PAXCROFT MEAD COMMUNITY CENTRE. CHAIRMAN'S ANNUAL REPORT - APRIL 2022 to MARCH 2023.
We have had another good year at the Community Centre, maintaining a variety of regular users, party, and commercial bookings. Our occupancy rate remains at good levels with several new regular hirers having started in recent months.
We have continued to attract hirers from all over Trowbridge as well as from the surrounding towns in part due to the recommendation of the various activity providers such as About-a-Bounce, Bouncearoo and Active Trowbridge etc.
The Community Centre continues to operate on a very sound economic footing.
We continue to keep our hire rates low. We managed to keep our rates at the same level throughout the year, but they will be increased from 1st April 2023 to keep up with the rise of the fixed costs of running the Centre. Where we can, we have negotiated deals for our gas and electricity supplies which have helped to get through this period of inflation. Hopefully energy prices will reduce before it is time to renegotiate our energy costs. We are also grateful to Wiltshire Council for giving us maximum relief on the business rates.
Work continues to keep the building condition in good order. The Committee manages many of the small maintenance items, but professional tradesmen are employed when needed.
The new year started with a major clear-out of rubbish and unused items from the outside stores, plant room and changing rooms.
Several roofing faults were dealt with by a local roofing contractor. This work fixed leaks effecting the foyer, disabled toilet, and the small hall.
A new Karcher floor cleaner which would make the hard floors much easier to clean, was purchased at a discounted price of £3000.
The year finished with a major clear-out of archive PMCC paperwork, some from the early 2000’s, which was sent to be securely shredded.
I would like to record a big thank you to the members of the committee who have assisted with running the building and managing the booking meet and greets.
I would particularly like to thank all the officers for their time and effort over the past year.
We are fortunate to have such a strong team of volunteers willing to put in the time and effort to run the Centre so smoothly. We are still under strength and would welcome some new volunteers.
Jonathan Hawkes. Monday 25[th] October 2023
| 2023 | 2022 | |||
|---|---|---|---|---|
| PAYMENTS | ||||
| 1 | Administration | |||
| Mileage allowance | 212 | 123 | ||
| Use of home allowance | 20 | 25 | ||
| Postage, stationery and | expenses | 385 | 106 | |
| Subscriptions | ||||
| Licenses | 302 | 438 | ||
| Telephone | 900 | 806 | ||
| E | 1819 | 1498 | ||
| 2 | Equipment | |||
| Laptop | 442 | |||
| Karcherfloor cleaner | 3252 | |||
| Trolley | 96 | |||
| Shredder | 25 | |||
| Burco boiler | 132 | |||
| Pitcher jugs (4) | 36 | |||
| PowersupplyforCCTV | 17 | |||
| E | 3983 | 17 | ||
| 3 | BuildingExpenses | |||
| Insurance | 1520 | 1412 | ||
| Repairs, renewals and maintenance | 3862 | 11591 | ||
| Safety compliance (Fire/H & S) | 383 | 734 | ||
| Security | 869 | 2874 | ||
| E | 6633 | 16612 |
| Notes | 2023 | 2022 | ||||
|---|---|---|---|---|---|---|
| RECEIPTS | ||||||
| Lettings | 22033 | 14536 | ||||
| Deposits taken | (refunded orstill held) | 4615 | 3148 | |||
| Deposits taken | (retained for damage) | 52 | ||||
| The Mead Club | 2400 | 2200 | ||||
| Donations/Grants | received with restricted | use | ||||
| Gifts/donations | (unrestricted use) | 39 | 899 | |||
| Grants (unrestricted use) | 10667 | |||||
| Fundraising and | misc' income | |||||
| Sale of assets | ||||||
| Bank interest | 313 | 9 | ||||
| 29399 | 31510 | |||||
| PAYMENTS | ||||||
| Deposit refunds | 4295 | 3284 | ||||
| Administration | 1 | 1819 | 1498 | |||
| Equipment | 2 | 3983 | 17 | |||
| Building expenses | 3 | 6633 | 16612 | |||
| Cleaning and hygiene | 4 | 8348 | 7207 | |||
| Utilities | 5 | 6559 | 4960 | |||
| Advertising, website and fundraising | 6 | 100 | ||||
| Accountancy | 140 | 280 | ||||
| Bank charges | 72 | 98 | ||||
| Other | 7 | 228 | ||||
| 32077 | 34055 | |||||
| SURPLUS 1 DEFICIT FOR THE YEAR | E | -2677 | -2545 |
| 2023 | 2022 | |||
|---|---|---|---|---|
| 4 | Cleaning | |||
| Contractors and materials | 4254 | 6313 | ||
| Labour | 2753 | 167 | ||
| Waste disposal | 1342 | 727 | ||
| E | 8348 | 7207 | ||
| 5 | Utilities | |||
| Electricity | 2909 | 2598 | ||
| Gas | 2956 | 2430 | ||
| Water | 694 | -68 | ||
| E | 6559 | 4960 | ||
| 6 | Advertising, website and fundraising | |||
| Website | 100 | |||
| 100 | ||||
| 7 | Other | |||
| Shred - it |
126 | |||
| Land Registry documents | 102 | |||
| E | 228 |