## **TRUSTEES' ANNUAL REPORT FOR THE PERIOD FROM 1ST APRIL 2021 TO 31ST MARCH 2022** ## **SECTION A REFERENCE AND ADMINISTRATION DETAILS.** **Charity Name Paxcroft Mead Community Centre** **Registered Charity Number 1123423** ## **Charity's Principal Address 17, Hackett Place,** **Hilperton, Trowbridge, Wiltshire. BA14 7GW** ## **Names of the charity trustees who managed the charity.** |Jonathan Hawkes|Chairman/Bookings|Whole Year|Elected| |---|---|---|---| |Rosemary Hawkes|Secretary|Whole Year|Elected| |Karen Pugh|Treasurer|Whole Year|Elected| |Alan Jales|Vice Chair/Maintenance|Whole Year|Elected| |Mark Gamble|Member|Whole Year|Elected| |Paddy Reeves|Maintenance|Whole Year|Elected| |Michael Pugh|Maintenance|Whole Year|Elected| |Alan Thirlwell|Maintenance|Whole Year|Elected| ## **Names of Custodian Trustees.** Hilperton Parish Council Whole Year ## **SECTION B STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Description of Charity's Trusts.** Type of governing document: Deed of Trust dated 22nd January 2008 (revised 6[th] July 2021) How the charity is constituted: Trust Trustee selection methods: Election, Appointment, and Co-option ## **Additional Governance.** Training of Trustees: Induction Pack Paxcroft Mead Community Centre Trustees report for April 2020 to March 2021 ## **SECTION C OBJECTIVES AND ACTIVITIES.** ## **Summary of the objects of the charity set out in its governing document.** The Property and the trust fund and its income shall be applied for the purposes of a community centre for the use of the inhabitants of the area of Paxcroft Mead without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, including use of the property for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life for the said inhabitants. ## **Summary of the main activities undertaken in relation to the above objects.** We have: - - Managed and maintained the Community Centre for the benefit of the residents of Paxcroft Mead, and the wider community of Hilperton and Trowbridge. - Facilitated the use of the Centre by and for the local community. - Generated income to manage and maintain the Centre, through publicising and promoting the use of the Centre by residents, community, and commercial organisations. - Promoted the use of the Centre for events, such as family fun days, multi-cultural events, and performance arts projects, for the special benefit to the community. - Promoted the community of Paxcroft Mead and its links with the wider local community through the Centre's website (www.paxcroftmead.org.uk). - Ensured adherence, within the Centre, to health and safety guidelines. - Liaised with representatives of external organisations, and other key partners, to ensure that the local area of the Centre (i.e. Hackett Place), and indeed the estate itself, continues to be a safe and pleasant environment. ## **Due to the COVID-19 lockdowns and limitations we have been unable to host our normal activities this year. However, much improvement work has gone on in the building making it better for when we can re-open.** The Mead Social Club also uses our premises and is an anchor tenant of the Centre has also been unable to operate during the pandemic. We also act as an evacuation point for the Busy Bees Nursery which is located next to the Centre. Paxcroft Mead Community Centre Trustees report for April 2020 to March 2021 ## **SECTION D ACHIEVEMENTS AND PERFORMANCES.** These were covered by the Chairman's annual report, which is reproduced below: - ## **CHAIRMAN'S ANNUAL REPORT - APRIL 2021 to MARCH 2022.** We have had another good year at the Community Centre, maintaining a variety of regular users, party, and commercial bookings. Our occupancy rate remains at good levels with several new regular hirers having started in recent months. We have continued to attract hirers from all over Trowbridge as well as from the surrounding towns in part due to the recommendation of the various activity providers such as About-a-Bounce, Bouncearoo and Active Trowbridge etc. The Community Centre continues to operate on a very sound economic footing. We continue to keep our hire rates low. We managed to keep our rates at the same level throughout the year, but they will be increased from 1st April 2023 to keep up with the rise of the fixed costs of running the Centre. Where we can, we have negotiated deals for our gas and electricity supplies which have helped. We are also grateful to Wiltshire Council for giving us maximum relief on the business rates. We were fortunate to be able obtain government grants to assist us through the COVID closures which meant we finished the year in quite a healthy situation. Work continues to keep the building condition to a good standard. A building condition survey was commissioned in February 2022 to give us a professional view of what needs to be done to maintain the building in the coming years. This proved to be a very useful exercise. During the year we spent just under £10000 to replace both the high- and low-level plastic guttering with continuous aluminium guttering. The downpipes were also changed to metal. This will reduce the maintenance overhead for many years and provides a far more robust installation. After experiencing several niggling problems, a decision was made to replace the building burglar alarm over the summer. The existing system used BT Redcare to signal any alarms to the Chubb monitoring centre. The new system uses a dual GPRS communications over the mobile network to send the alarms. This means we can look at an alternative broadband supplier as we are no longer tied to a Redcar line. The new system was also supplied with 10 fobs so the system can be set and unset by simply touching the keypad with the fob. This alone has decreased to number of “panic” calls to Chubb. We suffered some vandalism at the rear of the building where the handrail and retaining wall beside the steps leading up to the Meeting Room fire exit was demolished. This was repaired by a local contractor at a cost of just under £1500. I would like to record a big thank you to the members of the committee who have assisted with running the building and managing the booking meet and greets. Alan Thirlwell continues to take the lion’s share of welcoming visitors to the Centre along with the rest of the Management Committee I would particularly like to thank all the officers for their time and effort over the past year. We are fortunate to have such a strong team of volunteers willing to put in the time and effort to run the Centre so smoothly. We are still under strength and would welcome some new volunteers. ## Jonathan Hawkes. Monday 4[th] July 2022 Paxcroft Mead Community Centre Trustees report for April 2020 to March 2021 ## **SECTION E** ## **FINANCIAL REVIEW.** After a turbulent start to the year with COVID keeping us restricted until the middle of 2021, when we final started to see some income. Albeit slow to start, we still received further COVID grants for the start of the year totalling £10667 which helped. We did spend £16612 on repairs and maintenance including replacing all the external guttering and downpipes. These expenses have resulted in a deficit for the year of £2545. ## **SECTION G DECLARATION.** ## **The trustees declare that they have approved the trustees' report above.** ## **Signed on behalf of the charity's trustees.** ## **Signature 1** **Full name Jonathan Hawkes Position Chairman** **Signature 2** **Full name Rosemary Anne Hawkes Position Secretary Date 06/07/2022** **.** Paxcroft Mead Community Centre Trustees report for April 2020 to March 2021 Mike DenningAccountancy Accountancyand Bookkeeping Sernces 26. Orchard Way. North Bradley. Trowbridge. Ixfiltshire. BA14 OSU Tel. and fax101225) 774371 Email ." mikedenning61@gmail.com PAXCROFT MEAD COMMUNITY CENTRE REGISTERED CHARITY No. 1123423 ACCOUNTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2022 P*¢rtyft Mead Communty Centre Chartly No 1123423 PAXCROFT MEAD COMMUNITY CENTRE REPORT OF THE ACCOUNTANT In accordance with instructions given. I have carried out an independent examination of the accounting records shown to me and ¢an confirni that an a¢¢urate record of thg financial activity of the Association has been kepL From these records. and other infomiation supplied, I have preparnd accounts on a receipts and payments basis for the year ended 31st March 2022. The Assoclation received COVID support grants totalling £10667 from vfiltshire Council. These wore provided with unr¢stricted use. The AssocTatlon has two bank accounts. both with CAF Bank (Charities Aid Foundation). The two a¢¢ounts have cornbined funds of £51005.43. The Association has assets in thè forni of equiprnent and furnishings with a cost value of £19709.44. This value comprises of both actual and estimated ¢osL The assets are a mixture of purchased and donated items. The Association has known liabilities of £1477.00 made up of £1337.00 customer deposlts held and £140.00 ac¢ountancy fees sl1.1.11 26, Orchard Way North Bradley Trowbridge Wiltshire BA14 OSU MICHAEL F DENNING These accounts were approved by the committee and signed on their behalf by the Chaiman, Mr Jonathon Hawkes .r/.7/2 Date . Signed ... . (Chainnanl Paxcxoft Me*J Comnwnity Centre Charity No. 1123423 PAXCROFT MEAD COMMUNITY CENTRE RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st MARCH 2022 Notes 2022 2021 RECEIPTS Lettings Deposits taken l￿fUnded or still held) Deposits taken (retained for damage) The Mead Club Donation￿Grants received with restricted use 14536 3148 52 2200 5294 1000 F-11 Giftsldonations lunr•stri¢ted usel Grants (unrestricted use) Fundraising and mis¢. income Sale of assets Bank interest 899 10667 19598 75 18 26024 31510 PAYMENTS Deposit refunds Administration Equipment Building expensès Cleaning and hygiene utilities Advertising. website and fundraising Accountancy Bank charges Other 3284 1498 17 16612 7207 4960 100 280 360 1012 19 6138 2284 69 34055 12844 SURPLUS I DEFICIT FOR THE YEAR .2545 13180 P8xcroft Mead CornmuTrity Cent Charty No. 1123423 PAXCROFT MEAD COMMUNITY CENTRE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2022 2022 2021 PAYMENTS 1 Administration Mileage allowan Use of home allowance Poslage. siationery and Computer expenses Subscriptions Licenses Telephone 123 25 106 12 10 168 80 742 806 1498 1012 2 Equipment Power suppw for CCTV Rubbish bins 17 19 17 19 3 Building Expenses Insurance Repairs, renewals and mainlenance Safety compliance IFireH & S) Security 1412 11591 734 2874 1565 3568 308 697 16612 6138 P8xcroft Klead Community Centre Charity No. 1123423 PAXCROFT MEAD COMMUNITY CENTRE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2022 2022 2021 4 Cleaning Contractors and materials Labour Waste disposal 6313 167 727 1933 351 7207 2284 5 Utilities Electriuty Gas Water 2598 2430 1355 1080 410 4960 6 Advertlslng. wèbsite and lundralslng Website 100 110 7 Othor Display flowers for ladies WC P8xcroft Mead Communily Centre Charity No. 1123423 Mike DenningAccountancy Accountancyand Bookkeeping Sernces 26. Orchard Way. North Bradley. Trowbridge. Ixfiltshire. BA14 OSU Tel. and fax101225) 774371 Email ." mikedenning61@gmail.com PAXCROFT MEAD COMMUNITY CENTRE REGISTERED CHARITY No. 1123423 ACCOUNTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2022 P*¢rtyft Mead Communty Centre Chartly No 1123423 PAXCROFT MEAD COMMUNITY CENTRE REPORT OF THE ACCOUNTANT In accordance with instructions given. I have carried out an independent examination of the accounting records shown to me and ¢an confirni that an a¢¢urate record of thg financial activity of the Association has been kepL From these records. and other infomiation supplied, I have preparnd accounts on a receipts and payments basis for the year ended 31st March 2022. The Assoclation received COVID support grants totalling £10667 from vfiltshire Council. These wore provided with unr¢stricted use. The AssocTatlon has two bank accounts. both with CAF Bank (Charities Aid Foundation). The two a¢¢ounts have cornbined funds of £51005.43. The Association has assets in thè forni of equiprnent and furnishings with a cost value of £19709.44. This value comprises of both actual and estimated ¢osL The assets are a mixture of purchased and donated items. The Association has known liabilities of £1477.00 made up of £1337.00 customer deposlts held and £140.00 ac¢ountancy fees sl1.1.11 26, Orchard Way North Bradley Trowbridge Wiltshire BA14 OSU MICHAEL F DENNING These accounts were approved by the committee and signed on their behalf by the Chaiman, Mr Jonathon Hawkes .r/.7/2 Date . Signed ... . (Chainnanl Paxcxoft Me*J Comnwnity Centre Charity No. 1123423 PAXCROFT MEAD COMMUNITY CENTRE RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st MARCH 2022 Notes 2022 2021 RECEIPTS Lettings Deposits taken l￿fUnded or still held) Deposits taken (retained for damage) The Mead Club Donation￿Grants received with restricted use 14536 3148 52 2200 5294 1000 F-11 Giftsldonations lunr•stri¢ted usel Grants (unrestricted use) Fundraising and mis¢. income Sale of assets Bank interest 899 10667 19598 75 18 26024 31510 PAYMENTS Deposit refunds Administration Equipment Building expensès Cleaning and hygiene utilities Advertising. website and fundraising Accountancy Bank charges Other 3284 1498 17 16612 7207 4960 100 280 360 1012 19 6138 2284 69 34055 12844 SURPLUS I DEFICIT FOR THE YEAR .2545 13180 P8xcroft Mead CornmuTrity Cent Charty No. 1123423 PAXCROFT MEAD COMMUNITY CENTRE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2022 2022 2021 PAYMENTS 1 Administration Mileage allowan Use of home allowance Poslage. siationery and Computer expenses Subscriptions Licenses Telephone 123 25 106 12 10 168 80 742 806 1498 1012 2 Equipment Power suppw for CCTV Rubbish bins 17 19 17 19 3 Building Expenses Insurance Repairs, renewals and mainlenance Safety compliance IFireH & S) Security 1412 11591 734 2874 1565 3568 308 697 16612 6138 P8xcroft Klead Community Centre Charity No. 1123423 PAXCROFT MEAD COMMUNITY CENTRE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2022 2022 2021 4 Cleaning Contractors and materials Labour Waste disposal 6313 167 727 1933 351 7207 2284 5 Utilities Electriuty Gas Water 2598 2430 1355 1080 410 4960 6 Advertlslng. wèbsite and lundralslng Website 100 110 7 Othor Display flowers for ladies WC P8xcroft Mead Communily Centre Charity No. 1123423