## **TRUSTEES' ANNUAL REPORT FOR THE PERIOD FROM 1ST APRIL 2020 TO 31ST MARCH 2021** **SECTION A REFERENCE AND ADMINISTRATION DETAILS.** **Charity Name Paxcroft Mead Community Centre** **Registered Charity Number 1123423** **Charity's Principal Address 17, Hackett Place,** **Hilperton, Trowbridge, Wiltshire. BA14 7GW** ## **Names of the charity trustees who managed the charity.** Jonathan Hawkes Chairman/Bookings Whole Year Elected Rosemary Hawkes Secretary Whole Year Elected Karen Pugh Treasurer Whole Year Elected Alan Jales Vice Chair/Maintenance Whole Year Elected Mark Gamble Member Whole Year Elected Paddy Reeves Maintenance Whole Year Elected Michael Pugh Maintenance Whole Year Elected Alan Thirlwell Maintenance Whole Year Elected ## **Names of Custodian Trustees.** Hilperton Parish Council Whole Year ## **SECTION B STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Description of Charity's Trusts.** Type of governing document: Deed of Trust dated 22nd January 2008 How the charity is constituted: Trust Trustee selection methods: Election, Appointment, and Co‐option ## **Additional Governance.** Training of Trustees: Induction Pack Paxcroft Mead Community Centre Trustees report for April 2020 to March 2021 ## **SECTION C OBJECTIVES AND ACTIVITIES.** ## **Summary of the objects of the charity set out in its governing document.** The Property and the trust fund and its income shall be applied for the purposes of a community centre for the use of the inhabitants of the area of Paxcroft Mead without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, including use of the property for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life for the said inhabitants. ## **Summary of the main activities undertaken in relation to the above objects.** We have: ‐ - Managed and maintained the Community Centre for the benefit of the residents of Paxcroft Mead, and the wider community of Hilperton and Trowbridge. - Facilitated the use of the Centre by and for the local community. - Generated income to manage and maintain the Centre, through publicising and promoting the use of the Centre by residents, community, and commercial organisations. - Promoted the use of the Centre for events, such as family fun days, multi‐cultural events, and performance arts projects, for the special benefit to the community. - Promoted the community of Paxcroft Mead and its links with the wider local community through the Centre's website (www.paxcroftmead.org.uk). - Ensured adherence, within the Centre, to health and safety guidelines. - Liaised with representatives of external organisations, and other key partners, to ensure that the local area of the Centre (i.e. Hackett Place), and indeed the estate itself, continues to be a safe and pleasant environment. ## **Due to the COVID‐19 lockdowns and limitations we have been unable to host our normal activities this year. However, much improvement work has gone on in the building making it better for when we can re‐open.** The Mead Social Club also uses our premises and is an anchor tenant of the Centre has also been unable to operate during the pandemic. We also act as an evacuation point for the Busy Bees Nursery which is located next to the Centre. Paxcroft Mead Community Centre Trustees report for April 2020 to March 2021 ## **SECTION D ACHIEVEMENTS AND PERFORMANCES.** These were covered by the Chairman's annual report, which is reproduced below: ‐ ## **PAXCROFT MEAD COMMUNITY CENTRE. CHAIRMAN'S ANNUAL REPORT ‐ APRIL 2020 to MARCH 2021.** We started the year having been forced to close the Centre due to the COVID‐19 outbreak and in consequence had to cancel all advanced party bookings along with our regular users. Initially this situation was quite worrying as we had no idea when we would be able to re‐open fully. We had hoped to be able to re‐open in July 2020, but this did not happen. With the building being closed, our utility costs substantially reduce and thanks to our charity status we do not pay business rates. The utilities are the main costs of running the building. Although we were able to partially open for a few periods during 2020 it was only for small exercise type activities. To help with the finances, our Treasurer applied for Government funding, and we were fortunate to receive a £10,000 grant (via Wiltshire Council) which helped enormously. This was followed by several other grants covering various aspects of running a business. We are also grateful to Wiltshire Council for giving us maximum relief on the business rates. This has meant our end of year finances are in particularly good shape. While the building was shut, it did make it easier to organise necessary maintenance tasks. These were: ‐ - Fitting hand sanitizer stations and signage in each of the toilets, foyer, kitchen and both halls - All toilet flush and fill valves were replaced - Boiler repairs and leaking pressure valve replaced - Decorate toilets - Fit stainless steel panel below serving hatch to protect the wall Now the building is over 20 years old, parts of the building are beginning to wear out. Over the coming months we will be reviewing what needs to be done and prioritise anything urgent. One thing the past year has taught us is the value of technology that can be used to host meetings virtually. To this end I will be proposing an Amendment to the Deed of Trust to allow virtual management and general meetings. (Sections 12.9 and 14.10) I would like to record a big thank you to the members of the committee who have assisted with running the building. Thanks also go to our cleaner Marie Clift who opens the Centre each weekday. I would particularly like to thank all the officers for their time, support, and efforts over the past year. We are fortunate to have such a strong team of volunteers willing to put in the time and effort to run the Centre so smoothly. We are still under strength and would welcome some new volunteers. Jonathan Hawkes. Saturday, 3[rd] July 2021 Paxcroft Mead Community Centre Trustees report for April 2020 to March 2021 ## **SECTION E** ## **FINANCIAL REVIEW.** We have continued to maintain our reserves at a healthy level and our financial position is sound. The audited account totals show a surplus of £13180 for the year. Although our hall hire income was almost nothing, the COVID related grant aid received together with the reduction in outgoings largely covered what we would have earned in hire fees. With the Centre getting older, we expect to spend more on the renewal of various elements of the Centre. We continue our plan to become greener, continuing to install energy efficient lighting where practical and replacing the old and inefficient heaters. The ethos of establishing a substantial reserve will assist with this, although the Centre will apply for grant funding where possible. ## **SECTION G DECLARATION.** **The trustees declare that they have approved the trustees' report above.** **Signed on behalf of the charity's trustees.** **Signature 1** **Full name Jonathan Hawkes Position Chairman** **Signature 2** **Full name Rosemary Anne Hawkes Position Secretary Date 06/07/2021** **.** Paxcroft Mead Community Centre Trustees report for April 2020 to March 2021 26, Orchard Way, North Bradley, Trowbridge, Wiltshire, BA14 0SU ------------------------------------------------------------------------------------------------- **PAXCROFT MEAD COMMUNITY CENTRE REGISTERED CHARITY No. 1123423** ## **ACCOUNTS AND FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED** **31st MARCH 2021** Paxcroft Mead Community Centre Charity No. 1123423 PAXCROFT MEAD COMMUNITY CENTRE REPORT OF THE ACCOUNTANT In accordanc• with instructions givon, I have carried out an indepondent examination of the accounting records shown to me and Can confinn that an accurate re¢ord of the financial activity of the Association has been kèpL From these records, and other information supplied, I have prepared accounts on a re¢eipts and payments ba$1$ for the year ended 31$t March 2021. The Association received COVID support grants totslling £19,598 from Wiltshire Councll. These were provided with unrestricted use. The Association has two bank a¢¢ounts, both with CAF Bank {Charities Aid Foundation). The two accounts have combined funds of £53550.23. The Association has assets in the fomi of equipment and furnishinus wlth a ¢05t value of £19759.44. This value ¢ompri$es of both actual and estimated co¥t. The s¥ets aTe a rnixture of purchased and donated item$. The Association has known liablllties of £3620.40 made up of £1481.00 ¢ustomer deposits held. £280.00 (2 years) accountsn¢y fees and £1859.40 n)om hire fees paid in error by a user group which will be fepaid to them. Date . 1112b2.1.. 26, Orchard Way North Bradley Trowbridgé Wiltshire BA14 OSU MICHAEL F OENNING These accounts were approved by the committee and signed on their behalf by the ChaiFman, MrJonathon Hawkes Date.. 6'd4222, Signe . Ichalnnanl Pax￿Oft Mead Community Cen Charity No. 1123423 ## **PAXCROFT MEAD COMMUNITY CENTRE** ## **RECEIPTS AND PAYMENTS ACCOUNT** ## **FOR THE YEAR ENDED 31st MARCH 2021** **----- Start of picture text -----**
Notes 2021 2020
£ £
RECEIPTS
Lettings 5294 21423
Deposits taken (refunded or still held) 40 4726
Deposits taken (retained for damage) 0 0
The Mead Club 1000 1400
Donations/Grants received with restricted use 0 1533
Gifts/donations (unrestricted use) 0 0
Grants (unrestricted use) 19598 0
Fundraising and misc' income 75 0
Payphone income 0 2
Sale of assets 0 0
Bank interest 18 56
26024 29140
PAYMENTS
Deposit refunds 360 5085
Administration 1 1012 1334
Equipment 2 19 399
Building expenses 3 6138 7810
Cleaning and hygiene 4 2284 8780
Utilities 5 2845 5062
Advertising, website and fundraising 6 110 140
Accountancy 0 135
Bank charges 69 65
Other 7 8 50
12844 28860
SURPLUS / DEFICIT FOR THE YEAR £ 13180 279
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Paxcroft Mead Community Centre Charity No. 1123423 ## **PAXCROFT MEAD COMMUNITY CENTRE** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31st MARCH 2021** **----- Start of picture text -----**
2021 2020
£ £
PAYMENTS
1 Administration
Mileage allowance 12 69
Use of home allowance 10 35
Postage, stationery and computer expenses 168 193
Subscriptions 0 30
Licenses 80 252
Telephone 742 754
£ 1012 1334
2 Equipment
Rubbish bins 19 0
Recycling bins 0 48
Easel and accessories 0 57
Kettles 0 90
Table trolley 0 65
Hoover 0 140
£ 19 399
3 Building Expenses
Insurance 1565 1419
Repairs, renewals and maintenance 3568 4988
Safety compliance (Fire/H & S) 308 287
Security 697 1116
£ 6138 7810
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Paxcroft Mead Community Centre Charity No. 1123423 ## **PAXCROFT MEAD COMMUNITY CENTRE** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31st MARCH 2021** **----- Start of picture text -----**
2021 2020
£ £
4 Cleaning
Contractors and materials 1933 6735
Labour 0 1014
Waste disposal 351 1031
£ 2284 8780
5 Utilities
Electricity 1355 2769
Gas 1080 1556
Water 410 738
£ 2845 5062
6 Advertising, website and fundraising
Website 110 140
£ 110 140
7 Other
Display flowers for ladies WC 8 0
Gifts 0 50
£ 8 50
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Paxcroft Mead Community Centre Charity No. 1123423 PAXCROFT MEAD COMMUNrrY CENTRE REPORT OF THE ACCOUNTANT In *ccordance with instruction$ given. I havo cayrfed out an Independent examination of tho accounting records shown to me and Can eonfimi that an accurdte ro¢onl of the financial a¢tivlty of the Association has been kept. From these records. and othe¥ information $upplied. I have prepared accounts on a receipts and payments basis for the year ended 31st March 2021. The Asso¢iatloTr re¢elved COVID support grants tolalling £19,598 from Wiltshirè Counc•l. These were proYid•d with unrestricted use. The Association has two bank accounts. both with CAF 8ank {Chariti•s Aid Foundation). Tho two accounts have combined funds of £53550.23. The Association has assets in th• forni of •quipmtnt and fumishing$ with a cost value of £19759.44. This value comprises of both a¢ttsal and estimated co$t. The a$$?ts ar• a mixtUTe of purchased and donated item$. The Association has known liabilitles of £3620AO made up of £1481.00 customer deposits held, £280.00 {2 years) accountan¢y f¢¢s and £1859.40 rnom hire fees paid In ern>r by a us•r group whlch will be repaid to them. . 61112D21. Date.. 26, 0￿hard Way North Bradley Trowbridge Iltshire BA14 OSU MICHAEL F DENNING These accounts were approv•d by the ¢ommitto• and slgned on their behalf by the Chairnian, Mrjonathon Hawkes Date.. Signe . (Chairnianl Paxuoft Mead Commuryty Cenlre Charity No. 1123423