## **TRUSTEES' ANNUAL REPORT FOR THE PERIOD FROM 1ST APRIL 2024 TO 31ST MARCH 2025** ## **SECTION A REFERENCE AND ADMINISTRATION DETAILS.** **Charity Name Paxcroft Mead Community Centre** **Registered Charity Number 1123423** **Charity's Principal Address 17, Hackett Place, Hilperton, Trowbridge, Wiltshire. BA14 7GW** ## **Names of the charity trustees who managed the charity.** Jonathan Hawkes Chairman/Bookings Whole Year Elected Rosemary Hawkes Secretary Whole Year Elected Karen Pugh Treasurer Part Year Elected Alan Jales Vice Chair/Maintenance Whole Year Elected Paddy Reeves Maintenance Whole Year Elected Michael Pugh Maintenance Part Year Elected Letitia McCall Part Year Elected ## **Names of Custodian Trustees.** Hilperton Parish Council Whole Year ## **SECTION B STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Description of Charity's Trusts.** Type of governing document: Deed of Trust dated 22nd January 2008 (revised 6[th] July 2021) How the charity is constituted: Trust Trustee selection methods: Election, Appointment, and Co-option ## **Additional Governance.** Training of Trustees: Induction Pack Paxcroft Mead Community Centre Trustees report for April 2023 to March 2024 **SECTION C OBJECTIVES AND ACTIVITIES.** ## **Summary of the objects of the charity set out in its governing document.** The Property and the trust fund and its income shall be applied for the purposes of a community centre for the use of the inhabitants of the area of Paxcroft Mead without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, including use of the property for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life for the said inhabitants. ## **Summary of the main activities undertaken in relation to the above objects.** We have: - - Managed and maintained the Community Centre for the benefit of the residents of Paxcroft Mead, and the wider community of Hilperton and Trowbridge. - Facilitated the use of the Centre by and for the local community. - Generated income to manage and maintain the Centre, through publicising and promoting the use of the Centre by residents, community, and commercial organisations. - Promoted the use of the Centre for events, such as family fun days, multi-cultural events, and performance arts projects, for the special benefit to the community. - Promoted the community of Paxcroft Mead and its links with the wider local community through the Centre's website (www.paxcroftmead.org.uk). - Ensured adherence, within the Centre, to health and safety guidelines. - Liaised with representatives of external organisations, and other key partners, to ensure that the local area of the Centre (i.e. Hackett Place), and indeed the estate itself, continues to be a safe and pleasant environment. The Mead Social Club also uses our premises and is an anchor tenant of the. We also act as an evacuation point for the Busy Bees Nursery which is located next to the Centre. Paxcroft Mead Community Centre Trustees report for April 2023 to March 2024 ## **SECTION D ACHIEVEMENTS AND PERFORMANCES.** These were covered by the Chairman's annual report, which is reproduced below: - ## **CHAIRMAN'S ANNUAL REPORT - APRIL 2024 to MARCH 2025.** We have had another good year at the Community Centre, maintaining a variety of regular users, party, and commercial bookings. Our occupancy rate remains at good levels with several new regular hirers having started in recent months. We have continued to attract hirers from all over Trowbridge as well as from the surrounding towns in part due to the recommendation of the various activity providers such as About-a-Bounce, Bouncearoo and Active Trowbridge etc. The Community Centre continues to operate on a very sound economic footing. We continue to keep our hire rates low. We managed to keep our rates at the same level throughout the year. Where we can, we have negotiated deals for our gas and electricity suppliers which have helped to get through this period of inflation. Our energy deal expired last year. Although it was renewed on favourable terms, we were forced to increase our hire charges by a modest amount in January 2025 to cover the increased cost. We are also grateful to Wiltshire Council for continuing to give us maximum relief on the business rates. Work continues to keep the building condition in good order. The Committee manages many of the small maintenance items, but professional tradesmen are employed when needed. One such example was the lighting replacement in the main hall which was carried out by Wheelers of Westbury. I would like to record a big thank you to the members of the committee who have assisted with running the building and managing the booking meet and greets. I would particularly like to thank all the officers for their time and effort over the past year. In September 2024, Karen Pugh had to resign as treasurer after a number of years of service to the Centre. Julie Adams kindly agreed to take over and has been doing an excellent job since. We are fortunate to have such a strong team of volunteers willing to put in the time and effort to run the Centre so smoothly. We are grateful to David Cavill who joined us as a new committee member, but we are still under strength and would welcome some more volunteers. Jonathan Hawkes. Tuesday 26[th] August 2025 Paxcroft Mead Community Centre Trustees report for April 2023 to March 2024 ## **SECTION E FINANCIAL REVIEW.** As expected with the Community Centre now over 20 years old, most extra spending has covered building maintenance. The major item has been the replacement of the lighting in the large hall. Despite this expenses have resulted in a surplus for the year of £26. ## **SECTION G** ## **DECLARATION.** cos **Jonathan Hawkes Chairman** **The trustees declare that they have approved the trustees' report above.** **Signed on behalf of the charity's trustees.** ## **Signature 1** **Full name Position** ## **Signature 2** **Full name Rosemary Anne Hawkes Position Secretary Date 30/12/2025** **.** Paxcroft Mead Community Centre Trustees report for April 2023 to March 2024 ## PAXCROFT PAXCROFT MEAD MEAD COMMUNITY COMMUNITY CENTRE CENTRE REGISTERED REGISTERED CHARITY CHARITY No. No. 1123423 1123423 ## ACCOUNTS ACCOUNTS AND AND FINANCIAL FINANCIAL STATEMENTS STATEMENTS FOR FOR THE THE[YEAR] YEAR ENDED[ENDED] 31st 31st MARCH MARCH 2025 2025 > Charity Charity No, No. 1123423 1123423 Paxcroft Paxcroft Mead Mead Community Community[Centre] Centre ## PAXCROFT PAXCROFT MEAD[MEAD] COMMUNITY[COMMUNITY][CENTRE] CENTRE ## REPORT REPORT OF[OF][THE] THE ACCOUNTANT[ACCOUNTANT] In In accordance accordance with with instructions instructions given, given,[I] | have have carried carried out out an an independent independent examination examination of of the the accounting accounting records records shown shown to to me me and and can can confirm confirm that[that] an an accurate accurate record record of of the the financial financial activity activity of[of] the[the] Association Association has has been been kept.[kept.] From From these[these] records, records, and[and] other other information information supplied, supplied, |[I] have have prepared[prepared] accounts[accounts] on on a[a] receipts[receipts] and[and] payments payments basis basis for for the[the] year year ended ended 31st[31st] March March[2025.] 2025. > The The Association Association[has] has two two bank bank accounts, accounts, both[both] with with CAF CAF Bank Bank (Charities[(Charities] Aid[Aid] Foundation). Foundation). The The two two accounts accounts have have combined combined funds[funds] of[of] £47899.13.[E47899.13.] The The Association Association has has assets assets[in] in the[the] form form of[of] equipment equipment and and furnishings furnishings with with a a cost cost value value[of] of £25,205.82.[E25,205.82.][This] This value value[is] is the[the] same same as as 2024[2024] as as there were there were no no additions additions or or disposals disposals in in this this year. year. This This value value comprises comprises of of both both actual actual and and estimated estimated cost. cost. The The assets assets are are a a mixture mixture of[of] purchased purchased and[and] donated donated items.[items.] > The The Association Association has has known known liabilities liabilities of[of][ E1675.90] £1675.90 made[made] up up of[of] £1535.90[E1535.90] customer customer deposits deposits held held and[and] £140.00[2140.00] accountancy accountancy fees fees **----- Start of picture text -----**
Date 2
Date 2)2[202s
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Signed SignedWan > 26, 26, Orchard Orchard Way Way North North Bradley Bradley Trowbridge Trowbridge Wiltshire Wiltshire BA14 BA14 0SU[OSU] MICHAEL MICHAEL[F] F DENNING DENNING > These These accounts accounts were were approved approved by by the[the] committee committee and[and] signed[signed] on on their their behalf behalf by by the[the] Chairman, Chairman, Mr Mr Jonathan Jonathan Hawkes Hawkes Date . Date Sed. Ye _AO Z's Signed (Chairman) Signed .....2...4... JD... (Chairman) Charity Charity No. No. 1123423 1123423 Paxcroft Paxcroft Mead Mead Community Community Centre Centre ## PAXCROFT PAXCROFT MEAD MEAD COMMUNITY COMMUNITY CENTRE CENTRE ## RECEIPTS RECEIPTS AND AND PAYMENTS PAYMENTS ACCOUNT ACCOUNT FOR FOR THE THE YEAR YEAR ENDED ENDED 31st 31st MARCH MARCH 2025[2025] |Notes
Notes|||2025
2025|2024
2024| |---|---|---|---|---| ||||£|£| |RECEIPTS
RECEIPTS||||| |Lettings
Lettings|||20883
20883|22836
22836| |Deposits taken (refunded orstill held)
Deposits taken (refunded or still held)|||3880
3880|3051
3051| |taken (retained for damage)
Deposits taken (retained fordamage)|||0|0| |The Mead Club
The Mead Club|||0|Q| |Donations/Grants
receivedwith restricted
Donations/Grants received with restricted|use
use||0|0| |Gifts/donations
(unrestricted use)
Gifts/donations (unrestricted use}|||o
0|2228
2228| |Grants (unrestricted use)
Grants (unrestricted use)|||Q|0| |Fundraising and misc' income
Fundraising and misc’ income|||0|0| |Sale ofassets
Sale of assets|||0|0| |Bank interest
Bank interest|||1070
1070|1013
1013| ||||25833
25833|29128
29128| |PAYMENTS
PAYMENTS||||| |Depositrefunds
Deposit refunds|||3649
3649|3403
3403| |Administration
Administration|1
1||1531
1531|1570
4570| |Equipment
Equipment|2
4||G|863
863| |Building expenses
Building expenses|3
3||6714
6714|7446
7446| |Cleaning and hygiene
Cleaning and hygiene|4
4||6963
6963|9150
9150| |Utilities
Utilities|5
5||6679
6679|6824
6824| |Advertising, website and fundraising
Advertising, websiteand fundraising|6
6||30
36|126
126| |Accountancy
Accountancy|||140
140|140
140| |Bank charges
Bankcharges|||65
65|61
61| |Other
Other|7
7||35
35|0| ||||25807
25807|29583
29583| |SURPLUS
1 DEFICIT FOR THE YEAR
SURPLUS/DEFICITFORTHEYEAR||£|26
26|-455
-455| > Charity Charity No No 1123423 1123423 > Paxcroft Paxcroft Mead Mead Community Community[Centre] Centre ## PAXCROFT PAXCROFT MEAD[MEAD][COMMUNITY] COMMUNITY CENTRE[CENTRE] ## NOTES NOTES TO TO THE THE ACCOUNTS ACCOUNTS FOR FOR THE THE[YEAR] YEAR ENDED ENDED 31st[31st] MARCH MARCH[2025] 2025 ||||2025
2025|2024
2024| |---|---|---|---|---| ||||£|£| ||PAYMENTS
PAYMENTS|||| |1
1|Administration
Administration|||| ||Mileage allowance
Mileage allowance||0|29
29| ||Use of home allowance
Use ofhome allowance||0|20
20| ||Postage, stationery and computer expenses
Postage, stationeryand computerexpenses||160
160|197
197| ||Licenses
Licenses||314
314|314
314| ||lephone
Telephone||1057
1057|1009
1009| |||£|1531
1531|1570
1570| |2
2|Equipment
Equipment|||| ||Ladders
Ladders||0|65
65| ||Teapots
Teapots||0|48
48| ||Defibrillator (50% of cost)
Defibrillator (50% ofcost)||0|750
750| |||£|0|863
863| |3
3|Building Expenses
Building Expenses|||| ||Insurance
Insurance||1863
1863|1784
1784| ||Repairs, renewals and maintenance
Repairs, renewals and maintenance||2809
2809|3616
3616| ||Safety compliance (Fire/H & S)
Safety compliance (Fire/H & S)||834
834|1109
1109| ||Security
Secunity||1209
1209|938
$38| |||£|6714
6714|7446
7446| Paxcroft Paxcroft Mead Mead Community Community Centre[Centre] Charity Charity No. No. 1123423 1123423 ## PAXCROFT PAXCROFT MEAD MEAD COMMUNITY COMMUNITY CENTRE CENTRE ## NOTES NOTES TO TO THE THE ACCOUNTS ACCOUNTS FOR FOR THE THE YEAR YEAR ENDED ENDED 31st 31st MARCH MARCH 2025[2025] ||||2025
2025|2024
2024| |---|---|---|---|---| ||||£|£.| |4
4|Cleaning
Cleaning|||| ||Contractors and materials
Contractors and materials||764
764|7540
7540| ||Labour
Labour||4845
4845|410
410| ||Waste disposal
Waste disposal||1354
1354|1201
1201| |||E
£|6963
6963|9150
9150| |5
5|Utilities
Utilities|||| ||Electricity
Electricity||3006
3006|3069
3069| ||Gas
Gas||2824
2824|2917
2917| ||Water
Water||850
850|837
837| |||E
£|6679
6679|6824
6824| |6
6|Advertising, website and fundraising
Advertising, website and fundraising|||| ||Website
Website||30
30|126
126| |||£|30
30|126
126| |7
7|Other
Other|||| ||G Russell memorial plaque
G Russell memorial plaque||35
35|0| |||£|35
35|0| > Charity Charity No No 1123423 1123423 Paxcroft Paxcroft Mead Mead Community Community[Centre] Centre ## PAXCROFT PAXCROFT MEAD MEAD COMMUNITY COMMUNITY CENTRE CENTRE ## REPORT REPORT OF OF THE THE ACCOUNTANT ACCOUNTANT In In accordance accordance with with instructions instructions given, given,[I] | have have carried carried out out an an independent independent examination examination of of the the accounting accounting records records shown shown to to me me and and can can confirm confirm[that] that an an accurate accurate record record of[of] the[the] financial financial activity activity[of the] of the Association Association has has been been[kept.] kept. From From these these records, records,[and] and other other information information supplied, supplied,[I] | have have prepared[prepared] accounts accounts on on a[a][receipts] receipts[and] and payments payments basis basis for for the[the] year year ended[ended][31st] 31st[March] March[2025.] 2025. The The Association Association has has two two bank bank accounts, accounts, both both with with CAF CAF Bank Bank (Charities (Charities[Aid] Aid Foundation). Foundation). The The two two accounts accounts have have combined combined funds[funds] of[of][ 247899.13.] £47899.13. > The The Association Association has[has] assets assets[in] in the[the] form form[of] of equipment equipment and and furnishings furnishings with with a a[cost] cost value value[of] of[225,205.82.] £25,205.82. This This value value[is] is the[the] same same as as[2024] 2024 as as there there were were no no additions additions or or disposals disposals[in] in this this year. year. This This value value comprises comprises[of both] of both actual[actual] and and estimated estimated cost. cost. The The assets assets > are are a a mixture mixture of[of] purchased purchased and[and] donated donated[items.] items. > The The Association Association[has] has known known liabilities liabilities[of] of[ E1675.90] £1675.90 made made up up[of] of £1535.90[E1535.90] customer customer deposits deposits held held[and] and[2440.00] £140.00 accountancy accountancy fees fees Date . 2 1[Zeus] Date 2)2l2ers 26, 26, Orchard Orchard Way Way North North Bradley Bradley Trowbridge Trowbridge Wiltshire Wiltshire . BA14 BA14 0SU[OSU] Signed Signed Dervea MICHAEL MICHAEL[F] F DENNING DENNING > These These accounts accounts were were approved approved[by] by the[the] committee committee[and] and[signed] signed on on their their behalf behalf[by] by the[the] > Chairman, Chairman, Mr Mr Jonathan Jonathan Hawkes Hawkes **----- Start of picture text -----**
y
Date .. Signed . . (Chairman)
Date Sted. ae AO ZS Signed ....,42....4 00. Leeesedecceeseee (Chairman)
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Charity Charity No. No. 1123423 1123423 > Paxcroft Paxcroft Mead Mead Community Community Centre Centre