## Gurdwara Grays (Sikh Temple) TRUSTEES ANNUAL REPORT YEAR ENDED 31st March 2021 |Contents
STRUCTURE, GOVERNANCE AND MANAGEMENT
TRUSTEES INDUCTION AND TRAINING
VOLUNTEERS
RISK MANAGEMENT
OBJECTIVES AND ACTIVITIES
PUBLIC BENEFIT
ACHIEVEMENTS AND PERFORMANCE
FINANCIAL REVIEW
RESERVES POLICY
PLANS FOR FURTHER PERIODS|Page| |---|---| ||2
2
2
2
3
3
3
4
4
4| | P a g e ## Gurdwara Grays (Sikh Temple) ## **TRUSTEES ANNUAL REPORT YEAR ENDED 31st March 2021** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The charity is governed by a constitution. The Management Committee (who are referred as Trustees) are elected every 2 years, are responsible for general control and management of the charity. The Trustees give their time freely and receive no remuneration or other financial benefits. The Trustees meet monthly to conduct the business. The Holding Trustees liaise with and advise the membership (who are the ultimate decision takers for the Charity) and seek their approval on matters of major projects, broad strategy and long term policy matters. All approved areas of activity for charity including day to day management, reserves and risk management, relationship with groups, other charities and individuals and performances and day to day administration of the charity is delegated to the Management Committee. With solemn sadness we report the death of our President Mr. Baldev Singh Gill due to CoVid-19 during this year. Mr. Gill’s staunch efforts and very hard work for the Charity are sincerely appreciated by the Holding Trustees, Management Committee and entire membership. ## **TRUSTEES INDUCTION AND TRAINING** Most Trustees are already familiar with the charity. New Trustees are invited and encouraged to familiarise themselves with the charity and the content within which it operates. Trustees are fully involved in the day to day and short term operations of charity and have full access to all members to ensure that they can be fully aware of the methods and activities of the charity. ## **VOLUNTEERS** The charity is grateful for the unstinting efforts of its volunteers who are involved in service provision and running the Gurdwara. Without this effort, the Gurdwara could not function. It is difficult to attribute an economic value to this contribution that the volunteers make of their time but it is crucial to the basic function of the Charity. The executive committee ensures that best value is derived from the efforts of the volunteers. ## **RISK MANAGEMENT** The Trustees carry out an annual review of the risks the charity may face and are satisfied that systems are in place to monitor and control these risks to mitigate any impact they may have on the charity in future. All the internal financial controls are in place. In future, if the need arises the Trustees will seek professional advice to establish systems and procedures to manage those risks (if any) and to provide reasonable assurance against fraud and error. | P a g e 2 ## Gurdwara Grays (Sikh Temple) ## **OBJECTIVES AND ACTIVITIES** The main object is the advancement of Sikhism, as in the past, conducted prayers at the Sikh Temple or the members place of residence, celebrated all the Gurpurabs, weekly and monthly religious occasions, and also performed appropriate ceremonies for births, engagements and wedding. In addition, religious services were performed at the funeral of the members of the Sikh community. In the year ended 31[st] March, 2021, however, the entire activity and running of the Sikh Temple has been seriously affected by the Corona Virus (Covid-19) pandemic. The Charity has followed the guidelines issued by the Her Majesty’s Government. This has meant that the Sikh temple had to face limited and for some time, a total closure. ## **PUBLIC BENEFIT** The Holding Trustees and the management committee have had due regards to the Charity Commission's guidance on the public benefit when reviewing our aims and objectives and planning our future activities. Istri Sabha (Ladies Section) normally hold weekly Diwans. Sukhmani Sahib (prayers for world peace and harmony) programs. This activity was also hampered by lockdown due to Covid-19. Panjabi School normally operates under the auspices of the Gurdwara and runs classes to teach the Panjabi language, music classes and promote the Panjabi culture. Covid-19 has allowed very limited activity during the year ended 31[st] March 2021. The community hall building is also normally used by Thurrock residents of the other communities and other organisations .Due to Covid -19 lockdown the hall has not been used properly. ## **ACHIEVEMENTS AND PERFORMANCE** Due to Covid-19, the Gurdwara partly fulfilled its objectives this year by: The maintenance of a place of worship. The Gurdwara provided personnel and a place to worship for Sikhs and non-Sikhs alike. Religious services for the congregation were conducted. The celebration of Sikh religious festivals. The conduct of baptism, marriage and funeral rites in accordance with Sikh religious observance. We report that achievement of our objectives has not been full and normal due to lockdown this year. Normally, these activities provide a public benefit to those who worship at our Gurdwara and the local community. | P a g e 3 ## Gurdwara Grays (Sikh Temple) The Holding Trustees and the management committee would like to carry their gratitude to various volunteers and donors whose contributions, financial or otherwise, have helped the smooth running of the Gurdwara despite the effect of Covid-19. Once again, the Holding Trustees, Management Committee and entire membership of the Sikh Temple solemnly report the death of our President Mr. Baldev Singh Gill, due to CoVid-19, during this year. Mr. Gill’s staunch efforts and very hard work are sincerely appreciated by everyone in the Charity. ## **FINANCIAL REVIEW** The Trustees ensure that the annual return and financial statements are filed by the due date. During the year 2020-21 the followings are reported: Donation Income £92,978, which included Grant of £14,155 from Essex County Council and Rental income £50,000. Rev. Expenditure £97,827, Capital Repayment £53,266 including a one off Payment of £50,000. This resulted in deficit of revenue reserve of £4,849. NatWest Bank Current account and Cash in hand totalled to £61,253. NatWest Bank Loan or Mortgage account £93,969. Property at 62 Maidstone Road is rented out to NHS for £50,000 per annum. The lease is for five years subject to other terms and conditions. ## **RESERVES POLICY** The charity relies on donations and offerings from Sangat (Public). These donations and offerings can fluctuate from year to year; therefore, the Trustees aim to ensure that the charity has sufficient resources to continue its activities and to meet its obligations. To this end, it is considered prudent that sufficient liquid fund is maintained. ## **PLANS FOR FURTHER PERIODS** The charity does not anticipate any change in its operations and expects to continue to provide improving facilities to the members of the Sikh community as well as the wider local community. The Charity wishes to continue the promotion of the Sikh faith in the local community and to continue helping those in need. YEAR ENDED 31st March 2021 ## **M S Johal (Acting President)** ## **K S Devgan (Secretary)** Signed by the Trustees , 2021 | P a g e 4 **CHARITY COMMISSION FOR ENGLAND AND WALES** |**GURDWARA GRAYS (SIKH TEMPLE)**|**GURDWARA GRAYS (SIKH TEMPLE)**|**GURDWARA GRAYS (SIKH TEMPLE)**|**GURDWARA GRAYS (SIKH TEMPLE)**|**1123363**|**CC16a**| |---|---|---|---|---|---| |**Receipts andpayments accounts**|||||| |**Forperiod from**|**01/04/20220**|**To**|**31 March 2021**||| ## **Section A Receipts and Payments** |**Unrestricted funds**
**Receipts**
D.Sewa
Bldg. Fund
Gas
Path
Cleaning
Charat
Community Hall Hire
Sundries Donations for Khalsa Aid and others
Wedding
Rent
Grant from Veolia Trust / Essex County County Council
**Total Receipts**
**Payments**
Wages
Gas
Electric
Donation
Cleaning
Gurdwara Exp
Gurdwara Refurbishment
Phone
Council Tax for Giani's Residence
Insurance
Path
Water
Sundry/Legal/ Covid -19 related
Interest on Loan
**Total Payments**
**Net of Receipts/ (Payments)**|**31 March 2021**
**31 March 2020**
**£**
**£**
2,404
11,984
5,653
17,781
170
4,925
932
4,678
775
1,978
17,404
52,563
690
9,935
568
5,185
120
1,800
50,000
50,000
14,262
27,318| |---|---| ||**92,978**
**188,147**
8,850
12,708
11,264
18,810
5,411
506
7,000
1,780
4,606
4,795
4,436
52,778
52,666
588
545
1,074
2,374
2,374
1,059
1,059
65
1,491
4,647
5,792
8,941| ||**97,827**
**117,792**
**(4,849)**
**70,355**| **CHARITY COMMISSION FOR ENGLAND AND WALES** |**GURDWARA GRAYS (SIKH TEMPLE)**|**GURDWARA GRAYS (SIKH TEMPLE)**|**GURDWARA GRAYS (SIKH TEMPLE)**|**GURDWARA GRAYS (SIKH TEMPLE)**|**1123363**|**CC16a**| |---|---|---|---|---|---| |**Receipts andpayments accounts**|||||| |**Forperiod from**|**01/04/20220**|**To**|**31 March 2021**||| ## **Section B Statement of assets and liabilities** |**At the end of the period**
**Assets Retained for the use of Charity**
**Fixed Assets**
Land and buildings Balance b/fwd
Additions
Land and buildings
**Current Assets**
**Cash Funds**
Cash at bank
Cash in hand
Accrued Income
Total Current Assets
**Current Liabilitiess**
Loan for Building Bal B/fwd
Loan Interest
Loan Repaid
**Net Assets**
**Financed by**
**Non Distributable Reserve**
Restating prior year' adjustment
**Distributable Reserves**
Unrestricted Funds b/fwd
current year Net Receipts
Receipt in advance
Restating prior year' adjustment
**Total Reserves**|**31 March 2021**
**31 March 2020**
**£**
**£**
465,378
465,378| |---|---| ||465,378
465,378
61,249
65,799
4
302| ||61,253
66,101| ||61,253
66,101
147,235
202,197
5,792
8,941
(59,058)
(63,903)| ||93,969
147,235
**432,662**
**384,244**| ||371,409
263,181| ||371,409
263,181
66,102
38,208
(4,849)
70,355
12,500| ||61,253
121,063
**432,662**
**384,244**| CHARITY C&WAISSION Ind•p•ftd•nt •umln•¢s r•port on th• ath)unts rlty nj IW*rtyi (x4 t45rfw* 2011 in cmm4woTr￿dIfI*(yJ¢*l ta9Siibi Jw 021 AGAIIET PLOII PLOM ACCOLwfn4G SERWCES LT) YLANOS ORTIILAIID5 APPR(k4CH