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← Horsell Common Preservation Society

2024-12-31-accounts

Charity registration number 1123473 (England and Wales) Company registration number 06460936

HORSELL COMMON PRESERVATION SOCIETY ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024

HORSELL COMMON PRESERVATION SOCIETY

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees P Downes A Halstead C Hughes P Robinson M Scott C Kemp C Brackley (Appointed 28 May 2024) S Purbrick (Appointed 24 May 2024) Secretary J Dalgliesh Charity number 1123473 Company number 06460936 Registered office Heather Farm Horsell Common Woking GU21 4XY Auditor Alliotts LLP 3 London Square Cross Lanes Guildford GU1 1UJ

HORSELL COMMON PRESERVATION SOCIETY

CONTENTS

Page
Trustees' report 1 - 4
Statement of trustees' responsibilities 5
Independent auditor's report 6 - 8
Statement of financial activities 9
Balance sheet 10
Notes to the financial statements 11 - 21

HORSELL COMMON PRESERVATION SOCIETY

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 DECEMBER 2024

The trustees present their annual report and financial statements for the year ended 31 December 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

The objects of the Society are:-

  1. The ownership provision and preservation of Horsell Common and other commons and open spaces for:-

  2. (a) informal open air recreation and enjoyment by the public at large;

  3. (b) the protection of the environment for future generations;

  4. (c) the protection and management of habitats for all flora and fauna living on such commons and open spaces; and

  5. Such other charitable activities or charitable undertakings as may in the opinion of the trustees promote and assist such objects.

Public benefit

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

Significant activities and achievements against objectives

Organisational management

The day to day management of the Common is undertaken by Jeremy Dalton assisted by Rupert Millican. They are supported in all areas of their work by the Trustees.

Horsell Common Preservation Society achievements and performance delivery of public benefit

This was another full year of work continuing the pro-active management of the Common.

The involvement and enthusiasm of the weekly volunteers cannot be underestimated. Tasks this year included removing pine and birch saplings from heather areas, bracken pulling, removing non-native plants such as Himalayan balsam, cherry laurel and rhododendron, litter picking and making bird/bat boxes. Volunteers also removed redundant deer fencing in McLaren Park and helped construct dead hedging along the Bourne in Mimbridge Meadow.

Work has continued with woodland management as part of our stewardship agreement.

Expert volunteers have continued to help with butterfly transects (monitoring). HCPS has been working with the Butterfly Conservation Trust. The background work was started in 2023 and data collection is ongoing to build up a fuller picture of how various species are doing on the Common. Insect surveys were also carried out in the Sand Pit and at Bourne Fields.

There is continuous Riverbank revetment work, pathway improvements and new footpaths in the Bourne Fields at Heather Farm.

To continue our work helping to educate and inform, four heathland information boards have been designed and placed at strategic points on Horsell Common.

To aid the heathland management, mowing was carried out to produce patches of heather with a more diverse age range. Some patches of dense gorse have been removed.

HORSELL COMMON PRESERVATION SOCIETY

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

HCPS now employs an outside contractor to empty the many dog bins on the Common and at Heather Farm.

Works at Heather Farm

The extension to the café at Heather Farm was completed in record time and on budget thanks to the support and determination of Ron Neale.

At the same time the wastewater system at Heather Farm was upgraded with a Klargester system to replace the poorly functioning reed bed system.

Charitable objectives

At the AGM in October 2024, the membership approved an amendment to the Articles which was subsequently approved by the Charity Commission. This allowed the Society to use its extensive resources to support other charities in the area. This started with work with Surrey Choices and has continued with the development of a barn on the common funded by Surrey County Council. This will be used to provide indoor and outdoor facilities for small charity groups to meet. More work will be done on this in the coming year.

Financial review

Income for the Society mainly comes from grant funding and a gift aid payment from its subsidiary Heather Farm Limited, which operates as the Landlord for the site known as Heather Farm.

Reserves policy

Unrestricted Reserves

The trustees are mindful of the large contingent risks and opportunities associated with its objectives. With that in mind, unrestricted reserves, which are shown in the accounts each year, are maintained for the following:-

The balance of the unrestricted reserves held in the general fund was £885,116 at the year end, which includes £40,201 represented as the the book value of fixed asset equipment, giving free reserves of £844,915. Of this balance, £668,269 was held in investments to generate long term income for the charity, leaving available reserves of £176,646 at the year end, which are held to provide working capital to meet the cost of ongoing operations.

HORSELL COMMON PRESERVATION SOCIETY

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

Restricted Reserves

At year end, restricted reserves were £149,443.

a) SANG 1 (Suitable Alternative Natural Greenspace)

This was the first SANG and all payments have now been received from property developers via Woking Borough Council for the purpose of enhancing designated areas of the Common to encourage their public use. The residue of the fund is being used for future maintenance, mainly of the Peace Garden with costs of work on the common being taken from unrestricted reserves as part of ongoing common management.

b) SANG 2

This represents the balance of funds used to maintain the 57 acres at Heather Farm and Mimbridge open for public access, which are to be maintained in perpetuity through the legal agreement with Woking Borough Council (WBC).

c) Higher Tier Countryside Stewardship Grant

Countryside Stewardship gives incentives for land managers to look after their environment. Higher Tier is for land that requires more complex management tailored to the individual site. The HCPS agreement provides a sum of £17,000 pa and runs for 10 years from 2018.

Countryside Stewardship is administered by the Rural Payments Agency (RPA) on behalf of the Department for Environment, Food and Rural Affairs (Defra). Natural England provides technical advice in support of the scheme.

Investment policy

In accordance with the Articles of Association of the charity, the trustees have wide powers to hold, apply or invest the charity's monies, stocks and shares and shall in their absolute discretion if thought fit, provided that the appropriate professional advice has been sought. Trustees have the power to delegate to professional investment managers within clear investment policy guidelines. The charity's objective is to maximise return over the long term without exceeding the level of risk appropriate for a charity.

Major risks

The charity maintains a risk register which is regularly reviewed by trustees with practical precautions being implemented by officers and staff.

A key issue is the position of the charity as a substantial landowner. Insurance policies are in place offering significant Public and Employee Liability Insurance. The extent of the cover and the premiums paid are reviewed annually.

Structure, governance and management

The charity is controlled by its governing document the Articles of Association and constitutes a limited company, limited by guarantee as defined by the Companies Act 2006.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

P Downes A Halstead C Hughes P Robinson M Scott C Kemp C Brackley (Appointed 28 May 2024) S Purbrick (Appointed 24 May 2024)

Recruitment and appointment of trustees

Trustees are appointed by the members of the company in accordance with its Articles of Association. New trustees are provided with extensive induction materials to familiarise them with the workings of the Society and their responsibilities as trustees.

HORSELL COMMON PRESERVATION SOCIETY

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

The trustees' report was approved by the Board of Trustees.

P W E Downes

..............................

~~P Downes~~ Paul Downes (Sep 22, 2025, 4:54pm) Trustee 22 Sep 2025 Date: .............................................

HORSELL COMMON PRESERVATION SOCIETY

STATEMENT OF TRUSTEES' RESPONSIBILITIES

FOR THE YEAR ENDED 31 DECEMBER 2024

The trustees, who are also the directors of Horsell Common Preservation Society for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

HORSELL COMMON PRESERVATION SOCIETY

INDEPENDENT AUDITOR'S REPORT

TO THE TRUSTEES OF HORSELL COMMON PRESERVATION SOCIETY

Opinion

We have audited the financial statements of Horsell Common Preservation Society (the ‘charity’) for the year ended 31 December 2024 which comprise the statement of financial activities, the balance sheet and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion:

HORSELL COMMON PRESERVATION SOCIETY

INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF HORSELL COMMON PRESERVATION SOCIETY

Responsibilities of trustees

As explained more fully in the statement of trustees' responsibilities, the trustees, who are also the directors of the charity for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

Extent to which the audit was considered capable of detecting irregularities, including fraud

We assessed the susceptibility of the charity’s financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by:

To address the risk of fraud through management bias and override of controls, we:

HORSELL COMMON PRESERVATION SOCIETY

INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF HORSELL COMMON PRESERVATION SOCIETY

Audit response to risks identified

In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to:

There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non-compliance. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the trustees and other management and the inspection of regulatory and legal correspondence, if any.

Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https:// www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

Use of our report

This report is made solely to the charity’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity’s trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.

Alliotts

Stephen Meredith BA FCA DChA (Senior Statutory Auditor) Stephen Meredith (Sep 22, 2025, 5:12pm)

For and on behalf of Alliotts LLP, Statutory Auditor

Chartered Accountants 3 London Square Cross Lanes Guildford GU1 1UJ Date: .........................22 Sep 2025

Alliotts LLP is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.

HORSELL COMMON PRESERVATION SOCIETY

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2024

Unrestricted
Restricted
funds
funds
2024
2024
Notes
£
£
Income from:
Donations and legacies
2
161,038
-
Charitable activities
3
36,076
83,283
Other trading activities
4
45,532
-
Investments
5
17,357
-
Total income
260,003
83,283
Expenditure on:
Charitable activities
6
228,784
138,631
Total expenditure
228,784
138,631
Net gains/(losses) on
investments
11
11,522
-
Net income/(expenditure)
42,741
(55,348)
Transfers between
funds
(40,974)
40,974
Net movement in
funds
8
1,767
(14,374)
Reconciliation of funds:
Fund balances at 1 January
2024
3,847,413
163,817
Fund balances at 31
December 2024
3,849,180
149,443		 Total
Unrestricted
Restricted
funds
funds
2024
2023
2023
£
£
£
161,038
292,607
-
119,359
15,180
76,141
45,532
44,996
-
17,357
17,275
-
343,286
370,058
76,141
367,415
142,598
71,637
367,415
142,598
71,637
11,522
54,761
-
(12,607)
282,221
4,504
-
-
-
(12,607)
282,221
4,504
4,011,230
3,565,192
159,313
3,998,623
3,847,413
163,817		 Total
2023
£
292,607
91,321
44,996
17,275
446,199
214,235
214,235
54,761
286,725
-
286,725
3,724,505
4,011,230

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

HORSELL COMMON PRESERVATION SOCIETY

BALANCE SHEET

AS AT 31 DECEMBER 2024

Notes
Fixed assets
Tangible assets
13
Investments
14
Current assets
Debtors
16
Cash at bank and in hand
Creditors: amounts falling due within
one year
17
Net current assets
Total assets less current liabilities
The funds of the charity
Restricted income funds
19
Unrestricted funds
20		 2024
£
£
1,114,479
2,407,498
3,521,977
186,179
320,336
506,515
(29,869)
476,646
3,998,623
149,443
3,849,180
3,998,623		 2023
£
£
1,120,780
2,395,976
3,516,756
64,647
443,434
508,081
(13,607)
494,474
4,011,230
163,817
3,847,413
4,011,230		 2023
£
£
1,120,780
2,395,976
3,516,756
64,647
443,434
508,081
(13,607)
494,474
4,011,230
163,817
3,847,413
4,011,230
3,516,756
494,474
4,011,230
163,817
3,847,413
4,011,230

The charitable company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2024, although an audit has been carried out under section 144 of the Charities Act 2011.

The trustees, as directors, acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the charitable company to obtain an audit of its financial statements under the requirements of the Companies Act 2006, for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

22 Sep 2025

The financial statements were approved by the trustees on .........................

P W E Downes

..............................

P DownesPaul Downes (Sep 22, 2025, 4:54pm)

Trustee

Company registration number 06460936 (England and Wales)

HORSELL COMMON PRESERVATION SOCIETY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024

1 Accounting policies

Charity information

Horsell Common Preservation Society is a private company limited by guarantee incorporated in England and Wales. The registered office is Heather Farm, Horsell Common, Woking, GU21 4XY.

1.1 Accounting convention

The financial statements have been prepared in accordance with the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Designated funds comprise funds which have been set aside at the discretion of the trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

HORSELL COMMON PRESERVATION SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

1 Accounting policies

(Continued)

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs, including irrecoverable VAT, and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold land Not depreciated Plant and equipment 10% on cost Motor vehicles 10% on cost

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Fixed asset investments

Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.

A subsidiary is an entity controlled by the charity. Control is the power to govern the financial and operating policies of the entity so as to obtain benefits from its activities.

1.8 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.9 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

HORSELL COMMON PRESERVATION SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

1 Accounting policies

(Continued)

1.10 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price.Financial liabilities classified as payable within one year are not amortised.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

1.11 Taxation

The charity is exempt from taxation on its charitable activities.

1.12 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.13 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

2 Income from donations and legacies

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Donations and gifts 161,038 292,607

HORSELL COMMON PRESERVATION SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

Income from donations and legacies (Continued)
Unrestricted Unrestricted
funds funds
2024 2023
£ £
Donations and gifts
Subscriptions & donations 26,849 26,413
Gift aided donation from subsidiary company 130,602 262,797
Gift Aid receipts 3,587 3,397
161,038 292,607

2 Income from donations and legacies

3
Income from charitable activities
Unrestricted
Restricted
funds
funds
2024
2024
£
£
Performance related
grants
11,076
83,283
Other income
25,000
-
36,076
83,283
Performance related grants analysis
RPA - Higher Countryside Stewardship
RPA - Single payments scheme
RPA - SANG project upkeep grant
4
Income from other trading activities
Other income		 Total
Unrestricted
Restricted
Total
funds
funds
2024
2023
2023
2023
£
£
£
£
94,359
11,222
76,141
87,363
25,000
3,958
-
3,958
119,359
15,180
76,141
91,321
2024
2023
£
£
26,030
23,124
11,076
11,222
57,253
53,017
94,359
87,363
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
45,532
44,996		 Total
2023
£
87,363
3,958
91,321
2023
£
23,124
11,222
53,017
87,363

HORSELL COMMON PRESERVATION SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

5 Income from investments

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Other income 17,357 17,275
6 Expenditure on charitable activities
2024 2023
£ £
Direct costs
Staff costs 28,841 30,002
Common maintenance 45,116 26,387
Tree work 22,153 27,995
Higher Countryside Stewardship 20,821 19,598
SANG 2 105,812 27,717
SANG 1 11,998 24,322
234,741 156,021
Share of support and governance costs (see note 7)
Support 122,474 48,590
Governance 10,200 9,624
367,415 214,235
Analysis by fund
Unrestricted funds 228,784 142,598
Restricted funds 138,631 71,637
367,415 214,235

HORSELL COMMON PRESERVATION SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

7
Support costs allocated to activities
2024
£
Depreciation
9,801
Insurance, subscriptions & public relations
98,687
Office overheads
8,594
Other costs
194
Bookkeeping
5,198
Governance costs
10,200
132,674
Analysed between:
Charitable Expenditure
132,674
Governance costs includes payments to the auditors of £8,500 plus VAT (2023: £7,150 plus VAT)
fees.
8
Net movement in funds
2024
£
The net movement in funds is stated after charging/(crediting):
Fees payable for the audit of the charity's financial statements
10,200
Depreciation of owned tangible fixed assets
9,801		 2024
£
9,801
98,687
8,594
194
5,198
10,200
132,674
132,674		 2023
£
9,451
24,507
8,777
157
5,698
9,624
58,214
58,214
for audit
2023
£
9,624
9,451

9 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

10 Employees

The average monthly number of employees during the year was:

Employment costs
Wages and salaries
Social security costs
Other pension costs		 2024
Number
1
2024
£
53,000
697
5,972
59,669		 2023
Number
1
2023
£
49,500
576
3,465
53,541

HORSELL COMMON PRESERVATION SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

10 Employees

(Continued)

There were no employees whose annual remuneration was more than £60,000.

11 Gains and losses on investments

Unrestricted Unrestricted
funds funds
2024 2023
Gains/(losses) arising on: £ £
Revaluation of investments 11,522 54,761

12 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

13 Tangible fixed assets

Tangible fixed assets
Freehold land
£
Cost
At 1 January 2024
1,074,278
Additions
-
At 31 December 2024
1,074,278
Depreciation and impairment
At 1 January 2024
-
Depreciation charged in the year
-
At 31 December 2024
-
Carrying amount
At 31 December 2024
1,074,278
At 31 December 2023
1,074,278		 Plant and
equipment
£
48,921
3,500
52,421
29,698
6,432
36,130
16,291
19,223		 Motor
vehicles
£
33,692
-
33,692
6,413
3,369
9,782
23,910
27,279		 Total
£
1,156,891
3,500
1,160,391
36,111
9,801
45,912
1,114,479
1,120,780

HORSELL COMMON PRESERVATION SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

14
Fixed asset investments
Listed
investments
Other
investments
£
£
Cost or valuation
At 1 January 2024
826,190
1,569,786
Valuation changes
11,522
-
At 31 December 2024
837,712
1,569,786
Carrying amount
At 31 December 2024
837,712
1,569,786
At 31 December 2023
826,190
1,569,786
2024
Other investments comprise:
Notes
£
Investments in subsidiaries
23
1,569,786
15
Financial instruments
2024
£
Carrying amount of financial assets
Instruments measured at fair value through Statement of Financial Activities
837,712
16
Debtors
2024
Amounts falling due within one year:
£
Trade debtors
82,837
Amounts owed by subsidiary undertakings
100,000
Prepayments and accrued income
3,342
186,179
The £100,000 due from subsidiary is due for repayment in 10 years.
17
Creditors: amounts falling due within one year
2024
£
Other taxation and social security
882
Trade creditors
19,774
Other creditors
2,063
Accruals and deferred income
7,150
29,869		 14
Fixed asset investments
Listed
investments
Other
investments
£
£
Cost or valuation
At 1 January 2024
826,190
1,569,786
Valuation changes
11,522
-
At 31 December 2024
837,712
1,569,786
Carrying amount
At 31 December 2024
837,712
1,569,786
At 31 December 2023
826,190
1,569,786
2024
Other investments comprise:
Notes
£
Investments in subsidiaries
23
1,569,786
15
Financial instruments
2024
£
Carrying amount of financial assets
Instruments measured at fair value through Statement of Financial Activities
837,712
16
Debtors
2024
Amounts falling due within one year:
£
Trade debtors
82,837
Amounts owed by subsidiary undertakings
100,000
Prepayments and accrued income
3,342
186,179
The £100,000 due from subsidiary is due for repayment in 10 years.
17
Creditors: amounts falling due within one year
2024
£
Other taxation and social security
882
Trade creditors
19,774
Other creditors
2,063
Accruals and deferred income
7,150
29,869		 Total
£
2,395,976
11,522
2,407,498
2,407,498
2,395,976
2023
£
1,569,786
2023
£
826,190
2023
£
61,240
-
3,407
64,647
2024
£
882
19,774
2,063
7,150
29,869		 2023
£
985
3,329
2,143
7,150
13,607

HORSELL COMMON PRESERVATION SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

18 Retirement benefit schemes
2024 2023
Defined contribution schemes £ £
Charge to profit or loss in respect of defined contribution schemes 5,972 3,465

The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.

19 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1
SANG 1
SANG 2
Higher Countryside
Stewardship
Previous year:
At 1
SANG 1
SANG 2
Higher Countryside
Stewardship		 January
2024
Incoming
resources
Resources
expended
Transfers
At 31
December
2024
£
£
£
£
£
103,536
-
(11,998)
-
91,538
7,585
57,253
(105,812)
40,974
-
52,696
26,030
(20,821)
-
57,905
163,817
83,283
(138,631)
40,974
149,443
January
2023
Incoming
resources
Resources
expended
Transfers
At 31
December
2023
£
£
£
£
£
127,858
-
(24,322)
-
103,536
(17,715)
53,017
(27,717)
-
7,585
49,170
23,124
(19,598)
-
52,696
159,313
76,141
(71,637)
-
163,817		 January
2024
Incoming
resources
Resources
expended
Transfers
At 31
December
2024
£
£
£
£
£
103,536
-
(11,998)
-
91,538
7,585
57,253
(105,812)
40,974
-
52,696
26,030
(20,821)
-
57,905
163,817
83,283
(138,631)
40,974
149,443
January
2023
Incoming
resources
Resources
expended
Transfers
At 31
December
2023
£
£
£
£
£
127,858
-
(24,322)
-
103,536
(17,715)
53,017
(27,717)
-
7,585
49,170
23,124
(19,598)
-
52,696
159,313
76,141
(71,637)
-
163,817
163,817

Sang 1 and Sang 2 funds represent monies received to enhance and protect access to the Common and are for future maintenance.

Higher Tier Countryside Steward Grants have been awarded by the Rural Payments Agency (RPA) to look after the environment; the agreement lasts until 2028.

HORSELL COMMON PRESERVATION SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

20 Unrestricted funds

The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:

At
Designated
Land Reserve
Designated
Investment
Fund
Land Acquisition
Reserve
Legal
Contingencies
Reserve
General funds
Previous year:
At
Designated
Land Reserve
Designated
Investment
Fund
Land Acquisition
Reserve
Legal
Contingencies
Reserve
General funds		 1 January
2024
Incoming
resources
Resources
expended
£
£
£
1,074,278
-
-
1,569,786
-
-
120,000
-
-
50,000
-
-
1,033,349
260,003
(228,784)
3,847,413
260,003
(228,784)
1 January
2023
Incoming
resources
Resources
expended
£
£
£
1,074,278
-
-
1,569,786
-
-
120,000
-
-
50,000
-
-
751,128
370,058
(142,598)
3,565,192
370,058
(142,598)		 Transfers
Gains and
losses
At 31
December
2024
£
£
£
-
-
1,074,278
-
-
1,569,786
-
-
120,000
150,000
-
200,000
(190,974)
11,522
885,116
(40,974)
11,522
3,849,180
Transfers
Gains and
losses
At 31
December
2023
£
£
£
-
-
1,074,278
-
-
1,569,786
-
-
120,000
-
-
50,000
-
54,761
1,033,349
-
54,761
3,847,413

HORSELL COMMON PRESERVATION SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

21 Analysis of net assets between funds

Unrestricted
Restricted
funds
funds
2024
2024
£
£
At 31 December 2024:
Tangible assets
1,114,479
-
Investments
2,258,055
149,443
Current assets/(liabilities)
476,646
-
3,849,180
149,443
Unrestricted
Restricted
funds
funds
2023
2023
£
£
At 31 December 2023:
Tangible assets
1,120,780
-
Investments
2,232,159
163,817
Current assets/(liabilities)
494,474
-
3,847,413
163,817		 Total
2024
£
1,114,479
2,407,498
476,646
3,998,623
Total
2023
£
1,120,780
2,395,976
494,474
4,011,230

22 Related party transactions

In the year, £100,000 was loaned to the charity's subsidiary Heather Farm Limited (2023 - none).

23 Subsidiaries

In 2014 a wholly owned subsidiary was formed called 'Heather Farm Limited' (company number 9331836, registered in England & Wales) to develop and manage the remaining building at Heather Farm. At 31 December 2024 the profit for the year before the gift aided donation to the charity was £166,104 (2023: £57,178) and net assets were £1,687,559 (2023: £1,652,057).

Issuer

Alliotts LLP

Document generated Wed, 17th Sep 2025 15:47:19 BST Document fingerprint d412f26bf2fb86230fafacf2b49b8543

Parties involved with this document

Document processed

Party + Fingerprint

Mon, 22nd Sep 2025 16:54:38 BST Mon, 22nd Sep 2025 17:12:59 BST Mon, 22nd Sep 2025 17:12:59 BST

Paul Downes - Signer (f70a1701d80e7ea368688a9d2237581e) Stephen Meredith - Signer (d0cecec7c2fbbdfae00bc469378b2457) Elizabeth Clarke - Copied In (9bf9d6a3b64b93c63938069eb8617d7b)

Audit history log

Date

Action

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Envelope generated by Alliotts Guildford Support (94.228.44.8) Document generated with fingerprint d412f26bf2fb86230fafacf2b49b8543 (94.228.44.8) Document generated with fingerprint 382a5ba622045fd4557d35a99eedefe1 (94.228.44.8) Sent the envelope to Paul Downes (paul.downes@horsellcommon.org.uk) for signing (94.228.44.8) Document emailed to paul.downes@horsellcommon.org.uk Paul Downes opened the document email. (34.250.252.131) Paul Downes opened the document email. (146.75.174.13) Paul Downes opened the document email. (3.75.84.73) Paul Downes opened the document email. (104.28.30.133) Paul Downes opened the document email. (54.216.11.185) Paul Downes opened the document email. (172.226.183.4) Document emailed to paul.downes@horsellcommon.org.uk Paul Downes opened the document email. (3.250.117.200) Paul Downes opened the document email. (146.75.168.39) Paul Downes opened the document email. (3.78.243.85) Paul Downes viewed the envelope (81.147.178.130) Paul Downes viewed the envelope (85.210.240.79) Paul Downes viewed the envelope (81.147.178.130)

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Paul Downes signed the envelope (81.147.178.130) Sent the envelope to Stephen Meredith (stephen.meredith@alliotts.com) for signing (81.147.178.130) Document emailed to stephen.meredith@alliotts.com Stephen Meredith opened the document email. (172.186.8.160) Stephen Meredith viewed the envelope (94.228.44.8) Stephen Meredith signed the envelope (94.228.44.8) Sent the envelope to Elizabeth Clarke (elizabeth.clarke@alliotts.com) for signing (94.228.44.8) This envelope has been signed by all parties (94.228.44.8) Document emailed to elizabeth.clarke@alliotts.com