to Dawn (from the office at least), whatever will we do without you?
Alex Thom (Coordinator)
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Ring & Ride and Community Minibuses The Community Bus
The 8 seat MPV has now has covered nearly 22,200 miles so is averaging under 4,000 miles per year.
The Ring & Ride Buses
The DfT 14 seat minibus has been in full service for 7 years now and is our primary Ring & Ride vehicle being in use almost every week day. It has covered some 70,400 miles, undertaking around 10,000 miles per year. The Renault is starting to exhibit some age related problems so after replacing the Mercedes this must be the next due for replacement unless by any chance we can find grants to replace both together.
The West Dart Bus 16 seats, is now 10 years old (and has covered around 81,600 miles). It carries out a school transport contract as well as Ring & Ride services. The bus is generally in fair condition, but due to its age now requires checks at 6 weekly as opposed to 10 weekly intervals, it is due for replacement in the near future however. DCC have now confirmed we have secured the school contract at a considerable uplift but the bus we used to rely on as a temporary replacement is no-longer available. The plan is therefore to replace our current bus but keep the existing bus as a backup for both West Dart and Ivybridge operations. Devon County Council have expressed considerable support for this. Thanks go to Gwen Grey for sterling work as contract driver and also the role of cleaning and maintenance. Many thanks also to Gwen Grey, Claudia Benzies and David Hawkes for so much help delivering and collecting the bus from maintenance and training requirements.
Passenger numbers have remained stubbornly low for all our services but although they seemed to be gradually increasing in the early part of the year sadly declined in the latter half. Overall passenger numbers were down 14% from than last year. This is still about 48% below the average for the 5 years before Covid.
Excursions have been very popular again. Providing excursions at a reasonable rate whilst remaining cost neutral has always been a challenge but has been enabled by some generous grants and the help of volunteer drivers..
The West Dart Bus continues a Dartmouth service every week and monthly service to Totnes and Newton Abbot as well as monthly trip to Torquay, these have remained Ring & Ride (pre booked) service rather than as Section 22 routes. Annual passenger numbers have increased for the West Dart bus and now resemble those for most of our rural parishes.
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BUS JOURNEYS (RING & RIDE) 2024-25 2076
Yealmpton, 41, 2%
Sparkwell, 57, 3%
South Brent, 247, 12%
Ugborough, 201, 10%
Blackawton, 61, 3%
Shaugh Prior, 117, 6%
Brixton, 71, 3%
Cornwood, 40, 2%
Dartington, 47, 2%
Dittisham, 126, 6%
Wembury, 95, 4%
Ivybridge, 973, 47%
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Ring & Ride Total Passengers
450
400
350
2015-16
300
2016-17
2017-18
250
2018-19
2019-20
200 190 191
183 198 2020-21
173 2021-22
150 157 151 148 128 154 2022-23
2023-24
133 128
2024-25
100
50
0
April May June July August September October November December January February March
Month
Passengers
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IDCTA Annual Report 2024-25
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Ring & Ride Monthly Income & Yearly Average
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2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25
YEAR
INCOME (£)
April July October January April July October January April July October January April July October January April July October January April July October January April July October January April July October January April July October January April July October January
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Voluntary Car Services
Volunteer car services have continued to be a challenge very ably run now almost entirely by Lauren, Dawn and Trish. We have managed to continue offering a service & both thank and welcome some new drivers to our ranks. . Journeys are slightly reduced from last year. passenger numbers are still significantly below or pre-2019 levels and we have been unable to find available drivers for significantly more requests than in the past.
Below is a table that shows the number of passengers carried from the parishes in our area.
| Year | Ivybridge | Prior | Shaugh | Cornwood & Lutton |
Sparkwell | South Brent | Ugborough | Yealmpton | Noss | Newton & Wembury |
Ermington | Diptford | Brixton | Harford | Rattery | Total |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2002-2003 | 10 | 8 | 0 | 12 | 0 | 2 | 0 5 |
0 | 37 | |||||||
| 2003-2004 | 81 | 36 | 10 | 60 | 12 | 13 | 30 24 |
4 | 270 | |||||||
| 2004-2005 | 267 | 92 | 126 |
82 | 168 | 36 | 167 | 130 372 |
45 | 1485 | ||||||
| 2005-2006 | 524 | 129 | 145 |
156 | 151 | 26 | 39 | 190 365 |
40 | 1765 | ||||||
| 2006-2007 | 803 | 85 | 309 |
85 | 133 | 65 | 121 | 13 327 |
12 | 1953 | ||||||
| 2007-2008 | 715 | 53 | 333 |
111 | 123 | 139 | 88 | 14 437 |
0 | 2013 | ||||||
| 2008-2009 | 764 | 38 | 224 |
115 | 54 | 72 | 89 | 9 341 |
2 | 1708 | ||||||
| 2009-2010 | 1012 | 58 | 199 |
241 | 31 | 58 | 90 | 4 256 |
14 | 11 | 1974 | |||||
| 2010-2011 | 1092 | 82 | 197 |
251 | 57 | 49 | 153 | 98 363 |
35 | 38 | 2415 | |||||
| 2011-2012 | 929 | 66 | 255 |
278 | 53 | 167 | 79 | 8 403 |
23 | 15 | 2276 | |||||
| 2012-2013 | 994 | 51 | 189 |
163 | 39 | 167 | 167 | 1 358 |
18 | 22 | 2169 | |||||
| 2013-2014 | 1029 | 91 | 24 |
165 | 34 | 75 | 89 | 0 289 |
22 | 20 | 1838 | |||||
| 2014-2015 | 944 | 66 | 36 |
149 | 20 | 57 | 64 | 1 232 |
11 | 14 | 1592 | |||||
| 2015-2016 | 737 | 20 | 21 |
190 | 15 | 72 | 47 | 1 317 |
6 | 8 | 1437 | |||||
| 2016-2017 | 654 | 15 | 56 |
142 | 12 | 133 | 83 | 0 294 |
7 | 21 | 1417 | |||||
| 2017-2018 | 427 | 5 | 40 |
65 | 9 | 102 | 54 | 0 243 |
2 | 15 | 962 | |||||
| 2018-2019 | 548 | 9 | 57 |
32 | 10 | 64 | 66 | 0 188 |
6 | 15 | 995 | |||||
| 2019-2020 | 749 | 4 | 58 |
52 | 8 | 50 | 52 | 3 178 |
9 | 3 | 1166 | |||||
| 2020-2021 | 206 | 5 | 33 |
24 | 1 | 5 | 38 | 0 35 |
3 | 0 | 3 |
353 | ||||
| 2021-2022 | 331 | 8 | 25 |
30 | 7 | 13 | 58 | 0 49 |
29 | 3 | 6 |
567 | ||||
| 2022-2023 | 461 | 12 | 18 |
52 | 2 | 65 | 62 | 5 82 |
32 | 0 | 11 |
802 | ||||
| 2023-2024 | 521 | 17 | 47 |
110 | 6 | 50 | 38 | 6 97 |
13 | 1 | 17 |
933 | ||||
| 2024-2025 | 357 | 8 | 99 |
99 | 6 | 66 | 32 | 92 | 11 | 4 | 55 | 15 | 846 |
IDCTA Annual Report 2024-25
IDCTA Annual Report 2024-25 P a g e | 12 Total passenger journeys undertaken 1,787/1,734 Total health appointments 1340/1498 2023-4/24-25 (73%/86%) Journeys cancelled 2023-24/24-25 217/256 Total social and domestic/wellbeing 499/236 journeys (27%/14%) Total miles driven in 2023-24/24-25 17,663/16,832 Total volunteer hours used to provide the 1,588/2,110 service 2023-24/24-25
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2024-25 VOL CAR PASSENGER JOURNEYS BY PARISH
(1734)
Cornwood, 99, 12%
Sparkwell, 99, 12%
Ivybridge, 357, 42%
Ugborough, 65, 8%
Brixton, 4, 0%
Ermington, 11, 1%
Yealmpton, 32, 4%
Wembury, 92, 11%
Harford, 55, 6%
South Brent, 6, 1%
Shaugh Prior, 8, 1%
Rattery, 15, 2% Newton and Noss, 2, 0%
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IDCTA Annual Report 2024-25
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| Vol Car Passenger Journeys |
Mileage |
Av Miles per Journey |
Ring & Ride Journeys |
||
|---|---|---|---|---|---|
| 2012-13 | 3663 | ||||
| 2013-14 | 2710 | 30805 |
11.37 | 3630 | |
| 2014-15 | 2919 | 31739 |
10.87 | 4411 | |
| 2015-16 | 2532 | 29265 |
11.56 | 4063 | |
| 2016-17 | 2595 | 25813 |
9.95 | 3955 | |
| 2017-18 | 1775 | 16833 |
9.48 | 4394 | |
| 2018-19 | 1908 | 15773 |
8.27 | 4145 | |
| 2019-20 | 2180 | 20078 |
9.21 | 3284 | |
| 2020-21 | 708 | 6677 |
9.43 | 1358 | |
| 2021-22 | 1103 | 10660 |
9.66 | 1874 | |
| 2022-23 | 1558 | 16582 |
10.64 | 2247 | |
| 2023-24 | 1787 | 17663 |
9.88 | 2425 | |
| 2024-25 | 1734 | 16832 |
9.71 | 2076 |
Treasurers Report Year up to end March 2025
Bank Statements
| Bank Statements | Treasurers Repo | |
|---|---|---|
| Accounts | 31 March 2024 | 31 March 2025 |
| Lloyds account | £29,249 | £46,004 |
| M & G | £83,616 | £86,893 |
| Petty Cash | £96 | £51 |
| Square | £0 | £0 |
| Zettle | £25 | £25 |
| Soldo | £441 | £178 |
| Totals | £113,427 | £133,151 |
| Fixed Assets | £22,074 | £15,706 |
| Total Assets | £131,780 |
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Treasurers Report Year up to end March 2025
At the time of writing this report I am awaiting the finalised set of accounts from our Accountant. My report is based on figures extracted from our accounts package for the year 1[st] April 2024 to 31[st] March 2025.
Our income was around 3% below of our budget figure. This was largely as a result of lower-than-expected fare income. Our passenger numbers on the buses have not returned to the levels we were experiencing in pre-Covid years. Despite loosing our fundraiser early in the year, the bids she made on our behalf only fell 16% short of the budget fundraising figure we had allocated. Our investments brought us in more than anticipated, balancing the reduced income from other sources.
This year we introduced a booking fee for our Volunteer Car Service to make a contribution towards the cost of administering the scheme. This seems to be working well and is now reducing the overall cost of operating this service and making a contribution to our income. The mileage costs charged reimburse the drivers for the use of their vehicle.
Our cost of Sales, vehicle and staff costs, was around 10% less than budgeted and our expenses were 37% lower than budgeted.
Overall, this year our income exceeded costs by £14,771 although the accountant will reduce this figure once he takes depreciation of our assets such as vehicles into account. This will reduce the retained earnings figure for next year to around £7,000
We now have a new fundraiser working for us and she is already making successful bids on our behalf and is working towards the £30k figure we need to raise each and every year to make up the shortfall in income from other sources.
I would thank all of our staff and volunteers for their hard work this year.
Alan Hutson (Hon Treasurer)
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Income & Expenditure Summary
Income
2024 - 25
Expenditure
| Grants - Devon CC Grants - Other Councils & HM Govt Grants & Donations Other Devon County Council Contracts Fares & Private Hire Fuel Duty reclaimed Deposit Interest & Gain on Investment Total Income Balance Sheet Fixed Assets Current Assets Debtors & Prepayments Bank Deposit Account Bank Current Account& Cash in Hand Creditors, Accruals, Society Security & Other Taxes Net Current Assets Total Assets |
£28,220 Scheme Costs £10,860 Wages, tax & Nat Insurance £28,611 Office rent & Services £12 Consultancy & Advertising Accountants & Payroll & Computer Services fees Telephones £24,180 Insurances £15,109 Stationary & Postage £2,519 Sundry expenses Travel expenses £8,770 Vol Car Driver expenses Depreciation £118,281 Total Expenditure 2023/24 £22,074 £3,019 £83,616 £30,073 £116,708 £7,002 £109,706 £131,780 |
£24,726 £62,547 £3,554 £2,762 £2,070 £1,474 £662 £241 £1,147 £1,042 £0 £6,368 £106,593 2024/25 £15,706 £2,732 £87,189 £46,282 £136,203 £8,441 £127,762 £143,468 |
|---|---|---|
Please note that this is a summary of the years Income & Expenditure - A full set of authorised accounts are available upon request
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Acknowledgements
We would like to acknowledge the following for their support during the year
Voluntary Car and Bus Drivers
2024-25
| Peter Michael Allen | Plympton | Jacqueline Kerslake | Totnes |
|---|---|---|---|
| Robin Andrews | Ivybridge | John Lassan | Ivybridge |
| Jack Arthur Aust | Ivybridge | Susan Lassan | Ivybridge |
| Sue Aust | Ivybridge | Dawn Laver | Plymouth |
| Tracy Barlow | Lee Mill | Frances MacGregor | Ivybridge |
| Andrew Bawn | Lutton | Stephen Maslen | Ivybridge |
| Kevin William Bell | Ivybridge | Alison Moffatt | Ivybridge |
| Claudia Benzies | Blackawton | Teresa Morgan | Ivybridge |
| Martin Burfield | South Brent | Johnny Moulsdale | Dartmouth |
| Caroline Charnley | Dittisham | Sarah Owen | Cornwood |
| Robert Claassen | Ivybridge | Andrew Stephen Rickard | Plymouth |
| Preston De Mendonca | Cornwood | David Simpson | Ivybridge |
| Sue Flower | Ivybridge | Peter Stradling | South Brent |
| Peter Gardner | Dartmouth | Judith Tasker | Ivybridge |
| Sunirmal Gosh | Ivybridge | Alex Thom | Chillington |
| Gwendolyn Lindsey Bridget Grey | Dartmouth | Sophia Tolfree | Totnes |
| Christine Gunning | Ivybridge | Christopher Varker | Ivybridge |
| Geoffrey Gunning | Ivybridge | Iris Willis | Sparkwell |
| David Hawkes | Dittisham |
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Contributions to Funding 2024-2025 From:
| South Hams District Council | Southern Area Car Forum (NDVS) |
|---|---|
| Devon County Council | Yonge Foundation |
| Ivybridge TC | Waterside House |
| Brixton PC | J Aust |
| Cornwood PC | S Barker |
| Sparkwell PC | C Dale |
| Ugborough PC | M Froom |
| Yealmpton PC | S Gosh |
| Allen Lane Foundation | L Grindle |
| Clare Milne Trust | C Gunning |
| Foyle Foundation | G Gunning |
| Hendy Foundation | R Ingram |
| Leonard Laity-Stoate Charitable Trust | M James |
| Linnet Trust | M Kidd |
| Livewell Foundation | D Laver |
| Maudlyn Trust | C Martell |
| National Lottery | J Oatley |
| Norman Family Charitable Trust | A Smith |
| SeaMoor Lotto | M White |
| South Brent Feoffee |
A very special thanks to all the passengers who have made various donations throughout the year to the Association.
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