## **Trustees' Annual Report for the period** Period start date Period end date 1 April 2020 31 March 2021 **From** **To** ## Section A Reference and administration details **Charity name** Storrington Community Partnership **Other names charity is known by** Storrington & Sullington Community Partnership (old name) **Registered charity number (if any)** 1123409 **Charity's principal address** April Cottage, Greyfriars Lane, Storrington West Sussex **Postcode RH20 4HE** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Martin Breeze Members & Trustees
2 Andrew Castle Treasurer Members & Trustees
3 Suzanne Ewers Members & Trustees
4 Louise Hayton Chairperson Members & Trustees
5 Bernie Iles Members & Trustees
6 David Wright Members & Trustees
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** September 2021 1 ## **Names and addresses of advisers (Optional information)** **----- Start of picture text -----**
Type of adviser Name Address
Accountants Kreston Reeves LLP A2 Yeoman Gate, Yeoman Way, Worthing, West Sussex,
BN13 3QZ
Bankers HSBC Bank plc 21 High Street, Storrington, RH20 4DR
Solicitors Mayo Wynne Baxter 24-26 High Street, Storrington, RH20 4DU
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**Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Charitable Incorporated Organisation (Association Model) Constitution Type of governing document dated 3 December 2019 (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted - (eg. trust, association, company) Appointed and elected by members and trustees (see section 13 of the Trustee selection methods Constitution) (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; Storrington Community Partnership became a Charitable Incorporated Organisation at the beginning of April 2020. The Partnership has been a registered charity since December 2007 and until April 2020 was a Company Limited by Guarantee. Membership of the Partnership is open to anyone who is interested in furthering its purposes. A member may be an individual, a corporate body, or an individual or corporate body representing an organisation which is not incorporated. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To develop projects and to obtain resources (human and financial) for the benefit of the inhabitants of Storrington and Sullington and surrounding communities, to advance education, relieve poverty and to provide facilities, for social welfare, recreation and other leisure time occupation with the objects of improving their conditions of life. **TAR** September 2021 2 Storrington Community Partnership is a membership organisation of people working together to help improve and sustain Storrington and surrounding neighbourhoods for the benefit of local people. All Trustees of the Partnership have signed the Charity Commission Trustee Eligibility Declaration confirming they adhere to the guidance issued by the Charity Commission on public benefit when reviewing the charity's aims and objectives and in planning future activities. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The Partnership has the general aim of bringing together all who are interested in and committed to working to ensure a lively, lasting, and enriching future for our village and neighbouring communities. Community Partnerships have the role of bringing together local individuals and groups in an inclusive way to develop and deliver community initiatives through an action plan. Working alongside the statutory bodies and other local groups, Community Partnerships can: - Bring together individuals and groups with a shared interest in their local area under a common action plan, planned and delivered together - Deliver improvements to their local communities which may not happen in any other way - Offer a community-based perspective in relation to local issues and concerns - Raise funds for their local area from charitable and other sources unavailable to statutory bodies ## **Additional details of objectives and activities (Optional information)** The Trustees manage the affairs of the Charity and direct the work of the Partnership to address identified concerns and needs of those who live and work in the community. Several Partnership volunteers provide administrative support to the Trustees. Partnership members work on the projects in furtherance of the objects of the Trust. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; The Trustees have revised and approved relevant operational policies, including Health & Safety, First Aid, Safeguarding Vulnerable Adults for Projects, and Fire & Premises. All administrative procedures are discussed with our volunteers. All may be inspected in the files in the Registered office, and are subjected to a regular compliance review by the Trustees. - contribution made by volunteers. **TAR** September 2021 3 Section D Achievements and performance |**Summary of the main**
**achievements of the charity**
**during the year**|**The Chairman’s Report**
The one thing we could not escape from was how the corona virus
(SARS-CoV-2) and the disease Covid-19 affected every part of lives,
primarily our social interactions. Even so, the Trustees have been busier
than ever.
The Charity Commission confirmed our change of status from Limited
Company to Charitable Incorporated Organisation on 7th April 2020
(almost 4 months after submitting the application). Although COVID-19
caused the application to be briefly put on hold, we are immensely
grateful to the Charity Commission for helping to conclude the conversion
at such a difficult time.
In late March, at the initiative of Horsham District Council, we facilitated
the Neighbourhood Wardens in setting up the Community Support Hub to
provide vulnerable people with a shopping and medication collection and
delivery service, and regular friendly phone calls during the lockdown
periods. We provided Community Partnership computer hardware, and
set up computer software along with email accounts for communicating
between the Hub and the volunteers with procedures to record calls and
actions taking into account GDPR (General Data Protection Regulation)
guidelines. We also co-ordinated with the Minibus Association and
Horsham Matters to respond to specific requests and managed the Hub
donations that, along with vouchers from Waitrose, were channelled to
residents in need via Horsham Matters food bank.
The Partnership had a great response to requests for Scrubs Bags and
provided several hundred scrubs bags to local hospital doctors and
nursing staff.
We adapted the Storrington Community website and our use of social
media quite significantly to show
a)
how to get help for those isolated with no other support network
b)
how to volunteer to help vulnerable people during the pandemic
c)
useful information for people in lock-down including local home
delivery services
d)
general guidance from the government, NHS etc.
Restrictions meant that it was necessary to reschedule our third
Storrington on Show volunteer fair originally advertised for May 2020 but
ultimately delayed until 2021.
Three newsletters were produced during the year providing updates on
the activities of the Partnership and information relevant to our activities
were sent to members and other interested parties. This could not have
been done without Judy Palmer our editor.
The “Heritage Trail” project under the umbrella of the Horsham Rural
Towns’ Partnership Forum, of which our partnership is one of six
members, funded by The National Lottery achieved its primary
objectives.
Two of our Trustees, Martin Breese and Bernie Iles, were actively
involved in the project to discover and help promote the region’s history
and heritage by the refurbishment of ailing Blue Plaques and developing
trails exploring its towns, villages and countryside. Trail Leaflets are
available for distribution and online.
Technological development means that many websites have gradually| |---|---| **TAR** September 2021 4 ## Section D Achievements and performance become outdated and inefficient. The Community website has now reached the point where it will benefit from an upgrade. Under the guidance of Andy Castle with assistance from Martin Breese and Louise Hayton, the major structural changes required in order to ensure that the website can interface with the growing social media and communication systems is underway. The Community Partnership decided it was in Storrington’s interest to look into the West Sussex County Council redesign of the Early Help Service and brought together a group of people from Storrington organisations and individuals interested in services for children and young people to provide a coordinated response. The Partnership continues to provide administrative support to the Storrington Business Club and ensured that they were informed of all the assistance available from local government during the Covid-19 crises. We are heavily involved in the replacement footfall monitoring project, initially reviewing the data produced along with the structural information used, before providing reports to the local businesses. For the financial year 2020/2021 Horsham District Council changed the way it offers ECD Grants of £1,000 for operational funding to all the Community Partnerships within the district and this meant SCP did receive the grant. Finally, I would like to thank all my fellow trustees, and the other members of the Partnership, who have worked to sustain and develop the activities of the Partnership this past year. **TAR** September 2021 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Reserves are that part of an organisation's unrestricted funds that is freely available to spend on any of the organisation's purposes. For its operating costs, Storrington Community Partnership relies on income from grants occurring on an annual basis. There is a high level of uncertainty about the income (e.g. whether grants will be available). A grant for operating costs was only available for one out of the last five years. For this reason, it is prudent to keep 5 years running costs in reserve. In addition, there are potential costs for replacement or repair of equipment and unpredicted acquisition of new equipment. It is prudent to keep sufficient funds in reserve to be able to replace this equipment and acquire such equipment which may be necessary for its on-going activities in future. . **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** **TAR** September 2021 6 Section G Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf ol the ¢harlty'S trustees Signature(s) Full name(s) Posltlon (eg Secretary, Chair, etc) Louise Ha￿on Andrew Paul Castle Chairperson Treasurer Date 1 September 2021 TAR September 2021 CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For th• P*￿0d from To Section A Receipts and payments Unr•8trfcted funds Restrf¢ted funds Endowment funds Total lunds Last year toth• neareBt tothe noarg•t£ toth• neamt£ A1 R•e•lpts [kna1￿$ W$b adverbsernenl Interest on detwrt *¢ Membwthip Fees PrDI st￿nglan On Shw 2021 gr8nl PrDj Later Life PL3nning 2019 grant Proj st￿nngton Qxnmun Hub HDC CD Gr8ni 400 1.089 1,000 AR) 2.090 8*•t an {18e table). ntmtment sa Total receipts Adminl3trsl￿ expenge$ GoveTnance Proj Cwmunicalions {￿?￿SIte) Proi L81er Lile P￿nIng 2019 Proi S￿rnn910Th Community Hub Pro Storrin9ton 2021 138 137 565 108 576 317 317 810 810 80 Sub total A4 A88èt and Inv88tm8nt urchases soe table Sub total 810 Net of rece1pts/(pa￿ntsj AS Tran8fer8 bets¥een fund¥ A6 Cash fund¥ last year end Cash funds this year end 279 82 557 5,163 599 5,762 4,936 CCXX R1 occotsnl$ ISSI 0110912021 Section B Statement of assets and liabilities at the end of the period Unr•strict8d Re8tri¢t¢d funds nds Endowment fund to n•Ar•st£ Categories D¢tstrls to n•arut£ B1 Cash funds CuFrent¥¢ 1.627 De[￿AlIt al¢ 1538 Total cash funds 6,163 l¥gr•• rK40gand Wn￿1t• UnTrstricted Ivnd8 Re•trfcted funds Endowment fundo etails to neareot £ to n•artst £ Fyndto whlch CuTrorrt valu• Details B3 Investment assets Fund to whlch auet belo Currem ¥alu• ona Details B4 Assets r8talned for the ¢harWs own use I ni- Fund towhlch relate Jnoubrtdue on•1 ndue onal Details BS Llabllttles Signed by one orhvo trustees on behawof all Ihe tIV5tee5 Signatur8 Print Name Data of roval Louise Hayton Q110W2021 Andrew Paul C&8lle 01109r2021 CCXX R2 attotsnts ISSI 01109r2021