IDCTA Annual Report 2023-24 P a g e | **0** - PaTavelcial Annual Review 2023-2024 Serving our community for thirty one years 1993—2024 IDCTA Annual Report 2023-24 P a g e | **1** ## **Ivybridge & District Community Transport Association** ## **Contents** CHAIRMANS REPORT STAFF AND TRUSTEES The aim of the charity is to provide transport services for elderly, disabled or isolated people who have difficulty accessing or using public transport. Either because there is none available or because they have physical or mental difficulty using conventional private or public transport. CO-ORDINATORS REPORT BUS SERVICES REPORT RING AND RIDE FIGURES VOLUNTARY CAR SERVICES TREASURERS REPORT The service comprises a Ring & Ride (Dial-aRide) Shopping Service and a Voluntary Car Service for appointments to doctors, dentists, hospital and when possible for social & wellbeing visits. INCOME AND EXPENDITURE ACKNOWLEDGEMENTS IDCTA Annual Report 2023-24 P a g e | **2** ## **’ - IDCTA CHAIRMAN S REPORT 2023 2024** The year of 2023-2024 has again been very challenging but the positive news is that we had an unexpected surplus of income at the end of the year mainly due to the work that Jessica (our fundraiser) carried out for us. Without her help we would have again shown a substantial loss. It is very unfortunate that Jessica has left us for pastures new which now put us in a very difficult position for the forthcoming year. It is vital that this problem is addressed in the new financial year to ensure we remain solvent for the forthcoming years ahead. Passenger numbers have remained stable over the last year but are still below pre-covid levels and even with various advertising of the service we are still unable to see any substantial increase in the numbers. We have also seen a change of use in the last year or so, although numbers are steady in shopping trips, numbers requiring going out for a trip or lunch to a local pub continues to increase and we often have full buses on this type of use. One of our major concerns during the year was the actions of Barclays Bank who without notice closed our bank account. It took several weeks to receive a cheque from them to enable us to ensure our Lloyds account was sufficiently funded to meet all the necessary payments. The treasurer Alan Hutson took the matter up with various people including our member of parliament Gary Streeter who contacted Barclays on our behalf and Alan concluded with contacting the Banking Ombudsman who ruled in our favour and advised us that our account should not have been closed in the way it was and instructed Barclays to pay compensation, this was a very small amount which was paid to us by Barclays Bank but did not really cover the inconvenience and worry of having our account closed. It was agreed at a committee meeting at the later part of the year to implement the new Optimise Booking System. This was implemented and training and development continues as an ongoing procedure. Many thanks to Alan Hutson who devoted a considerable amount of time to intergrade the system into our present systems. This should help save some time in the office with the administration of the voluntary car scheme. It will take most of the forthcoming year to ensure the new system is working as efficiently as intended and enable training of voluntary car drivers to use the new system, together with reporting systems required by Alex and Lauren. This will also enable us to make some increase in the fare structure to try and offset some of the losses that the voluntary car scheme accumulates. All passengers will be notified well in advance of any changes to the scheme After many months of driver problems with the West Dart Bus for the school run we had hoped we had finally resolved the issue. We had 2 new drivers fully qualified for the work when one suddenly left us, leaving the one driver to carry out the school run every day, although she is quite happy to do the run on her own this could present us with a problem if this driver took sickness leave or needs time off for holidays so we may need to try and recruit a further driver to cover any absenteeism. Passenger numbers using the bus for shopping have reduced significantly and it is often commented about all the effort to keep the bus running for such a very small number of people but the bus continues to be well supported doing Community work within the local parishes, using IDCTA Annual Report 2023-24 P a g e | **3** voluntary drivers which help with the overall income of the bus. The bus is now over 10 years old which means it has to have a check over every 6 weeks instead of 10 weeks which is an extra cost to the Association. It has been discussed about the need to fundraise to purchase a new bus for the future. We have a new website www.ringandride.net which has a new look and is very informative about our services and also gives information about anyone looking to do voluntary work for us. Jack Aust has agreed to look at our policies and procedures and update them all, when this has been completed they will be available to view on the website, we anticipate this will take into the middle of 2024 to complete and be available on the website. Alex continues to work from home dealing with all the accounts, all the legal necessities, the West Dart bus and any other problems that arise. Lauren continues in the office almost every day and ensures that all the booking and organisation of the buses and voluntary cars are carried out very efficiently. Dawn must also be applauded for her voluntary contribution to the scheme, a great asset to Lauren in the office and when not in the office she is out doing voluntary car driving within her locality. A further big thanks to all the drivers and volunteers who help contribute to ensure the organisation continues to succeed and progresses. We must also thanks all the Staff and volunteers from the West Dart area who again work to ensure their bus provides the service to their area. I would like to advise everyone that I will be stepping down from the chairmanship at the next AGM. This is mainly due to illnesses within my family and will limit the time I have available to carry out all the duties required as Chairman. I would like to thank all the committee and staff for all the help they have given me over the last few years Dave Simpson ( Chairman) IDCTA Annual Report 2023-24 P a g e | **4** ## _**Staff & Trustees**_ ## **Ivybridge & District Community Transport Association** Unit 15, The Watermark Erme Court, Leonards Rd, Ivybridge. Tel. 01752 690444 Devon. E-mail info@ringandride.net PL21 0SZ Web www.ringandride.net Registered Charity Number 1123577 Registered Company Number 6519453 ## **Honorary Officers & Trustees** Chairman David Simpson Vice Chair Jack Aust Treasurer Alan Hutson ## **Committee** Mr Andrew Bawn Mrs Barbara Crook Mrs Christine Gunning Mr John Lassan Mr Clive Mahoney Dr David Hawkes Mr Peter Tasker ## **Volunteer Staff** Dawn Laver Volunteer Office Admin Judith Tasker Volunteer Office Admin Jack Aust Volunteer Bus Driver Andrew Bawn Volunteer Bus Driver Christine Gunning Volunteer Bus Driver David Simpson Volunteer Bus Driver Chris Varker Volunteer Bus Driver Andrew Rickard Volunteer Bus Driver Johnny Moulsdale Volunteer Bus Driver (WDB) Claudia Benzies Volunteer Bus Driver (WDB) Caroline Charnley Volunteer Bus Driver (WDB) ## **Paid Staff** Co-ordinator Alex Thom Assistant Co-ordinator Lauren Whiting Bus Driver Stephen Maslen Bus Driver Robert Claassen Bus Driver Roger Boucher Bus Driver Richard Arnold Relief Driver Paul Carswell Relief Driver Andrew Rickard West Dart Bus Maintenance Gwen Grey West Dart Bus Driver Gwen Grey West Dart Bus Driver Lucy Perkins West Dart Liaison Officer Claudia Benzies West Dart Liaison Officer Rebecca Rumble **Accountants** Pawlyn & Co. Costly Street Ivybridge **Company Secretary** Alex Thom IDCTA Annual Report 2023-24 P a g e | **5** Dave Hawkes Volunteer Bus Driver (WDB) Peter Gardner Volunteer Bus Driver (WDB) Jacqueline Kerslake Volunteer Bus Driver (WDB) ## _**Co-ordinators Report 2023-24**_ We have returned to a level of normality and routine. We have seen Bus passenger numbers rise again but remain stubbornly well below prepandemic levels. Last financial year we carried 2425 compared to 3287 in 2019-20 (4411 in 2014-15). The trend in reduced numbers had been notable before the pandemic but has been hastened dramatically (cf 4236 in 2017-18). During the pandemic years numbers were down to 1358 & 1854 respectively. The trend so far appears to be a continued very modest rise. Fare income is moderately increased due to passenger numbers & recent fare increases. The office is now open every day with Lauren & Dawn. I continue to work remotely to a considerable degree. We had noticed since the pandemic demand for social trips has risen. This has been reported by most other CTA’s in the area,. Excursions do involve considerably more work and are much harder to provide cost effectively. However thanks to Lauren’s (& latterly Jessica’s) efforts we have secured some reasonable funding to help with costs of excursions, which has enabled us to supply them cost effectively and to continue doing so for a while yet. We raised our Ring & Ride fares again this year (by 22%) to help cover increasing costs making our average fare for core journeys £5.84; this is still (11.5%) below the Devon wide Ring & Ride average of £6.60 The Staffing levels are still a considerable challenge, but we seem to be just coping for the time being thanks to Lauren, Bob & Steve and to the Claudia Gwen and Dave at the West Dart Bus. We recruited two contract drivers for the West Dart Bus who we had to put through training & DVLA tests for D1 at considerable cost. Presumably this will become the norm as time progresses. Chris thankfully managed to secure some funding towards some of the training. The process of getting drivers through all requirements has been even more time-consuming than expected and will pose a considerable challenge for us in the future as drivers grandfathered in with D1’s become harder to find. Much thanks once again go to Claudia for driving the school bus whilst we were having difficulty finding replacement drivers. The West Dart Bus was on track to break-even but for a £2000 repair just prior to the end of the financial year which lest it in deficit by nearly £800. Without the cost of training for the upcoming year it should break even, especially if passenger numbers are somewhat increased as has been indicated by the last couple of months.. Thanks to Claudia, Dave & the team of volunteer drivers, the unsustainable administrative time required from our office staff which had been escalating is now much reduced and returning to manageable levels again. The WDB has been undertaking more excursions bringing in a steady flow of funds and donations as well as supplying a very real community need. IDCTA Annual Report 2023-24 P a g e | **6** Jessica’s efforts are starting to be rewarded with a modest but steady increase in grants and donations. The Stronger Together project was essentially cost neutral and did bring with it some considerable benefits despite the challenges. We have fully implemented the new booking system ‘Optimise’ which is working well so we have retired ‘Tabstrans’ with its somewhat quirky operation. After much debate we are introducing a booking fee for volunteer car journeys (to reduce the loss the volunteer car section drew down on the organisation) but are reducing the mileage rate for passengers. This will be described in more depth at the AGM. Thanks to Alan & Jack for all their efforts designing a cost calculation tool for drivers and training. As always, finding sufficient volunteer car drivers to fill demand is proving to be a perennial challenge. I note that we are undertaking around half the number of volunteer car journeys now than when I started, but would emphasise that because we have fewer drivers available, placing those journeys now involves more time and work for Lauren and Dawn than the greater number with more drivers. It really is a considerable undertaking for them both. Sadly yet another CTA has disappeared from Devon; North Devon has had to be absorbed by Mid Devon due to lack of funds, so we are glad we are still able to continue & in some respects are in better shape than this time last year. I am very grateful to the committee in particular to Alan, Dave Simpson Jack and Dave Hawkes who have undertaken considerable extra work in addition to their committee roles. Thanks again especially to Dawn & Lauren for their tireless efforts in the office (and out). Alex Thom (Coordinator) IDCTA Annual Report 2023-24 P a g e | **7** ## Ring & Ride and Community Minibuses The Community Bus The 8 seat MPV (long wheel base is now our secondary vehicle for Ivybridge based journeys and has proved its worth for shopping trips with plenty of storage & is easy to drive. It now has covered nearly 19,000 miles so is averaging under 5,000 miles per year. ## The Ring & Ride Buses The DfT 14 seat minibus has been in full service for 6 years now and is our primary Ring & Ride vehicle being in use almost every week day. It has covered some 62,000 miles, undertaking around 10,000 miles per year. The West Dart Bus 16 seats, is now 10 years old (and has covered around 123,000 miles). It carries out a school transport contract as well as Ring & Ride services. We resumed DCC school contracts using our own bus at the start of the new academic year with two Drives sharing the role, both of whom we had to get through D1 training and tests. The bus is generally in very good condition, due to its age it will be due for replacement in the near future however. Unfortunately one of our school bus drivers left at the end of the calendar year but thanks go to Gwen Grey for taking over the whole role and also the role of cleaning and maintenance. Unfortunately the bus has needed some moderately expensive repairs but seems to be running well again at last. Many thanks also to Claudia Benzies for acting as volunteer relief driver, and to both Claudia and David Hawkes for so much help delivering and collecting the bus from maintenance and training requirements. Passenger numbers have remained low for all our services but are gradually increasing. Overall passenger numbers were although about 8% greater than last year but this is still about 39% below the average for the 5 years before Covid. Excursions have restarted and they have been very popular again. Providing excursions at a reasonable rate whilst remaining cost neutral has always been a enabled by some generous grants and the help of volunteer drivers.. The West Dart Bus continues a Dartmouth service every week and monthly service to Totnes and Newton Abbot as well as monthly trip to Torquay, these have remained Ring & Ride (pre booked) service rather than as Section 22 routes. Annual passenger numbers have increased for the West Dart bus and now resemble those for most of our rural parishes. IDCTA Annual Report 2023-24 P a g e | **8** ## **RING & RIDE BUS JOURNEYS 2023-24** **----- Start of picture text -----**
Blackawton (1%), 21
Yealmpton (5%), 117 Brixton (3%), 80
Cornwood (5%), 111
Wembury (5%), 116
Dartington (3%), 80
Ugborough (5%), 112
Dittisham (5%), 124
Sparkwell (2%), 57
Saugh Prior (1%), 31
South Brent (11%), 263
Newton & Noss (<1%), 5
Lee Moor (7%), 168
Ivybridge (47%), 1140
**----- End of picture text -----**
**----- Start of picture text -----**
Ring & Ride
Journeys
2023-24 2425
2022-23 2247
2021-22 1874
2020-21 1358
2019-20 3284
2018-19 4145
2017-18 4394
2016-17 3955
2015-16 4063
2014-15 4411
2013-14 3630
2012-13 3663
**----- End of picture text -----**
IDCTA Annual Report 2023-24 P a g e | **9** ## **Ring & Ride Passenger Numbers 2015-24** **----- Start of picture text -----**
2023-24 Passengers 2022-23 Passengers 2021-22 Passengers 2020-21 Passengers 2019-20 Passengers
2018-19 Passengers 2017-18 Passengers 2016-17 Passengers 2015-16 Passengers
450
426
415
400
380 378 378
363 365
350
322 324
315
297
300
273
250
200
150
100
50
0
April May June July August September October November December January February March
425
399
373 371 375 379376
361 366 364 367 364
349 351
344
335 334 338 340 339 335 337
330
319 326 318 325 322
306 303 307 305 305
297 297
285 292 288 289 291 289
260
239
235
224
211
204 203198 202195 207 206 199 206
186
177 177 180 182180 180
172 173 173
166 162 161 159 163 162 156 159 168 168165
152
141 141 141 140 137 138 137
128 125
116
110
99 104 100 101103
83
65
50
**----- End of picture text -----**
IDCTA Annual Report 2023-24 P a g e | **10** ## **Ring & Ride Annual Passenger Numbers** ## **Average Fare increase %** **----- Start of picture text -----**
50%
4500
40%
4000
3500
30%
3000
20%
2500
2000
10%
1500
| a | 0% | ; = |
1000
a Pe
500 -10% PooPM MY ofSS Pe”PSPP”
0
2015-2024 Passengers -20%
Ring & Ride Fares Income Average Ring & Ride Fares
£18,210.00
£20,000.00 £7.00
£17,852.00 £6.28
£18,000.00
£15,101.00 £16,100.50 £6.00
£16,000.00 £5.13
£13,997.50
£14,000.00 £10,696.60 £5.00 £4.47 £4.07 £4.69 £4.61 £4.21 £4.07
£12,000.00
£4.00
£7,819.75
£10,000.00 £2.93
£3.00
£8,000.00
£5,429.00
£6,000.00 £2.00
£4,000.00
£1.00
£2,000.00
£0.00 £0.00
1 Average fare
| 2023-24 Income |_| 2022-23 Income |_| 2021-22 Income |_| 2020-21 Income |_| 2023-24 |_| 2022-23 |_| 2021-22 |_| 2020-21 || 2019-20
2019-20 Income 2018-19 Income 2017-18 Income 2016-17 Income 2018-19 2017-18 2016-17 2015-16
2229 2084 1749 1333 1333 3220 3952 4236 3955 4063
2023-24 Passengers, 2022-23 Passengers, 2021-22 Passengers, 2020-21 Passengers, 2020-21 Passengers, 2019-20 Passengers, 2018-19 Passengers, 2017-18 Passengers, 2016-17 Passengers, 2015-16 Passengers,
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IDCTA Annual Report 2023-24 P a g e | **11** ## Voluntary Car Services Volunteer car services have continued to be a challenge very ably run now almost entirely by Lauren & Dawn. We have managed to continue offering a service & both thank and welcome some new drivers to our ranks. . Although considerably increased from last year passenger numbers are still significantly below or pre-2019 levels and we have been unable to find available drivers for significantly more requests than in the past. We have until now, very rarely been unable to fulfil requests, priding ourselves on our ability to find a way somehow to fulfil requests. I know that this increase greatly distresses both Lauren & Dawn when we can-not meet demand. We have however managed to fulfil more social & wellbeing journeys this year than in the previous two. Until we can recruit more drivers we are limited in that regard. Below is a table that shows the number of passengers carried from the parishes in our area. |**Year**|**Ivybridge**|**Prior**|**Shaugh**|**Cornwood &**
**Lutton**|**Sparkwell**|**South Brent**|**Ugborough**|**Yealmpton**|**Noss**|**Newton &**|**Wembury**|**Ermington**|**Diptford**|**Brixton**|**Lee Moor**|**Total**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |2002-2003|10|||8|0|12|
0|2||0|5|0||||37| |2003-2004|81|||36|10|60|
12|13||30|24|4||||270| |2004-2005|267||92|126|82|168|
36|167|
130||372|45||||1485| |2005-2006|524|129||145|156|151|
26|39|
190||365|40||||1765| |2006-2007|803||85|309|85|133|
65|121||13|327|12||||1953| |2007-2008|715||53|333|111|123|
139|88||14|437|0||||2013| |2008-2009|764||38|224|115|54|
72|89||9|341|2||||1708| |2009-2010|1012||58|199|241|31|
58|90||4|256|14|11|||1974| |2010-2011|1092||82|197|251|57|
49|153||98|363|35|38|||2415| |2011-2012|929||66|255|278|53|
167|79||8|403|23|15|||2276| |2012-2013|994||51|189|163|39|
167|167||1|358|18|22|||2169| |2013-2014|1029||91|24|165|34|
75|89||0|289|22|20|||1838| |2014-2015|944||66|36|149|20|
57|64||1|232|11|14|||1592| |2015-2016|737||20|21|190|15|
72|47||1|317|6|8|||1437| |2016-2017|654||15|56|142|12|
133|83||0|294|7|21|||1417| |2017-2018|427||5|40|65|9|
102|54||0|243|2|15|||962| |2018-2019|548||9|57|32|10|
64|66||0|188|6|15|||995| |2019-2020|749||4|58|52|8|
50|52||3|178|9|3|||1166| |2020-2021|206||5|33|24|1|
5|38||0|35|3|0|3||353| |2021-2022|331||8|25|30|7|
13|58||0|49|29|3|6||567| |2022-2023|461||6|18|52|2|
65|62||5|82|32|0|11|6|
802| |2023-2024|521||8|47|110|6|
50|38||6|97|13|1|17|9|
933| IDCTA Annual Report 2023-24 P a g e | **12** |Total passenger journeys undertaken|2023-|**1787**|Total health appointments (73%)|**1340**| |---|---|---|---|---| |24||||| |Journeys cancelled 2023-24||**217**|Total social and domestic/wellbeing journeys|**499**| ||||(27%)|| |Total miles driven in 2023-24||**17663**|Total volunteer hours used to provide the service|**1588**| ||||2023-24|| ||Vol Car
Passenger
Journeys|Mileage|Av
Miles
per
Journey||Ring &
Ride
Journeys| |---|---|---|---|---|---| |2023-24|1787|17663|9.88||2425| |2022-23|1558|16582|10.64||2247| |2021-22|1103|10660|9.66||1874| |2020-21|708|6677|9.43||1358| |2019-20|2180|20078|9.21||3284| |2018-19|1908|15773|8.27||4145| |2017-18|1775|16833|9.48||4394| |2016-17|2595|25813|9.95||3955| |2015-16|2532|29265|11.56||4063| |2014-15|2919|31739|10.87||4411| |2013-14|2710|30805|11.37||3630| |2012-13|||||3663| ||||||| IDCTA Annual Report 2023-24 P a g e | **13** ## **Treasurers Report Year up to end March 2024** ## **Bank Statements** |**Accounts**|**31 March 2024**| |---|---| |Lloyds account|£29,249| |M & G|£83,616| |Petty Cash|£96| |Square|£0| |Zettle|£25| |Soldo|£441| |**Totals**|**£113,427**| ## **Overview of Finances for 2023-24** Our income for the year was £103,483 up around £18k on the budget. Our cost of sales was £76,493 down nearly £11k on the budget estimate due to lower-than-expected fuel costs, vehicle repairs and wages. Our expenses were £16,589 down nearly £5k on the budget estimate due to underspending on a number of budget headings. Overall, we made an overall surplus of income over expenditure of £10,400 which may be a first for the organisation. This does not take into account any depreciation which the accountant will calculate. ## **Income** While fares income was slightly below budget forecast almost all other income was above budget, especially grants and donations mainly due to Jessica’s efforts fundraising. Income was £17,968 over budget. ## **Cost of Sales** Cost of sales came to nearly £11,000 under budget. ## **Expenses** Expenses came to nearly £5,000 under budget. As we had anticipated a £23,394 shortfall overall this was very welcome so we were in surplus by £10,400 ## **Outlook for Financial Year 2024-2025** The proposed budget for the year 2024-25 includes an assumed income for the car scheme, obtained through the booking fee We propose to increase wage and salaries we pay to our staff, they are mainly at the living wage rate with the Co-ordinators wage only slightly above this. IDCTA Annual Report 2023-24 P a g e | **14** Assuming that a replacement fund raiser is as successful as Jessica has been, the proposed budget is showing a surplus of around £5k for the year this would allow us to review the wages paid to our staff. We cannot allow the wages to fall too far below comparable employment opportunities offered by other employers We have previously discussed removing the £13k invested in Scottish Widows (which brought in £26 last year). And investing in additional M & G Charifund shares which bring in a good dividend income stream and potentially increase in capital value (however, shares go down as well as up). We have now invested both the sum from Scottish Widows and other reserves with M & G Charifund, increasing our holdings by £55,000. ## **M & G Charifund Shares** Our first dividend for the increased shareholding was received in February £775.24. Charifund are forecasting an annual yield of 5.71% . The value of our holding in 15th December was £81,472.81 which has risen to £86,163.89 on 3rd May an increase in value of £4,691 since purchase. ## **Fundraising** Jessica was very successful at obtaining grants for us last year raising £17,115 more than the budgeted figure of £13,295 making a total of £30,410 including District and County Councillors locality grants and town and parish council grants. Jessica has also secured for us a grant of £18,570 from the Lottery grants for all fund towards wages for the 2024-25 year. Unfortunately, Jessica for personal reasons is unable to continue fundraising for us. Although we replaced Jessica unfortunately her replacement fundraiser has also had to leave and we are currently recruiting another. ## **Barclays Bank update** After the fiasco of Barclays closing our bank accounts without notice. The complaint I lodged with the Ombudsman was upheld. The Ombudsman stated in his decision that Barclays had the information they required and should not have closed our account. In his decision he said that we were owed additional interest and this has now been paid into our Lloyds account. The total compensation received was £789.16. More important was the Ombudsman’s decision that the accounts should not have been closed which may be helpful when we open another account if asked. ## **Conclusion** Assuming fare income, fundraising and expenditure are in line with the budget forecast, we should either break even or generate a surplus. AbBi ## **Alan Hutson (Hon Treasurer)** IDCTA Annual Report 2023-24 P a g e | **15** ## Income & Expenditure Summary ## Income ## 2023 - 24 ## Expenditure |Grants - Devon CC
Grants - Other Councils & HM Govt
Grants & Donations
Devon County Council Contracts
Fares & Private Hire
Fuel Duty reclaimed
Deposit Interest & Gain on Investment
Other Income
Total Income
Balance Sheet
Fixed Assets
Current Assets
Debtors & Prepayments
Bank Deposit Account
Bank Current Account& Cash in Hand
Creditors, Accruals, Society Security & Other
Taxes
Net Current Assets
Total Assets|£26,803
Scheme Costs
£10,935
Wages, tax & Nat Insurance
£23,778
Office rent & Services
Consultancy & Advertising
Accountants & Payroll & Computer Services fees
Telephones
£22,994
Insurances
£15,836
Stationary & Postage
£690
Sundry expenses
Travel expenses
£3,188
Vol Car Driver expenses
£806
Depreciation
£105,030
Total Expenditure
2022/23
£30,497
£3,137
£41,359
£60,656
£105,152
£5,970
£99,182
129,679|£22,160
£57,505
£3,584
£4,835
£1,741
£1,242
£690
£109
£1,353
£1,339
£18
£8,423
£102,929

2023/24
£22,074
£3,019
£83,616
£30,073
£116,708
£7,002
£109,706
131,780| |---|---|---| Please note that this is a summary of the years Income & Expenditure - A full set of authorised accounts are available upon request IDCTA Annual Report 2023-24 P a g e | **16** ## _**Acknowledgements**_ ## **We would like to acknowledge the following for their support during the year** ## **Voluntary Car and Bus Drivers** ## **2023-24** |Peter Allen|Plympton|Stephen David Jones|Yealmpton| |---|---|---|---| |Richard Arnold|Ivybridge|Jacqueline Kerslake|E Cornworthy| |Sue Aust|Ivybridge|John David Lassan|Ivybridge| |Jack Arthur Aust|Ivybridge|Susan Lassan|Ivybridge| |Tracy Barlow|Lee Mill|Dawn Laver|Plymouth| |Andrew Bawn|Lutton|Kevin Long|Ivybridge| |Kevin William Bell|Ivybridge|Frances MacGregor|Ivybridge| |Claudia Benzies|Blackawton|Alison Moffatt|Ivybridge| |Roger Boucher|Ivybridge|Teresa Morgan|Ivybridge| |Martin Burfield|South Brent|Johnny Moulsdale|Dittisham| |Paul Carswell|Brixton|John Oven|Cornwood| |Caroline Charnley|Dittisham|Sarah Owen|Cornwood| |Carolyn Cox|Yealmpton|Andrew Stephen Rickard|Plymouth| |Karen Dent|Plymouth|David Simpson|Ivybridge| |Sue Flower|Ivybridge|Peter Stradling|South Brent| |Peter Gardner|Dittisham|Judith Tasker|Ivybridge| |Geoffrey Gunning|Ivybridge|Lexina Taylor|Plymouth| |Christine Gunning|Ivybridge|Christopher Varker|Ivybridge| |David Hawkes|Dittisham|Iris Willis|Sparkwell| |Kevin Jefferys|Ivybridge||| IDCTA Annual Report 2023-24 P a g e | **17** ## **Contributions to Funding 2023-2024 From:** A very special thanks to all the passengers who have made various donations throughout the year to the Association. Amazon Smile South Hams District Council Brixton PC Southern Area Car Forum (NDVS) The Clare Milne Trust Sparkwell PC Cornwood PC Ugborough PC Devon County Council The Wakefield Trust Ermington PC Waterside House Residents Feoffees Grant Yealmpton PC The Foyle Foundation Yonge Foundation Harford PC Jack Aust The Hendy Foundation E Clark Ivybridge TC Enid Clark The Leonard Laity Stoate Charity Cathy Dale The Linnet Trust Lauren Grindle The Livewell Foundation Mrs Judd Loto M Kidd Mabel Cooper Dawn Laver The Maudlyn Trust Mr R Martin Newtown & Noss PC J Oatley The Norman Family Foundation Chris Oram SeaMoor Lotto Mrs Steer Shaugh Prior PC Mrs I Willis South Brent PC A very special thanks to all the passengers who have made various donations throughout the year to the Association. Page1of7 IVYBRIDGE & DISTRICT COMMUNI￿ TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2024 STATEMENT OF FINANCIAL ACTIVITIES INCORPORATING DETAILED STATEMENT OF FINANCIAL ACTIVITIES Restricted Fund nreslricted INCOMING RESOURCES Voluntary Income Grants - Devon County Council Grants - Other Councils and Government Grants and Donations- Charities and Others Other Income1£13572 last yr reanalysed as Grants Other Councils Fundraising 26,803 10,935 23,778 806 26,803 10,935 23,778 806 22.504 29.397 5.128 257 713 57,999 62,322 62,322 Activities for generatlng fund8 Schools and Other Contracts Fares and Private Hire incl Misc Fuel Duty Refund 22,994 15,836 690 39,520 22,994 15,836 690 39,520 24.027 13.586 1.284 38.897 Invostment and Other Incomo Gain (Lossl on Investment Depo8lt Account Interest Received 941 2,247 3,188 941 2,247 3,188 11,8011 1,580 221 Total Incomlng resourc08 105,030 105,030 96,675 RESOURCES EXPENDED Wages and National Insurance Payments to Voluntary Drivers Scheme Costs Office Rental and Meeting Expenses Insurance Travel Expenses Telephone Computer Services and Sofvare Printing Stationery Postage Hot Food Purchases Sundry Expenses Advertising and Website Consultancy Fees A¢counlan¢y Bookkeeping and Payroll Fees Depreciation and Profit on Sale (£9101 Total resources expended 57,505 57,505 78.821 260 26,758 3,528 574 909 1.135 3.731 34 186 2,575 1,347 1,540 1,557 9.674 132,629 21,709 3,584 620 1,339 1,242 451 109 21,709 3,584 620 1,339 1,242 451 109 1,353 51 4,784 1,741 8,423 102,929 1,353 51 4,784 1,741 8.423 102,929 NET INCOMING RESOURCES BEFORE OTHER RECOGNISED GAINS PROFITIILOSS) 2,101 2,101 (35,954) Noto8 OTHER RECOGNISED GAINS Investment, Vehlcle and Bank Fund8 NET MOVEMENT IN FUNDS IN YEAR (LOSS 2,101 2,101 (35,9541 TOTAL FUNDS BROUGHT FORWARD 129,679 129,679 165,633 TOTAL FUNDS CARRIED FORWARD 131,780 131,780 129,679 Page2of7 IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2024 BALANCE SHEET AS AT 31 MARCH 2024 This Year Last Year FIXED ASSETS Tangible Assels Note 6 22,074 22.074 30,497 30,497 INVESTMENT M&G Investment 83,616 27.675 CURRENT ASSETS Debtors Sundry Debtor- HMRC Vat. PAYE etc Prepayments Bank Accounts Cash in Hand 831 752 1,436 29,977 96 33,092 960 514 1.663 74,200 140 77,477 CREDITORS Amounts falling due within one year Creditors Accruals 5,802 1,200 7,002 4.830 1.140 5,970 NET CURRENT ASSETS ILIABILITIESI 26,090 71,507 TOTAL ASSETS LESS CURRENT LIABILITIES 131.780 129,679 CREDITORS Amounts falling due after more than one year NET ASSETS ILIA81LITIESI 131,780 129,679 FUNDS OF THE CHARITY Restricted income funds Unrestricted funds Note 6 Note 7 131,780 129,679 TOTAL FUNDS 131,780 129.679 Continued IPage21 CoFStmnt 03 2024 Page3of7 IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2024 NOTES TO THE FINANCIAL STATEMENTS 1. ACCOUNTING POLICIES Accountlng conventton The financial statements have been prepared under the historical cost convention and in ac¢ordance with the Financial Reporting Standard for Small Entities and the requirements of the Statement of Recommended Pradi¢e, Accounting and Reportin9 by Charities. Incomlng resource8 All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable ac¢ura¢y. Resourcos expended Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to the category. Where costs cannot be direGlly attributed lo particular headings they have been allocated to activities on a basis consistent with the use of resources. Tanglble fixed a68ets and depreclatlon These are ￿Pitalised if they can be used for more than one year and cost at least £250. They are valued at Cost or, if gifted at the value of the charity on receipt. Tangible fixed assets are slated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets. less their estimated residual value, over their expected useful lives on Ihe following bases.. Motor Vehicles- 250h on the reducing balance. Computer Equip etc- 330/0 on the reducing balance. Website Design - 33% on the reducing balance. Office Furniture- 100h on the reducing balance Taxatlon The Gharity is exempt from corporation tsx on its charitable activiti88. Fund accountlng Restricted funds can only be used for particular restricled purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular purposes. Unrestricted funds can be used in accordance with th8 charitable objectives at the discretion of the trustees. Cash flow statement Exemplion has been taken from preparing a cash flow statement on the grounds that the charitable company qualifies as a small company. 2. TRUSTEES. REMUNERATION AND BENEFITS The were no trustees. remuneration or other benefits for the year. Trustees. Expen898 No trustees, expenses were paid for the year apart from travelling costs. 3. LIMITED LIABILITY The charity is limited by guarantee with each membels liability restricted to £1 should the Charity be wound up. Page4of7 IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2024 NOTES TO THE FINANCIAL STATEMENTS- continued 4. OTHER RECOGNISED GAINS The following assets were transferred from West Dart Bus during a previous year.. Investrnent - M&G Charifund 25611 Bank Account- Nat West 8ank 2543 Mercedes Sprinter Motor Vehicle 9000 37154 The were no equivalent transfers in the years to 31 March 2022, 2023 and 2024 5. TANG18LE FIXED ASSETS Motor Computer Vehicles Equipment Sofvare & Licences Websile Design Office Fum Bus Equlp Total Cost 0110412023 Additions Disposa18 3110312024 80.952 16,243 97,195 80.952 16,243 97,195 A¢cumulated Depreclatlon 0110412023 Charge for Year Eliminated on Disposals 3110312024 55.190 6.441 11,508 1.982 66,698 8,423 61.631 13,490 75,121 Net Book Value 3110312024 19,321 2,753 22,074 0110412023 25,782 4,735 30,497 Page5of7 IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2024 NOTES TO THE FINANCIAL STATEMENTS- continued 6. MOVEMENT IN FUNDS . RESTRICTED INCOME FUNDS - NONE THIS YEAR At 0110412023 Net Movement Al 3110312024 Reslricled income fund TOTAL FUNDS Net movement in funds included in the above are as follows: Incoming Other Resources Movement resources 'ecognised expended in funds gain5 Restricted income fund TOTAL FUNDS The fund was applied originally towards the purchase of an 8-seater motor vehicle. The vehicle was disposed of in a previou8 year, 7. MOVEMENT IN FUNDS . UNRESTRICTED FUNDS Al 0110412023 Net Movement At 3110312024 Unreslricted funds - General Fund TOTAL FUNDS 129.679 129.679 2,101 2.101 131,780 131.780 Net movement in funds included in the above are as follows.. Incoming Othèr Resources Movement resources "ecognised expended in funds gains Unrestncted funds- general funds TOTAL FUNDS 105.030 105,030 102.929 102,929 2,101 2,101 Unrestricted fund represents funds available to the trustees for the general purposes. Page6of7 IVYBRIDGE & DISTRICT COMMUNI￿ TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2024 Balance Sheet continued For the year in question the charitable 15 entitled to exemption from audit under section 477{21 of the Companies Act 2006 relating to the small companies regime. The trustees have not required Ihe charitsble company to obtsin an audit of its financial statements for the year in question in ac￿rdanCe wilh Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for.. (a) ensuring that the charitable company keeps accounting records that comply with section 386. and. (b) preparing financial statements which give a true and fair view of Ihe slate of affairs of Ihe charitable company as at the end of each financial year and of ils surplus or deficit for each financial year in accordance with the requirements of section 393, and which othe￿ise comply with the requirements of The Act relatin9 to the financial statements, so far as applirAble to the company. These financial statements have been prepared in a¢cordan¢e with the provisions applicable to companies subject to the small companies regime. The finan¢lal ststements were approved by tho Board of Trustees on . and were 8ignod on Its behalf by: CHAIRMA Pag87of7 IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2024 Independent Examiners Report to the Trusteos of Ivybrldge & Distr5ct Communlty Transport Associatlon ("the Company") I report on the accounts for the above year as set out on pages one to six, showing total funds per the balance sheet on page 2 This Year £ 131,780 Lasl Year £ 129,679 Re8ponglbllltle8 and ba818 of report The charity's trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006. I'lhe 2006 Act"). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 {'Ihe 2011 Act"). In carrying out my examination I have followed the Directions given by the Charity Commission under section 1451$) Ibl of the 2011 Act. Independent examlner8' Statement I have completed my examination. I confirm thal no matter8 have come to my attention in connection with the examination giving me cause to believe.. {1) accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act., or {2) the accounts do not accord with those records,. or (3) the accounts do not Comply with the accounting requirements of section 396 of the 2006 Acl other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination., or (4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities lapplicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the unts t ched. Adrlan Pawlyn ICPA Member of Independent Practlclng Certified Accountants Member of the Cartlfied Publ1¢ Accountants Association Pawlyn and Co, Accountants 6 Costly St Ivybridge Devon PL21 ODB Date: IP8ge71 CoFStrnnt 03 2024 Pawl n ACCOUNTANTS and 6 Costly Street Ivybridge Devon PL21 ODB Tel: 01752 894710 Home: 01752 335999 Mobile: 07486 470337 Email: accountants@pawlyn.co.uk accountants@pawlyn.net The Officers l￿brIdge & District Community Transport Association (Ltd) Unit 15. The Watermark Leonards Road Ivybridge PL21 OSZ 6 December 2024 Dear Sirs Flnanclal Statements y 0 31 March 2024- FSnal Draft for slgnature We have completed our review of the Associations Financial Slalements for the above year. Therefore, for your formal approval, we are enclosing the following documents that form part of the Associations Financial Statements for the 2024 year: 1 of 7 Statement of (Detailed) Financial Activities 2 of 7 Balance Sheel 3 of 7 Note to Financial Statements - Accounting Policies etc 4 of 7 Ditto- Tangible Fixed Assets 5 of 7 Ditto- Movement on Funds 6 of 7 Balance Sheet signature section- not yet slgned 7of7 Independent Examiners Report- not yet signed The charity regulatlons require the figure5 to be independently examined where an audit is not required, and we understand that the trustees have not required one. We be happy to formally sign the Independent Examiners Report when we have been advised that the Financial Statements have been signed-off. Ther for ned. Id If rr In rm re uest for an audit and no ex those mentioned in Note Tan rr ense lo tru ible Fixed A min We draw your attention to the wording of the Independent Examiners Report which Clarifies that Mr Pawlyn was required to carry out an examirsation of the accounts and records. In order that there is no misunderstanding, we must emphasise that this does not constitute an audit. An audit is a much more extensive exercise which generally requires the auditor to state or Comment whether he considers the Financial Statements to be Iwe and fair and free from material misstatements whether caused by fraud or other irregularities or error. 1. Form of Financial Statements The Financial Statements are in the customary form as used previously. The Statement of Financial Activrties remains merged with the Detailed Statement of Financial Activities, so as lo produce a single all-embracing detailed document that does away with the need to produce a series of detailed notes to explain various main headings. These detailed notes are unnecessary as full particulars are provided in the first place. Partners: A.D. & Mrs P.A. Pawlyn VAT Reg. No. 526 9986 84 Pre aration of Financial Statements In addition to our review of the accounts and records to enable the Independent Examiner Report to be signed, we were also responsible for the preparation of the Financial Statements themselves. Our preparatory work included adjustments re nomial year-end matters - to convert the figures to the required accruals basis. The main year-end adjustments were as follows.. Debtors, Prepayments, Creditors, Accruals, Depreciation calculation, plus the reversal of similar balances broughl forward from last year. We have made the year-end postings to the closing QuickBooks records so that they are in line with the Financial Statements. As far as we can see, the use of the QuickBooks on-line system continues to be successful. The system was very well kept and we very much commend Mr Thom for his considerable efforts. 24 We enclose of bill of charges for £1200 {pSus vat) for your kind attention in due course. és since drlan Pawlyn, Pawlyn a d Co.. Accountants.