IDCTA Annual Report 20221-22
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Annual Review 2021-2022 Serving our community for twenty-nine years 1993—2022
IDCTA Annual Report 20221-22
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Ivybridge & District Community Transport Association
Contents
CHAIRMANS REPORT
STAFF AND TRUSTEES
The aim of the charity is to provide transport services for elderly, disabled or isolated people who have difficulty accessing or using public transport. Either because there is none available or because they have physical or mental difficulty using conventional private or public transport.
CO-ORDINATORS REPORT
BUS SERVICES REPORT
RING AND RIDE FIGURES
VOLUNTARY CAR SERVICES
TREASURERS REPORT
The service comprises a Ring & Ride (Dial-aRide) Shopping Service and a Voluntary Car Service for appointments to doctors, dentists, hospital and when possible for social & wellbeing visits.
INCOME AND EXPENDITURE ACKNOWLEDGEMENTS
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' - IDCTA Chairman s Report 2021 22
It has been another difficult year, with the covid virus still prevalent during 2021 making drivers and passengers having to isolate if coming into contact the virus. Many of the volunteer drivers have not returned to voluntary driving and many passengers have not returned to using the Ring n& Ride bus. As we entered 2022 we are now starting to get back to normal but we are still very short of voluntary drivers. Passenger numbers still remain below pre covid levels but are slowly increasing.
We must give a special thanks to Alex and Lauren for all the work they have done to ensure our services continued through this very difficult period together with help from Dawn in the office and all the bus and volunteer drivers. Although Alex and Lauren still carry out some work from home the office is manned by someone every day.
At the beginning of 2022 we embarked on a new project with a number of Community Transport Associations and working closely with Teignmouth/Dawlish Community Transport on a UK pilot project for a period of 6 months which was called “Stronger Together” which involved recruiting volunteers and providing training. We recruited Chris Varker who was one of our volunteer drivers to act as coordinator for the scheme. This would allow money to be available to help advertise for volunteers and also cover the cost of all training. The scheme was slow in starting, should have started in January but it was late February before it got going. The final results will be published in the 2023 report. When the scheme does finish towards the end of Aug., It will have also given Chris an insight into the workings of the office and we might be able to harness his skills within our staff structure. This will be discussed for the forthcoming year.
Funding has now become very difficult as more charities have lost money during the pandemic and everyone is looking for grants to help them recover and cover their shortfalls over the last 2 years so there are large numbers of charities chasing smaller pots of money. I am sure Alan will give us all a full insight to this year’s financial results and what is needed for the future.
After many months of driver problems with the West Dart Bus we hope we have finally resolved the issue. Because of the driver shortage we had to ask Devon C.C. if we could temporally suspend the school run towards the end of 2021 for a period, while we tried to recruit a new driver which they agreed to, but this caused us a drop in income for this period and will have affected our budget for the end of the year.
We look forward to a new era with the pandemic behind us and hopefully our organisation will grow stronger in the coming years.
- David Simpson
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Staff & Trustees
Ivybridge & District Community Transport Association
Unit 15, The Watermark
Erme Court, Leonards Rd, Ivybridge. Tel. 01752 690444 Devon. E-mail info@ringandride.net PL21 0SZ Web www.ringandride.net
Registered Charity Number 1123577 Registered Company Number 6519453
Honorary Officers & Trustees
Chairman David Simpson Vice Chair Jack Aust Treasurer Alan Hutson Committee
Mr Andrew Bawn Mrs Barbara Crook Mrs Christine Gunning Mr John Lassan Mr Clive Mahoney Mrs Claudia Benzies Mr Peter Tasker
Paid Staff
Co-ordinator Assistant Co-ordinator Bus Driver Bus Driver Bus Driver Bus Driver Bus Driver Relief Driver West Dart Bus Driver West Dart Bus Driver West Dart Liaison Officer West Dart Liaison Officer
Alex Thom Lauren Whiting Geoffrey Doyle Rick Green Stephen Maslen Robert Claassen Jane Gregory William Anniss Anthony Hemmings John Mills Dave Blair Rebecca Rumble
Volunteer Staff
Dawn Laver Volunteer Office Admin Judith Tasker Volunteer Office Admin Jack Aust Volunteer Bus Driver Andrew Bawn Volunteer Bus Driver Christine Gunning Volunteer Bus Driver John Owens Volunteer Bus Driver David Simpson Volunteer Bus Driver Christine Gunning Volunteer Bus Driver
Accountants Pawlyn & Co.
Company Secretary Alex Thom
Costly Street Ivybridge
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| CTA Annual Report 2021-22 | |||
|---|---|---|---|
| Chris Varker | Volunteer Bus Driver | Stronger Together | |
| Johnny Moulsdale | Volunteer Bus Driver (WDB) | Stronger Together Coordinator | Chris Varker |
| Claudia Benzies | Volunteer Bus Driver (WDB) | Stronger Together Admin/ | Lauren Whiting |
| Dave Blair | Volunteer Bus Driver (WDB) | Coordinator | |
| Caroline Charnley | Volunteer Bus Driver (WDB) | Stronger Together Admin | Judith Tasker |
| Dave Hawkes | Volunteer Bus Driver (WDB) | Stronger Together Admin | Amanda Perry |
| Stronger Together Admin | Dawn Laver |
Co-ordinators Report
The year started on an optimistic note with our finances relatively healthy and the hope that we were returning towards normal albeit slowly. The challenges of working through the pandemic, working remotely and changing our services as needs demanded, took its toll on staff. We returned to a hybrid of working remotely and reopening the office. As the year went on we managed to staff the office every day until towards the end of the financial year we were once again facing the perennial problem we have of insufficient room in the office for the number wishing to use it. The improvements made to our system to allow more efficient remote access have helped this greatly.
We have unfortunately this year been plagued by health problems (unrelated to covid). Rick Green suffered a shoulder injury then a wrist injury preventing him from driving for some months. Rick has since left us to work for the Town council so we see him often & wish him well.
Very Sadly Geoff Doyle suffered some considerable health issues and was hospitalised, then just when he was recovering and eager to return he was struck down tragically and has been left permanently disabled. We greatly miss Geoff & thanks go to him for all his hard work stepping in to fill the gap when Rick was injured (as did Steve Maslen). Geoff was a stalwart, always available to help out when other drivers were unavailable. We are told he still talks fondly of Ring & Ride.
Tony Hemmings (West Dart bus) had to stop driving due to health problems and after a very long time waiting for NHS & DVLA to make decisions it became necessary to replace him as a driver (he still maintains the west Dart Bus). In Tony’s absence Claudia Benzies and David Blair helped greatly driving the school run whilst we recruited a new driver. Recruitment was fraught with difficulties at that time and as a result we had to suspend that service for two months with the subsequent loss of income. Dave Blair retired as West Dart Bus Liaison officer but kept coming back to help with our driver shortages. A huge debt of thanks is due to Claudia who as well as being a committee member representing the West Dart Bus, drove much of the school run during the arduous winter months and took on the role of Liaison officer until we could fill that role. We finally replaced Tony as driver with John Mills who has been a great help and has also helped out with Ivybridge & South Brent routes occasionally. We have appointed Rebecca Rumble as liaison officer. We lost most of our West Dart Bus volunteer drivers during the pandemic but can now welcome Dave Hawkes and Caroline Charnley, who have been invaluable (& hopefully we have a couple more volunteers training in the near future). We do need more drivers for the West Dart Bus to resume a full service to anything like pre pandemic levels. Claudia is stepping down as committee member but is continuing to volunteer as a driver for the West Dart Bus and helping Rebecca in her Liaison Officer role. It is in great part due to Claudia that the West Dart Bus has managed to continue at all and still exists after the pandemic.
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Steve Maslen has as ever been a huge help and has taken on extra duties so many times when we have been stretched. Even Steve this year had an (albeit brief) period of ill health; previously unheard of. A massive thanks to Steve for all his help & his unflustered mild manner when times are at their most challenging.
We also welcome Bob Claassen who has been an enormous help. Expecting to drive occasionally or once a week, he has been willing to fill in and has as a result been driving three days and more a week. He has so quickly become an established member of the team it is hard to believe it is only last May that he joined us.
Jane left us to move to Spain but returned to help out between jobs when we were most short staffed. A special thanks go to her for being able to help when we most needed it.
Bill Anniss too as so often has been a great help as relief driver. Thanks to John Owens, Dave Simpson, Chris Varker, Andrew Bawn, Jack Aust, Christine Gunning and John Lassan for all helping out when we were short staffed.
The Demands of the office and administration have if anything increased rather than reduced despite fewer passengers both on the Ring & Ride service and Volunteer Car service. Lauren as ever has ably held the fort and it must be recognised what a difficult year it has been for the fund raising role she undertakes. As always Lauren has been a huge help unflappable & cheerful. A huge thanks also goes to Dawn Laver who volunteers in the office twice a week, places so many of the volunteer car journeys and undertakes welfare telephone befriending as well as volunteer driving. She also really goes the extra mile helping out some of our members in Sparkwell & Wembury. She has recently had her own health issues which brings home to us how much we rely on her. I will include a message from her at the end of this report.
We undertook to get involved with the ‘Stronger Together’ Project for six months, in conjunction with Teignmouth & Dawlish CTA and under the umbrella of Mid Devon Mobility. It has certainly had its challenges but allowed us to work closely and strengthen our cooperation with Teignmouth/Dawlish CTA, to bring Chris Varker into the organisation to Coordinate that project (as well as bringing Judith tasker back into the office) and it has allowed us the resources to recruit and train a number of new volunteers.
We hope therefore to be welcoming a handful of new volunteer bus drivers as well as a new part time bus driver.
My own family commitments as well as the strain of the last couple of years compel me to reduce my hours in the organisation; to which end we are trialling splitting the position into its different roles; some of which I will continue but as a result we are welcoming Chris Varker to take on the role of Transport coordinator as well as driving some days. The committee will review the arrangement in the autumn. We hope this will reinvigorate our team, bring in fresh ideas and lead to a more efficient operation.
My thanks to the Committee once again for their support and to our long suffering Accountant Adrian Pawlyn.
Thankfully the proposed development of the South Hams District Council Leonards Rd Car Park, where we park our busses has been rejected so we no longer face the immediate need to relocate our busses & possibly the office.
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Thankfully also the threat of imposing ‘O’ licences on Community Transport operators or increasing CPC training requirements seems to have either blown over or been overshadowed by other more pressing matters allowing us at least for the time being to carry on as we have.
Finally a heartfelt tanks as always to all our volunteers without whom we could not operate, especially all the Volunteer Car Drivers who have continued through the pandemic or returned as conditions eased.
-Alex Thom (Coordinator)
A Message from Dawn Laver - Volunteer; Office Help - Welfare Support - Car Driver
Good Evening All. Sorry I cannot be with you this evening.
I am still recovering from being poorly. Cause still unknown. Quite likely sheer exhaustion with burning the candle at both ends & in the middle! ‘One volunteer is better than ten pressed persons!!’
It has been challenging in the office with more requests than drivers available. We do have super star drivers, however sometimes events overtake them. It is unfortunate to sometimes have to decline requests. There again very annoying when someone cancels at the last minute after a long search!
Time catches up with a lot of passengers as they go to the garden of rest. Always a privilege & pleasure to have given some assistance either by car - bus or phone.
A thankyou to the Tamar Valley Male Voice Choir for a lovely evening. Also to all those involved in putting on the event. Good to have additional funds for the Ring & Ride buses.
Thankyou Lauren, Alex & team for all your good wishes and support. I want to be back soon to give a helping hand
With all good wishes Dawn
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Ring & Ride and Community Minibuses
The Community Bus
This MPV is now ten years old and has covered some 100,000 miles little more than last year.
We have continued to use it to back up the Ring & Ride Buses, community groups increasingly for volunteer Car journeys for wheelchair users and where no other vehicle is available.
The New 8 seat MPV (long wheel base is now our secondary vehicle for Ivybridge based journeys and has proved its worth for shopping trips with plenty of storage & is easy to drive. It now has covered nearly 10,000 miles.
The Ring & Ride Buses
The DfT 14 seat minibus has been in full service for four years now and is our primary Ring & Ride vehicle being in use almost every week day it has covered some 40,200miles. We have continued to run one DCC vehicle under a driver only contract with one supporting contract (which we have discontinued from September). We no-longer use this vehicle for any Ring & Ride services. We are have now transitioned to using our own vehicles for all the Ring & Ride services, with the maintenance, and checks that that demands.
The West Dart Bus 16 seats, is now 8 years old (and has covered 64,000 miles). It carries out a school transport contract as well as Ring & Ride services. Although we have had the body work recently refurbished & the bus is generally in very good condition, due to its age it will be due for replacement in the near future.
Passenger numbers increased promisingly in the first two quarters as we had expected however with a resurgence in Covid the increase then halted & numbers remained at about the same level for the remainder of the year with the result that overall passenger numbers were although about 40% greater than last year still just over 52% below the average for the previous 8 years.
Unfortunately we had to suspend the weekly Plymouth service due to insufficient passenger numbers and the twice weekly journey to Newton Abbot has only returned to once weekly for the same reason. Otherwise our regular routes are back to pre-pandemic frequencies and destinations but on an altered timetable.
Excursions have restarted but on a very limited basis, although they have been very popular again. Providing excursions at a reasonable rate whilst remaining cost neutral has always been a challenge.
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The West Dart Bus resumed a Dartmouth service every other week and monthly service to Totnes and Newton Abbot, but as a Ring & Ride (pre booked) service rather than as Section 22 routes. We hope in the coming year to return to a weekly service to Dartmouth. This will be dependent on both passenger numbers and recruiting sufficient volunteer drivers.
----- Start of picture text -----
Ring & Ride
Journeys
2021-22 1874
2020-21 1358
2019-20 3284
2018-19 4145
2017-18 4394
2016-17 3955
2015-16 4063
2014-15 4411
2013-14 3630
2012-13 3663
----- End of picture text -----
----- Start of picture text -----
Percentage of Bus Journeys 2021-22 Blackawton, 0.67
Yealmpton, 5.30
Bittaford, 2.51
Brixton, 5.03
Wembury, 3.57
Totnes, 0.22
Dittisham, 2.40
Sparkwell, 13.07
South Brent, 13.96
Ivybridge, 53.27
Bittaford Blackawton Brixton Dittisham Ivybridge South Brent Sparkwell Totnes Wembury Yealmpton
----- End of picture text -----
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Passenger Numbers 2015-22
----- Start of picture text -----
450
426
415
425
400
380 378 378 399
363 365
373 371 375 376379
350 361 364 366 367 364
349 322 351 344 324
334 335 338 340 339 335 337 315
330
297319 326 318 325 322
300
306 303 307 305 305
297 297 273
285 292 288 291 289 289
250 260
239
235
224
200
206 207
177
150 161 159 163 162 156 165
152
141 141 140 137 138 137
125
116
100 110
99 104 100 103101
83
50 65
50
0
April May June July August September October November December January February March
2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22
----- End of picture text -----
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Voluntary Car Services
Volunteer car services have continued to be a challenge with such reduced driver numbers able to offer their services. We have managed to continue offering a service & both thank and welcome the new drivers to our ranks. We welcome back many of our regular drivers who are returning after isolating. There have been increasing numbers of people needing medical appointments and our proportion of Medical to social welfare has been almost the same as last year with the significant emphasis on Medical needs. . Although considerably increased from last year passenger numbers are still significantly below or pre-2019 levels and we have been unable to find available drivers for significantly more requests than in the past. We have until now, very rarely been unable to fulfil requests, priding ourselves on our ability to find a way somehow to fulfil requests. I know that this increase greatly distresses both Lauren & Dawn when we can-not meet demand. Until we can recruit more drivers we are limited in that regard.
Below is a table that shows the number of passengers carried from the parishes in our area.
| Year | Ivybridge | Prior | Shaugh | Cornwood & Lutton |
Sparkwell | South Brent | Ugborough | Yealmpton | Noss | Newton & | Wembury | Ermington | Diptford | Brixton | Total |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2002-2003 | 10 | 8 | 0 | 12 | 0 | 2 | 0 | 5 | 0 | 37 | |||||
| 2003-2004 | 81 | 36 | 10 | 60 | 12 | 13 | 30 | 24 | 4 | 270 | |||||
| 2004-2005 | 267 | 92 | 126 | 82 | 16 | 36 | 167 | 130 | 372 | 45 | 1485 | ||||
| 8 | |||||||||||||||
| 2005-2006 | 524 | 129 | 145 | 156 | 15 | 26 | 39 | 190 | 365 | 40 | 1765 | ||||
| 1 | |||||||||||||||
| 2006-2007 | 803 | 85 | 309 | 85 | 13 | 65 | 121 | 13 | 327 | 12 | 1953 | ||||
| 3 | |||||||||||||||
| 2007-2008 | 715 | 53 | 333 | 111 | 12 | 139 | 88 | 14 | 437 | 0 | 2013 | ||||
| 3 | |||||||||||||||
| 2008-2009 | 764 | 38 | 224 | 115 | 54 | 72 | 89 | 9 | 341 | 2 | 1708 | ||||
| 2009-2010 | 1012 | 58 | 199 | 241 | 31 | 58 | 90 | 4 | 256 | 14 | 11 | 1974 | |||
| 2010-2011 | 1092 | 82 | 197 | 251 | 57 | 49 | 153 | 98 | 363 | 35 | 38 | 2415 | |||
| 2011-2012 | 929 | 66 | 255 | 278 | 53 | 167 | 79 | 8 | 403 | 23 | 15 | 2276 | |||
| 2012-2013 | 994 | 51 | 189 | 163 | 39 | 167 | 167 | 1 | 358 | 18 | 22 | 2169 | |||
| 2013-2014 | 1029 | 91 | 24 | 165 | 34 | 75 | 89 | 0 | 289 | 22 | 20 | 1838 | |||
| 2014-2015 | 944 | 66 | 36 | 149 | 20 | 57 | 64 | 1 | 232 | 11 | 14 | 1592 | |||
| 2015-2016 | 737 | 20 | 21 | 190 | 15 | 72 | 47 | 1 | 317 | 6 | 8 | 1437 | |||
| 2016-2017 | 654 | 15 | 56 | 142 | 12 | 133 | 83 | 0 | 294 | 7 | 21 | 1417 | |||
| 2017-2018 | 427 | 5 | 40 | 65 | 9 | 102 | 54 | 0 | 243 | 2 | 15 | 962 |
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| IDCTA Annual Report 2021-22 | IDCTA Annual Report 2021-22 | IDCTA Annual Report 2021-22 | ||
|---|---|---|---|---|
| 2018-2019 548 9 57 32 10 64 66 |
0 188 6 15 995 |
|||
| 2019-2020 749 4 58 52 8 50 52 |
3 178 9 3 1166 |
|||
| 2020-2021 206 5 33 24 1 5 38 |
0 35 3 0 3 353 |
|||
| 2021-2022 331 8 25 30 7 13 58 |
0 49 29 3 6 567 |
|||
Total passenger journeys undertaken 2021-22 1103 Total health appointments (93%) 465 Journeys cancelled 2021-22 135 Total social and domestic/wellbeing journeys (7%) 34 Total miles driven in 2021-22 10660 Total volunteer hours used to provide the service 891 2021-22
| Vol Car Passenger Journeys |
Mileage | Av Miles per Journey |
Ring & Ride Journeys |
||||||
| 2021-22 | 1103 | 10660 | 9.66 | 1874 | |||||
| 2020-21 | 708 | 6677 | 9.43 | 1358 | |||||
| 2019-20 | 2180 | 20078 | 9.21 | 3284 | |||||
| 2018-19 | 1908 | 15773 | 8.27 | 4145 | |||||
| 2017-18 | 1775 | 16833 | 9.48 | 4394 | |||||
| 2016-17 | 2595 | 25813 | 9.95 | 3955 | |||||
| 2015-16 | 2532 | 29265 | 11.56 | 4063 | |||||
| 2014-15 | 2919 | 31739 | 10.87 | 4411 | |||||
| 2013-14 | 2710 | 30805 | 11.37 | 3630 | |||||
| 2012-13 | 3663 |
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Treasurers Report Year up to end March 2022
As predicted, this has been a difficult year with the end of Covid grants and the waves of Covid which are still prevalent, putting off our passengers from travelling. Grants this year have been few and far between despite the best efforts of Lauren who has tirelessly been applying to different funders but with little success. We always anticipated that this year would be very difficult with grants as so much had been spent the previous year.
Alex has tried to keep our staff costs to a minimum and to this effect worked with Lauren and other Devon ring and ride schemes in making a successful grant bid to the Government Renewal Fund for the Stronger Together Fund which Alex will describe to you in his report. The net effect of obtaining this grant is that we have been able to offset some of our costs to reduce our loss this year.
Passenger numbers are up on last year but this is no surprise, as the previous year included the COVID lockdowns. Numbers have recovered slightly but not back to pre-COVID levels and as a consequence fare income is lower than previously.
Fuel costs have risen as have wages, we will need to review fares shortly.
The accountant has included a figure of £13,000 for depreciation which is correct however, the funding model we operate is to fund raise for a replacement vehicle when the need arises as it is much easier to fund raise for a capital project than to fundraise for revenue expense.
The overall loss this year for our model is £12,601. This is disappointing but not unexpected. Our team are working hard to increase passenger numbers and we will be adding to our fundraising team to take the weight off Lauren.
I would thank all of our staff and volunteers for their hard work this difficult year.
Alan Hutson (Hon Treasurer)
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Income & Expenditure Summary
Income
2021- 22
Expenditure
| Grants - Devon CC Grants - Other Councils & HM Govt Grants & Donations Fundraising Devon County Council Contracts Fares & Private Hire Fuel Duty reclaimed Deposit Interest & Gain on Investment Other Income Total Income Balance Sheet Fixed Assets Current Assets Debtors & Prepayments Bank Deposit Account Bank Current Account& Cash in Hand Creditors, Accruals, Society Security & Other Taxes Net Current Assets Total Assets |
£25,854 Scheme Costs £9,075 Wages, tax & Nat Insurance £5,566 Office rent & Services £90 Consultancy & Advertising Accountants & Payroll & Computer Services fees Telephones £21,589 Insurances £9,207 Stationary & Postage £688 Sundry expenses Travel expenses £3,415 Vol Car Driver expenses £14,223 Depreciation £89,707 Total Expenditure 2020/21 £50,550 £3,946 £41,144 £97,197 £114,813 £1,605 £113,208 £191,235 |
£21,424 £70,340 £2,992 £1,006 £2,518 £1,023 £542 £286 £933 £1,045 £199 £13,001 £115,309 2021/22 £41,500 £17,039 £43,160 £67,858 £128,057 £3,924 £124,133 £165,633 |
|---|---|---|
Please note that this is a summary of the years Income & Expenditure - A full set of authorised accounts are available upon request
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Acknowledgements
We would like to acknowledge the following for their support during the year
Voluntary Car and Bus Drivers 2021-2022
Sue Aust Ivybridge Alan Londesborough Wembury Jack Aust Ivybridge Fred McArthur Ivybridge Andrew Bawn Lutton Alison Moffatt Ivybridge Claudia Benzies Blackawton Teresa Morgan Ivybridge David Bishop Penquit Johnny Moulsdale Dittisham Dave Blair Dartmouth John Oven Cornwood John Bowser Ivybridge Sarah Owen Cornwood Martin Burfield South Brent John Owens Plymstock Caroline Charnley Dittisham Bill Purt Yealmpton Tony Cobley Ivybridge David Simpson Ivybridge Carolyn Cox Yealmpton Peter Stradling North Huish Judith Farmer Cornwood Judith Tasker Ivybridge Ian Ferguson Ivybridge Lexina Taylor Plymouth Sue Flower Ivybridge Christopher Varker Ivybridge Geoffrey Gunning Ivybridge Janet Watts Diptford Christine Gunning Ivybridge Iris Willis Sparkwell Gary Hancock Ivybridge David Hawkes Dittisham Kevin Jefferys Ivybridge John Lassan Ivybridge Dawn Laver Plymouth
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Contributions to Funding from Grants 2021-2022
Devon County Council South Hams District Council Ivybridge Town Council HMRC JRS Brixton PC Yealmpton PC Southern Area Car Forum Seamoor Lottery Amazon Matt Westland Dawn Laver Maudlyn Trust – Sparkwell Yonge Trust - Cornwood Catherine Dale Jackie Oatley Mary White Dalia Nicole Smith Jack Aust Barbara Crook Meryl Freeman Sue Aust Simon Ricketts
Sparkwell PC Cornwood PC Diane Goddard Rose Elliot John Oven David Simpson ALPKIT Foundation Lord Barnby's Foundation Diana England Waterside House Residents Lauren Whiting Iris Willis Roy Martin Daphny Agar Josephine Goble The Weinstock Fund Ivor Jones Co Ltd Bandvulc Tyres Ltd Cllr Louise Jones
A very special thanks to all the passengers who have made various donations throughout the year to the Association.
Page l of7 IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2022 STATEMENT OF FINANCIAL ACTIVITIES INCORPORATING DETAILED STATEMENT OF FINANCIAL ACTIVITIES Restricte nr In 2021 INCOMING RESOURCES Voluntary Income Grants- Devon County Council Grants - Other Councils and Govemmenl Grants and Donations - Charities and Others Other Income Fundraising 25,854 9,075 25,854 9,075 5,566 14,223 90 54,808 26.898 32,618 29.775 637 250 90,178 14,223 90 54,808 Actlvltles for generatlng funds Schools and Other Contracts Fares and Private Hire incl Misc Fuel Duty Refund 21,589 9.207 688 31,484 21.589 9.207 688 31.484 30,424 7.657 1,676 39.757 Investment and Other In¢ome Gain on Investment Deposit Account Interest Received 1,563 1.852 3,415 1,563 1.852 3,415 1,863 1.217 3,080 Total incoming resources 89,707 89,707 133,015 RESOURCES EXPENDED Wages and National Insurance Payments to Voluntary Drivers Scheme Costs Office Rental and Meeting Expenses Insurance Travel Expenses Telephone Computer SeNices Printing Stationery and Postsge Hol Food Purchases Sundry Expenses Advertising and Website Consultancy Fees Ac¢ountsn¢y Bookkeeping and Payroll Fees Depreciation - this year Total resources exponded 70,340 199 21,424 2,992 542 1,045 1,023 1,296 70,340 199 21.424 2,992 542 1,045 1.023 1.296 286 77,293 28 21.704 2,492 1,006 513 760 1,179 420 2,024 644 338 80 1,S11 15,515 125.607 933 432 574 1.222 12,844 115,152 933 432 574 1,222 13,001 115,309 157 157 NET INCOMING RESOURCES BEFORE OTHER RECOGNISED GAINS ILOSSI 11571 {25,4451 {25.6021 7.408 Notes OTHER RECOGNISED GAINS Investment, Vehicle and Bank Funds 37.154 NET MOVEMENT IN FUNDS IN YEAR (LOSS) 11571 {25,4451 {25.6021 44.562 TOTAL FUNDS BROUGHT FORWARD 554 190,681 191.235 146.673 TOTAL FUNDS CARRIED FORWARD 397 165.236 165.633 191,235
Pag82of7 IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2022 BALANCE SHEET AS AT 31 MARCH 2022 Thls Year Last Year FIXED ASSETS Tan9ible Assets Note S 41,500 41,500 50,553 50.553 INVESTMENT M&G Investment 29,476 27,474 CURRENT ASSETS Debtors Sundry Debtor- HMRC Val etc Prepayments Bank Accounts Cash in Hand 13.725 1,296 2,018 81,427 115 98,581 1,684 447 1,815 110,846 21 114,813 CREDITORS Amounts falling due within one year Creditors Accruals Society Security and Other Taxes 2,874 1,050 605 1,000 3,924 1,605 NET CURRENT ASSETS {LIABILITIESI 94,657 113,208 TOTAL ASSETS LESS CURRENT LIABILITIES 165,633 191.235 CREDITORS Amounts falling due after more than one year NET ASSETS (LIABILITIES) 165,633 191,235 FUNDS OF THE CHARITY Restricted income funds Unrestricted funds Note 6 Note 7 397 165,236 554 190,681 TOTAL FUNDS 165,633 191,235 Contlnued IPag821 CoFStrnnt 03 2022
Page3of7 IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2022 NOTES TO THE FINANCIAL STATEMENTS 1. ACCOUNTING POLICIES Accounting convention The finaneial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Small Entities and the requirements of the Statement of Recommended Practice. Accounting and Reporting by Charib"es. In¢omlng resources All incoming resources are included on the Ststement of Financial Actsvities when the chanty is legalty entiued to the income and the amount can be quantffied with reasonable accuracy. Resources expended Expenditure is a¢¢ounted for on an accruals basis and has been classrfied under headings that aggregate all costs relating to the category. Where costs cannot be directjy attributed lo particular headin9S they have been allocated to activities on a basis consistent ¥Mth the use of resources. Tangible fixed assets and depreciation These are capitslised if they can be used for more than one year and cost at least £250. They are valued at cost or. if gifted al the value of the charity on relpL Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to vfflte off the c05t of fixed assets. less their estimated residual value. over their expected usefvl INes on the following bases.. Motor Vehicles - 25¥0 on the reducing balance. Computer Equip etc - 33°/o on the reducing balance. Website Design - 33% on the reducing balance. Office Fumiture- 100/0 on the reducing balance Taxation The charity is exempt from corwration tax on ts chantable activitEs. Fund accounting Restricted funds can onty be used for particular restricted purposes within the objects of the harity. Restrictions arise when specified by the donor or when fvnds are raised for particular purposes. Unrestricted funds can be used in accordance wtth the charitable obiecb.ves at the discretion of the Iruslees Cash flow statement Exemption has been taken from preparing a cash fiow staternent on the grounds that the chantable cornpany qualifies as a small company. 2. TRUSTEES. REMUNERATION AND BENEFITS The were no trustees, rnuneratn or other beneffts for the year. Trustees. Expenses No Iruslees. expenses were paid for the year apart from travelling costs. 3. LIMITED LIABILITY The charity is limrted by guarantee with each memberfs liability restricted to £1 should the charity be wound up.
Pag84of7 IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2022 NOTES TO THE FINANCIAL STATEMENTS - contlnued 4. OTHER RECOGNISED GAINS The following assets were transferred frorn West Dart Bus during Ihe prevK>us year. Investment- M&G Charifund 25611 Bank Account- Nat West Bank 2543 Mercedes Sprinter Motor Vehicle 9000 37154 The were no equivalent transfers in the current year to 31 March 2022. 5. TANGIBLE FIXED ASSETS aler Other Computer Boxer Motor Equipment Molor Vehicles Sothvare Vehicle & Licen¢es Website Design Office Fum Bus Equip Total Cost 0110412021 Additions Disposals 3110312022 31,796 80,952 11.624 124.372 3.948 3,948 31.796 80,952 15,572 128,320 Accumulated Depreciation 01104Q021 Charge for Year Eliminated on Disposals 3110312022 30.342 35.150 11.451 8,327 1,186 73,819 13,001 30.706 46,601 9,513 86.820 Net Book Value 3110312022 1.090 34.351 6,059 41,500 0110412021 1.454 45.802 3,297 50,553 Memo Re 8-Seater Boxer Motor Vehicle Depreciab"on is apportioned in the Statement of Financial Activibes belween Restricted and Unrestricted Funds pro rate the contributions made towards the purchase of the asset.
Pag95of7 IWfBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2022 NOTES TO THE FINANCIAL STATEMENTS - ¢ontinued 6. MOVEMENT IN FUNDS- RESTRICTED INCOME FUNDS At 0110412021 Net Movement At 3110312022 Reslricled income fvnd TOTAL FUNDS 554 554 157 157 397 397 Net movement in funds included in the above are as follows.. Incoming Other Resources Movement resources fecognised expended in fund5 gain$ Reslricled income fund TOTAL FUNDS 157 157 157 157 The fvnd was applied originally towards the purchase such of an 8-seater motor vehicle. The balance is reducing as the vehicle depreciates. The amounts received have been banked in the Association's main bank account and not in specrfied restricted account. 7. MOVEMENT IN FUNDS- UNRESTRICTED FUNDS At 0110412021 Net Movement At 3110312022 Unrestn'cted funds - General Fund TOTAL FUNDS 190,681 190,681 25,445 25 445 165,238 165,236 Net movement in funds included in the above a as follows.. Incoming Other Resources Movement resources recognised expended irs funds gains Unrestricted funds - general fvnds TOTAL FUNDS 89,707 89,707 115,152 115,152 25,445 25,445 Unrestricted fund represents funds available lo the Irustees for the general purposes.
Page6of7 IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2022 Balance Sheet continued For the year in question the charitable is entitled to exempb'on from audit under section 47712} of the Companies Act 20Ch8 relating to the small compan*s re9ime. The twstees have not required the charitable company to obtain an audit of its financial ¥tstemenl$ for the year in question in aCrdanCe wittt Section 476 of the Companies Act 2006. The trustees acknowledge their re5ponsibilib"e5 for. lal ensuring that the charitable company keep5 a¢¢ounting records that comply wtth section 386, and. "' (bl preparing financial ststements which give a true and fair view of the slate of affairs of the charitsble company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of seetson 393, and which otherwise compty with the requirements of The Act relating to the financial statements, so far as applicable to the company. These financial staternents have been prepared in accordance wth the provisions applicable to companies subiect to the small companies regime. The financial statements were approved by the Board of Trustees on 10th August 2022 and we igned on its behalf by: D SIMPSON, CHAikMAN Date: 10th August 2022
Page Tof7 IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2022 Independent Examiners Report to the Trustees of Ivybridge & District Community Transport Association {"the Company") I report on the accounts for the above year as set oui on pages one to six. showing total funds per the balance sheet on page 2 of £1656331£191235 last year). Responsibilities and basis of report The charity's trustees (who are a150 the directors for the pury)oses of company lawl are responsible for the preparation of the accounts in a¢cordan¢e th the reqU1ments of the Companies Act 2006. I'the 2006 ACV'I. Having satisfied myself that the accounts of the Company a not required lo be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of your charity's accounts as camed out under secty.on 145 of the Chartties Act 2011 {"the 2011 Act'i. In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515} Ibl of the 2011 Act. Independent examiners. statement I have completed my examination. I confimi that no matters have come to my attentbon in connection with the examinabon giving me cause to believe". 111 accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act., or 121 the account5 do not accord those records; or 131 the accounts do not comply with the accounb'ng requirements of $e¢tion 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examinab"on- or 141 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Pfactice for accounting and repong by charities lapplieable to charit5 preparing their accounts in accordance with the Financial Repo.ng Standard applicable In the UK and Republic of Ireland IFRS 10211 I have no concerns and have come aeross no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to reached. Adrlan Pawlyn ICPA Member of Independent Prncticing Certified Accountants Pawlyn and Co. Accountants 6 Costly St Iwibridge D¢von PL21 OD8 Date: 12th September 2022 IPage71 CoFStrnnt 03 2022
Page Tof7 IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2022 Independent Examiners Report to the Trustees of Ivybridge & District Community Transport Association {"the Company") I report on the accounts for the above year as set oui on pages one to six. showing total funds per the balance sheet on page 2 of £1656331£191235 last year). Responsibilities and basis of report The charity's trustees (who are a150 the directors for the pury)oses of company lawl are responsible for the preparation of the accounts in a¢cordan¢e th the reqU1ments of the Companies Act 2006. I'the 2006 ACV'I. Having satisfied myself that the accounts of the Company a not required lo be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of your charity's accounts as camed out under secty.on 145 of the Chartties Act 2011 {"the 2011 Act'i. In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515} Ibl of the 2011 Act. Independent examiners. statement I have completed my examination. I confimi that no matters have come to my attentbon in connection with the examinabon giving me cause to believe". 111 accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act., or 121 the account5 do not accord those records; or 131 the accounts do not comply with the accounb'ng requirements of $e¢tion 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examinab"on- or 141 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Pfactice for accounting and repong by charities lapplieable to charit5 preparing their accounts in accordance with the Financial Repo.ng Standard applicable In the UK and Republic of Ireland IFRS 10211 I have no concerns and have come aeross no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to reached. Adrlan Pawlyn ICPA Member of Independent Prncticing Certified Accountants Pawlyn and Co. Accountants 6 Costly St Iwibridge D¢von PL21 OD8 Date: 12th September 2022 IPage71 CoFStrnnt 03 2022