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2024-03-31-accounts

Docusign Envelope ID: 5E3E68ED-69E1-4ED1-8B24-299ED6ABAEE5

ROSE HILL AND DONNINGTON ADVICE CENTRE LIMITED

ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

Registered Charity No. 1123488 Registered Company No. 6428264

Docusign Envelope ID: 5E3E68ED-69E1-4ED1-8B24-299ED6ABAEE5

ROSE HILL AND DONNINGTON ADVICE CENTRE LIMITED

CONTENTS

Page
Legal and administrative information 1
Report of the Trustees 2-4
Trustees’ Responsibilities 5
Independent Examiners’ Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Accounts 9-14

Docusign Envelope ID: 5E3E68ED-69E1-4ED1-8B24-299ED6ABAEE5

ROSE HILL AND DONNINGTON ADVICE CENTRE LIMITED

LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2024

Directors & Trustees: Margaretha Catharina Maria Armitstead
Suzanna Rose Drohan (Joint Chair to 11/10/2023; Chair from 11/10/2023)
Patricia Elphinstone (from 13/05/24)
Nasreen Hussain
Jennifer Shereen Karmali (Vice Chair)
Alice Marie Lawhead
Gianni Spinelli (to 11/10/2023)
Susan Georgina Tanner (Joint Chair to11/10/2023)
Margaret Wareing (Secretary)
Treasurer: Nasreen Hussain
Registered Office: Rose Hill Community Centre
Carole's Way
Rose Hill
Oxford
OX4 4HF
Independent examiners: Wenn Townsend
Victoria House
10 Broad Street
Abingdon
OX14 3LH
Bankers: Unity Trust Bank
Nine Brindley Place
Birmingham
B1 2HB
Registered Charity number: 1123488
Registered Company number: 6428264

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Docusign Envelope ID: 5E3E68ED-69E1-4ED1-8B24-299ED6ABAEE5

ROSE HILL AND DONNINGTON ADVICE CENTRE LIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and the Charities Statement of Recommended Practice (“Charities SORP”) (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland; FRS 102) issued in October 2019

STRUCTURE, GOVERNANCE AND MANAGEMENT

Rose Hill and Donnington Advice Centre Limited is a private company limited by guarantee and registered in England and Wales as a charity under the Charities Act. The charitable company is governed by its Memorandum and Articles of Association. Rose Hill and Donnington Advice Centre Limited was incorporated as a company on 15 November 2007 (registered company number 6428264) and registered by the Charity Commission on 7 April 2008 (charity number 1123488). The directors of the charitable company are its trustees for the purpose of charity law.

The charity is managed by the trustees who meet as and when required but usually at least six times a year. The trustees do not receive remuneration or expenses.

New Trustees are appointed either to fill a casual vacancy or by way of addition to the Board. Particular emphasis is placed upon the appointment of Trustees with knowledge and experience relevant to the charity’s activities. When new Trustees are appointed they are given an introduction to the work of the charity and provided with the information they need to fulfil their roles, which includes information about the role of the Trustees and their responsibilities under the Charities and Companies Acts.

Internal controls of the charity’s resources are based principally on the requirement for two signatories for expenditure. Where the charity acts as a recipient of grants from other charities, for example for furniture or other essential household equipment, the funds are handled through a bank account separate from that used for the charity’s own requirements. Appropriate insurance has been effected where available.

The trustee directors set out below held office during the whole of the year except where otherwise stated. The company has no share capital and the directors have no interests in it.

Margaretha Catharina Maria Armitstead Suzanna Rose Drohan (Joint Chair to 11/10/2023; Chair from 11/10/2023) Patricia Elphinstone (from 13/05/24) Nasreen Hussain (Treasurer) Jennifer Shereen Karmali (Vice Chair) Alice Marie Lawhead Gianni Spinelli (to 11/10/2023) Susan Georgina Tanner (Joint Chair to11/10/2023) Margaret Wareing (Secretary)

The Trustees would also like to express their thanks to all those who supported the centre during the year, whether financially, by volunteering their time or in other ways.

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Docusign Envelope ID: 5E3E68ED-69E1-4ED1-8B24-299ED6ABAEE5

ROSE HILL AND DONNINGTON ADVICE CENTRE LIMITED

REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

The Trustees have identified and considered the major risks to which the charity is exposed and have established systems and procedures to manage those risks. The principal risk associated with the charity’s operation remains the availability of operational grants.

OBJECTIVES AND ACTIVITIES

The object of the charity is the relief of poverty of persons resident in Rose Hill and Donnington and the surrounding areas who are in conditions of need, hardship and distress, and in particular by the provision of information, advice and assistance on all matters relating to welfare benefits and City and County and national services at both statutory and voluntary level.

The trustees have had regard to the requirement to demonstrate Public Benefit. They are satisfied that the charity’s activities are available to all members of the public in the charity’s geographical area of operation and that all its activities are demonstrably for the benefit of those members of the public who seek to avail themselves of its services.

The charity’s activities have as a principal public benefit assisting individuals, often elderly and/or disabled, and families to continue to live in their own homes. This provides a major social benefit for the community as well as for the individuals and families assisted; it also makes a major contribution to reducing the demands made on the County and City Councils’ services, for example support in rescheduling debt can prevent homelessness. This reduces the likelihood of children being taken into care by the County Council and removes any requirement for the City Council to provide emergency housing.

ACHIEVEMENTS AND PERFORMANCE

During the year we dealt with 3,983 individual contacts. The number of different clients helped was 648, which is an increase of 80% on the previous year, and 476 of them were new clients. Of the total, the vast majority were of working age. The most common ethnic origin (around half of clients) was White British with the remainder being from very diverse communities. 569 clients had a disability or life-limiting long-term illness.

In terms of accommodation, the largest single group comprised tenants of Oxford City Council (48%) but we are seeing increasing numbers of tenants in privately-rented accommodation (20%). This group faces particular disadvantages and may be paying much higher rent than those in social housing. We have also seen a big increase in owner-occupiers – from 55 the previous year to 80 this year.

The Charity dealt with many issues, including benefits, debts and housing. A number of clients were referred on to other appropriate agencies with Citizens Advice Oxford (43% of all signposting).

The Centre made clients £284,435 better off in 2023/24 through helping them to obtain benefits to which they were entitled, obtain grants and one-off payments from charities and other sources including City Council grants designed to support people through the pandemic, and get debts written off. We are very grateful to our staff for their hard work in making this possible for our clients.

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Docusign Envelope ID: 5E3E68ED-69E1-4ED1-8B24-299ED6ABAEE5

ROSE HILL AND DONNINGTON ADVICE CENTRE LIMITED

REPORT OF TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

FINANCIAL REVIEW

The Charity has a policy of retaining sufficient unrestricted reserves to finance its planned programme and meet its future financial obligations. For this purpose, the Trustees monitor financial performance and forecast future commitments and reserves for a minimum of 18 months ahead.

The charity’s activities continue to be funded substantially by the grant received from the Oxford City Council. The trustees are very grateful for this continued essential funding and for the significant support offered by local and other charities in the fulfilment of the charity’s objects. In the event that local authority funding is greatly reduced, the Trustees are confident that, with the continuing support of the staff, a revised level of service would be possible.

Approved by the Trustees and signed on their behalf by:

[Sy Drea

Suzanna Rose Drohan Chair of the Board of Trustees

2 September 2024

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Docusign Envelope ID: 5E3E68ED-69E1-4ED1-8B24-299ED6ABAEE5

ROSE HILL AND DONNINGTON ADVICE CENTRE LIMITED

TRUSTEES’ RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2024

TRUSTEES’ RESPONSIBILITIES

The trustees (who are also directors of Rose Hill and Donnington Advice Centre Limited for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The report and accounts have been prepared in accordance with the provisions in the Companies Act 2006 relating to small companies

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions

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Docusign Envelope ID: 5E3E68ED-69E1-4ED1-8B24-299ED6ABAEE5

ROSE HILL AND DONNINGTON ADVICE CENTRE LIMITED

INDEPENDENT EXAMINERS’ REPORT FOR THE YEAR ENDED 31 MARCH 2024

I report to the charity trustees on my examination of the accounts of the company for the year ended 31[st] March 2024 which are set out on pages 7 to 14.

Responsibilities and basis of report

As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Stuart Bates FCA CTA

10 Broad Street Abingdon Oxon OX14 3LH

Date: 02-Oct-2024 | 20:32 BST

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Docusign Envelope ID: 5E3E68ED-69E1-4ED1-8B24-299ED6ABAEE5

ROSE HILL AND DONNINGTON ADVICE CENTRE LIMITED

STATEMENT OF FINANCIAL ACTIVITIES INCORPORATING THE INCOME AND EXPENDITURE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

Note
INCOMING
RESOURCES
Income from
donations and
legacies
2a)
Investment Income
RESOURCES
EXPENDED
Expenditure on charitable
activity:
Provision of advisory
service
2b)
Net
income/(expenditure)
Transfer
MOVEMENT IN FUNDS
BALANCE AT 1
APRIL 2023
BALANCE AT 31
MARCH 2024
Unrestricted
Restricted
Total
2024
2024
2024
£
£
£
214,417
118,701
333,118
612
-
612
215,028
118,701
333,730
14,383
116,285
130,668

200,645
2,417
203,062
(3,000)
3,000
-

197,645
5,417
203,062
57,755
30,103
87,858
255,400
35,520
290,920
Unrestricted
Restricted
Total
Restated
Restated
2023
2023
2023
£
£
£
19,709
195,367
215,075
-
237
237
19,709
195,603
215,312
25,328
184,299
209,627
(5,619)
11,305
5,685
1,734
(1,734)
-
(3,886)
9,571
5,685
61,641
20,532
82,173
57,755
30,103
87,858

The notes on pages 9 to 14 form part of these accounts.

All activities are continuing. There are no gains or losses other than those recognised through the Statement of Financial Activities. The Statement of Financial Activities incorporates the income and expenditure.

As a company limited by guarantee and with charitable objects, a “reconciliation of shareholders’ funds” is not considered appropriate.

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Docusign Envelope ID: 5E3E68ED-69E1-4ED1-8B24-299ED6ABAEE5

ROSE HILL AND DONNINGTON ADVICE CENTRE LIMITED

BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2024

Restated
2024 2023
Note £ £
CURRENT ASSETS 4
Debtors 1,352 -
Cash at bank 291,195 88,808
292,547 88,808
CREDITORS: AMOUNTS FALLING DUE WITHIN
ONE YEAR
5 1,627 950
NET CURRENT ASSETS 290,920 87,858
NET ASSETS 290,920 87,858
FUNDS 7
Unrestricted funds 255,400 57,755
Restricted fund 35,520 30,103
290,920 87,858

The Directors consider that for the year ended 31 March 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. No member or members have deposited a notice requesting an audit for the current financial year under section 476 of the Act.

The Directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 and preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its surplus or deficit for the financial year in accordance with the requirements of sections 394 and 395, and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.

These financial statements have been prepared in accordance with the special provisions of part 15 of the Companies Act 2006 relating to small charitable companies.

The notes on pages 9 to 14 form part of the accounts.

These accounts were approved and authorised for issue by the Board of Trustees on 2 September 2024.

[Sy67F98386D86F4E9... Drea Suzanna Rose Drohan Chair of the Board of Trustees

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Docusign Envelope ID: 5E3E68ED-69E1-4ED1-8B24-299ED6ABAEE5

ROSE HILL AND DONNINGTON ADVICE CENTRE LIMITED

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

1 ACCOUNTING POLICIES

a) General Information and basis of preparation

The financial statements have been prepared in accordance with the Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Rose Hill and Donnington Advice Centre Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes”.

The financial statements are prepared on a going concern basis.

The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.

b) Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Where a donor has specified a particular purpose for a donation, the income is shown as restricted income in the Statement of Financial Activities. Any such income unexpended at the year end is shown as a restricted fund in the balance sheet. Any expenditure in anticipation of restricted income is carried forward as a negative balance on the restricted fund.

c) Incoming resources

Donations, grants, legacies and similar incoming resources are included in the year in which they are receivable, which is when the charity becomes entitled to the resource.

d) Resources expended

Resources expended are accounted for on an accruals basis and gross of any related income. Costs that specifically relate to costs of generating funds and governance costs are charged to those expense categories. All other costs form part of the costs of the charitable activity. Governance costs include those costs, such as statutory audit and legal and professional fees, associated with constitutional and statutory requirements.

e) Leasing commitments

Rentals applicable to operating leases where substantially all the benefits and risks of ownership remain with the lessor are charged to the revenue account on a straight line basis.

f) Accounting Policy

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price.

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Docusign Envelope ID: 5E3E68ED-69E1-4ED1-8B24-299ED6ABAEE5

ROSE HILL AND DONNINGTON ADVICE CENTRE LIMITED

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

2a) INCOMING RESOURCES FROM CHARITABLE ACTIVITIES

Donations and legacies:
Oxford City Council grant
Fundraising / donations
Legacy
Local Cllr and other agency grants
Oxfordshire County Council - Cost of
Living Advice Funding
Charity grant
Household Support Grant
Total donations and legacies
Investment activity
Total income
Year end 31 March 2023
Unrestricted
Restricted
Total
£
£
£
-
82,955
82,955
25,298
-
25,298
183,366
-
183,366
5,752
-
5,752
- 20,000
20,000
-
5,746
5,746
-
10,000
10,000
214,417
118,701
333,118
612
-
612
215,028
118,701
333,730
Unrestricted
Restricted
Total
Restated
Restated
£
£
£
19,709
195,603
215,312

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Docusign Envelope ID: 5E3E68ED-69E1-4ED1-8B24-299ED6ABAEE5

ROSE HILL AND DONNINGTON ADVICE CENTRE LIMITED

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

2b) COST OF CHARITABLE ACTIVITY

(Provisions of advisory service)

Salaries inc. on costs
Travel
Training
Rent
Office equipment costs inc. maintenance
Telephone
Postage
Stationery
Insurance
Memberships
Bank Charges
Professional fees
Charity Grants
Household Support Grant
In 2024 £10k cost within restricted salaries
Year end 31 March 2023 restated
2024
2024
2024
Unrestricted
Restricted
Total
£
£
11,568
94,665
106,233
0
2
3
43
241
284
0
3,000
3,000

730
4,083
4,814
886
4,952
5,838
26
144
170

9
49
58
51
286
337
772
4,316
5,088
66
369
435
164
914
1,078
-
3,330
3,330
-
-
-
14,383
116,285
130,668
Unrestricted
Restricted
Total
Restated
Restated
£
£
£
25,328
184,299
209,627
2023
Total
£
111,286
51
894
3,000
1,959
4,684
102
780
1,141
4,224
612
2,552
6,085
72,258
209,627

8 staff members (2023 – 8) were employed during the year. No employee was paid in excess of £60,000.

Expenditure has been spilt into unrestricted and restricted elements. Restricted elements are comprised of charitable grants the use of which is designated to a specific purpose. Unrestricted elements are funds which are used for the general running of the Advice Centre.

3 GOVERNANCE COSTS

3
GOVERNANCE COSTS
Independent examiner’s remuneration
4
DEBTORS
Other debtors and prepayments
2024
£
1,080
1,080
2024
£
1,352
2023
£
950
950
2023
£
-

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Docusign Envelope ID: 5E3E68ED-69E1-4ED1-8B24-299ED6ABAEE5

ROSE HILL AND DONNINGTON ADVICE CENTRE LIMITED

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

5 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Accruals
Deferred income
Other creditors
2024
£
-
-
1,627
1,627
2023
£
-
-
950
950

6 DEFERRED INCOME

£
At 1 April 2023 -
Released in year -
Deferred income in year -
At 31 March 2024 nil

7 FUNDS 2023/24

Unrestricted
Fund
Restricted Funds Restricted Funds
General Oxford
City
Council
Oxfordshire
County
Council
HSG Charity Staff
Welfare
Total
£ £ £ £ £
Funds at
1 April 2023
57,755 - - - 10,103 20,000 87,858
Incoming
resources
215,028 82,955 20,000 10,000 5,746 - 333,730
Resources
expended
(14,383) (82,955) (20,000) (10,000) (3,330) - (130,668)
Transfers (3,000) - - - - 3,000 -

Funds at
31 March 2024
255,400 - - - 12,520 23,000 290,920
Represented by:
Current assets 257,027 - - - 12,520 23,000 292,547
Current liabilities (1,627) - - - - - (1,627)
255,400 - - - 12,520 23,000 290,920

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Docusign Envelope ID: 5E3E68ED-69E1-4ED1-8B24-299ED6ABAEE5

ROSE HILL AND DONNINGTON ADVICE CENTRE LIMITED

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

FUNDS 2022/23

Funds at
1 April 2022
Incoming
resources
Resources
expended
Transfers

Funds at
31 March 2023
Represented
by:
Current assets
Current
liabilities
Unrestricted
Fund
General
£
61,641
19,709
(25,328)
1,734
57,755
58,705
(950)
57,755
Restricted Funds
Oxford
City
Council
Oxfordshire
County
HSG
Charity
Staff
Welfare
£
£
£
£
-
-
-
5,532
15,000
85,956
20,000
78,755
10,656
237
(85,956)
(20,000)
(72,258)
(6,085)
-
-
-
(6,497)
-
4,763
-
-
-
10,103
20,000
-
-
-
10,103
20,000
-
-
-
-
-
-
-
-
10,103
20,000
Total
£
82,173
215,312
(209,627)
-
87,858
88,808
(950)
87,858

Oxford City Grant is the Community Impact Fund Advice Commissioning and is used to staff and advice centre running costs

Oxfordshire County Council grant is for Cost of Living Advice Funding and is used to fund advice staff costs.

Household Support Grant (HSG) was a grant from Oxford City Council used to give client food vouchers, clothes vouchers or payments towards their gas and electric bills.

Charity accounts are specific grants form local charities that have been applied for on behalf of our clients for a specific item.

Fund Staff Welfare Fund is a provision for the cost of Redundancies in the event of the winding up of the Advice Centre. The Board has agreed to place the cost under restricted funds. The redundancy cost is reviewed and updated annually to ensure that the provision is sufficient to meet projected costs to 31 March 2025.

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Docusign Envelope ID: 5E3E68ED-69E1-4ED1-8B24-299ED6ABAEE5

ROSE HILL AND DONNINGTON ADVICE CENTRE LIMITED

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

8 OPERATING LEASE COMMITMENTS

As at 31 March 2024 the charity had annual commitments under non-cancellable operating leases regarding office equipment as follows:

egarding office equipment as follows:
Within 1 year
Within 2-5 years
Over 5 years
2024
£
-
-
-
nil
2023
£
-
-
-
nil

9 TRUSTEES

No trustees received any remuneration or reimbursement of expenses in the year.

10 STATUS OF THE COMPANY

Rose Hill and Donnington Advice Centre Limited is a charitable company limited by guarantee. The liability of the members in the event of the charitable company being liquidated is limited to £1 per member.

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